Office Assistant Jobs in Bethel, CT

Responsibilities Welcome clients and visitors by greeting them either in person or by telephone Answering the phones and referring to the appropriate department or person. Maintain reception area cleanliness and monitor potential security risks Setting up board room meeting space and providing refreshments to guests Maintain and stock office supplies book travel arrangements Distributing and overseeing incoming and outgoing mail Requirements Bachelor's degree 2+ years of relevant experience Strong working knowledge of MS Office Exceptional interpersonal and customer service skills Strong attention to detail and a positive attitude The annual base salary range is $60,000 to $75,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

We are working with a top tier financial services seeking a highly motivated Branch Market Administrator to join their dynamic team in Stamford, CT. This role is ideal for a financial professional with strong leadership capabilities, administrative expertise, and regulatory knowledge. The Branch Market Administrator will be responsible for overseeing day-to-day operations, ensuring compliance with industry regulations, and supporting financial advisors in achieving business goals. Key Responsibilities: Provide leadership and administrative support to financial advisors and branch personnel. Oversee operational processes to ensure compliance with firm policies and regulatory requirements. Act as a liaison between financial advisors and various internal departments, facilitating smooth workflow and operational efficiency. Supervise administrative staff and manage branch operations, including risk management, client service, and financial reporting. Assist in implementing strategic initiatives to improve client experience and business development. Monitor regulatory changes and ensure branch adherence to FINRA, SEC, and firm compliance standards. Handle escalated client service issues with professionalism and efficiency. Provide training and mentorship to administrative and junior staff. Qualifications: Licenses: Series 7, 66, 9, and 10 (or equivalent supervisory licenses). Experience: 2-5 years of experience with a leading financial institution. Management Experience: Prior experience in an Administrative Manager role or other leadership position within the financial services industry. Strong knowledge of financial products, branch operations, and compliance requirements. Excellent communication, organizational, and problem-solving skills. Ability to manage multiple priorities in a fast-paced environment. Why Join Us? Competitive salary and comprehensive benefits package. Opportunity to work with a top-tier financial institution in a thriving market. Professional development and career growth opportunities. Collaborative and client-focused work environment. If you meet the qualifications and are looking to advance your career in financial services, we encourage you to apply!

Top Healthcare Provider Network The 61st Street Service Corporation, provides administrative and clinical support staff for ColumbiaDoctors . This position will support ColumbiaDoctors, one of the largest multi-specialty practices in the Northeast. ColumbiaDoctors' practices comprise an experienced group of more than 2,800 physicians, surgeons, dentists, and nurses, offering more than 240 specialties and subspecialties. Opportunity to grow as part of the Practice Associate Career Ladder! Job Summary: The Practice Associate II is responsible for the patient welcome experience functions for the Department of Radiology including collecting demographic and insurance information, scheduling imaging services, and other duties necessary to provide efficient, timely services to the patients, their families, and providers. The Practice Associate II is part of a team that delivers an exceptional patient experience that contributes to positive health outcomes for patients and a work culture of Service-Oriented, Trust, Empathy, Safety, Inclusion, and Communication. Job Responsibilities: Greet patients and visitors and answer patient telephone calls. Conduct pre-registration, check-in, check-out, appointments, and other related tasks as requested. Obtain all required registration and intake information from patients; verify and/or update any new insurance or other information in Epic; obtain prior authorizations and referrals for visits and tests and verify eligibility for services; accurately indicate arrivals, no-shows, reschedules, and physician cancellations in Epic; collect all time-of-service and past due payments. Manage and review physician's schedule to ensure all authorizations and pre-certifications for office visits and procedures are obtained. Coordinate and schedule appointments, procedures, and other specialty services/tests as requested. Assist with coordination of care to other specialties and appointments. Function as a liaison between the clinical provider, referring physician, and patient in all aspects of scheduling appointments and related imaging services. Conduct all pre-determination, authorization, and pre-certification. Manage these processes and documentation closely to ensure no scheduling delays. Perform administrative duties as it pertains to practice or specialty. This may include provider administrative support, participating in various projects and/or meetings, and completing other tasks as assigned by management. Provide general administrative support to physicians and manager. Other duties as assigned. Job Qualifications: High school diploma or equivalency is required. A minimum of 3 years' experience in a medical office environment with strong proficiency with medical terminology is required. Strong customer service orientation, interpersonal skills, and the ability to deliver consistent exceptional service, while demonstrating tact, respect and sensitivity. Well organized and ability to manage a demanding workload and moderately complex cases in an accurate and timely manner. Excellent verbal and written communication skills. Working proficiency in Microsoft Office (Word and Excel) or similar software is required, and an ability and willingness to learn new systems and programs. Prior experience in Epic is preferred. Prior experience in a radiology office setting is strongly preferred. 61st Street Service Corporation At 61 st Street Service Corporation we are committed to providing our client with excellent customer service while maintaining a productive environment for all employees. The Service Corporation offers a competitive comprehensive Benefit package to eligible employees, including Healthcare and various other benefits including Paid Time off to promote a healthy lifestyle. We are an equal employment opportunity employer, and we adhere to all requirements of all applicable federal, state, and local civil rights laws.

Department: Center for Career and Professional Development

The Office Assistant is responsible for retrieving medical secretary voice messages and returning calls, scheduling appointments, directing calls to appropriate staff, setting up new patients, this includes new consults which consist of entering all patient demographic information prior to the office visit and mailing out a packet of paperwork for the patient to fill out prior to the scheduled visit, and working closely with the medical secretaries and staff. This position will also scan medical records as needed. DUTIES AND RESPONSIBILITIES Retrieves and responds to voice messages from medical secretary's voice mails and documents into EMR. Schedules/re-schedules appointments including procedures, COVID testing, and follow up appointments. Directs patient calls to appropriate personnel. Triages other staff regarding messages that pertain to them i.e. Prescriptions, Medical Records. Screening phone calls as best as possible. Enters demographic, insurance information, pharmacy, and primary care into EMR when scheduling new patients, and updating existing patient demographics. Scans medical records or medical records requests as needed. Assists other Medical Receptionists and Medical Secretaries as needed including covering hours, booking procedures with corresponding paperwork, pre-authorizations, COVID scheduling, faxing/scanning proper paperwork. Other duties as assigned. EDUCATION & EXPERIENCE Minimum of a High School diploma; Associates Degree preferred. At least one year relevant experience and/or training. EMR experience preferred QUALIFICATIONS & REQUIREMENTS: Strong verbal and written communication skills. Strong organizational skills. Strong Multi-tasking skills. Excellent attention to detail. Ability to work independently on assigned tasks as well as accept direction on given assignments. Able to work collectively with administration and staff. Able to maintain highest level of confidentiality. Premier Medical Group is an Equal Opportunity Employer

Thank you for your interest in career opportunities with Westchester Country Club! This application is for those who are passionate about joining the WCC team, but whose skills and experience do not match any current openings available. While we may not have any openings that fit your interests right now, we invite you to submit your application here to join our talent database. Our hiring needs are always evolving, and our Careers page is updated regularly. We are always looking for the best candidates to join our team and we are happy to consider your profile for any future opportunities that open at our Club. Please only use this option if you have not previously applied to a position at Westchester Country Club. We thank you again for your interest in WCC, and hope to stay in touch! For up-to-date information about our Club as well as our career opportunities, we welcome you to follow us on LinkedIn!

DISTINGUISHING FEATURES OF THE CLASS: Performs difficult but routine typing and general clerical work. Engages in detailed clerical work under general supervision. Detailed instructions are given for new or difficult assignments. Since this is the beginning class in the typist series, alertness and a willingness to learn and prepare for assignments of progressively increasing difficulty are essential. Does related work as required. EXAMPLES OF WORK: (Illustrative only) Types forms, form letters, invoices, resolutions, vouchers, records, reports and index cards and similar materials; Transcribes longhand copy; Relieves switchboard operator; Addresses envelopes on a typewriter or computer; Sorts correspondence, vouchers and similar materials; Acts as receptionist, directing callers to the proper person or office; Operates all office machines; Indexes materials. REQUIRED KNOWLEDGES, SKILLS, AND ABILITIES: Good knowledge of office terminology, procedures and equipment; reasonable knowledge of business arithmetic and English; ability to type from clean copy or rough draft as a minimum acceptable rate of 35 words per minute on a typewriter or personal computer; clerical aptitude, write legibly; mental alertness; neatness of appearance; ability to get along well with others; tact and courtesy and physical condition commensurate with the demands of the position. ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of an equivalency diploma recognized by the New York State Education Department, including or supplemented by a course in typing or computers; PLUS one year of office experience which shall have including clerical work and working on a computer. Reviewed 9/7/76; 5/7/79 Reviewed with no change 7/26/82; 8/18/86 7/28/10 Revised 4/29/96; 9/21/99 CSC Amended 9/14/15

ROLE OVERVIEWAs an Office Administrator at Balyasny Greenwich, the role is crucial in fostering a productive, efficient, and welcoming office environment, providing essential support to headquarters. This position demands a highly organized, self-motivated, and proactive individual capable of managing a wide range of administrative and operational tasks, including reception duties, conference and client services, onboarding support, budget oversight, facility management, vendor relations, and space planning. Collaborating with the local and global Corporate Services team, this role will contribute to seamless operations and a positive work environment at Balyasny. RESPONSIBILITIESOffice Administration & OperationsOversee office operations to ensure organizational effectiveness, efficiency, and safety Provide onsite reception desk coverage and professionally answer, screen, and route all incoming calls and email inquiries Greet guests and employees warmly and professionally, maintaining a hospitable environment Manage in-office meeting ecosystem, including calendar coordination, preparation of conference spaces, catering oversight, and A/V system support Operate shipping and receiving services, including daily package/mail distribution, and coordinating courier/messenger services Demonstrate flexibility and adaptability in managing matters are they arise with poise and professionalism Organize and review incoming invoices and office budget Handle inventory of all office supplies, reordering and stocking on a routine basis Perform internal/external guest management, including the scheduling and preparation of workspaces and security access management Maintain documentation and tracking tools relating to office seating and capacity, budgets, onboarding and offboarding, insurance certificates, important contact information, etc. Serve as a liaison and point of contact for building management, vendors, health and safety, and general employee inquiries Manage facilities by proactively maintaining physical appearance and operational functionality of all office spaces & equipment Assist with executing onsite events when necessary Oversee and coordinate the gym and locker room areas to ensure they are well-stocked and maintained. Collaborate with the day porter and BAMFIT team to guarantee all spaces are welcoming and clean for employees Onboarding SupportArrange seats for new hires and set up desks with supplies and company gear kit Manage employee ID card activations and deactivations Execute the capturing and uploading of headshot photos Scan identification documents and complete I-9 verifications Provide facility tours to all new joiners Space ManagementManage seating and floorplans through workplace planning and reporting tools Support the coordination of large-scale office adjustments, including creating future seating scenarios and scheduling team efforts for major moves Communicate effectively with all users involved to ensure diplomatic solutions and optimal seating for workflow, collaboration, and productivity Corporate Services Team CollaborationActively participate as a member Global Corporate Services, supporting teamwide goals and initiatives, and attending and contributing to monthly team meetings QUALIFICATIONS & REQUIREMENTS3-5 years of office administration experience, preferably within financial services Excellent verbal / written communication and organizational skills Demonstrated multitasking and project management abilities, with strong attention to detail Ability to prioritize effectively and work independently, with a sense of urgency Professional and positive attitude, trustworthy, with strong follow-through Well-developed interpersonal and relationship-building skills Ability to quickly learn and adapt to new systems and methods Proficiency in Microsoft suite WHAT WE OFFERCompetitive compensation, including performance-based bonuses Comprehensive benefits package Opportunities for professional growth, career development, and recognitionA dynamic and supportive work environment that encourages innovation and creativity

Job Details BHI Bristol Hospital Main Campus - Bristol, CT Part Time High School AnyDescription At Bristol Health, we begin each day caring today for your tomorrow. We have been an integral part of our community for the past 100 years. We are dedicated to providing the best possible care and service to our patients, residents and families. We are committed to provide compassionate, quality care at all times and to uphold our values of Communication, Accountability, Respect and Empathy (C.A.R.E.). We are Magnet and received the 2020 Press Ganey Leading Innovator award for our rapid adoption and implementation of healthcare solutions during the COVID-19 pandemic. Use your expertise, compassion, and kindness to transform the patient experience. Make a difference. Make Bristol Health your choice. Job Summary: Performs a variety of routine tasks involving the operation of the telephone/switchboard system and mailroom equipment. As an operator, provides patient information to visitors and other information as needed to employees. Sends out all codes and messages to doctors and staff via the internet on a program called RAVE. Operates switchboard and monitors Fire/Emergency Systems. Operates telephone switchboard unit following prescribed policies and procedures. As necessary assists patients and Hospital staff in completing phone calls. Provides Hospital employees and staff members with information and/or assistance in the use of the long range paging system. Monitors alarms designating fire or other emergency situations. Takes immediate steps to resolve situations as circumstances require. Follows procedures to call a code and to send messages on RAVE in a timely fashion. Observes and enforces all safety and related rules and regulations to assure a safe and secure environment for staff and visitors. Interacts with visitors and general public. Greets and gives routine assistance and information to visitors and general public. Follows Hospital policies regarding the release of patient information. Processes incoming and outgoing mail. Receives, sorts, and delivers interoffice and US mail to all areas of the Hospital. Personally delivers mail as required. Works from Report Manager program on the computer to obtain patient room locations. Works on Meditech to obtain discharged patients mailing addresses to forward their mail. Maintains daily mail log and certified mail records. Electronically refills postage meter with funds and contacts Accounts Payable if check is needed for postage. Operates postage machine for postage on outgoing mail. Operates letter opener machine to open bills for Accounts Payable and incoming checks for the Business Office. Performs miscellaneous duties. Carries out special projects and assignments as required. Qualifications Educational / Minimum Requirements: High School Diploma or GED. State/Federal Mandated Licensure or Certification Requirements: None Bristol Hospital Mandated Educational Requirements: General orientation at time of hire. Fire/Safety/Infection Control annually. CPR, Code Blue, and other programs as mandated by the hospital. Special Requirements: Superior customer service skills and experience with switchboard operations. Excellent interpersonal skills. Knowledge of computer. Physical Requirements: (+) Lifting up to 20 lbs. Daily extensive walking, long periods of sitting and standing, good hand dexterity. Vision and hearing corrected to normal. Ability to verbalize so the average person can comprehend. Work Environment: Office type of conditions with high volume of telephone and personal contact. Cognitive Requirements: Able to read and write English. Good organizational skills with the ability to follow written and verbal directions. Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Position consist of scanning, filing, some typing and if possible, knowledge of OPWDD incident process. This would be a good position for someone who has worked as a DSP or Asst Manager in a OPWDD facility who is looking for a change. is $17.71 hr. Hours are somewhat flexible- 8: 30am-12: 30pm or 9: 00a-1: 00p. 5 Days a week preferaly Any assistance you can provide is greatly appreciated. Must be cleeared

Are you interested in a career and not just a job? Do you have excellent communication skills, a customer-first attitude, and an attention to detail? Are you motivated to excel in a fast-paced environment? Do you enjoy being a part of a collaborative environment where every detail counts and contributions are valued? Are you someone who takes pride in going the extra mile to deliver quality work? If so, then you deserve to learn more about this opportunity! Closets by Design is a nationally recognized leader in home organizing systems. We design, manufacture, and install a complete line of custom closets, home office furniture, media systems, wall-beds, garage cabinetry, and more. We desire motivated, organized, caring individuals who have a passion to provide superior customer service. Job Responsibilities We are currently seeking an enthusiastic and motivated individual to immediately fill the position of Administrative Assistant. The Administrative Assistant plays a crucial role in the smooth functioning of our daily operations. Applicants must demonstrate a commitment to client satisfaction by communicating what is necessary in a genuinely friendly and professional fashion. Job Requirements Data Entry: Inputting Data: accurately entering information into databases, spreadsheets, or other systems from various sources. Data Quality Assurance: running reports to check for accuracy and completeness in data system. Maintaining Records: organizing and managing both physical and digital files, documents, and other records to ensure easy accessibility. Communicating: collaborating with team members or departments to clarify data requirements or resolve discrepancies. Following Protocols: adhering to company procedures and data management best practices. Administrative Support: Ordering and maintaining office supplies and equipment if needed Handling incoming and outgoing mail and packages. Customer Interaction: Handle incoming customer inquiries via phone and email in a courteous and professional manner. Provide accurate information regarding products, services, policies, and procedures. Greet visitors and provide assistance Problem Resolution: Escalate complex issues to the appropriate departments for resolution. Follow up with customers to ensure their concerns are resolved satisfactorily. Team Collaboration: Work closely with other departments to ensure seamless customer experiences. Deliver administrative support for office staff, sales team and production/installation departments Manage designers' appointment calendars Quality Assurance: Adhere to customer service policies and procedures. Meet or exceed performance goals related to customer satisfaction, quality, and productivity. Qualifications: A proactive individual who thrives on taking ownership of tasks and driving them to completion. Ability to master processes Proven customer support experience or experience as a client service representative. Strong phone contact handling skills and active listening. Excellent communication and presentation skills. Ability to multi-task, prioritize, and manage time effectively. High school diploma or equivalent is required; college degree preferred. Proficiency in Microsoft Office and CRM systems. Benefits: Competitive salary. Health, dental, and vision insurance. 401K Paid time off and holidays. Career development opportunities. If you’re ready to bring your enthusiasm and skills to a team that values your contributions, we’d love to hear from you. Apply now and take the first step in building a rewarding career with us!

Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. Roto-Rooter, America's premier plumbing and drain cleaning company, is the name that homeowners and businesses turn to for select quality services. We are proud of our almost 100-year history, but it's our future that has us so excited! Responsibilities Essential Skills & Responsibilities: Skilled with Microsoft Office (Word, Excel) Highly motivated, detail oriented, able to work independently Outstanding organizational, time management and follow up skills Self-starter who thrives in a fast paced environment Able to handle multiple projects at once Strong communication skills Collections experience Requirements The candidate we are seeking should be able to handle multiple tasks, communicate efficiently via phone, email, and letter with professionalism and detail, and have excellent organizational, time management and follow up skills. The ideal candidate will have 3-5 years collections experience. Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND25 #LI-SV1 #LI-ONSITE Not ready to apply? Connect with us for general consideration.

Part-Time Position Weekdays 9am-2pm Responsible for handling the fundamental aspects including bank reconciliation, payroll, HR, accounts payable, financial reports, food/labor cost. Must be detail oriented, have exceptional organizational skills and use Excel, Word, and QuickBooks. Looking for someone who is friendly, a self-starter, a team player, can work well under pressure, has a great attitude and goes the extra mile to get the job done. Must have 2 year experience with similar office and accounting duties. The Office Administrator will carry out administrative tasks to ensure the office runs smoothly on a daily basis. This includes doing basic bookkeeping and administrative, IT-related, and financial activities. Primary responsibilities * Accounts Payable bill payment * On Boarding new employees * Payroll and time and attendance * POS Interface * Code payables for accounts payable and input * Manage Credit Card receipts and input * Make bank deposits and receipts of money * General Office Duties Responsibilities * Provide inventory support, including maintaining office materials and supplies. * Receive requests for materials and equipment and prepare purchase orders accordingly. * Transmit purchase orders directly to vendors for purchases. * Generate 1099's. * Prepare appropriate schedules and reports as requested by CFO. Knowledge and Skills Requirements A Bookkeeper Office Administrator must be proficient in the use of computers and related software such as MS Word, MS Excel, and QuickBooks. They must be extremely organized, detail-oriented, efficient, and highly analytical, with strong written and verbal communication skills. Knowledge in billing, human resource systems, and bookkeeping principles are also necessary.

This position performs a variety of clerical tasks which includes assisting at the reception desk, welcoming students into the office and assisting them with the admissions process, searching automated and manual files for information, processing forms, maintaining files and records, reviewing applications, answering phones, and other clerical functions in accordance with established departmental policies and procedures. Light data entry and other general clerical duties as assigned by the Assistant Director of Admissions and Director of Admissions are required. The successful candidate will also become familiar with WCC Office of Admissions policies, services, and staff. Requirements: REQUIRED QUALIFICATIONS: A minimum of a high school or equivalency diploma is required. The successful candidate must have a friendly presence and helpful attitude. Good interpersonal skills, the ability to work well with others and attention to detail are also required. The successful candidate must be dependable and possess the ability to work responsibly with or without direct supervision. PREFERRED QUALIFICATIONS: Bilingual (Spanish speaking) is strongly preferred. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. WORK SCHEDULE: The work schedule is 28 hours per week. HOURLY RATE OF PAY: $16.25 per hour. No benefits. Application Instructions: Candidates must be legally authorized to work in the United States at the time of hire. Applicants MUST apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.

Department: Center for Career and Professional Development Supervisor: Barbara Zerillo, Director of CCPD Hours: Up to 40 hours per week Duration: Summer - May 12 th through August 31 st Payrate: $16.35 per hour Position Overview: The Center for Career and Professional Development is seeking a motivated and organized student worker to assist with various tasks and initiatives during the summer. This position provides an excellent opportunity to gain hands-on experience in career services, event planning, outreach, and administrative support. Key Responsibilities: Assist with approving student accounts and providing general support in Handshake, Post University's career services platform. Develop and distribute promotional materials (flyers, posters) to raise awareness of career services events and resources. Create job posts and promotional content for social media to increase engagement with career services. Assist with the planning and execution of career-related events, including workshops, career fairs, and employer networking events. Conduct outreach to students and alumni to promote participation in the First Destination Survey. Provide administrative support for daily operations of the Career Center. Collaborate with the team on special projects and initiatives to improve career services for students. Provide excellent customer service by greeting visitors to the Career Center, assisting with their needs, and helping students navigate CCPD resources. Skills and Qualifications: Student at Post University (can only work up to 20 hours if you are taking summer courses) Strong communication skills, both written and verbal. Experience with Microsoft Office Suite (Word, Excel, PowerPoint). Experience with Canva and designing flyers and posters (preferred) Familiarity with Handshake or other databases is a plus. Ability to multitask, prioritize tasks, and work independently. Detail-oriented and capable of meeting deadlines. A positive attitude, professionalism, and ability to work in a team environment. Additional Information: This is a part-time, temporary summer position (Up to 40 hours per week). Ideal candidates' availability should include times between the hours of 9-5pm This position will be fully in-person How to Apply: Interested candidates should submit their resume and a brief cover letter on Handshake

The Office Assistant is responsible for retrieving medical secretary voice messages and returning calls, scheduling appointments, directing calls to appropriate staff, setting up new patients, this includes new consults which consist of entering all patient demographic information prior to the office visit and mailing out a packet of paperwork for the patient to fill out prior to the scheduled visit, and working closely with the medical secretaries and staff. This position will also scan medical records as needed. DUTIES AND RESPONSIBILITIES * Retrieves and responds to voice messages from medical secretary's voice mails and documents into EMR. * Schedules/re-schedules appointments including procedures, COVID testing, and follow up appointments. * Directs patient calls to appropriate personnel. * Triages other staff regarding messages that pertain to them i.e. Prescriptions, Medical Records. * Screening phone calls as best as possible. * Enters demographic, insurance information, pharmacy, and primary care into EMR when scheduling new patients, and updating existing patient demographics. * Scans medical records or medical records requests as needed. * Assists other Medical Receptionists and Medical Secretaries as needed including covering hours, booking procedures with corresponding paperwork, pre-authorizations, COVID scheduling, faxing/scanning proper paperwork. * Other duties as assigned. EDUCATION & EXPERIENCE * Minimum of a High School diploma; Associates Degree preferred. * At least one year relevant experience and/or training. * EMR experience preferred QUALIFICATIONS & REQUIREMENTS: * Strong verbal and written communication skills. * Strong organizational skills. * Strong Multi-tasking skills. * Excellent attention to detail. * Ability to work independently on assigned tasks as well as accept direction on given assignments. * Able to work collectively with administration and staff. * Able to maintain highest level of confidentiality. Premier Medical Group is an Equal Opportunity Employer

Job Details EMS BH EMS LLC - Bristol, CT Full Time High School 1st Shift (Days) Description At Bristol Health, we begin each day caring today for your tomorrow. We have been an integral part of our community for the past 100 years. We are dedicated to providing the best possible care and service to our patients, residents and families. We are committed to provide compassionate, quality care at all times and to uphold our values of Communication, Accountability, Respect and Empathy (C.A.R.E.). We are Magnet and received the 2020 Press Ganey Leading Innovator award for our rapid adoption and implementation of healthcare solutions during the COVID-19 pandemic. Use your expertise, compassion, and kindness to transform the patient experience. Make a difference. Make Bristol Health your choice. JOB SUMMARY: Reporting to the Director of EMS, the Office Coordinator is responsible for ensuring the smooth and efficient operation of EMS office on a daily basis. Is the point person for administrative support, managing office supplies, assisting with scheduling for EMS Director of Operations, and maintaining office systems and processes] ESSENTIAL JOB FUNCTIONS: Receiving mail, bill processing and tracking of expenditures. Managing day-to-day communication with vendors, attorneys, business partners and Bristol Health Departments. Calendar management: Scheduling appointments, meetings, to include setting up meeting rooms, preparing agendas, and taking minutes for the BHEMS Director and leadership team. Correspondence management: Drafting emails, letters, and reports on behalf of the Director. Collect, organize and document transaction data as per local requirements. Create and maintain files, organize paperwork, and prepare presentations. Coordinate with insurance agents, licensing agencies, etc. Updating checklists and assisting with daily operational needs. Provide weekly updates to leadership and suggest improvements to processes and procedures. Phone management: Answering calls, taking messages, and directing inquires to the appropriate staff. Document preparation; Creating and maintaining files, organizing paperwork, and preparing presentations. Assist with onboarding for new candidates and hires. Organize the office to meet the needs of all management staff. Employee engagement lead, employee of the quarter/EMS week. Other duties as assigned by the Director. Manage and order office supplies. Qualifications KNOWLEDGE / SKILLS / ABILITIES Demonstrate teamwork, cooperation and collaboration within and outside the team. Skill in effective oral, written, and interpersonal communication utilizing the English language. Skill in problem-solving in a variety of settings. Proficiency in Microsoft Office Suite, Google Workspace, EMS PCR platform, and other administrative software. Demonstrate initiative and ability to multi-task while working independently in a fast paced environment. Strong organizational skills, time management skills, and attention to detail. Ability to maintain confidentiality and discretion in handling sensitive information. REQUIRED EDUCATION / EXPERIENCE: High School diploma or equivalent required. One (1) year of experience working in an office support role required, three (3) or more years preferred. Previous experience as a Transaction Coordinator, Office Manager, or in an EMS role is a plus. Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

The P/T Jr. Office Assistant (Typist) will provide customer service for mostly Spanish-Speaking learners of English as a Second Language (ESL). The incumbent will perform clerical and data processing tasks related to registration and other aspects of ELI operations, process forms & other paperwork, and run errands on campus. The incumbent will also assist with test administration and other duties. Requirements: A minimum of a high school or equivalency diploma is required. Additional Information: WORK SCHEDULE: The incumbent must be able to work shifts of at least 4 consecutive hours. Mornings, evenings and weekends up to 28 hours per week may be available. POSITION EFFECTIVE: The position will remain open until filled. HOURLY RATE OF PAY: $15.25 per hour. No benefits. Application Instructions: Applicants interested MUST apply online by submitting a letter expressing interest in this position, and a resume. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law. .

The P/T Junior Office Assistant (Typist) performs various clerical tasks, assisting at the reception desk, welcoming students, assisting students with the admissions process, maintaining files and records, processing forms and payments, answering phone calls and other clerical duties assigned by the director and assistant director of the Mount Vernon Extension Center. They will assist in community outreach and engagement. The successful candidate will become familiar with the policies and procedures, staff and services of the center. Requirements: REQUIRED QUALIFICATIONS: The candidate must possess a high school diploma or equivalency diploma. Good interpersonal skills, the ability to work well with others and attention to detail are also required. The candidate must have effective customer service and communication skills. The successful candidate must also be dependable and possess the ability to work responsibly with or without direct supervision. PREFERRED QUALIFICATIONS: Bilingual (Spanish or Portuguese) is strongly preferred. At least two years of experience is also preferred. Familiarity with the Mount Vernon community is essential. Additional Information: POSITION EFFECTIVE: The position will remain open until filled. WORK SCHEDULE: This is an hourly position with a work schedule of up to 28 hours per week. The schedule is Tuesday - Thursday 2:00pm - 9:00pm, and Saturday from 9:00am - 4:00pm. Flexibility is needed. HOURLY RATE OF PAY: $15.25 per hour. No benefits. Application Instructions: Candidates must be legally authorized to work in the United States at the time of hire. Applicants MUST apply online by submitting a letter expressing interest in this position, a resume/CV, and contact information for three professional references. Please login to: *********************************************** in order to check/edit your profile or to upload additional documents. The review of candidates will begin immediately and continue until the position is filled. Westchester Community College provides accessible, high quality and affordable education to meet the needs of our diverse community. We are committed to student success, academic excellence, workforce development, economic development and lifelong learning. The College will provide equal opportunity in all of its employment practices to all persons without unlawful discrimination on the basis of political affiliation, age, race, color, national origin, ancestry, citizenship, genetic information, religion, disability, sex, sexual orientation, gender identity, gender expression, marital status, parental status, pregnancy, arrest or conviction record, membership in any reserve component of the armed forces, or use or non-use of lawful products off College premises during nonworking hours, or any other status protected by applicable state or federal law.