Office Administrator Jobs in Washington, DC

Beacon Photonics is creating revolutionary optical microsystems to disrupt traditional laser markets. Founded by pioneers in the field of integrated photonics, we are a fast-paced tech startup at the forefront of optical innovation. Our heterogeneous photonics technology enables high-performance products that provide unparalleled advantages in cost, size, and functionality for communications, sensing, and quantum systems. We are a dedicated group of world-class engineers, scientists, and professionals devoted to realizing transformative capabilities and solving real-world problems. We are seeking a dynamic and proactive Operations Administrator to join our team. This position is essential to ensuring smooth and efficient business operations, with key duties including office management, financial administration, and team logistics. You will be responsible for managing our administrative workflows, financial recordkeeping, supporting HR and communications, and fostering a productive business environment. The ideal candidate is organized, dependable, and enjoys a fast-paced atmosphere. To apply, send your resume to *************************** with the position in the subject line. Responsibilities: Oversee and manage office operations to ensure a productive and organized workplace Maintain accounting records, process invoices and purchase orders, track budgets, and assist with payroll, reimbursements, and financial reporting Support HR functions, including recruiting, onboarding, benefits, and documentation Coordinate team logistics, including scheduling, travel arrangements, and event planning Track contract deliverables and timelines, and ensure compliance with requirements Assist with marketing and communications, including social media updates, website development, PR and media outreach, and company branding Requirements: Bachelor's degree in Business Administration, Accounting, HR, or related field 2+ years of professional experience in office management, administrative support, or similar Experience in accounting, financial record-keeping, and tax documentation Knowledge of HR functions, including recruiting and onboarding Highly organized and detail-oriented, with strong problem-solving skills Excellent verbal and written communication skills with a proactive attitude Proficient with Microsoft Office applications (Word, Excel, PowerPoint, Teams) Ability to handle confidential and sensitive information with discretion Desirable Skills and Experience: Experience working in operations or administration at a startup Familiarity with government contracting processes and regulations Experience with administration of IT infrastructure, software, and cybersecurity processes Knowledge of microelectronics, photonics, or related engineering technologies Prior work in national security or a technology-related field Beacon Photonics is based in vibrant Northern Virginia, consistently ranked as one of the most desirable places to live in the country. We value innovation, collaboration, open and honest communication, and a passion for technology. Come build your future with us. Our benefits include competitive compensation and employee stock ownership. We provide excellent family health coverage (medical, dental, and vision), a 401(k) with employer contributions, and generous paid leave. Beacon is an equal-opportunity employer, committed to a diverse and inclusive workplace. We welcome applicants from all backgrounds regardless of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other basis protected by law. This position involves access to technology that may be subject to U.S. export controls. Such access is granted to U.S. citizens (born or naturalized), lawful permanent residents, certain categories of refugees and asylees, and those who can obtain appropriate export control licenses from the U.S. Departments of State and Commerce.

*Focus on great care. Let us handle the rest!* *Salary is Negotiable! Blueprint AI Notetaker Subscription Included!* Safe Harbor Behavioral Care is looking for therapists who instill hope and value high-quality care while integrating strong clinical interventions. Therapists are responsible for the provision of psychotherapy services including but not limited to, assessments, diagnosing, treatment planning, individual/family therapy, and discharge planning. *When you work with us, you benefit from:* * *The backing of the largest group practice in the region with locations all over Maryland, DC, and surrounding states.* * Choose your caseload with multiple contract options (W2 or contractor positions) * Free supervision for LGPC/LMSW (Opportunities to supervise for qualified candidates) * Free CEUs * Our proprietary “Client Thrive” program to continue developing skills * Backing of our 60+ member admin team (You provide the care, we do the rest!) * Clinical consultants and managers for assistance with care. * Peer Case Reviews * We provide the clients! *Job Details* * We are hiring for our locations throughout Maryland & DC * *Hybrid position* (Some in-person days preferred) * Full Time W2 Option: Choose the caseload you feel comfortable with (27, 24, or 20 clinical hours) * Independent Contractor Option * *Evenings and Weekends exclusive schedule for additional compensation* *Qualifications* * Master's degree in mental health field * Approved license to practice psychotherapy in the state of Maryland/or DC * (LCPC/LGPC; LCSW-C/LMSW; Psy.D) *Skills and abilities* * Communicate and collaborate with both clients and colleagues * Ability to engage, build rapport and provide insight-oriented therapy * Ability to inspire hope for clients * Ability to work creatively & independently * Develop and implement treatment plans and provide therapy services to clients relative to his/her age-specific needs in accordance with state and federal guidelines. *Other benefits* * Medical Benefits * Generous Paid Time Off * Holiday pay * Retirement contribution * Some contracts offer a bonus structure for completed sessions above quota * Flexible schedule * Competitive pay Job Type: Full-time Pay: $45,000.00 - $85,000.00 per year Benefits: * 401(k) matching * Dental insurance * Flexible schedule * Health insurance * Paid time off * Professional development assistance * Referral program * Retirement plan * Vision insurance Work Location: Hybrid remote in Silver Spring, MD 20901

Oculus Rehab is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Arlington, Virginia. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel At Oculus Rehab, we are committed to quality rehabilitation care services by providing Skilled Nursing Facilities top-notch therapists. Providing quality patient care means getting a quality therapist like you. Grab this opportunity by securing this position today and earn a $300 sign-on bonus! Please send your resume directly to , or for immediate response you could also call Cess at . We are conducting phone interviews Mondays-Fridays, 9AM-4PM (ET). If you need more information about our company, you can visit our website at: About Oculus Rehab At Oculus Rehab, our mission is to provide stellar job placement opportunities to highly skilled medical professionals and cater to healthcare organizations' overall business development and employee growth. Armed with our unparalleled experience and unrivaled passion in healthcare staffing, our vision is to be the agency of choice for US healthcare organizations and professionals alike. Our healthcare staffing firm's founder, top executives, and recruiters are highly established and respected members of the healthcare industry for decades. Our industry acumen and operational know-how empower us to go beyond just placing top talent - our one-stop service fills critical roles, streamlines our clients' human resource processes, enhances patient quality, and significantly reduces administrative costs. We also take pride in consistently promoting commitment and integrity among our employees. With several decades of healthcare staffing solutions, recruitment, and client relations under our belts, we can provide excellent staffing solutions that benefit not just our healthcare partners, but also our highly skilled and compassionate therapists and other allied health professionals. Benefits Referral bonus Benefits start day 1

Wright Global Consultants is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Waldorf, Maryland. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/28/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Requirements:- 2 years of PTA work experience Active BLS from AHA Active PTA State License Covid card/Exemption About Wright Global Consultants Founded in December 2012, Wright Global Consultants is a Minority Business Enterprise (MBE) certified healthcare staffing agency with over 12 years of industry expertise. We specialize in short-term and long-term contracts, permanent placements, and travel assignments throughout the United States. At Wright Global, we're 100% committed to finding you an assignment that best matches your career and lifestyle goals. Whether you're seeking flexibility, stability, or career advancement, we connect you with top healthcare facilities nationwide. Why Choose Wright Global Consultants? 12+ Years of Experience - A trusted name in healthcare staffing since 2012. MBE Certified - Proudly supporting diversity and inclusion in the workforce. Competitive Pay & Benefits - Industry-leading compensation, stipends, and perks. Nationwide Opportunities - Access exclusive roles in hospitals, long-term care centers, rehabilitation facilities, and more. Dedicated Support - Our experienced recruiters provide 24/7 assistance throughout your journey. With a reputation for integrity and excellence, Wright Global Consultants is committed to helping healthcare professionals thrive. Benefits 401k retirement plan Referral bonus Weekly pay Medical benefits Vision benefits Dental benefits

6 Months contract role Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing. Knowledge of electronic submittal practices and SPECS Intact is also strongly preferred. To provide support to project team and management under minimal supervision. Incumbents have demonstrated proficiency in the project support role and are able to utilize frequent independent judgment, as needed. Possesses broad knowledge of project policies and procedures involving all phases of project execution from bid specifications through project closeout. Adapts past project knowledge to the needs of the current project with minimal direction or review needed from project management. Has regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. Has comfort with ambiguity and building office procedures, keeps detailed records. Creative and organized and knowledge of InDesign and Illustrator is preferred. Key Responsibilities Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system Is coordinator of project communications Frequently interacts with upper management on related project issues, as well as external clients Performs scanning and electronic filing Answers phones Greets and directs visitors Assembles documents (reproduction and collation) Performs word processing and data entry Tracking, logging, and following up on real estate and facility needs utilizing tracking system and communicating updates to appropriate stakeholders Submits badging requests for building and suite level badging access Updates floorplans and wayfinding for professionals as they hire and leave organization, attention to detail required Owns and manages regional office spreadsheet and security requirements status for each regional offices. Requires communication with office leads/admins and teams and management of components required by security. Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training and tracking of team building events. Building and maintain workflows- online tool Creation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries and new hires in InDesign/Illustrator or other creative platforms Creation of Microsoft Forms for various needs Reproduction of design documents, binding, shipping to clients Orders office supplies Maintains project calendar Arranges project-related meetings, travel and/or events. May travel with project team Generates or distributes ad hoc reports using various business systems and databases to internal project team Generates simple documents, such as letters and memos Generates more complex documents, such as spreadsheets, presentations, and project reports May coordinate collection of timesheets May route and track invoices May verify accuracy of invoices prior to approval Performs other general clerical duties as needed Individual contributor with no subordinates

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice. Posted Salary Range: USD $28.00 - USD $33.00 /Hr.

Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Our financial firm, Stuart Financial Group in Greenbelt, MD, is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, attention to detail, and enjoy working directly with clients daily. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today! The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business. A sharp phone presence and a love for building rapport with our prospects and clients is a must! Minimum Requirements: 1-2 years of administrative office experience in a fast-paced environment Financial industry experience preferred Advanced skills with MS Office Suite CRM experience Must be able to pass a background and credit check This position requires that you possess the following skills: Ability to prioritize projects and manage time Savvy customer service, to include excellent communication, both verbal and written Strong follow-through Good-natured, positive attitude Ability to demonstrate persistence to achieve quality Open to obtaining Life & Health license Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Answer phones and greet clients in a friendly, positive, and warm manner Be the first point of contact for prospects and clients Maintain office supplies and outgoing correspondence Assist clients with issues and concerns Build and improve upon client relationships Database management Set appointments with clients and assist the Advisor with calendar management Pre-appointment preparation including compiling account summaries Maintain office filing system, both paper and electronic Record notes from client conversations Assist with various marketing objectives Other industry-specific tasks as needed Assists Back - Office support initiatives and/or core projects that support Advisory teams - including client review reviews and prospects plan prep Salary: $20-$23/hr Benefits Safe Harbor 401K plan after 60 days with 100% matching up to 6% of pay Full health & dental for employee only Major holidays paid Paid team trip for employee + 1 when we meet our sales goal Company paid lunches 6 Fridays off spread throughout the year, chosen as a team at the beginning of the year 2 weeks PTO and 3 weeks after 3 years Hours: Monday - Friday 8:30 - 5:00 PM Some evenings required for client events Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Why You Want To Work Here: This is a great entry-level opportunity for someone looking to gain hands-on experience in Accounts Payable and office administration. The company is willing to train the right candidate and values a positive attitude, attention to detail, and a willingness to learn and grow within the organization. Responsibilities of the Office Assistant: Process Accounts Payable transactions, including matching purchase orders, delivery receipts, and invoices for accuracy. Prepare and process check runs, electronic payments, and wire transfers in a timely manner. Maintain organized records of all AP transactions and assist with month-end reconciliations. Communicate with vendors regarding invoice discrepancies, payment statuses, and account inquiries. Ensure compliance with company policies and procedures for financial transactions. Perform data entry and maintain accurate financial and operational records. Assist with document preparation, photocopying, and distribution of invoices and other financial documents. Manage and organize office filing systems, both physical and digital, ensuring proper record-keeping. Answer and direct phone calls, emails, and inquiries to the appropriate personnel. Monitor and replenish office supplies as needed, coordinating with vendors for orders. Coordinate maintenance and repairs for office equipment and systems. Support general office operations and administrative tasks as needed. Qualifications of the Office Assistant: College degree preferred. Prior experience in an office environment, especially in Accounts Payable or bookkeeping, is a plus. Proficiency in Microsoft Office Suite, particularly Excel. Strong organizational skills with high attention to detail and accuracy. Excellent communication and interpersonal skills. Ability to multitask and prioritize work efficiently. Experience with accounting software or ERP systems is an advantage. Knowledge of construction industry processes and terminology is a plus.

The Office Services Assistant is responsible for performing a variety of administrative and facilities maintenance duties in the office, including providing general office support to attorneys, groups and departments as needed. The hours are Monday-Friday, 9:30 a.m. - 6:00 p.m., but flexibility to work additional hours as needed is required. The duties of the Office Services Assistant may change as the needs of the office and the Firm change. ResponsibilitiesReprographics Operate and maintain high speed duplicating machines Copy, print, scan or bind hard copy and electronic documents of various sizes and colors Download copy jobs from printer holding queue, servers, links, drop boxes or emails as well as uploading finished products Electronically cut/paste scanned graphics to create and design artwork for Firm closing deliverables Perform Excel formatting, file merging, reductions, conversions, book marking, and hyperlinking Bind hard copy productions (i.e. Velo, Spiral, Wire, Acco and 3-ring) Collate, assemble, cut and staple duplicated materials Number physical documents or electronic files Create labels for use with titling various forms of binding, folders or redwelds Create fully customizable tabs Copy, scan and print large maps or blue prints Create miniature versions of standard size books or documents Quality check work for accuracy to uphold the standards of service and best practices set forth by the department Maintain and log records of work performed Input billing information from completed job tickets into billing capture system Conduct routine maintenance on copy machines, restock area with supplies and shred documents as needed Pick up/deliver work or supplies as needed Perform other duties as assigned Office Services Monitor and respond to incoming email requests Provide quality reproduction of all materials submitted by end users, including binding/finishing (drilling, cutting, folding, hole-punching, laminating) stapling using digital, high-speed copiers and document production equipment Complete service request tickets with minimum instructions Demonstrate flexibility in satisfying customer demands in a high volume, production environment Troubleshoot jams and perform normal key operator preventative maintenance on copier/printer machine fleet Maintain logs of office services equipment usage and maintenance and request technical support when needed Monitor usage of materials and supplies in primary stock room and order as necessary to maintain adequate levels Maintain and organize floor copy rooms, adding supplies as needed Check paper levels on printers/copiers on a daily basis and replenish as needed Office/Desk Moves Assist with internal personnel moves Assist with miscellaneous projects for attorneys and staff (including hanging art, special requests, etc.) Mail Room Receive, log deliver incoming packages (FedEx, UPS etc.) Perform scheduled copy room mail sweeps to retrieve outgoing USPS mail, interoffice and remote office pouch correspondence Meter outgoing mail Retrieve and sort incoming mail from post office/postal box Prepare materials for mailing including: addressing, stuffing envelopes, making labels and gathering correspondence for the remote office pouch Maintain postage log for outgoing mail Keep mail supplies stocked Complete and log fax requests Facilities Walk space throughout the day to review operation of equipment, furniture and fixtures (lights, photocopiers, digital scanners, refrigerators, coffee machines, water & ice dispensers, doors, carpet, common areas etc.) and ensure safe environment Work with building management and external vendors to process service requests for maintenance/repair (lights, temperature, overtime HVAC, noise, cleaning projects, porter services, etc.) Prepare offices for visitors and new hires Conference Services Assist with conference room furniture configuration Daily Conference room checks (supplies, cleanliness, furniture damage, carpet stains, etc.) Miscellaneous Assist with additional conference service matters as needed Assist Administrative Team with special projects and tasks Perform other duties as assigned Required Skills Ability to effectively present information verbally and in writing. Basic math skills: addition, subtraction, multiplication, division. Strong attention to detail. Ability to follow directions and work independently with limited supervision. Working knowledge in MS Word, Excel and Outlook. Proficient in the use of document reprographics equipment such as high speed copiers, scanners, facsimile machines, binding equipment, large capacity hole punch and paper cutters, etc. Working knowledge of ServiceNow request management portal Ability to effectively organize, prioritize, plan and multi-task work activities in a high pressure/fast-paced environment. Ability to use diplomacy and discretion. Must act with professionalism at all times. Strong customer service skills. Client-focused with the ability to provide customer service in a professional manner. Ability to work independently or on a team, with a positive attitude and flexibility to work with multiple individuals and handle a wide variety of tasks. Ability to travel to downtown DC office on a daily basis. Business casual attire required on a daily basis. Professional attire occasionally required for special events. Required Experience Minimum 1 to 2 years of experience in an office environment required. Preferred Experience Prior experience in a law firm is strongly preferred. Experience with EMS is preferred. Required Education High School diploma or GED equivalent required. Salary Information DC Only: The estimated base salary range for this position is $55,000 to $65,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at ******************************************** Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran's status or any other legally protected status. “Gender” includes actual or perceived sex, a person's gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Onsite

Corporate Profile: Acquisition Professionals (AP) LLC is a trusted strategic partner and solutions-based company that combines years of deep knowledge-based expertise, agile program management, and customized learning solutions, AP provides cradle-to-grave acquisition services and acquisition training; administrative support services; Information Technology Support Services and program and financial management. We leverage technology, tools, and industry best practices through our experienced personnel to create cross-functional results and navigate the complex and high-risk areas for our clients' projects and programs. Job Summary: Acquisition Professionals LLC seeks a highly organized and detail-oriented Executive Administrator with a minimum of 4 years' experience directly supporting senior executives. The successful candidate will possess advanced proficiency in Microsoft Office and demonstrate the ability to quickly learn and adapt to DoD-specific programs and software. This role requires exceptional skills in collaboration, effective triage of executive requests, delegation, and the ability to proactively anticipate and mitigate challenges. Strong organizational, project management, problem-solving capabilities, and exceptional interpersonal skills are essential for success in this role. NOTE: This position is contingent upon contract award and requires on-site presence at FBI facilities within the Washington Metropolitan Area/National Capital Region. Responsibilities: Provide direct administrative support to senior executive leadership. Manage executive calendars, scheduling meetings, appointments, and travel arrangements. Effectively triage incoming executive requests, delegate tasks appropriately, and ensure thorough follow-up and completion. Prepare, edit, and review correspondence, reports, and presentations using advanced Microsoft Office skills. Quickly become proficient in DoD-specific software and systems utilized by the executive team. Collaborate effectively with team members, executives, and external stakeholders to facilitate clear communication and coordination. Utilize strong organizational and project management skills to track multiple tasks and projects simultaneously. Identify, anticipate, and proactively mitigate potential administrative or operational issues. Handle sensitive and confidential information with discretion and professionalism. Exhibit exceptional interpersonal skills when interacting with internal staff, executives, and external contacts. Ensure meticulous attention to detail in all administrative tasks and responsibilities. Education and Certifications: Bachelor's degree preferred; relevant professional experience will be considered in lieu of degree. Required Qualifications: Minimum of 4 years of experience providing executive-level administrative support. Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational, time management, and prioritization skills. Exceptional written and verbal communication skills. Experience maintaining records and filing systems in compliance with federal or agency-specific standards (FBI preferred). Ability to coordinate multiple administrative activities simultaneously, ensuring efficient and timely completion. Demonstrated professional maturity and ability to handle sensitive and confidential information appropriately. U.S. Citizenship with ability to obtain and maintain Top Secret (TS/SSBI) clearance. Personal Qualities: Detail-oriented with strong initiative and proactive mindset. Excellent interpersonal skills and ability to build effective relationships. Ability to work independently as well as collaboratively in a fast-paced, professional environment. Demonstrated flexibility and adaptability to changing priorities and deadlines. Strong commitment to client satisfaction and excellence in administrative service delivery. Work Location: On-site at FBI facilities in the Washington Metropolitan Area/National Capital Region. Corporate Summary: Acquisition Professionals (AP) LLC is an Economically Disadvantaged, Women owned 8 (A) small business. We are located at the Metro Park Office Complex in Alexandria, Virginia. We offer a competitive salary and compensation benefits package, including medical, dental, vision, disability, matching 401k, tax free transit subsidy, paid federal government holidays and paid time off. AP is committed to creating an environment of work life balance.

Perform advanced (senior level) administrative support and technical assistance Interpret and disseminate information concerning division programs and procedures Coordinate the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents Coordinate meetings, conferences, and seminars Develop office policies and procedures as needed Respond to inquiries regarding technical or administrative regulations, policies, and procedures Compile and edit data for charts, graphs, and databases, and prepare summaries and/or reports Assist in researching technical issues Answer and route phone calls, take messages and greet and direct visitors to the appropriate staff Research, compose, design, or edit division publications such as brochures, forms, manuals, and reports Manage and maintain schedules and travel arrangements for managers, directors, and executives Perform data entry tasks for tracking Perform data entry tasks into the financial system as required Prepare, manage and assign requisitions to card holders and track changes Manage and maintain schedules for managers, directors, and executives Assist with data quality control

Perform advanced (senior level) administrative support and technical assistance Interpret and disseminate information concerning division programs and procedures Coordinate the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents Coordinate meetings, conferences, and seminars Develop office policies and procedures as needed Respond to inquiries regarding technical or administrative regulations, policies, and procedures Compile and edit data for charts, graphs, and databases, and prepare summaries and/or reports Assist in researching technical issues Answer and route phone calls, take messages and greet and direct visitors to the appropriate staff Research, compose, design, or edit division publications such as brochures, forms, manuals, and reports Manage and maintain schedules and travel arrangements for managers, directors, and executives Perform data entry tasks for tracking Perform data entry tasks into the financial system as required Prepare, manage and assign requisitions to card holders and track changes Manage and maintain schedules for managers, directors, and executives Assist with data quality control

The Office Services Assistant is responsible for providing logistical and administrative support to ensure the efficient operation of APHA's office environment. This role includes handling mail processing and distribution, managing supply inventories, assisting with meeting and conference room setups, overseeing office equipment maintenance, supporting procurement processes, and providing light facilities maintenance. Additionally, this position provides backup support for reception duties as needed. Responsibilities Mail Processing & Distribution: Handle the receipt, sorting, and internal distribution of incoming mail to appropriate departments and personnel. Collect, post, and process outgoing mail, ensuring proper postage and timely dispatch. Internal Deliveries: Conduct scheduled pickups and deliveries of correspondence, packages, and materials to designated personnel within the organization. Supply Management: Monitor and maintain inventory levels for office and kitchen supplies. Restock kitchens and workrooms to ensure supplies are readily available for staff use. Meeting & Conference Room Support: Ensure conference and meeting rooms are set up according to requested configurations for various events, meetings, and conferences. Equipment & Systems Oversight: Oversee the maintenance and operation of office equipment, including telephone systems, copiers, and postage meters. Report any equipment malfunctions and coordinate necessary repairs or servicing. Procurement Support: Assist in the administration of APHA's procurement system by maintaining central procurement records and ensuring compliance with organizational purchasing procedures. Light Facilities Support: Assist the Building Engineer with routine maintenance tasks, including minor office painting, snow removal, power washing, and other small projects as needed. Reception Coverage: Provide backup support for the APHA receptionist by answering incoming calls, greeting visitors, and directing inquiries to the appropriate department. Perform other duties and responsibilities as assigned by the Supervisor. Qualifications High school diploma or equivalent; additional training in office administration or facilities management is a plus. Prior experience in office services, mailroom operations, or facilities support preferred. Strong organizational and time-management skills with the ability to prioritize tasks effectively. Basic knowledge of office equipment maintenance and troubleshooting. Ability to lift and transport packages, supplies, and office equipment (up to 50 lbs). Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new systems as required. Excellent communication and interpersonal skills. Ability to work both independently and collaboratively within a team environment. Professional demeanor with a commitment to providing excellent internal customer service. Must be able to work occasional evening and weekend work as job duties or projects require it. Able to lift up to 30 lbs. Position is based in downtown DC near several metro stations. Hybrid work environment. Hours: 35 hours a week, full-time, Monday - Friday (daytime). Number of openings: 1. Applicants who meet the requirements and are interested in being considered for this position should submit the following information at: ******************************* Cover letter; Resume; A writing sample; Salary requirement; At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email). Vaccination Policy: New Hires and Employees must adhere to APHA COVID-19 Vaccination Mandate Policy. CLOSING DATE: Open Until Filled GRADE: 3 - non exempt SALARY RANGE: Low to mid-50s (salary commensurate with experience & job role). APHA offers a competitive salary and excellent benefits. EEO/AA/VETS/DISABILITY. APHA is strongly and actively committed to diversity in its workplace.

Dexis Professional Services (DPS) is seeking a Senior Administrator to provide on-site support to the Department of Defense's (DOD) Office of the General Counsel (OGC). The Senior Administrator will be embedded within OGC and be a part of a contract team providing highly effective and timely legal review and advice in support of DOD mission requirements and in coordination with other U.S. Government departments and agencies. This full-time position is located in the Washington, D.C. area and is required to be on-site full time, subject to change if requirements shift. This position requires a candidate to hold an active TOP SECRET/SCI clearance. This position is contingent upon contract award. Responsibilities * Provide initial analysis, review, and support for international agreements. * Provide preliminary review and preliminarily preparing orders authorizing the deployment of U.S. forces worldwide, orders to execute military operations, and rules of engagement. * Provide preliminary reviews, research, and technical support on all aspects of defense-related international agreements, including but not limited to, defense trade cooperation treaties, intellectual property agreements, international cooperative agreements, acquisition and cross servicing agreements, and status of forces agreements before final review by a government attorney. * Prepare preliminary reviews of significant military exercises briefs, freedom of navigation operations, security assistance-related support to and with numerous partner countries, and other legal matters associated with the presence, activities, and operations of the U.S. Armed Forces globally. * Conducting legal research, as necessary. Qualifications * Active Top Secret/SCI clearance. * Bachelor's degree. * Minimum of five years of relevant project and personnel management experience, minimum of six years total professional experience. * Certification in project management or equivalent project management experience. Preferred Qualifications * Master's degree. * DOD experience. * Previous government, law office, corporate general counsel office, or JAG office experience.

Job Details Washington DC, DCDescription PWS Title: Administrative Assistant Responsibilities (including but not limited to): Performs administrative duties as required such as writing memos, filing, typing, and copying documents. Develops spreadsheets, maintains program, project, and task files, technical support information for program, project managers. Organizes and maintains calendars for one or more managers, schedules meetings, takes meeting notes and distributes to attendees. Prepares correspondence, briefs, and reports and assists with planning, initiation, and tracking of task assignments and associated data. Assists with preparing and processing travel and maintaining travel requests and records. Distributes and monitor taskings, data calls and coordinating troubleshoot requests. Qualifications BA/BS + 5 years of relevant experience. Proficient user of MS Office Suite including Teams, SharePoint, Word, Excel, Outlook Ability to obtain and maintain a DHS Suitability Clearance

Welcome and thank you for your interest in employment with Loudoun County Government! ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION. Introduction The Loudoun County Department of General Services (DGS) plays a crucial role in the efficient operation of county government by providing essential services that ensure our community runs smoothly. Our team is dedicated to maintaining county facilities, managing capital projects, overseeing fleet services, handling waste management, and supporting emergency functions. We strive to deliver high-quality, cost-effective solutions that benefit residents and employees alike. With a commitment to sustainability, innovation, and operational excellence, General Services fosters a dynamic and rewarding work environment for individuals looking to make a meaningful impact in local government. Job Summary Are you a dynamic leader with a passion for public transit? Loudoun County's Transit, Fleet, and Commuter Services Division is looking for a Transit Operations Program Administrator to oversee contracted transit operations and maintenance services. About the Role: In this key position, you'll manage transit contractors, ensure service quality and safety, and lead a team of transit professionals. You'll work to optimize operations, enhance customer experience, and maintain compliance with regulatory standards-all while keeping our transit services running smoothly. Key Responsibilities: • Contract & Operations Management - Oversee transit service contracts, monitor performance, and drive continuous improvement. • Leadership & Team Development - Lead a dedicated team, providing mentorship and strategic direction. • Performance & Data Analysis - Use data-driven insights to enhance efficiency and customer satisfaction. • Budget & Grants - Manage budgets, monitor expenses, and oversee grant applications and reporting. • Regulatory Compliance & Safety - Ensure adherence to local, state, and federal regulations while fostering a strong safety culture. • Community Engagement - Collaborate with stakeholders, address customer concerns, and drive service improvements. What We're Looking For: A proactive problem-solver with experience in transit operations, contract management, and team leadership. Strong communication, analytical, and strategic planning skills are essential. This position is eligible for partial telework in accordance with County and Department policies. Hiring salary is commensurate with experience. Minimum Qualifications Master's degree in Transportation Planning or a related field; four (4) years of related, progressively responsible work experience, preferably in public transit operations; or equivalent combination of education and experience. • Experience using real-time information and electronic fare collection systems is preferred • Federal and State grant reporting experience is preferred Job Contingencies and Special Requirements Valid driver's license and good driving record required (driving records may be reviewed annually for continued qualification). The successful candidate will undergo pre-employment criminal, credit, and DMV record background checks. Will be required to work in an outdoor environment and/or operate a vehicle in various types of weather. This position requires flexibility to be present during early morning hours, evenings and periodically work weekend days to monitor transit operations. This position is considered “essential.”

Grow your career with ITility! ITility is seeking an experienced, performance driven Executive Assistant to provide program management support services to the HQDA CIO and DCS, G6 Mission Support Division located at either the Pentagon, Arlington VA. At ITility, we help our customers command the future by thinking beyond perceived limits to create new, unexpected ways to protect and defend our nation. We inspire and empower people to create significant solutions that secure what matters to our customers and communities, here and around the globe. We Value: The Drive to Perform Beyond Perceived Limits. The Desire to Find Significance in All We Do. The Passion and Compassion That Powers Both. Responsibilities The Executive Assistant must be able to exercise informed judgement in a variety of situations, with strong written and verbal communication skills, display the ability to prioritize multiple important tasks simultaneously. The person selected for this role must be able to work independently on assignments and projects, from conception to completion, and work under pressure at times to handle a wide variety of task and confidential matters with discretion. The qualified EA must be able to work with considerable independence, performing, overseeing and/or analyzing the efficiency and effectiveness of customer support operations in the functional areas of organizational change, organizational culture, strategic management planning, information management, special events, and a variety of other administrative functions or assignments as required. The qualified candidate must maintain a professional appearance and display professional behavior at all times. Additional responsibilities include applying a high level of expertise in writing and editing skills to incorporate historical, factual analysis, and prepare talking points, speeches and award presentations. Develops reports, summaries, policies and procedures, and other correspondence that communicates the views, intent, or position on key issues and programs to civilian and Army audience. Apply broad, comprehensive knowledge of functional policies, procedures, and techniques to develop viable programmatic options for satisfying the Directorate/Division's changing requirements. Monitors the execution of major programs requiring inter-staff coordination for successful attainment of the Front Office, Directorate, or Division's objectives. Ensures that high-quality program management plans, reports and reviews are developed, coordinated, and distributed in a timely manner. Initiates action to meet internal and external suspense actions; tracks progress of such actions; and ensures full coordination of replies and organization positions. Duties include: Completing a broad variety of administrative tasks: composing and preparing correspondence that is sometimes complex and/or confidential; arranging complex and detailed travel plans, itineraries and agendas within budget; and compiling documents for travel-related meetings. Planning, coordinating and ensuring schedule are followed and respected. Provide “gatekeeper” and “gateway” role, creating win-win situations for direct access to the General Officer (GO) time and office, if needed. Communicate directly, and on behalf of the GO, with Directors, Supervisors, Senior Leadership, and others, on matters related to GO's initiatives. Research, prioritize and follow up on incoming issues and concerns addressed to the GO, including those of a sensitive or confidential nature. Provide a bridge for smooth communication between the GO and internal directorates by working closely with key personnel to maintain credibility, trust and support with Senior Leadership. Work closely and effectively with the GO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the GO updated. Build relationships crucial to the success of the organization, and manage a variety of special projects for the GO, some of which may have an organizational impact. Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, emails and other tasks that facilitate the GO's ability to effectively lead the workforce. Prioritize conflicting needs; handle matters expeditiously, proactive, and follow-through on projects to successful completion, often with deadline pressures. Qualifications Basic Qualifications include: Bachelor degree, and 7 years of experience or an Associates degree in 9 years of experience, or High school diploma and 11 years of experience supporting Senior leaders at the General Officer or Senior Executive Services level. This position requires an Active Top Secret Clearance with SCI Eligibility. Exceptionally skilled at juggling multiple tasks, allocating and optimizing resources, and managing time-lines. Demonstrated ability to interact effectively and appropriately with senior-level government professionals, department heads, committees, volunteers, and other executive staff. Strong interpersonal skills. Strong working knowledge of MS Office Suite skills, MS Teams, Defense Travel System (DTS) and Task Management System (TMT) and database management experience. Must be available to work on-site daily at the Pentagon or at Fort Belvoir, VA. Physical Requirements: Physically capable of performing tasks that may require sitting, and standing for extended periods. Must be able to lift 15 - 20 pounds ITility is an Equal Opportunity Employer ITility is committed to providing a work environment that is non-discriminatory, harassment free, fair, ethical and inclusive. ITility is committed to the principle of equal employment opportunity, and complies with all applicable laws which prohibit discrimination and harassment in the workplace. ITility strictly prohibits discrimination or harassment based on race, color, religion, national origin, sex, age, disability or any other characteristic protected by law in all terms, conditions and privileges of employment, including without limitation, recruiting, hiring, assignment, compensation, promotion, discipline and termination. This policy covers conduct occurring at ITility's offices, client sites, other locations where ITility is providing services, and to all work-related activities.

General Support Administrative OfficerJob Category: AdministrationTime Type: Full time Minimum Clearance Required to Start: TS/SCI with PolygraphEmployee Type: RegularPercentage of Travel Required: Up to 25%Type of Travel: Local* * * The Opportunity: The General Support Administrative Officer will provide comprehensive support expertise to customers across the organization, managing moderately complex to complex specialized customer requirements. This position requires maintaining relationships with key stakeholders, including Sponsor leadership, other U.S. Government agencies, and external service providers. The role requires adaptability, problem-solving skills, and the ability to work with minimal supervision in a dynamic environment. Candidates should possess strong verbal and written communication skills and demonstrate initiative based on general guidance. Physical requirements may include handling items weighing up to 50 pounds. Key Responsibilities: Customer Support Management: Serve as the primary point of contact for specialized customer requests, managing end-to-end support processes. Develop and maintain effective working relationships across the Federal and contractor communities. Provide guidance and instruction to customers on specialized support functions. Resolve complex customer issues by integrating multiple disciplines, utilizing creative problem-solving to meet customer requirements. Prioritize and manage high volumes of transactions, ensuring adherence to Sponsor regulations. Process Improvement & Quality Assurance: Apply critical thinking to address non-routine cases, working closely with colleagues to develop effective solutions. Analyze data and trends to improve workflow efficiency and service quality. Support the development and facilitation of training sessions for customers on assigned work unit's processes and policies. Identify areas for process improvement and recommend changes to enhance customer satisfaction and operational effectiveness. Office Management & Documentation: Manage the intake, processing, and deconfliction of various forms and authorization memos in a time-sensitive environment. Collaborate with others to ensure compliance with regulations, policies, and procedures. Organize and maintain electronic and physical files for easy retrieval, ensuring adherence to record-keeping standards. Draft, review, and edit documents, including reports and official correspondence, ensuring clarity and professionalism. Qualifications: Experience: Minimum of 7 year's of experience in administrative roles, preferably within the federal sectors. Higher level of education can supplement a year of work experience Education: HS Diploma Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Ability to quickly develop expertise in Sponsor-specific processes and protocols. Skills: Strong organizational, communication, and multitasking skills with an ability to prioritize tasks. Ability to assess information from multiple sources and develop actionable recommendations. Experience managing project schedules and deliverables. Ability to work with minimal oversight, receiving general guidance from more senior team members or Sponsor staff. Physical requirements may include handling items weighing up to 50 pounds. CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities. This position is contingent on funding and may not be filled immediately. However, this position is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI. ________________________________________________________________________________________ What You Can Expect: A culture of integrity. At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation. An environment of trust. CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality. A focus on continuous growth. Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy. Your potential is limitless. So is ours. Learn more about CACI here. ________________________________________________________________________________________ Pay Range: There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here. Since this position can be worked in more than one location, the range shown is the national average for the position. The proposed salary range for this position is: $39,500-$79,000 CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.

Job Details DOS OCS - Washington, DC - Washington, DC Duties/Tasks: Monitor incoming and outgoing Red Border, Congressional and general correspondence for clearance using OCS Executive Tasking Site (ETS); Proof read and review for completeness (including ensuring proper formatting and clearances) all outgoing S/S, White House, Congressional and other routine correspondence emanating from within the office requiring the signature or clearance of their immediate Government manager; Read and distribute all incoming correspondence to appropriate action officers and ensure that there is not undue delay in paper flow in and out of their immediate Government managers office and that all work is properly routed for expeditious handling; Review all outgoing papers to be signed or cleared by their immediate Government manager for proper format, accuracy, neatness, TAGS, priority designation and clearances, returning to originator those not in conformance with policy and procedures; Generate and prepare reports; Serve as time and attendance coordinator for their immediate Government manager and staff; Make domestic and international travel arrangements for their immediate Government manager and office staff as appropriate; including preparing travel vouchers, obtaining country clearances, making hotel reservations, and obtaining tickets, passports, visas and itineraries; Establish and maintain files ensuring that material needed are readily retrievable; Locate and assemble background information for use in replying to correspondence, for use at meetings, briefings etc.; Update and maintain public information and make information readily available to the public; Liaise with officers and web-based resources to provide and maintain updated information for the public; Coordinate arrangements for meetings and conferences; Receive all telephone calls and visitors for their immediate sections as required;Determine nature of calls and make proper referral to the action office, if such is indicated as a means of expediting information desired; Make outgoing calls and receive incoming calls;Perform general office support duties, to include maintaining office supplies, printing, faxing and copying materials Apply sensitivity and discretion in calls from Members of Congress, the media, or the general public who manifest special concerns Maintain immediate Government managers calendar, handling requests for meetings and appointments by arranging, rescheduling or referring them to other staff officers as necessary; advises supervisor of commitments and reminds him/her of matters to be considered at meetings providing background data; Serve as liaison between the Government manager and staff members, keeping them informed of commitments and changes in office procedures and requirements; Escort people as needed; Perform other appropriate tasks, assignments and duties as required and assigned by their immediate Government manager. Education/Experience Required: HS Diploma and one (1) year of experience serving in a similar capacity. Proficient in the Microsoft Suite of Office Products (i.e., Word, Power Point, Excel, SharePoint and Outlook Ability to type mistake-free final forms (letters, memorandums, cables, speeches, briefing papers, etc.), many of them destined for CA upper management, the White House, and/or Members of Congress; Excellent organizational, communication, and customer service skills Active Secret Clearance is required to be considered for this role