Office Assistant Jobs in Denton, TX

Role Description Walters Balido & Crain is seeking to hire a Front Desk Coordinator for their Dallas office. WBC views the person in this position as the Firm Ambassador - the first voice and first face of the Firm. This person will also assist our attorneys, legal secretaries, paralegals, and billing department with any overflow assignments. The ideal candidate must possess excellent interpersonal and customer service skills, have respect for confidentiality and discretion, pay close attention to detail, be dependable, and be a highly motivated self-starter. One year of law firm experience is preferred. This is not a hybrid/remote position. There is opportunity for advancement. The hours for this position are 8:30 a.m. to 5:00 p.m. NO PHONE CALLS OR AGENCIES, PLEASE. This position requires someone who can maintain a heavy calendar and a high volume of incoming calls for a very busy civil litigation law practice. Must have experience in the Microsoft Office Suite including Outlook, Word, and Excel. Skills and requirements include but are not limited to the following: Bilingual (English/Spanish) Preferred Welcome visitors by pleasantly greeting them; Proven work experience in a similar role; Answer, screen, and direct incoming phone calls while providing basic information when needed; Responsible for maintaining a heavy calendar; Experience in Word; Translate documents (English/Spanish) and assist with translating during client meetings and telephone conferences (required of one of the two-person team); Transcription/dictation experience is a plus (training available); Must maintain a safe and clean reception area; Must ensure potential and existing clients are assisted in a timely and professional manner; Ability to be resourceful and proactive in dealing with issues that may arise; Contribute to team efforts by accomplishing other related duties as needed; Act as a model for the law firm's vision, values, and mission; Work well in a team environment; and Various other administrative duties. DISCLAIMER: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position. Therefore, employees assigned may be required to perform additional job tasks required by a partner or their immediate supervisor. Walters, Balido & Crain is an Equal Opportunity Employer. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, age, or any other characteristic protected by law. **Must pass a background check Job Type: Full-time Pay: $16.00 - $18.00 per hour Benefits: 401(k) Dental Insurance Health Insurance Paid time off Vision Insurance Shift: 8-hour shift Work Location: In person

Firm Mission Statement Our mission is to change as many lives as possible by offering immigration solutions even in the most difficult cases. We look at all possible options to keep our clients in the United States with their families where they belong. We stand ready to fight even when success seems unsure because we understand how much better life can be with the dignity and peace of mind that comes with having documents. Position Overview The Intake Office Coordinator is responsible for supporting the intake process for both new and existing clients at the firm. This individual values the importance of providing a red-carpet experience for our clients. In this role, the individual assists with coordinating communication between clients and multiple departments, handling client inquiries, and assisting or delegating requests from clients to the appropriate departments. This candidate should have strong customer service and problem-solving skills, and be fluent in both English and Spanish. Essential Job Functions & Responsibilities Greet and assist clients upon arrival Conduct initial assessments and gather necessary information to assist clients Verify client documentation by collecting ID or other necessary information Take client fingerprints following the intake appointment Submit fingerprints to FBI Scan/upload fingerprints and authorization forms into the case management system in a timely manner Scan client documents into case management system as necessary Prepare intake folders to be used by Intake Specialists Prepare and mail Welcome Kits to clients Scan contracts into case management system following signatures Answer and direct incoming calls to the appropriate department or team member Confirm upcoming appointments for clients and reschedule as needed Ensure client welcoming area is clean, organized, and replenished with appropriate snacks Collect client payments and ensure all money handling safety procedures are followed Responsible for ensuring customer satisfaction based on the key performance indicators (KPI's) established by leadership Complete inventory of office supplies, as needed Essential Skills, Knowledge & Abilities Possesses excellent bilingual (English and Spanish) interpersonal and communication skills, both verbal and written Proficient in Microsoft Office Suite Ruthless attention to detail Excellent organizational skills Ability to work independently and proactively Ability to multitask and prioritize work Minimum Qualifications Must be bilingual in Spanish and English 1-3 years' experience in customer service preferred High school diploma or equivalent experience Schedule: Tuesday to Saturday / 8:30 am - 5:30pm

Cresset is an award-winning, independent, multi-family office, and private investment firm. Cresset's goal is to reinvent the way people experience wealth by providing access to the talent, ideas, and investment opportunities available to the largest single-family offices and endowments. We offer deeply personalized wealth management, investment advisory, and family office services through Cresset Asset Management, an SEC-registered investment advisor that has surpassed $50 billion in assets under management. The firm is widely recognized for its excellence and is frequently ranked as a Barron's and Forbes top RIA firm. Cresset is seeking an Associate, Office Coordinator in our Dallas office. We are looking for an energetic professional who thrives wearing multiple hats and is experienced in handling a wide range of situations and dealing with urgent matters in a timely and effective manner. It is critical the Office Coordinator be a self-motivated individual who is comfortable juggling multiple projects and is eager to foster and deepen relationships in order for Cresset to best serve its clients. They may also be involved in supporting key initiatives, ad hoc projects, and other efforts at the firm level. Primary Responsibilities: Needed in the office 5 days a week from 8am-5pm Welcoming visitors in a warm and friendly manner Answering and directing phone calls in a polite and friendly manner Taking and ensuring messages are passed to the appropriate team member Performing ad-hoc administrative duties Qualifications and Characteristics: 2+ years of work experience in an office environment; Bachelor's degree a plus Proactive skills: has the emotional skill set to interact with clients who have high expectations and demands Meticulous attention to detail and follow-through and an ability to perform tasks with a high degree of accuracy and efficiency Excellent communication skills, both written and oral Strong organizational, communication, leadership, and interpersonal skills Must be a team player willing to contribute in a variety of ways to broader Cresset team Ability to develop and maintain collaborative relationships internally and among clients Ability to manage sophisticated, complex and challenging situations from origination to completion Ability to exercise judgment in managing confidential or sensitive information Demonstrated passion for delivering exceptional client service High degree of professionalism and flexibility in a demanding, fast-paced and frequently changing environment Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint) and Microsoft Outlook; Salesforce experience is a plus General comfort level with Internet/intranet usage and ability to learn proprietary software and databases Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and enhance the business in keeping with Cresset's values and culture What We Offer Cresset offers a competitive compensation package including a discretionary bonus program and a benefits package to all full-time employees including medical, dental, vision, life insurance, 401(k) retirement plan, health savings accounts, short and long-term disability insurance, voluntary critical and accident insurance, and pre-tax parking and transportation programs. Aligning employee and organizational interests, all employees receive equity in Cresset. Equal Employment Opportunity It is the policy of Cresset to ensure equal employment opportunity (EEO) for all employees and applicants for employment without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, or related conditions), national origin or ancestry, age, disability, veteran status, uniformed servicemember status, sexual orientation, gender identity, status as a parent, genetic information (including testing and characteristics), or any other characteristic protected by applicable federal, state, or local law. It is Cresset's policy to comply with applicable laws concerning the employment of persons with disabilities, including reasonable accommodation for applicants and employees with disabilities.

Job Description & Responsibilities : Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner. Arrange internal and client meetings on and off the Goldman Sachs campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications : Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government. Highest degree of integrity, professionalism, and diplomacy is required. Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. Familiar with expense platforms such as SAP Concur Supportive team player with a positive attitude.

Front Office Assistant/Shipping Support | Temp-to-Hire Schedule: Monday-Friday, 8:30 AM-5:00 PM | On-Site Responsibilities Manage incoming calls, voicemails, and text messages, directing inquiries as needed Greet and assist walk-in customers, handling drop-offs, pick-ups, and driver coordination Collect and enter customer quote information into the system for the Sales Team Coordinate shipping logistics, including freight, parcel, and international shipments Monitor order statuses, provide tracking updates, and resolve shipping issues Process damage claims, submit required documentation, and communicate with customers Maintain fulfillment accounts by tracking inventory, processing orders, and updating logs Requirements: Bilingual (English/Spanish) is required 2+ years of relevant experience HS Diploma is preferred Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Primary Responsibilities: As the first impression for the agency, our Office Coordinator is one of the most important roles within the agency; therefore, it is important to maintain the highest level of professionalism - externally and internally: Professional appearance at all times - First impressions are important as this role is typically the first agency person a guest will come into contact with. Positive attitude - towards all guests, employees, interns, etc. You never know when a client is standing in front of you or someone related or associated with a client or someone important to our agency. Respect and support - Being respectful to all guests and the agency team, regardless of their position/title is expected - at LERMA/ we treat each other with the highest level of respect and integrity regardless of rank, title, or affiliation. Always be willing to be of service to anyone asking for your help or that you see in need of help/support. Maintain a clean and organized agency, including kitchen, conference rooms, common areas. Responsible for ordering and stocking snacks and beverages with preapproval, as well as ordering supplies as needed and as approved. Ensure that dishes, the fridge and appliances are clean and in order. Responsible for setting up client meetings, including but not limited to setting up conference rooms, ordering catering, etc. Cleaning up after client meetings and after all agency hosted events (both internal agency events as well as external agency hosted events such as St. Jude, AMAs, AAF, etc.). Support and take direction from other Admins as requested and as needed for client or agency needs. Assist with IT support of TVs/client logos, intranet calendar, resource spreadsheet, etc. Coordinate and plan office events, including holiday parties, team-building activities, and other events as needed. Secondary Responsibilities If time allows, help with expense reports for C-Suite, booking travel for C-Suite as requested and only as time allows. In-office (Dallas, TX) five times a week (M-F) from 8:30am-5:30pm. Requirements: High school diploma or equivalent required, associate or bachelor's degree preferred Excellent organizational and time management skills Strong attention to detail and ability to multitask Excellent communication skills, both verbal and written Proficiency in Microsoft Office Suite and other office management software Note: Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Front Desk Coordinator - Join Our Team at Live Free & Dye Salon Are you an organized, assertive, and kind individual who thrives in a fast-paced, customer-focused environment? Do you have a passion for exceptional service, leadership, and teamwork? If so, we'd love to meet you! Live Free & Dye Salon is a high-energy, team-based salon in Frisco, Texas, committed to providing top-tier service while fostering a supportive and professional atmosphere. We're looking for a Front Desk Coordinator who is reliable, detail-oriented, and eager to contribute to our salon's success. What You'll Do: Answer phones and assist clients with booking and inquiries Schedule and manage reservations efficiently Support stylists in rebooking clients, promoting retail sales, and achieving salon goals Utilize Canva to create engaging social media and marketing content Maintain a clean, organized, and welcoming front desk area Assist in meeting and exceeding salon goals through exceptional client care and service Lead our front desk team to success through clear communication and delegation of tasks What We're Looking For: Strong customer service skills - you love making people feel welcome Highly organized and detail-oriented Assertive yet kind - able to manage schedules and assist stylists proactively Willingness to learn and lead - we want someone who strives to go beyond just the basics Ability to multi-task in a dynamic salon environment A team player who is committed and consistent Why Join Us? Work in a supportive, education-focused salon Opportunity for growth and leadership within the business Be part of a fun, passionate, and driven team If you're ready to bring your skills to a salon that values your contribution and wants to see you succeed, we'd love to hear from you! Location: Live Free & Dye Salon - Frisco, TX How to Apply: Visit our website and click Careers to fill out our application. *************************** Let's create an amazing salon experience together!

SERVPRO Team Shaw - Awarded #4 FASTEST Growing Mid-Market companies in DFW by Dallas Business Journal in 2024. SERVPRO Team Shaw is one of the largest SERVPROs in the country and has grown from 3 location in 2019 to 30 locations today and 4 different markets. We have grown 10x in the last 3 years and are looking to double in growth in the near future. We are a full turnkey provider for our customers doing everything from Water and Fire Emergency Services, Moving and Storage of Contents, and Textile Cleaning all the way to Reconstruction. Growth opportunities can arise through any of the above-mentioned divisions, as well as specializations for commercial large loss, fire damage restoration, Reconstruction and Capital Improvement Projects. If you have a sense of urgency and want to grow with a company that has seen 5x growth over the last 2 years, look no further and apply today! Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as Construction Administration Coordinator. In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened!" We are seeking a highly skilled and organized Construction Administration Coordinator to join our team. As a valued SERVPRO franchise employee, you will receive a competitive pay rate, with the opportunity to learn and grow. Position Summary: As a Construction Administration Coordinator with SERVPRO, you will be responsible for ensuring the highest quality of service is provided to all customers and clients! In this role, you will manage a wide range of functions on all construction projects. This position will work heavily with Xactimate software, all estimators and project managers. Primary Responsibilities Monitor job file status and audit jobs to validate that all documentation has been received from the field Maintain the job file through the entirety of the job coordinating and communicating promptly with homeowner/tenant, insurance and internal stakeholders Create preliminary estimates for customers and insurance through insurance software and prepare job file reports as needed Perform job close-outs by completing and review job file documentation for insurance and/or customer Position Requirements 2+ years of administrative or office-related experience Experience with writing estimates, job file processes, and quality assurance a plus Experience in the service industry environment, specifically emergency services (water/fire restoration) a plus Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times Polite, confident, and excellent customer service skills, including listening and questioning skills Ability to remain calm and professional during tense or stressful situations Excellent organizational skills and strong attention to detail Very self-motivated and goal-oriented Ability to multi-task Capability to work in a fast-paced, team-oriented office environment Proficiency in Microsoft Office (i.e., Outlook, Word, Excel) Ability to learn new software, including Xactimate and proprietary software Ability to successfully complete a background check subject to applicable law Hours 40 hours/week, flexible to work overtime when required Compensation range will be based off experience Benefits: · Medical, Dental, and Vision · Paid Time Off · Sick Paid Time Off · Paid Parental Leave · 401k Must be able to work in the U.S. without sponsorship, have reliable transportation, a valid unrestricted driver's license, and pass a background check. Compensation will be based of experience. Each SERVPRO Franchise is Independently Owned and Operated. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchise's attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.

Job Title: Administrative Assistant Compensation: $50,000 per year Employment Type: Full-Time, 100% On-Site Delta Dallas is partnering with a client in the commercial property management industry to hire a proactive and detail-oriented Administrative Assistant. This role supports daily office operations and tenant services, requiring excellent organizational skills, strong communication abilities, and the ability to manage multiple tasks efficiently. Key Responsibilities Answer and direct phone calls, handling general inquiries from tenants and vendors. Manage filing systems, organize documents, and assist with administrative projects. Greet visitors and provide support for tenant events and meetings. Coordinate with property management on maintenance requests and vendor communications. Assist in tracking lease agreements, tenant correspondence, and property-related documents. Support accounts payable/receivable processes, including invoicing responsibilities. Maintain office supplies and ensure a professional office environment. Qualifications Required: Experience in commercial property management or real estate administration. Required: Prior experience with invoicing. Preferred: Familiarity with MRI Software or Yardi. Strong organizational skills with the ability to multitask and prioritize effectively. Excellent communication and interpersonal skills with a professional demeanor. Ability to learn quickly, adapt to changing priorities, and work independently. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is preferred. If you meet the qualifications and are looking for an opportunity in a dynamic and professional environment, we encourage you to apply!

Insight Global is searching for an Office Administrator to join a large oil and gas client in Fort Worth, TX. In this role you will be responsible for a variety of office administration tasks, such as coordinating mail, scheduling meetings, organizing events and catering, and ordering materials. The ideal candidate will demonstrate excellent organizational and interpersonal skills, possess strong written and verbal communication skills, and be a quick learner who can work in a fast paced environment. Compensation: $18-20/hr. Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Duties and Responsibilities: Greet all employees, associates, and guests entering the facility to create a welcoming environment Inform the corresponding employee(s) that their guest has arrived and direct them to the correct destination Assist employees, associates, and guests in navigating them through the office Answer the company telephone, screen, and direct/transfer calls accordingly, as well as taking and relaying any/all messages Use good judgement in providing information to callers, employees, associates, and visitors Maintain record and logs of visitors Direct employees/guests/visitors to correct destination Navigate through inquiries from the public and customers Maintain rapport communication with all departments to ensure appointments are smoothly scheduled Maintain a clean and tidy reception area Provide general administrative and clerical support Represent the company in a professional and positive demeanor Other duties as assigned Qualifications and Experience: High School Diploma required Knowledge of administrative and clerical procedures Knowledge of computers and relevant MS software applications Knowledge of customer service principles and practices Keyboard skills Verbal and written communication skills Professional personal presentation Customer service orientation Attention to detail Reliability Benefits Overview: Holiday Pay Paid Time Off Health Insurance Vision Insurance Dental Insurance Life Insurance Flexible Spending Account (FSA) 401k

TRT Holdings, parent company of Omni Hotels & Resorts, is hiring an Administrative Assistant in the Corporate Office of Dallas, Texas. This administrative professional will work in office five days a week and provide high-level support to Executives and serve as an integral part of a three-person administrative support team. This position is in office and is Monday - Friday. Handle incoming phone calls from both internal and external guests Manage multiple calendars by scheduling meetings with internal key players and external stakeholders Manage all travel-related plans for the Executives including private and commercial flights, hotel, transportation, etc. Greet and escort all in-person guests at the office Responsible for handling of highly confidential material on a regular basis Coordinate event orders and IT/AV requests for in-house meetings and proficiency in setting up Teams and Zoom calls utilizing cameras, presentations, etc. Submit expense reports in Concur and handle departmental billing Proficiency in creating meeting materials, travel itineraries, correspondence, etc. on behalf of Executives Handle special projects as assigned Bachelor's degree required Minimum of 2 years' experience in a similar administrative support role Must be extremely proficient in Excel, Word, PowerPoint, and Outlook Ability to work independently on multiple priorities with minimal supervision Must be highly organized and can multi- task and shift priorities as needed High degree of professionalism is required Excellent written and verbal communications skills

Primary Job Functions: Support 2-10 staff members Calendar management and email correspondence Meeting and travel scheduling Answer phones and greet visitors Order and restock office supplies **Must have Bachelor's Degree and 3+ years' experience in administrative/support role. **

Skybox Datacenters is a rapidly growing data center developer, owner and operator based in Dallas, TX with ongoing projects across North America. Skybox is seeking a new team member to support current and future developments globally. This role presents the unique opportunity to join a dynamic team of development professionals and work with leading construction, architectural and technology partners in the industry. Key Responsibilities Administrative Support Provide direct administrative assistance to the SVP of Construction and HR Manager. Prioritize and manage tasks on behalf of leadership to ensure alignment with goals. Track various office project statuses and provide leadership with regular updates. Serve as a liaison between leadership and internal teams to streamline communication and workflow. Identify and address potential operational roadblocks to maintain efficiency. Manage calendars, schedule meetings, and coordinate logistics. Oversee travel arrangements, including booking and itinerary preparation. Prepare and distribute weekly schedule summaries for in-person meetings and travel. Track and manage corporate expenses for dedicated team members. Archive weekly meeting decks, files, and other critical documentation. Conduct monthly file audits to ensure compliance with organizational structure. Perform office-related errands, such as shipping, mailing, and supply management. Assist with special projects, including technical presentations and vendor coordination. Corporate Office & Organizational Management Oversee office operations, ensuring a well-organized, fully stocked, and maintained workspace. Lead organizational projects, including: Storage reorganization Mail distribution and tracking Digital file management and backups Maintain and update dedicated teams' wiki pages. Coordinate daily lunch orders for the Dallas office team. Meeting & Event Coordination Schedule and set up in-person meetings, ensuring logistics and materials are prepared. Assist in planning and executing company events in collaboration with the Marketing team. Support conference preparation, ensuring all necessary materials and arrangements are in place. Team & Community Engagement Support Assist with team-building activities, employee recognition, and morale-boosting events. Coordinate requests related to corporate and community support initiatives. Support HR functions, including hiring coordination and recruiter management. Assist with new hire onboarding and exit processes, including documentation and orientation. Communicate HR policies and assist with policy updates as needed. Track employee training and certifications to ensure compliance. Additional Responsibilities Assist with customer communications and reporting when necessary. Minimum Qualifications Enjoy a fast-paced environment with a demonstrated ability to multi-task and manage a variety of priorities at once. Strong communication, confidentiality, attention to detail, and organizational skills. Proficient in Google suite and Microsoft suite, as well as other standard office software. Bachelor's degree preferred but not required. Potential for occasional in-state travel. Based full-time in Dallas, TX (uptown area)

We are seeking a skilled and organized Front Office Administrative Assistant to join our dynamic team. As the first point of contact for our organization, you will play a crucial role in ensuring smooth operations and effective communication. If you thrive in a fast-paced environment, excel at managing complex schedules, and have exceptional communication skills, we encourage you to apply. Responsibilities: Relationship Building - Greet and welcome guests in a professional manor. Cultivate positive relationships with internal and external members. Support the executive administration teams as needed. Communication - Manage and screen phone calls, emails, and other forms of communication such as draft, edit and proofread correspondence, presentations, and reports. Receiving and distributing deliveries and mail. Calendar Management - Coordinate and manage complex schedules, appointments, and meetings. Meeting Coordination- Organize and coordinate meetings, conferences, and events. Maintaining Front office and Coffee Station - ensure tidiness of public areas ensuring supplies are freshly stocked. Project Support -Assist in special projects and initiatives, coordinating efforts across various departments. Expense Management- Track and reconcile expenses, ensuring accuracy and compliance with company policies. Qualifications and Requirements: 3+ years as front office Receptionist or Administrative Assistant Bachelor's degree or equivalent experience. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills. Strong attention to detail and problem-solving abilities. Discretion and professionalism in handling sensitive information. Prior experience supporting C-Suite executives is a plus. If you are a proactive, adaptable, and resourceful professional, we invite you to apply for this exciting opportunity. Please submit your resume and a cover letter detailing your relevant experience. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Russell Tobin's client a leading global eyewear manufacturer and retailer is hiring an Administrative Assistant in Dallas, TX 75234 (Hybrid) Job Title: Administrative Assistant Schedule: 8:00 AM - 5:00 PM Duration: 06+ months with the possibility of extension Pay rate: $16.85-$17.85/hr. Job Responsibilities: Oversee day-to-day incoming lease related communications, routing to proper channels and confirming close-out. Answering 1st line support inquiries such as providing payment remittance details. Building sustainable process flow for new phone and mail system. Organizing and maintaining digital filing systems. Basic Qualifications: Superior organizational and time-management skills Excellent verbal and written communication skills Strong customer service skills Ability to multi-task while managing shifting priorities Basic Excel Foundational ERP navigation General business acumen Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Express Employment has teamed up with an Estate Planning law firm in Fort Worth looking to add an administrator to their team. Monday - Friday (In Office) Pay range: 19-20/hr Key Responsibilities: Greet clients and visitors in a professional and friendly manner Answer and direct phone calls to appropriate parties Manage incoming and outgoing correspondence, including mail and email Schedule appointments, meetings, and conference room reservations Assist with document preparation, proofreading, and formatting Maintain electronic and physical filing systems Ideal Candidate: High school diploma or equivalent Proven experience as an administrative assistant 5+ years Corporate environment experience Excellent communication and interpersonal skills Strong data entry and typing skills This may not include all the requirements of the job

The Front Desk Receptionist is a full-time position responsible for managing the reception desk and making clients, vendors and visitors feel welcome. Serve as the first point of contact for all clients and visitors. Dress for Success. Punctual and Reliable. Answer incoming calls and direct them to the appropriate staff members. Schedule appointments and manage calendars Greet customers and assist with check-in and check-out processes. Provide excellent customer support by addressing inquiries and resolving issues in a timely manner. Maintain a clean and organized reception area. Assist with various administrative tasks. Able to transfer information accurately and timely, our front desk turns in the orders for the entire office and coordinates the delivery of earnest money. Qualification and Skills We Require: · High school diploma or equivalent · Previous experience in an office setting is highly preferred. · Strong phone etiquette skills and the ability to handle a high volume of calls. · Familiarity with real estate/title terminology and procedures is a plus. · Proficient in calendar management and scheduling software. · Excellent customer service skills with the ability to remain calm and professional in stressful situations. · Strong organizational skills with attention to detail. · Knowledge of office management systems and procedures. · Ability to learn and adapt quickly to new technologies and phone systems. Who We Are: Baker Firm is a Fee Attorney office for Fidelity National Title Insurance Company. We close a high volume of residential and commercial real estate transactions, and pride ourselves on paying attention to detail in each such transaction. We prioritize the well-being of our employees and offer opportunities for development and growth. All employees should align with our Mission and Vision. Our mission is to go above and beyond expectations to provide successful, seamless transactions for our clients with a TEAM that focuses on relationships both inside and outside the closing room. Our vision is creating a culture that encourages working together, grow together philosophy that fosters success and happiness both personally and professionally for our Employees, Company, and Customers. What We Offer: Competitive compensation. Benefits: 401(k) Health insurance Dental insurance Life insurance Vision Insurance Paid time off We are an EEO Employer that provides equal employment opportunities to all qualified applicants without regard to without regard to race, color, religion, age, national origin or ancestry, sex, pregnancy, citizenship status, veteran status, marital status, physical or mental disability, medical conditions, sexual orientation, gender identity , and/or any other characteristic protected by federal, state or local laws.

The Hithium North American Engineering Group wants to expand its New Product Process Development Team (NPPD) with a highly motivated self-starter with a drive for action. The role requires a highly organized individual who can synthesize complex, ambiguous requirements into inputs that feed the Localized Plant & Project Teams. You will support the interface between the China HQ Engineering Team, the North American Engineering Team, and the North American Projects Team during the design and development of new products, processes, equipment, and factories. You will help different areas of the organization by conveying spoken messages, preparing/translating physical documents, and using technology to advance the team's progress. Responsibilities: Read and rewrite technical documents in a specified language (English, Mandarin), following established rules on word meanings, sentence structure, grammar, punctuation, and mechanics. Serves as the interpreter at speeches, meetings, and teleconferences, providing consecutive or simultaneous translation between languages Supports the preparation of engineering reports for leadership review Creates engineering project plans and supports the timely update of action registers/timelines Responsible for managing the change management process of engineering documentation for the System Factory Generates report templates to be utilized by various departments for consistent reporting Will maintain the engineering electronic file structure and manage the North American Engineering SharePoint Maintains document control and confidentiality of critical engineering information Ability to travel, including internationally, up to 40% Required Qualifications: Bachelor's Degree in Foreign Language, Business Communications, or Engineering 3+ years interpreting technical documentation & conversation Experience working in a technical or engineering field Experience working with international cultures Ability to work both independently and within a team environment Experience utilizing MS Project or similar project management tools Excellent communication skills with the ability to understand complex topics/ problems and distill the message clearly Fluent domain of English & Mandarin Languages: Ability to read, write, and speak English & Mandarin Desired Qualifications: Certified Lean Six Sigma Project Management Professional (PMP) Experience in Lithium Battery or manufacturing of electrical components Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veteran's status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.