Office Administrator Jobs in Zion, IL

Office Coordinator - Glenview, IL $58,000 - $68,000 Annually + Benefits + 401K + PTO! We want to inspire people to embrace plant-based eating and make choices that reduce their environmental impact. As one of Europe's leading brands in plant-based foods, we are dedicated to making delicious meals accessible to all who want to explore the exciting possibilities of plant-based diets. Whether you enjoy meat, flexitarian, vegetarian, or vegan, you can enjoy plant-based burgers, sausages, and more-without sacrificing flavor. We are currently seeking an Office Coordinator to support our daily administrative functions. In this essential role, you will coordinate tasks, handle event planning, and support office operations to ensure everything runs smoothly. If you are detail-oriented and passionate about providing exceptional administrative support, please apply. In This Role, You Will: Create a welcoming atmosphere by ensuring the office is a well-organized, inviting space for employees and visitors alike. Take the lead on organizing office events, celebrations, and activities that strengthen our team culture. Coordinate and assist with the planning and execution of trade show events, ensuring seamless logistics, engaging booth setups, and a memorable brand presence. Manage vendor relationships and office supplies to keep things running efficiently. Assist with basic administrative tasks, including expense tracking, processing invoices, and maintaining office records. Act as a key point of contact for employees, ensuring their office-related needs are met so they can focus on their work. Help implement small but impactful improvements to enhance productivity, collaboration, and the overall workplace experience. What We're Looking For: 1 year of experience in office coordination or administrative support. Strong organizational skills, with the ability to anticipate needs and solve problems before they arise. A proactive attitude and a passion for creating a positive, productive work environment. Excellent communication skills and a natural ability to build relationships across teams. Corporate Resources/CRT (on behalf of our client) has been hired to source a full-time, permanent Office Coordinator.

Dunn Solutions Group is a digital transformation consultancy focusing on E-Commerce, Analytics, and Marketing Automation. We are looking for an enthusiastic and motivated Office Coordinator to: Provide support for our office including, but not limited to, HR compliance, data entry, filing, records management, and assisting with general office projects. Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing, and shipping packages, and updating contact database and employee list. Coordinate with our Network and Systems Engineer on all office equipment. Manage organization charts and employee directory for the company. Assist our recruiters/sales professionals with administrative projects as they arise. Work with our Controller to drive daily operations of accounting while receiving, entering, and paying bills through QuickBooks. Ensure all employee records are accurate and up to date. Supervise and coordinate overall administrative and office activities (holiday parties, summer parties, and team building events.) Coordinate appointments/meetings and manage staff calendars and schedules. Assist in the onboarding process for new hires. Responsible for general office readiness tasks including inventory/resupply of general office areas. Filing and sorting incoming mail Act as an official point of contact for administrative needs Other duties as assigned or directed by management. Skills and Qualifications: 2-3 years of Office Management or Executive Assistant experience Highly organized with strong attention to detail Excellent written and verbal skills Resourceful and able to execute tasks with minimal supervision Ability to multitask and handle competing priorities Displays good judgment and confidentiality when working with sensitive material Proficient in Microsoft Excel, Word, PowerPoint, and Outlook Associates degree

About WDM Footwear WDM Footwear and Accessories, Inc. produces handcrafted, genuine leather footwear and accessories in our family owned and operated factories. We are vertically integrated and own the entire production process from tanning our own leather to handcrafting the upper to making the outsole. This allows us to ensure only the highest quality employment practices and production standards throughout our supply chain. We are committed to providing superior quality through our products and our people. We believe in quality and equality in all that we do. Check out some of our brands: moralcode.com milwaukeebootcompany.com About the Role We're searching for a driven professional who can assist in the execution of daily operations to ensure efficiency across all departments. The administrative coordinator should be comfortable communicating with people throughout the organization, able to solve problems and improvise as needed, and adept at managing time for a variety of tasks. The ideal candidate is a natural coordinator who has a strong sense of big-picture objectives and a sharp eye for detail. Objectives Facilitate communication between departments, customers and vendors Assist with the implementation or improvement of processes and procedures Collaborate with department contacts to discover opportunities for growth Provide administrative support across all departments Support in the streamlining of business operations Responsibilities Prepare reports and presentations for the executive team and staff Schedule and prepare office spaces or conference rooms for meetings Coordinate and track shipment of product and samples for PR, influencers, sales events, and product development purposes Perform basic clerical and bookkeeping tasks Check mail and distribute to the appropriate staff members Manage and order supplies for the staff, break room and office as needed Communicate with executives, staff, customers and vendors to identify project needs and where assistance would be helpful Assist in the onboarding and training of new employees to ensure that they adhere to standard operating procedures Submit work orders or coordinate with office management for maintenance or general requests Organize, file and track vital documentation Help with occasional event planning and coordination Required skills and qualifications Proven organizational skills, including time management Demonstrated project management experience Strong analytical and problem-solving skills Capable of working with minimal direction or supervision Exceptional verbal and written communication skills Acute attention to detail Able to handle confidential information with discretion Competent at navigating new technologies and comfortable using several different platforms Proficient with Microsoft Excel Preferred skills and qualifications Two or more years of experience in an operational or similar role Experience with E-commerce and/or Marketing Analytics a plus *This job is hybrid and will require at least 1 day per week in office in downtown Milwaukee, Wisconsin.

Hi Everyone, Hope you all are doing well. Job Title: ORMB Admin Exp: 6+ Years (Must) Job Details: Must Have Skills (Top 3 technical skills only) * ORMB Admin, at least 2 ORMB implementations in production support/upgrade/enhancement, Strong fundamentals on Oracle database including performance tuning and troubleshooting Nice to have skills (Top 2 only) 1. Should have experience of end-to-end installation of ORMB including prerequisites - DB, WLS, Hibernate JAVA etc. 2. Strong understanding of Oracle Revenue Management and Billing (ORMB) system architecture and functionalities Detailed Job Description: • Total IT experience of 5+ year with atleast 2 ORMB implementations in production support/upgrade/enhancement • Strong fundamentals on Oracle database including performance tuning and troubleshooting • Should have experience of end-to-end installation of ORMB including prerequisites - DB, WLS, Hibernate JAVA etc. • Strong understanding of Oracle Revenue Management and Billing (ORMB) system architecture and functionalities • Must have experience of Production support with shift lead role. • Should have exp on monitor system performance and troubleshoot technical issues • Experience with operating systems like Windows or Linux (depending on the environment) • Understanding of SLAs and ticketing tool. • Good communication and stakeholder management skills Thanks & Regards Tom ***************

Seeking an Office Manager for a Software Co. in Chicago on-site. 6+ month Contract. $30-$35/hr. Job Description: Office Lead 6 month contract - $30-$35 hourly On-site - Chicago, IL Work Hours: This role requires being in the office from 8 AM to 5 PM, Monday to Friday, with availability for special events outside of working hours. Qualifications: Must Have: 1-3 years of administrative or office experience working with C-suite level relationships Previous experience working in a start-up environment Plus: Experience in a Tech startup environment. college coursework or equivalent experience in a related area Experience with gSuite Role Overview: As the Office Lead, you will manage all aspects of the office and assist other US offices as needed. This role is a 6-month contractor position with the possibility of extension. You will be a dynamic, customer service-focused individual who works efficiently, pays attention to detail, and excels in all tasks related to Workplace and Facilities.

We are seeking a Construction Project Administrator to join our dynamic team. This role provides crucial administrative support to the president and project management team, ensuring seamless project execution from business development through construction completion and closeout. Key Responsibilities: Serve as the primary point of contact for client and contractor communications. Manage, organize, and coordinate invoices, reimbursable expenses, and general expenses for processing by the company's bookkeeper. Assist in identifying and pursuing new business opportunities. Perform clerical tasks such as scanning, copying, and maintaining job folders for all construction projects. Support project managers in tracking project costs and maintaining construction project cost accounting. Utilize Procore to create, track, and process all project contracts and change orders. Provide ongoing support to contractors, including initiating contractor payment applications, lien waivers, certified payroll, and MBE/WBE participation forms for consolidation into monthly payment reports for clients. Uphold company values and ensure compliance with all company processes and procedures. Qualifications: Education: High school diploma or GED required; Bachelor's degree preferred. Experience: 5+ years of administrative experience in the construction industry. Strong initiative, sound judgment, and commitment to excellence. Excellent written and verbal communication skills. Exceptional organizational abilities and keen attention to detail. Ability to build and maintain strong, collaborative relationships. Professional demeanor and ability to manage multiple tasks simultaneously. Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and Procore. Working knowledge of construction payment applications (AIA Forms G702/G703), lien waivers, and certified payroll processes. Benefits: Competitive salary for a long-term position. Comprehensive benefits package, including health insurance, profit sharing, and 401(k). Paid holidays, sick days, personal days, and vacation time. Collaborative and casual work environment. If you are a detail-oriented professional with a passion for construction administration and project management, we'd love to hear from you!

Our client, a global leader in trading, is seeking a Middle Office Specialist to join their team. This is an exciting opportunity to work with a talented group of professionals and contribute to the success of a growing business. Responsibilities: Act as process owner for current functionality and provide critical support and advice regarding needed enhancements to technology, workflows, and processes: Gain strong understanding of traders' individual risk management tools and provide support for related traders' needs Upgrade and support traders' tools to effectively utilize technologies and tools that are firm standard Interface with technology to improve tools where they fall short of meeting the desks' needs Adopt, integrate, and promote new technology as it becomes available Gain mastery of the firm's proprietary trade capture, inventory management, treasury management, and risk management systems necessary to support products related to the desks' activity: futures/futures options Trade and position reconciliation with the firm's clearing houses, counterparties, and brokers Daily P&L calculation and substantiation Provide operational support for the firm's Agricultural Options desk The ideal candidate would have experience with: Experience in front office, middle office, back office or risk management roles - preference to candidates who have worked on automation projects! Deep understanding futures and options (they are willing to train product knowledge!) Strong Python experience required Demonstrated ability to analyze problems and implement solutions

Quari Ice is a premium frozen CPG company specializing in crystal-clear ice. Our products are available in over 400+ grocery and liquor stores as well as the best restaurants/hotels/bars in Chicago, and we are rapidly growing. We are seeking a highly organized Office Manager to keep our operations running smoothly and ensure seamless communication between our team and customers. Job Summary We are looking for an Office Manager with QuickBooks and/or bookkeeping experience to oversee administrative and operational tasks, including invoicing, accounts receivable, order processing, logistics coordination, inventory management, and data organization. The ideal candidate is detail-oriented, customer-focused, and has experience in manufacturing or hospitality. Key ResponsibilitiesFinance & Invoicing: Create and send invoices to customers using QuickBooks. Track accounts receivable (AR) and follow up on outstanding payments. Process customer payments and maintain accurate financial records. Order Management & Customer Service:Take and respond to customer order emails promptly and professionally. Ensure all orders are processed accurately and on time. Provide excellent customer service and maintain strong relationships with clients. Logistics & Inventory CoordinationSchedule deliveries and coordinate logistics to ensure on-time order fulfillment. Communicate with the production lead to confirm available inventory for deliveries. Work with shipping partners and vendors to optimize transportation and supply chain efficiency. Office Administration & Data ManagementOrder and manage office and production supplies. Maintain data hygiene by ensuring accurate and up-to-date records for invoices, orders, and customer transactions. Support general administrative tasks as needed. Qualifications & Skills ✅ Experience with QuickBooks (Required) ✅ Strong attention to detail and ability to manage multiple tasks. ✅ Excellent customer service and communication skills. ✅ Experience in manufacturing, hospitality, or a related industry (Preferred). ✅ Ability to work independently and proactively solve problems. ✅ Proficiency in Microsoft Office (Excel, Word) and email management. Schedule & Compensation In person (75% of time)/7am start time 35-40 hours per week Compensation: up to $25/hour Eligible for stock options after 12 months of employment Health benefits Opportunities for career growth and advancement in a growing company

For 100 years, ABOC has fostered deep ties to our customers and our community, serving the banking needs of countless businesses, organizations, institutions, and individuals, many for multiple generations. These relationships are based on profound trust, in-depth understanding and highly personal and responsive service provided by our experienced bankers. We take tremendous pride in being a great place to work! We value the contributions our employees bring to the table every day. We work hard to nurture and maintain a mutually respectful, diverse culture that fosters teamwork and a commitment to exceptional customer service. ABOC is hiring an Administrative Assistant. This position is responsible for providing operational and administrative support to sales staff, administrators and investment portfolio managers within the Trust Administration, Investment and Marketing area. RESPONSIBILITIES: Performs various departmental administrative functions in accordance with operational priorities including daily attendance reporting, document preparation (tickets, checks, wires, forms, spreadsheets, reports, tax forms, etc.) and supply maintenance. Assists with the preparation of and maintains detailed instructions and procedures for custody trust accounts. Completes RFP's, RFI's, consultant questionnaires and client presentations. Provides phone coverage, scans departmental documents and maintains database and filing systems. Enters, updates and balances transaction data, information and applicable rates in various software applications. Participates in the preparation of quarterly fact sheets. Coordinates Bank arrangements for and personnel involvement at client professional conferences and exhibits. Maintains Trust Custody mailing list and departmental legal files for Trust/Investments. Generates monthly data reports for presentation to the Board of Directors. Responds to annual audit/5500 requests as needed. Attends client meetings and events as required. Completes special projects as assigned. Performs other related duties as assigned. REQUIRED EDUCATION, EXPERIENCE AND SKILLS: High school diploma or equivalent (required) Microsoft 365 Experience Three (3) years of financial experience which demonstrates knowledge of financial practices (required) Experience in a Taft-Hartley administrative or trust administration environment (preferred). BENEFITS: Competitive compensation package Full health insurance (medical, dental and vision), 401(k) Life insurance Education Assistance Paid Vacation Days Employee Assistance Program Open-door work environment Opportunities for advancement Community Service Opportunities Compensation: $40,000 - $50,000 This salary range is inclusive of several factors, including experience, qualifications, and market trends. We are an equal opportunity employer and value diversity, equity, and inclusion at our company. We do not discriminate based on any protected category. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

We are seeking a proactive and highly organized Sr. Office Manager to oversee front desk and office operations in a co-located workspace in Chicago. The ideal candidate will ensure smooth daily operations, provide administrative support, and manage office logistics, facilities, and event coordination. Responsibilities: Greet and assist visitors professionally Answer and direct phone calls appropriately Maintain a clean, organized reception and office space Oversee office maintenance and vendor relationships Manage mail, packages, and office supply inventory Coordinate catering for meetings and events, including setup/cleanup Schedule appointments, meetings, and conference room bookings Plan and coordinate travel arrangements for staff Process office and travel expenses, maintaining accurate records Assist with administrative tasks such as data entry, filing, and document preparation Support HR with onboarding procedures for new hires Foster efficient communication and workflow across departments Handle sensitive information with discretion Qualifications: High school diploma or equivalent; additional qualifications in office administration a plus Proven experience in a similar role, ideally in a fast-paced environment Strong organizational, multitasking, and problem-solving skills Excellent communication and interpersonal abilities Proficiency in Microsoft Office, Google Workspace, Notion, and Slack preferred Reliable transportation required for occasional errands Ability to lift up to 25 lbs when necessary

We are seeking a highly organized and detail-oriented Office Administrator to oversee the daily operations of our office and ensure a productive and efficient work environment. The ideal candidate will be responsible for managing office resources, supervising administrative staff, and implementing office policies and procedures to enhance workflow. As an Office Administrator, you will play a crucial role in maintaining the office's operational tools and technologies while fostering a collaborative atmosphere among team members. You will also liaise with various departments to ensure that the office runs smoothly and efficiently. The perfect candidate will possess strong leadership skills, a keen understanding of office management best practices, and the ability to multitask in a fast-paced environment. You will have the opportunity to work closely with upper management and contribute to strategic planning, as well as assist in the hiring and training of new administrative personnel. This role offers a unique chance to create a vibrant office culture and improve overall productivity within our organization. If you are passionate about creating optimal office environments and driving efficiency, we encourage you to apply and join our dynamic team. What You Will Do Oversee daily office operations and ensure a productive work environment. Manage contract and price negotiations with office vendors, service providers and office lease Manage office supplies and inventory efficiently to avoid shortages or overstock. Supervise and train administrative staff to maximize productivity and performance. Develop and implement office policies and procedures for efficient operations. Maintain office records, including employee files, financial documents, and correspondence. Partner with HR to update and maintain office policies as necessary Assist in the onboarding process for new hires Liaise with facility management vendors, including cleaning, catering and security services Organize office operations and procedures Coordinate with IT department on all office equipment Act as the main point of contact for office-related inquiries and customer communication. What We Are Looking For Professional Qualifications Proven experience as an Office Administrator or similar administrative role. Strong organizational and multitasking abilities to manage various responsibilities. Excellent communication and interpersonal skills for effective collaboration. Proficiency in office software, including MS Office Suite and office equipment. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Strong leadership abilities with experience in supervising staff. Bachelor's degree in Business Administration or related field preferred. Location Candidates hired into this role will be required to work in-person in the Milliman office in Chicago, IL on a weekly basis, but flexible work arrangements will be considered. Compensation The salary range for this role is $129,250 - $213,290, depending on a combination of factors, including, but not limited to, education, relevant work experience, qualifications, skills, certifications, location, etc. Benefits We offer a comprehensive benefits package designed to support employees' health, financial security, and well-being. Benefits include: Medical, Dental and Vision - Coverage for employees, dependents, and domestic partners. Employee Assistance Program (EAP) - Confidential support for personal and work-related challenges. 401(k) Plan - Includes a company matching program and profit-sharing contributions. Discretionary Bonus Program - Recognizing employee contributions. Flexible Spending Accounts (FSA) - Pre-tax savings for dependent care, transportation, and eligible medical expenses. Paid Time Off (PTO) - Begins accruing on the first day of work. Full-time employees accrue 15 days per year. Employees working less than full-time accrue PTO on a prorated basis. Holidays - A minimum of 10 observed holidays per year. Family Building Benefits - Includes adoption and fertility assistance. Paid Parental Leave - Up to 12 weeks of paid leave for employees who meet eligibility criteria. Life Insurance & AD&D - 100% of premiums covered by Milliman. Short-Term and Long-Term Disability - Fully paid by Milliman. Equal Opportunity All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. The expected application deadline for this job is March 31, 2025.

Benefits: PTO and other great benefits Continuous clinical and business training Company-paid CEU's Bonus based on performance Employee discounts Free uniforms Paid time off Training & development Wellness resources If health and wellness are important to you, and you have a passion for helping people improve their lives and health, this may be the perfect position for you! We are a fast-paced, upbeat chiropractic and progressive rehab clinic helping patients get back to doing what they love through chiropractic care, progressive rehab (PT), and other wellness services. If you are energetic, friendly, fun, purpose-driven, motivated, and a team player, we should talk! And because everything in our office moves quickly and there are multiple tasks to be completed, your strong phone, computer, and people skills are all vital. You'll be involved in many areas of the practice including promotional communications, helping people, customer service, and handling finances. You'll enjoy great pay, the opportunity to earn monthly bonuses, and benefits! Who you are:Do you have a gift for meeting new people and getting them to like you? Do people look to you first for help because they know it will get done? Are you quick to smile and have contagious enthusiasm? Do you derive a great deal of pleasure and strength from developing professional relationships with clients? Do you have a conscientiousness for doing things right and following tasks through to completion? What you will do: Insurance verifications Create financial worksheets Deliver financial reviews with patients Make product and supplement recommendations based on the doctor's treatment plan Scan incoming insurance EOBs Assist with marketing campaigns, creative content, community outreach Weekly patient reporting Maintain confidentiality as it pertains to HIPAA guidelines Work with the rest of the team to keep the clinic clean and clutter-free Manage patient flow between Doctor, Rehab, and Front Desk to ensure Patient experience is efficient, fun, and effective Maintain patient accounts by obtaining, recording, and updating personal and financial information Collect patient charges, control credit extended to patients, and file, collect, and expedite third-party claims Maintain business office inventory Other Administrative tasks Show patients exercises and stretches Perform passive modalities in rehabilitation What you need Two-year degree or more is preferred but not required Previous experience in customer service must be demonstrated Proficiency in Microsoft Office and Windows is required If you feel you would be a great fit in our office please apply! We look forward to speaking with you! Compensation: $18.00 - $20.00 per hour WHAT WE DO: At HealthSource Chiropractic, we don't just focus on chiropractic care-we prioritize the patient experience with a special emphasis on personalized care and well-being. We offer state of the art chiropractic treatments, personalized care plans, and holistic wellness services. When patients come to our clinic, they gain the power to reclaim their health and to get back to doing what they love- pain free. We offer comprehensive training and support to help our team succeed. To learn more about our exciting opportunity and then take the next step toward becoming a HealthSource team member today, simply contact us for more information. JOIN THE HEALTHSOURCE TEAM AND… Be a part of the ever-growing team focused on blending personalized and customized chiropractic and wellness care- in order to provide each patient with a unique treatment care plan! Access ongoing support and join a community of chiropractors, rehab specialists, billing specialist, and front desk specialists to enhance your skills and advance your career. Build a rewarding career with substantial earning potential Experience a practice environment that feels like home, with colleagues who feel like family. Spend your days in a professional, inviting clinic and foster meaningful connections with patients. Help patients achieve optimal health and wellness each day.

Temp 1st and 2nd shift Lake County Area *401K *401(K) MATCHING *DENTAL INSURANCE *HEALTH INSURANCE *LIFE INSURANCE *PAID TIME OFF / PLAWA *VISION INSURANCE 18.00 Qualifications Organizing schedules, coordinating meetings, greeting visitors, maintaining office supplies, handling correspondence, and ensuring smooth workflow by performing various administrative duties, requiring strong organizational skills, excellent communication, and attention to detail.

Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description · Performs general clerical functions within the unit (including but not limited to billing, accounts receivable/payable, billing, ordering supplies, filing paperwork, data entry, or taking inventory) Additional Information If you are interested, please contact: Sahil Arora ********** sahil.arora ATartechinfo.com

Founded in 1935, Roto-Rooter is North America's largest plumbing, drain cleaning, and water cleanup services provider. Roto-Rooter operates businesses in over 100 company-owned branches, independent contractor territories, and approximately 400 independent franchise operations, serving approximately 90% of the U.S. population and parts of Canada. Roto-Rooter, America's premier plumbing and drain cleaning company, is the name that homeowners and businesses turn to for select quality services. We are proud of our more than 80-year history, but it's our future that has us so excited! We have an exciting opportunity for an Office Coordinator/Branch Administrative Assistant. This position manages and coordinates office administrative and clerical activities for the branch. The hourly rate for this position is $22.00-$25.00, depending on experience. Responsibilities Interfaces with appropriate Corporate Home Office personnel to answer general employee questions as well as maintains communication link in the branch between customers, management, office staff, and service technicians. Computes payroll for office staff. Works with payroll representative to resolve any payroll discrepancies. Ensures that proper administrative procedures and policy are being utilized. Assigns tasks and shifts to office staff and ensures that all shifts are covered with the appropriate office personnel. Trains office employees as needed. Conducts interviews and contributes to hiring decisions for office employees. Communicates with customers as needed with may include resolving customer complaints about services. Other office duties as needed Requirements Acceptable background check per company policy. Minimum of High School diploma or equivalent is required. Associates degree in Business or related field preferred. 1-3 years of supervisory experience in a service industry preferred. Must have good written and oral communication skills for effective customer service. Basic mathematics is a skill that is frequently used. Benefits At Roto-Rooter, we believe our most significant investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout nearly 100 years in business, we've found that military training and structure are an excellent fit for our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND7 #LI-RG1 #LI-ONSITE Not ready to apply? Connect with us for general consideration.

ROLE OVERVIEWAs an Office Administrator at Balyasny Chicago, the role is crucial in fostering a productive, efficient, and welcoming office environment, providing essential support to headquarters. This position demands a highly organized, self-motivated, and proactive individual capable of managing a wide range of administrative and operational tasks, including reception duties, conference and client services, onboarding support, budget oversight, facility management, vendor relations, and space planning. Collaborating with the local and global Corporate Services team, this role will contribute to seamless operations and a positive work environment at Balyasny. RESPONSIBILITIESOffice Administration & Operations• Oversee office operations to ensure organizational effectiveness, efficiency, and safety• Provide onsite reception desk coverage and professionally answer, screen, and route all incoming calls and email inquiries• Greet guests and employees warmly and professionally, maintaining a hospitable environment• Manage in-office meeting ecosystem, including calendar coordination, preparation of conference spaces, catering oversight, and A/V system support• Operate shipping and receiving services, including daily package/mail distribution and coordinating courier/messenger services• Demonstrate flexibility and adaptability in managing matters are they arise with poise and professionalism• Organize and review incoming invoices and office budget • Handle inventory of all office supplies, reordering and stocking on a routine basis• Perform internal/external guest management, including the scheduling and preparation of workspaces and security access management• Maintain documentation and tracking tools relating to office seating and capacity, budgets, onboarding and offboarding, insurance certificates, important contact information, etc. • Serve as a liaison and point of contact for building management, vendors, health and safety, and general employee inquiries • Partner with facilities in proactively maintaining physical appearance and operational functionality of all office spaces & equipment• Execute supplemental support for firm Founders including lunch preparation, ad hoc projects and requests, meeting coordination, and additional aid as needed• Assist with executing onsite events when necessary Onboarding Support• Arrange seats for new hires and set up desks with supplies and company gear kit• Manage employee ID card activations and deactivations• Execute the capturing and uploading of headshot photos • Scan identification documents and complete I-9 verifications• Provide facility tours to all new joiners Space Management• Manage seating and floorplans through workplace planning and reporting tools• Support the coordination of large-scale office adjustments, including creating future seating scenarios and scheduling team efforts for major moves• Communicate effectively with all users involved to ensure diplomatic solutions and optimal seating for workflow, collaboration, and productivity Corporate Services Team Collaboration• Actively participate as a member Global Corporate Services, supporting teamwide goals and initiatives, and attending and contributing to monthly team meetings QUALIFICATIONS & REQUIREMENTS• 3-5 years of office administration experience, preferably within financial services• Excellent verbal / written communication and organizational skills• Demonstrated multitasking and project management abilities, with strong attention to detail• Ability to prioritize effectively and work independently, with a sense of urgency• Professional and positive attitude, trustworthy, with strong follow-through• Well-developed interpersonal and relationship-building skills• Ability to quickly learn and adapt to new systems and methods• Proficiency in Microsoft suite WHAT WE OFFER• Competitive compensation, including performance-based bonuses• Comprehensive benefits package• Opportunities for professional growth, career development, and recognition• A dynamic and supportive work environment that encourages innovation and creativity

We are pleased to offer the opportunity to work as a Seasonal Office Worker within the DuPage County Supervisor of Assessments Department. DuPage County is an equal employer This position is eligible for Paid Leave hours at a proportional rate based on the number of hours regularly scheduled to work. Responsibilities include performing office tasks including filing, data entry, scanning documents, and answering telephones. No minimum academic requirements. Pre-employment background check is required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work will occur in an office and is not substantially exposed to adverse environmental conditions.

Are you looking for an opportunity to join a fast-growing software company? Do you have exceptional customer service skills and a reputation for being the "hostess with the mostest"? Are you the ultimate organizer with a talent for logistics and an eye for detail? At Paradox, we believe when you get the people thing right, you can build teams that can change the world. We're helping organizations around the globe reimagine hiring with our first-of-its-kind recruitment technology. From our Conversational ATS to our best-in-class hiring assessments, Paradox is laser focused on building world class products and a team that our clients love. Our high-performance culture and triple-digit growth have been recognized on Deloitte's "Fast 500" technology companies, the Inc 5000 list of fastest-growing private companies, and as a Forbes Best Startup Employers. And we're just getting started. We are looking for top performers who have a track record of success and want to build a company and create the future together. We're looking for someone with exceptional customer service skills to support office operations and administrative needs across our business. This is a fantastic opportunity for a motivated, highly organized professional looking to contribute meaningfully to a growing team and company. Sound like your perfect fit? We want to hear from you! As an Office Coordinator, you will be responsible for supporting daily office needs and delivering excellent service to visitors and employees. In this role, you will: * Manage the daily office tasks and front desk to create a welcoming, professional environment, ensuring an exceptional first impression and experience for all employees and visitors * Provide onsite event support including room booking and setup, light technical assistance, catering, and additional support, as needed * Field and triage calls and emails, ensuring prompt and professional responses * Support employee, client, and partner travel by booking, coordinating, and communicating logistics * Oversee the coordination of incoming deliveries, sign for and distribute mail and packages, and periodically handle outbound shipments * Oversee the ordering and inventory management of office supplies and beverages, ensuring the office is consistently stocked within budget * Be responsible for office operations and administrative support for a range of ongoing business needs, including but not limited to: events, scheduling, mail/postal services, and office upkeep * Provide administrative and logistical support on special projects across Paradox teams, as determined by business need Experience & Skills Required * Bachelor's degree preferred * Ability to work full-time Monday-Friday from our Chicago, IL office * Previous customer service, sales, or guest-facing experience such as retail, hospitality or similar, preferred * Demonstrated ability to handle multiple priorities/ projects/ accounts at once * Sound judgment and the ability to prioritize business, employee, and client needs * Good technology skills, able to quickly learn new software * Excellent communication skills, both written and verbal * Be eager to take on new challenges and responsibilities and grow in your career * Authorization to work in the United States Additional Requirements: * Daily tasks may involve bending, kneeling, and lifting up to 30 pounds to stock shelves * Will be required to sit for extended periods of time to ensure visibility and availability to guests and employees * Potential for occasional work outside of business hours for special events or on-site needs Why you should work at Paradox: * Work side by side with passionate, purposeful people - Talent is our DNA and we pride ourselves on having the best! * Ability to make a big impact on a growing organization and drive your own growth * The opportunity to be part of the team building the next big thing in recruiting technology * Internal and external professional development, coaching, and continuous education opportunities The hourly rate for this role in Chicago is $22.00 per hour, with the opportunity for performance-based bonuses. Paradox also offers a variety of benefits, including medical, dental, and vision plans. Learn more about our full-time and intern career opportunities at *********************************** #LI-onsite

PURPOSE - Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world. MINDS OVER MATTER - Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry. NETWORK - Barnhart has built teams that form one of our industry's strongest network of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development. CULTURE - Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose. Description: Administrative Assistant support for the Branch A/R, A/P functions Posting of monthly safety meetings and material Process bi/weekly credit card transactions Generate and post job files Process new hires by working in conjunction with Human Resources division Assist with Project Management, review timesheets, invoicing, vendors, permits, travel arrangements etc. Additional responsibilities as assigned by supervisor. Required Qualifications: Experience with Microsoft Office Excellent written and oral communication skills Must possess a valid driver's license Must be organized, able to multi-task and team oriented Have attention to detail and be self-motivated Able to plan, organize and execute daily requirements Must pass drug test, fit for duty test and background check Benefits: 401(k) program with company match up to 10% of pay Family medical, dental and vision insurance available after 90 days Paid time off and other benefits Barnhart CARES family care and community service opportunities EOE/AA Minority/Female/Disability/Veteran