Office Assistant Jobs in Chandler, AZ

Vaco Phoenix is currently assisting a local client in their search for a receptionist in their Scottsdale AZ office! The Receptionist will greet customers, keep track of all office supplies, handle incoming and outgoing mail, as well as be the liaison with property management. This is a fully onsite role paying up to $25 per hour. Interviews are held immediately! Responsibilities include: Greeting and Assistance: Welcome visitors and callers (low volume), answer their questions, and direct them to the right people. Mail and Deliveries: Handle incoming and outgoing mail and deliveries, including sorting and distribution. Office Maintenance: Coordinate with property management to ensure the office is well-maintained. Space Tracking: Work with HR & Facilities Manager to monitor office space usage and prepare monthly reports. Office Cleanliness: Works with facilities staff to ensure the reception area and meeting rooms are clean and presentable. Knowledge, Skills & Abilities: Familiarity with G Suite and Google Calendar management Possess strong skills in the use of Microsoft Word, Excel, Adobe PDF Skill in oral and written communications Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures Communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone

Actalent is seeking an Administrative Assistant to join our team at our Tempe, AZ Corporate office! Compensation: $20.19 - $25 per hr Bonus up to $2,000 annually Schedule: Internal | Permanent Full Time | 8:00 Am - 5:00 PM Hybrid | 4 days in-office, 1 day remote Job Overview We are seeking a highly skilled Administrative Assistant to join our team. This role is responsible for ensuring high-quality administrative support for one Vice President and Corporate office administration. The ideal candidate will be adept at relieving the executive of administrative functions to increase their availability for executive-level responsibilities. In addition responsible for all cohesive operations of our corporate office. Essential Functions Administrative Support Provide comprehensive administrative support to the Vice President, including managing calendars, scheduling meetings, and submitting expenses. Maintain Director and Regional organizational charts. Manage and organize all aspects of domestic travel, including booking flights, arranging accommodations, and coordinating transportation logistics Communication Serve as the primary point of contact between the Vice President and internal stakeholders. Handle correspondence, emails, and phone calls with professionalism and confidentiality. Works closely with internal communications to ensure consistent messaging from stakeholders and corporate. Confidentiality Maintain the highest level of confidentiality and discretion in handling sensitive information. Minimum Education | Skills | Abilities 1 year of Administrative Support Experience required Associate's degree (preferred) Strong Organizational and time management skills Strong communication skills and work ethic Proficient in Microsoft Office (Excel, Word, and Outlook a must) Ability to prioritize, organize, problem solve and meet deadlines and goals High Level of professionalism and discretion. Compensation Per Pay Transparency Acts: The range for this position is $40,800 - $61,200. This role is non-exempt (hourly employee). The bonus potential is up to $2,000 annually. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following: Medical, dental & vision 401(k)/Roth Insurance (Basic/Supplemental Life & AD&D) Short and long-term disability Health & Dependent Care Spending Accounts (HSA & DCFSA) Transportation benefits Employee Assistance Program Tuition Assistance Time Off/Leave (PTO, Primary Caregiver/Parental Leave) About Actalent With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021. Our Culture The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by: Bringing their best selves to work every day in terms of caring, competitive spirit and character Leading by example and working with purpose and pride Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves Our Commitment Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups. Actalent PRIDE Empowered Women at Actalent BIPOC Military and First Responder Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships) Our Corporate Social Responsibility Strategic Partnerships We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners: BEYA - Black Engineer of the Year Awards SHPE - Society of Hispanic Professional Engineers Women of Color Stem Conference Linkage's Women in Leadership Institute Girlstart SAE Foundation SMASH National Urban League SASE - Society of Asian Scientists and Engineers Allegis Group Foundation The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program. Check out our Instagram and LinkedIn to see what it's like to be part of our team: instagram.com/weareactalent | ************************************************* #actalentinternal #LI-Onsite

Do you thrive in an organized, customer-focused office environment while managing daily tasks efficiently? Our established financial planning firm in Phoenix, AZ is looking for a Receptionist / Operations Assistant to play a key role in running and coordinating the day-to-day operations in our fast-paced office. Our formula for success has been to put our customers first and treat them with honesty and integrity. A sharp phone presence with excellent listening skills, a love for customer service, and the ability to manage multiple tasks at one time is required to be successful in this role. Are you a strong, proactive office leader eager to share your skills and ideas? We encourage you to apply today! Minimum Requirements: 2+ years of front office reception experience Strong proficiency in MS Office with a demonstrated ability to quickly learn and adapt to new software systems Experience with Salesforce preferred, but not required High School Diploma or equivalent This position requires that you possess the following skills: Strong ability to prioritize tasks and manage time effectively to meet deadlines Provide exceptional customer service Excellent verbal and written communication skills Positive and approachable contributing to a collaborative work environment Self-motivated with a strong sense of initiative Committed to continuous learning and staying up-to-date with industry trends Excellent organizational skills with a focus on detail and accuracy Demonstrated consistency in follow-through on tasks and responsibilities Ability to work independently while proactively meeting both business and personal goals Responsibilities: Putting client needs first is deeply rooted in our culture and at the core of everything we do. In providing excellent client service you will: Answer phones and direct callers to the appropriate associate Greet clients warmly and professionally Address client inquiries related to administrative matters Receive, sort, and distribute mail and packages Assist with inventory management of office supplies Perform clerical duties such as photocopying, faxing, and filing Provide general administrative and clerical support Maintain clean and organized reception area and conference rooms Ensure accurate data entry into database/CRM Thank you for your interest in the Receptionist / Operations Assistant role for Strategy Financial Group, a growth-oriented, independent financial services firm located in Phoenix, Arizona. Please take a moment to explore our website ****************************** and view the services we provide. Excited about this opportunity? We'd love to hear from you-apply today!

Required Skills & Experience • High School diploma or equivalent • 1-2 years of relevant administrative experience • Be time-oriented, organized, reliable, and diligent • Proficiency in MS Office (Word, Excel, Power Point, and Outlook) • Internet and electronic equipment savvy and able to troubleshoot and/or utilize resources to meet deadlines • Professional appearance and phone etiquette Nice to Have Skills & Experience • Working knowledge of SharePoint, Concur, and CORE Integrator Job Description A client is seeking an Administrative Assistant position to support their corporate location in AZ. Duties include providing a high level of service to internal and external customers both in person and over the telephone. Additionally, this individual will be responsible for understanding and enforcing security procedures with regard to visitors and packages. The Receptionist is an integral part of the facility administration providing support to various departments. What You'll Do: • Open lobby at 8:00 am and close at 4:30 pm daily • Answer and direct phone calls, taking and delivering messages in a timely fashion • Act as liaison between visitors, callers, vendors, package deliveries and Iridium staff, screening all visitors for building access approval before checking in and assigning appropriate badges and receiving and distributing mail daily, which may include interoffice mail from our sister locations • Manage office supply orders and inventory including coffee services, machine maintenance and all related billing, checking in office supplies against order log / packing slip • Manage catering requests, maintaining contacts and relationships with vendors • Prepare FedEx shipping labels and arrange for pick-ups as requested • Help arrange conference rooms, catering, etc., for meetings and events • Schedule and set up conference calls / Teams meetings • Ensure kitchens and conference rooms are stocked and appear orderly and clean • Coordinate building maintenance with Facilities Manager • Assist with in office special events • Additional administrative projects by request Exact compensation may vary based on several factors, including skills, experience, and education. Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.

We are looking for an Administrative Assistant to support our Scottsdale office. This is a 6-month contract position to start, with the potential opportunity to convert to full-time basis based on performance and business needs. The schedule for this role is 100% in-office from 7:30AM to 2:30PM Local Time, Monday through Friday. The suggested hourly rate for this position is between $24/hour and $28/hour based on years of experience and internal equity. The Administrative Assistant will contribute and support the company towards its exponential growth. This individual thrives in a fast-paced environment and maintains a positive outlook regardless of what the day brings. This individual also provides personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information. Primary Responsibilities: The position requires predominant front reception desk presence while managing day-to-day office activities. Greet and welcome clients by providing exemplary customer service. Maintain visitor log to ensure security of the office. Provide administrative and clerical support to relieve department managers or staff of administrative details. Manage cleanliness, availability, and organization of office supplies and kitchenette necessities (Daily Task). Manage office lunches, as Admin for the Foodja office lunch program. With special meetings on-site, would need to order catering for the teams. Help coordinate requests and client meetings with staff when required. Answering, screening, and forwarding incoming phone calls. Performing other clerical tasks such as filing, shredding, photocopying, and faxing as needed. Providing basic and accurate information to guests and employees through multiple communication channels. Coordinate and assist with planning internal and external events. Overseeing and managing all communication with vendors, distribution, and shipment services to the corporate office. Maintaining safety and hygiene standards of the reception area. Handling queries and complaints via phone, email, and general correspondence. Managing meeting room availability. Partner with Human Resources for on-boarding and separation processes including preparing desks, managing office access, and updating office organization. Manage relationship with real estate company to coordinate building maintenance, building emergency management and parking spots. Manage marketing materials and swag with shipment requests. Run errands/deliveries as needed. Assisting the Lead Executive Assistant with scheduling, calendar, travel and events as needed. Other duties as assigned and related to the nature of this role and company initiatives. Requirements: Education: High school diploma or equivalent experience and above is required. A Bachelor's degree is preferred. Experience: 3+ years of experience in an administrative function required. Proficient in Microsoft office Suite. Knowledgeable with managing office equipment (printers, phone systems, printers, fax machines). Superior customer service and telephone etiquette is required. Travel experience a plus. Talents and Desired Qualifications: Present a professional appearance (attire, work area, communication both written and verbally etc.). Excellent organizational and communication skills both written and verbally. Able to multi-task and is a detail oriented. Ability to exhaust resources when troubleshooting opportunities is needed. Excellent time-management skills and ability to prioritize. Able to develop good customer relations by listening and understanding needs and providing the right solutions. Collect the necessary information to make a sound decision based on facts and available resources. Ability to thrive and adapt in a fact paced environment, along with being able to adjust approach quickly and effectively to changing circumstances and new priorities. Reliable transportation required. Ability to lift up to 25 lbs as required based on business needs.

Sales Team Assistants are responsible for building relationships with advisors through all steps of the onboarding/client engagement process. Responsibilities: Cultivate new advisors/agent relationships Manage and utilize database for contact tracking Gain understanding of Quantum products/services and competitive landscape Act as Liaison between advisor and all departments within Quantum Coordinate conference calls and webinars and all advisor/team travel Assist as an admin for sales leader Desired Skills and Experience: Industry experience not required Must be available to work in the office (not remote) 1-3 year Admin experience preferred, must have good attention to details All applicants are required to take a PI Survey and are subject to a background check prior to hire. The Quantum Group is an Equal Opportunity Employer.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office and on the phones, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Act as first point of contact for visitors Scan and file mail and court documents Schedule initial consultations with prospective clients Data entry and organization Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Ability to multitask and handle high paced work environment

Our client is seeking a short-term Administrative Assistant to support our team in Phoenix from immediate start through mid-May. The ideal candidate will have strong communication skills, proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel), and experience with Concur (a plus). Responsibilities include arranging travel itineraries, managing multiple tasks under tight deadlines, and handling various short-term projects. The candidate should maintain professionalism, confidentiality, and deliver exceptional customer service. This position requires the ability to multitask, prioritize, and work well under pressure. Immediate start required.

Provide high-level administrative support to the division under the direction of the Support Services Manager, handling front desk tasks, project management, and coordination with all levels of management. Act as a liaison with external agencies, manage onboarding and offboarding processes, including badge access, ServiceNow tickets, and meticulous record-keeping. Ensure adherence to standard operating procedures for accuracy and collaborate with support teams to maintain efficient and accurate record management. Please make sure that candidates has experience with processing sensitive documents and interfacing with the general public Skills Required Skilled in planning and organizing complex administrative tasks while adhering to policies and procedures. Capable of prioritizing, multitasking, setting goals, and meeting deadlines, with effective communication of any variances. Adept at managing multiple priorities, responsibilities, and interruptions in a dynamic environment. Experience Required Highly experienced professional with a proven track record of providing exceptional customer service to visitors, agencies, and stakeholders at all organizational levels, including the general public. - Front desk experience - Administrative Support Role - 2 Yrs or more Education Required Some college ( preferred in administrative field or business) - 2 years or more years providing hi-level support

Green Evans-Schroeder is proud to be Arizona's largest and fastest-growing immigration law firm. We are committed to delivering the highest quality immigration services to our clients, earning a stellar reputation for tackling challenging and complex cases with proven results. Our mission is to protect and advance the rights of the immigrant community, and we achieve this through our unwavering dedication to Teamwork, Respect, and Courage-the core values that drive our success. We are seeking a passionate and skilled Legal Office Receptionist to join our team in Tempe. If you share our mission, embody our core values, and are eager to be part of a dynamic and intellectually rewarding work environment, we encourage you to consider this exciting opportunity with Green Evans-Schroeder. Responsibilities Front Desk Operations: Act as the manager of our centralized call center/answering service to ensure that all phone traffic is properly handled and routed to the appropriate law firm personnel Provide in-house phone reception services and handle direct communication with existing clients. Greet and assist walk-in clients at our Tempe office. Manage outgoing and daily mail. Organize and maintain the physical environment of our Tempe office, including managing office supplies, inventories, and office equipment. Develop and maintain proficiency in all the information systems and databases, both internal and external, that must be used to properly perform the duties of this position. These include, but are not limited to, Clio Manage, Lawmatics, Adobe Acrobat, & MS Office 365. Interpret for Spanish-speaking clients and staff as needed. Back-up support to other administrative team members in their absence, or when required to ensure excellent client service. Sales Support: Assist the Intake Coordinator with follow-up calls to potential new clients. Leverage CRM tools to ensure timely and effective follow-up with all leads, maintaining a seamless and organized client intake process. Assist in contacting potential clients before consultations to confirm all relevant information has been received. Support special projects assigned by the Intake Coordinator. Financial Support: Receive and responsibly manage payments from our clients. Collaborate with the team to ensure timely follow-up on outstanding balances and trust replenishment. Qualifications Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office, including SharePoint. Experience with CRM tools like Clio or Lawmatics is a plus. Previous experience in a front-desk, administrative, or client-facing role preferred. Ability to handle sensitive client information with professionalism and confidentiality.

About the Company Dinan & Company, LLC is a dynamic, rapidly growing firm providing professional expertise in Mergers and Acquisitions. Throughout our 35+year history, Dinan has successfully concluded transactions with many of the most prominent private equity and strategic acquirers. Headquartered in Phoenix, AZ, our network of experienced deal professionals stay on top of the key legal, financial and political trends that are essential to completing successful transactions. Dinan also has offices in Atlanta, GA, Chicago, IL, Nashville, TN and San Francisco, CA, and operates its own research affiliate in New Delhi, India. For additional background information, please visit our website at ******************** About the Role Dinan & Company is currently seeking an experienced Full-Time Administrative Assistant for our Phoenix, AZ office. The ideal candidate will be proactive, self-motivated, well-organized, reliable and detail oriented. Office hours are Monday through Friday from 7:00AM-4:00PM. Dinan offers a competitive compensation package based on experience plus paid holidays, PTO, and discretionary bonuses. Available benefits include medical, dental, vision, life insurance and a matching 401K plan. Comfortable office environment with a good work-life balance. Responsibilities Support all administrative duties in the office and ensure that office is operating smoothly Prepare reports, memos, letters, and other documents Assist answering and screening incoming calls in an expeditious manner CRM system data input and updates Filing and retrieving corporate records, documents, and reports Research and prepare documents for review and presentation Arrange travel and maintain expense reports for executives Manage office supplies inventory and place orders as necessary Assist in event planning for corporate outings Manage multiple priorities and actions simultaneously Qualifications HS diploma along with a minimum of 5 years' experience as an Administrative Assistant or other relevant administrative support to senior executives Required Skills Must be a team player and possess good interpersonal skills Excellent organizational skills and the ability to work independently with minimum supervision Computer skills required include advanced knowledge of Microsoft 365: Word, PowerPoint, Outlook, and Excel Proactive with attention to detail and excellent follow-up Professional appearance, demeanor, and attitude towards our clients

International Travel Beauty Business #YHF Role Description This is a full-time on-site role located in Phoenix, AZ for a Travel Assistant. The Travel Assistant will be responsible for arranging and managing business travel, including booking flights, accommodations, and transportation. The role involves coordinating itineraries, handling travel-related queries, and ensuring smooth travel experiences for employees. Additional tasks include managing travel budgets, maintaining travel records, and collaborating with travel service providers to secure the best options and deals. Qualifications Strong Communication and Customer Service skills Experience with Travel Arrangements and Travel Management Ability to manage Business Travel needs effectively Excellent organizational and multitasking abilities Proficiency in using travel booking systems and software Ability to work on-site in Phoenix, AZ Previous experience in a similar role is a plus Bachelor's degree in Hospitality, Travel Management, Business Administration, or a related field

At Express Employment Professionals in SE Phoenix, we are dedicated to connecting talented individuals with rewarding career opportunities. We are passionate about helping people achieve their professional goals. We are seeking a dynamic and bilingual Front Office Coordinator who is eager to learn about sales and grow within our company. Job Description: As a Front Office Coordinator, you will be our clients' and associates' first point of contact. Your role is crucial in creating a welcoming and efficient environment. This position offers a fantastic opportunity to gain hands-on experience in the staffing industry and develop a career in sales. Key Responsibilities: Greet and assist clients and associates in a friendly and professional manner. Manage phone calls, emails, and other communications. Schedule interviews and appointments. Assist with administrative tasks such as data entry and filing. Support the sales team with lead generation and follow-up. Provide information about our services and answer inquiries. Maintain a clean and organized front office area. Qualifications: Bilingual proficiency (English and Spanish). Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Passion for learning about sales and the staffing industry. Customer-focused with a positive attitude. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). What We Offer: Competitive salary and benefits package. Opportunities for professional growth and development. Comprehensive training and mentorship. A supportive and collaborative work environment. The chance to make a meaningful impact by helping people find their ideal jobs.

PROformance OM is an industry leader in providing innovative fresh food Open Market and vending solutions, delivering exceptional service and high-quality products. With our state-of-the-art warehouse, fresh food commissary, and dedicated delivery team, we aim to transform the breakroom experience for businesses across various industries. We are seeking a detail-oriented and highly organized Administrative Assistant to join our dynamic team. This position plays a crucial role in supporting day-to-day administrative operations and ensuring the accuracy and efficiency of our processes. Key Responsibilities: Data Entry: Input, maintain, and update accurate data in spreadsheets, databases, and internal systems. Spreadsheet Management: Create and manage spreadsheets to track inventory, sales, and operational metrics. Cash Balancing: Reconcile daily cash collections from vending machines and Open Markets, ensuring accuracy and resolving discrepancies promptly. General Administrative Support: Handle correspondence, filing, recordkeeping, and other clerical tasks as needed to support the team. Scheduling & Coordination: Assist in scheduling meetings, coordinating appointments, and maintaining calendars for management. Reporting: Prepare detailed reports on cash reconciliation, inventory, and other key metrics for internal review. Team Collaboration: Work closely with operations, sales, and finance teams to ensure administrative tasks align with company goals and initiatives. Problem Solving: Address and resolve minor issues independently while escalating more complex problems to the appropriate team members. Qualifications: Education: Recent college graduates are encouraged to apply Experience: 2 years of Administrative Assistant experience is preferred. Technical Skills: Proficient in Microsoft Office Suite, particularly Excel (knowledge of formulas and pivot tables is a plus). Familiarity with data entry and reporting tools. Skills and Attributes: Strong attention to detail and accuracy. Excellent organizational and time management skills. Ability to work independently and as part of a team in a fast-paced environment. Exceptional communication skills, both verbal and written. Ability to handle sensitive and confidential information with integrity. Compensation & Benefits: Pay: $24.00/hour Schedule: Monday-Friday; 8:00am-5:00pm (hours may slightly very depending on business needs) Comprehensive benefits package, including: Health, Dental, and Vision Insurance 401(k) with company match Paid time off and holidays Opportunities for career growth and advancement Job Type: Full-time Pay: From $24.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person

Collabera is ranked amongst the top 10 Information Technology (IT) staffing firms in the U.S., with more than $550 million in sales revenue and a global presence that represents approximately 12,000+ professionals across North America (U.S., Canada), Asia Pacific (India, Philippines, Singapore, Malaysia) and the United Kingdom. We support our clients with a strong recruitment model and a sincere commitment to their success, which is why more than 75% of our clients rank us amongst their top three staffing suppliers. Not only are we committed to meeting and exceeding our customer's needs, but also are committed to our employees' satisfaction as well. We believe our employees are the cornerstone of our success and we make every effort to ensure their satisfaction throughout their tenure with Collabera. As a result of these efforts, we have been recognized by Staffing Industry Analysts (SIA) as the “Best Staffing Firm to Work For” for five consecutive years since 2012. Collabera has over 40 offices across the globe with a presence in seven countries and provides staff augmentation, managed services and direct placement services to global 2000 corporations. For consultants and employees, Collabera offers an enriching experience that promotes career growth and lifelong learning. Visit ***************** to learn more about our latest job openings. Awards and Recognitions --Staffing Industry Analysts: Best Staffing Firm to Work For (2016, 2015, 2014, 2013, 2012) --Staffing Industry Analysts: Largest U.S. Staffing Firms (2016, 2015, 2014, 2013) --Staffing Industry Analysts: Largest Minority Owned IT Staffing Firm in the US. Qualifications TITLE: CW Admin Clerk START: ASAP END DATE: 6 months + Pay Range: M=$15.00 Location: Chandler, AZ Position Summary: The primary responsibility of this role is to be responsible for the processing of various administrative activities generated via: account work queues, databases/reports and incoming correspondences (i.e., remittances, invoices, titles, customer/dealer/vendor generated correspondences, etc.). • Documenting activities on customer accounts such as: title release, title follow-up, account maintenance, bankruptcy status, total loss, transfer of equity and lease, etc. • Contacting appropriate agencies/vendors to secure information needed to complete title processing. • Contacting dealer personnel directly as needed to fulfill requests or tasks. • Complying with all internal and regulatory guidelines regarding title processes • Ensure compliance to TFS Policy and related standard operation procedures (SOPs). • Meet workgroup established expectations for production and quality. • Ability to utilize a variety of computer based systems simultaneously to complete tasks (multitasking). Additional Information REQUIREMENTS: •Must be able to work 8am-5pm, but be flexible to do 7-4 or 7:30-4:30, etc. •Professional demeanor - will be working and interacting with up to 125 other associates and managers within the department. •Strong attention to detail and organizational skills are required. •Ability to work independently •Ability to thrive in a compliance-based environment •Ability to multitask and be flexible with a high volume of workloads •Vehicle Titles experience is preferred •Proficiency with keyboard, Microsoft Office applications (Word, Excel, etc.) and Outlook •Ability to maintain regular and predictable attendance to support team and business objectives.

Special Education Administrative Support Specialist 2025-2026 Type: Public Job ID: 127668 County: East Maricopa Contact Information: Mesa Public Schools 63 E Main S Mesa, AZ 85201 District Website Contact: Dana Yursi Phone: ************ Fax: District Email Job Description: * Forbes names Mesa Public Schools in their list of 2024 Best Employers in Arizona. * East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for consecutive years. Employment type: Full-time (40 hours per week) Base Hourly: $17.53 Calendar: A13, 9.25 months Benefits: Sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance Performance Pay: Available annually New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum. New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position Job Summary To perform a variety of clerical tasks following standardized procedures for high school Special Education department in support of their positions; and to contribute to the efficient operation of the work unit. Prior to employment or during the first 3 months of new hire probationary period, drug and alcohol testing shall be required of all new contract employees who work in Operations. Any applicants having a confirmed positive test shall not be eligible for employment. Key Responsibilities: This section outlines the primary duties and key responsibilities required for this role, detailing the essential tasks and functions necessary to perform the job successfully, with or without reasonable accommodation. * Utilize SynergySE in order to create documents, input information, and generate reports * Monitor timelines and assist with clerical tasks for referrals, evaluations, re-evaluations, annual reviews, etc. * Develop and maintain a master schedule of special education-related meetings * Arrange and schedule special education conferences such as IEP and MET meetings * Communicate with parents via telephone or email to arrange meetings and follow up on return of documents * Keep a log documenting all parent and teacher contacts * Arrange for interpreters when needed for meetings * Direct parent questions and concerns to the appropriate team member * Keep the department informed of scheduled meetings * Complete all forms, including the IEP Compliance Checklist, correctly and in a timely manner * Make copies of all forms, letters, and other relevant information; maintain complete and accurate files for all students in the initial evaluation/re-evaluation process * Submit required documentation to the Special Education Records Department * Assist and support the special education staff with other tasks as assigned by the principal, department chair, speech/language pathologist (SLP), and/or psychologist Required Qualifications * High School education or equivalent * Moderate proficiency in typing with good accuracy * Computer proficiency to include use of basic software applications (Word, Excel, etc) * Ability to operate standard office equipment * Ability to organize, prioritize, and work with frequent interruptions and minimum supervision * Ability to effectively communicate (verbal and written) with students, parents, district personnel of all levels and general public; to maintain confidentiality * Ability to establish and maintain cooperative and effective working relationships with students, parents and district personnel of all levels Skills & Competencies: To be eligible for this position, an applicant must meet the following required qualifications. Verification of these required qualifications is necessary. * Knowledge of Synergy, Google Suite, and other applications necessary for the position. * Computer skills in the use of standard programs such as Microsoft Word and Excel; a willingness to learn Synergy SE; Google Calendar; and, other computer applications necessary to the position * Organizational skills to manage multiple tasks and requests from multiple professionals * Effective written and oral communication skills necessary to deal with parents and school staff * Effective customer service * Ability to complete tasks in a timely manner * Ability to maintain confidentiality * Ability to demonstrate flexibility Work Environment & Physical Requirements: This section outlines the work environment and physical conditions associated with this role. It includes information on whether the job involves working in an office, classroom, or other settings, and if there are physical activities like standing, walking, or lifting. * Office-based setting, often within a school district's special education department * Frequent interaction with school administrators, teachers, parents, and special education staff * May occasionally visit schools to support special education programs or attend meetings * Fast-paced environment with multiple deadlines and tasks requiring organization and multitasking * Light lifting (up to 25 pounds), such as handling files, office supplies, or educational materials Equal Opportunity Employer Statement: Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti-discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position. Other:

Job details Salary $25 - $32 an hour Job Type Part-time **Only for American region** You belong at Dayton Freight! Join our team of Centralized Billers and be a part of The Dayton Difference. Dayton Freight is a recognized leader in regional LTL transportation services and we are truly different from other carriers. Its apparent in how we treat our customers, and each other. Our culture is one of teamwork, respect and professional honesty. Dayton Freight appreciates its employees: you are not just a number, you are family. We attribute our growth to the dedication of our employees, and the loyalty of our customers and business partners. Our Lebanon, TN location is growing and we are adding Full Time positions to our 2nd shift team. Positions are located in the office and are NOT remote. Centralized Billers are responsible for entering bills of lading into Dayton Freights internal inquiry system with speed and accuracy. Additional job duties include: Learn and retain industry terms as it pertains to billing Become familiar with National Motors Freight Classification Communicate any billing issues to the Service Centers Performing all necessary audits as assigned Enter proper Hazardous Materials bills as assigned Assist Service Centers with any questions relevant to billing Assist in identifying and communicating all issues relevant to billing Review weekly Error Report for feedback and accuracy of corrections Minimum Qualifications Exceptional data entry skills Can work in a fast paced environment Able to work late afternoons and evenings Benefits Stable and growing organization Professional, positive and people-centered work environment Competitive weekly pay Fast-paced work environment Paid holidays (8); paid vacation and personal days **This is a Full-Time, 2nd shift position. It is NOT remote****

Stable and growing organization Competitve wages Professional, positive and people-centered work environment Flexible hours Fast-paced work environment Responsibilities Centralized Billers are responsible for entering bills of lading into Dayton Freights internal inquiry system with speed and accuracy. Learn and retain industry terms as it pertains to billing Become familiar with National Motor Freight Classification Communicate any paperwork issues to the Service Centers Performing all necessary audits as assigned Enter proper Hazardous Materials bills as assigned Assist Service Centers with any questions relevant to billing Assist in identifying and communicating all issues relevant to billing Review weekly Error Report for feedback and accuracy of corrections Qualifications Exceptional data entry skills Can work in a fast paced environment Able to work late afternoons and evenings Benefits Stable and growing organization Professional, positive and people-centered work environment Flexible hours Fast-paced work environment **This is a 2nd shift position.

Base Compensation: Starts: $17.00 Respond to Vendor Calls, fill in as back-up, greet and assist guests Answer phones, return voice mail messages and direct calls Respond to emails, schedule, and prepare office meetings, and assist with training. Clerical work (copy, scan, file, etc.), conduct INTAKE Interview with potential clients Follow up on client calls Back-up as needed for DSP Other projects as assigned by the manager