Office Administrator Jobs in Seattle, WA

As the manager of Admin and Office Management, you will oversee the comprehensive administrative function of our company on a global scale. Your primary responsibilities will include providing administration support to our executives and employees, managing a global team of admins and receptionists to ensure the efficient operation of our offices and facilities around the globe, on a consistent basis, establishing global standard quality and company image. You will play a crucial role in maintaining an organized, welcoming, and hospitable work environment, and ensuring our executives and senior leaders receive top-tier support and seamless daily operations. You will lead the planning and execution of our global and regional events. As part of your management responsibilities, you should also be looking for opportunities to streamline and enhance our current process and further develop the admin function, including guideline and procedure. Responsibilities include but are not limited to: Team Management: Lead and manage our global team of administrative assistants, receptionists, and other members and contractors as needed. Ensure admins provide consistent and effective support to all levels of employees across offices. Ability to manage office staff to oversee day-to-day office operations ensuring a clean, organized, and welcoming environment. Foster a collaborative and supportive team environment. Oversee the recruitment, training, and performance evaluation of team members. Office Management: Provide travel support, and event management/ logistics for executives and employees. Plan and manage logistics of company-wide events and corporate meetings regionally as well as on a global scale. Monitor office expenditures and oversee the daily operations of the office, ensuring the office environment is conducive to productivity and innovation. Manage vendor and service provider relationships, including contract and price negotiations. Identify and implement opportunities for process and office management improvements. Establish policies for existing processes, for example, company car policy, corporate apartment management etc. Handle confidential information with discretion and professionalism. Facility Coordination: Coordinate with Facility Department to manage all office facilities globally, including space planning, and seating arrangement etc. Manage and coordinate corporate apartments globally. Qualifications: 5+ years of experience in C-suite administrative experience assisting multiple executives in a dynamic organization. 10+ years of experience in office administration and management, on a multi-location and global scale. Experience in mentoring, coaching, and managing a global team to ensure efficient operations across all regions. Strong organizational, project management and problem-solving skills with outstanding multi-tasking abilities. Self-starter, detail-oriented, ability to work autonomously, prioritize tasks, optimize time commitments, and exercise sound judgement. Effective communication skills, both written and verbal. Service-oriented and not above rolling up your sleeves to solve problems across the company. Resilient, thrive in a fast-paced environment, and enjoy supporting a rapidly growing & changing organization. Team player, and a natural relationship builder and collaborator. Ability to travel occasionally for meetings and events. Ability to work with a high degree of professionalism when representing the company. Hospitality experience preferred.

Inc. EcoFlow was born out of the dream of a group of battery engineers in 2017. Amid the global transition towards renewable energy, we lead the way forward with industry-leading portable power products, solar technology, and smart home energy solutions. EcoFlow Europe is now actively participating in the innovation of residential energy storage and use technology, bringing Smart, Flexible and Reliable residential power solutions to thousands of homes. EcoFlow Vision Our vision is to power a new world. It's a call to the future - an aspirational, technology-driven, eco-friendly future shared by everyone. EcoFlow Mission Our mission from day one is to provide smart and eco-friendly energy solutions for individuals, families, and society at large. We are, were, and will continue to be a reliable and trusted energy companion for users around the world. Work at EcoFlow Inc. At EcoFlow, we are all innovators with a diverse set of backgrounds, skill sets, interests and needs, united in the mission to Power a New World. At EcoFlow, you will Find reliable peers, savvy mentors and see new career perspectives; Meet new challenges, solution possibilities and chances to show yourself; See wider, grow faster and to be outstanding. We're now looking for a middle level Regional Office Administrative Specialist. This position is a full-time, onsite, with 30% travel frequency position. Your challenges: Tailored Administrative Services: Provide customized administrative support tailored to the unique needs of each regional office. This includes overseeing space management, ensuring safety and compliance with environmental and engineering standards, managing office services, and coordinating travel arrangements to ensure seamless business operations. Employee Benefit Policies: Develop and implement employee benefit programs that cater to regional differences, encompassing health, lifestyle, and cultural benefits. These policies will reflect company values and aim to boost employee engagement and satisfaction. Team-Building and Employee Events: Plan and organize team-building activities and corporate events that are adapted to local conditions and cultural contexts. These initiatives are designed to enhance team cohesion and foster a positive organizational culture. Headquarters-Regional Office Liaison: Act as the primary communication conduit between headquarters and regional offices. Ensure the effective implementation of headquarters' policies and drive initiatives to optimize office processes, improving efficiency and overall quality of operations. Financial Management Support: Assist with various financial tasks including processing expense reimbursements, managing invoices, reconciling accounts, overseeing fixed asset management, and handling business card reconciliation. Legal and Compliance Support: Manage legal document handling, oversee company license renewals, and address insurance-related matters to ensure compliance and mitigate risks. Event Coordination: Coordinate and arrange logistics for North American trade shows, meetings, and events. Manage travel itineraries and ensure all event-related arrangements align with organizational objectives. Your profile includes: An Associate's degree in office administration or a related field may be preferred Full professional proficiency in both English and Madarin Chinese 0-1 years of experience for entry-level positions Working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Excel. Experience using business email services, such as Microsoft Outlook Comfort multitasking and handling multiple requests from different individuals and departments Strong communication skills and extremely self-motivated when managing communication channels Highly organized and capable of creating organizational systems that others easily utilize What we offer: (1) Competitive salary package; (2) Travel allowance according to company policy; (3) A positive and warm team with transparent information transferring; (4) Clear career development path. Why EcoFlow "EcoFlow is among a number of tech startups that have a particular strength that can make them competitive on the global stage." ----Bloomberg "The EcoFlow BLADE represents a new generation of mowers that dispense with the need for an electronic fence." ----The Wall Street Journal "The product was impressively well designed back then and the company's products have only gotten better." ----Forbes We are looking forward for your joining! Website: ************************ Social Media: Facebook | Twitter | Instagram | YouTube Seattle Office Address：Maplewood Building 1687 114th Ave SE, Bellevue, WA

Agility Partners is seeking a qualified Administrative Assistant 2 to fill an open position with a Fortune 15 company based in the greater Seattle area. This exciting opportunity supports a dynamic team focused on delivering innovative data governance solutions for enterprise customers. With a startup-like atmosphere, this role offers the chance to contribute to a high-impact team by managing administrative functions, supporting team operations, and working on special projects. In This Role You Will: Provide comprehensive team support, including calendar management, travel arrangements, and event coordination. Oversee administrative functions such as requisition creation, updating Employee Central (EC), and maintaining HRInsights data. Procure equipment, including laptops and specialized machines, ensuring smooth operations. Assist with onboarding tasks, team updates, and special project assignments as needed. The Ideal Candidate: 2-4 years of experience with administrative support, including scheduling, procurement, and event coordination. Proficiency with Microsoft Office Suite, demonstrating strong organizational and technical skills. Hands-on experience with Employee Central (EC) and HRInsights tools for team data management. Excellent verbal and written communication skills with strong attention to detail. Proven ability to manage time effectively and work independently in a fast-paced environment. Adaptability to changing priorities and a proactive approach to problem-solving. Previous experience supporting team operations in a dynamic or startup-like environment preferred.

AutoScale Ventures is seeking a motivated Business Administrator to work closely with our CEO out of our office in Bellevue, WA, joining a global team of around 60+ people spread across the United States, Canada, the Philippines, India, Pakistan, and China, to work on a few ambitious ventures around leveraging the power of comprehensive, well-organized datasets to promote a more fair and transparent world. Work Setup: Location: On-site in Bellevue, WA Core Hours: Mon-Fri 9:30am - 4:30pm Additional Hours on Weekends / Holidays: 1-4 hours/day as needed Responsibilities: Operations: Organize and complete administrative tasks related to business operations including mails, vendor management, contracts, compliance, etc. Coordinate and communicate with clients, vendors, partners, and relevant stakeholders. Maintain detailed documentation and create structured workflows for operational efficiency. Analyze business needs and propose initiatives and process improvements to drive efficiency and growth. Make independent, high-level decisions to ensure smooth day-to-day business operations, balancing priorities effectively. Project Management: Manage cross-functional projects from conception to execution, ensuring deliverables are met on time and within scope. Undertake special projects & tasks (big + small) to help our businesses grow & improve. Develop strong and deep relationships with employees (past, present, and future), fostering a collaborative and efficient work environment. Assist in talent acquisition and onboarding processes to build and strengthen the team. Qualifications & Skills: At least 2-3 years of experience supporting C-suite executives working in a tech or startup environment. Strong background in project management, administrative operations, and strategic planning. Experience managing complex schedules, workflows, and high-priority tasks in a fast-paced environment. Ability to assess challenges quickly, propose actionable solutions, and make independent high-level decisions. Strong problem-solving skills and adaptability to shifting business needs. Proven ability to manage multiple projects simultaneously while meeting deadlines. Exceptional attention to detail and ability to maintain accuracy in high-pressure situations. Ability to communicate effectively with internal teams, external partners, and senior executives. Professionalism in handling sensitive and confidential information. Strong experience with business tools such as Google Workspace, ClickUp or similar project management tools. Ability to quickly learn and adapt to new technologies and systems. l High levels of initiative, self-motivation, and adaptability to evolving business needs. Programming experience is a plus but not required! Company Values: Be Transparent: Can you admit what you don't know and be open about bad news as it happens? Honor Our Commitments: Can you be selective in what you undertake and disciplined in your delivery? Go Deep: Do you have the curiosity for gaining a deep understanding of each aspect of the projects you take on? Never Stop Improving: Do you have the initiative to drive longer-term improvements with every task you take on? Compensation and Benefits: Base Salary: $60,000 annually Profit Sharing Medical and Dental Insurance 401(k) Matching Paid Time Off: 12 days annually Paid Holidays

Job Title: Office Admin Assistant An international e-commerce company located in downtown Seattle is looking for a full-time office administrative assistant for our office. We're looking for an energetic, motivated, and reliable team member who is willing to roll up their sleeves and join a jack-of-all-trades Admin team. Some specific things you'll work on: Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guests. Assist logistics such as escorting vendors, daily catering, mail distribution, and office/team events. Maintain filing system, both electronic and physical (filling & scanning). Maintain overall office appearance and functionality by interfacing with various vendors and building engineers. Assist with meeting coordination to include, scheduling, inviting, and arranging to follow up for various vendor meetings (catering, janitorial, maintenance). Monitor equipment such as printers, coffee, water, and ice machines, refrigerators, and beverage coolers. Assist in space management: move, seat assignment, furniture reconfiguration. Assist in sending maintenance schedule communication emails. Prepare communications such as monthly newsletters, and office events. Support in onboarding and offboarding: Coordinate with the Onboarding Team for upcoming new hires. Prepare desks for new hires and remove personal belongings for any terminations. Set up New Hire Monday Breakfast. Office inventory management: kitchen, stationery, janitorial, first aid Check inventory and order snacks/drinks/kitchen/restrooms & stationery essentials. Re-stock and organize all office supplies. Supported various ad hoc tasks, such as preventive maintenance inspections and event coordination, and responded to administrative inquiries and questions.

Administrative Assistant Department Operations Reporting Relationship Director, Executive Administration Status Full-time; Non-Exempt; In-office position Established in 1958, the Downtown Seattle Association (DSA) is a nonprofit membership organization whose mission is to create a healthy, vibrant downtown for all. By advocating on issues including transportation, economic development, and the urban experience, DSA works to ensure that downtown remains a great place to live, work, shop, and play. DSA also founded and manages the Metropolitan Improvement District, a business-improvement area spanning 285 square blocks downtown. Position Overview The Administrative Assistant plays an integral role on the Operations Team, performing a variety of administrative and clerical tasks to ensure the efficient and smooth day-to-day operation of the DSA office. The Administrative Assistant will also directly support the President & CEO with scheduling and travel arrangements and may occasionally provide VP and Director-level executives with calendaring assistance as well. Duties & Responsibilities Support CEO/President with meeting requests, scheduling, speaking requests and travel arrangements. Complete and submit expense reports Provide onsite administrative support to our team members and stakeholders; Welcome visitors to the office Serve as point of contact for internal and external customers Provide NEON CRM system support for task forces and committees Provide support to membership team including regular maintenance of CRM database and data entry related to membership Assist with in-person meeting preparation, including refreshments, room set-up, coordination of Outlook meeting room calendar, document preparation, etc. Manage and maintain teleconferencing systems with vendor support Maintain office supply inventories and filing systems, interface with multiple vendors Light clean-up of break room, reception and meeting spaces; ensure meeting rooms are set up/cleaned up/well-maintained; coordinate with landlord as needed for repairs/maintenance Maintain and update contact lists, and office policies and procedures Assist in execution of employee events including All Hands meetings, holiday functions and other events/parties Responsible for incoming/outgoing deliveries, daily mail distribution, processing of outgoing bulk mail, operating multi-line phone system, maintaining updated phone list, supply ordering and inventory Operate and maintain general office equipment; coordinate with contractors for service Maintain storage unit management/inventory Occasional special projects as assigned by CEO or Director, Executive Administration Qualifications Excellent oral and written communication skills, in English Outstanding customer service skills, positive attitude, and growth mindset Proficient with Microsoft Office suite Basic working knowledge of office equipment (printers, copy machines, mail meter) Ability to communicate effectively and work with the internal and external customers Excellent attendance and reliability Self-motivated, organized, accurate and detail oriented Proven ability to meet deadlines and complete assigned tasks in a timely, professional manner Able to work productively with minimal supervision, as well as in team settings Highest standards of ethics and confidentiality Employment Details DSA is committed to internal and market equity. The hourly range for this position is $26.25 - $38.05. Salary is determined based on internal and market equity, internal and market data/salary ranges, and the applicant's job-related knowledge, skills, and experience. We will hire at the beginning of the salary range to allow future salary growth based on an employee's performance, professional development and increases in responsibilities and duties. Downtown Seattle Association provides a comprehensive benefits package including but not restricted to: *Medical/Dental/Vision Coverage PTO/Personal Holidays *Paid FMLA *Life Insurance *LTD *ORCA Card Flexible Spending Account Employer-Matched 401(k) Contribution with up to 5% Match *First Choice EAP Corporate Discounts * Employer paid benefit Application Instructions Please submit your application materials to ********************** to be considered. Applications will be reviewed on a rolling basis and the role will close March 27th, 2025. We recognize the value of the Downtown Seattle Association and our affiliate organizations and programs reflecting the diversity of our community and are intentionally and actively seeking out applications from a variety of backgrounds, including members of the LGBTQIA+ community, and Black, Indigenous, and people of color (BIPOC). Downtown Seattle Association is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, and, if necessary, disciplined without regard to sex, race, religion, creed, marital status, age, national origin, ancestry, color, sexual orientation, gender identity or expression, political ideology or activity, disability, honorably discharged veteran, or military status. All applicants are carefully screened, and full consideration is given to their training, education, skills, aptitudes, experience, and previous work record. In addition, DSA does not discriminate based on genetic information in its employment related policies and practices, including coverage under its health benefits program.

Job Description - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team. Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy. Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards. Coding and entering invoices into the accounting system, MRI, Timberline, Yardi. Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues. Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator. Position Requirements 2 years of previous Administrative Coordinator experience. Highly proficient in Microsoft Word, Excel, and Outlook. Professional, reliable, flexible and have a positive, can-do attitude. Excellent attention to detail with strong customer service skills and ability to prioritize Ability to communicate well in both written and verbal communication forms. Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects. Commercial real estate experience or a strong interest a real plus! Education Bachelor's degree preferred or similar work experience Benefits PTO, PST, Medical, Dental, and Vision Compensation $26 - $27/hrly

Job Title: Branch Administrative Assistant III Pay Rate: $25-$28/hr on W2 Duration: 5-6 months contract We are seeking a motivated and detail-oriented Branch Administrative Assistant III to join our team for a 5-6 month contract. In this role, you will provide essential administrative support to ensure the efficient operations of the branch office. The Branch Administrative Assistant III will be responsible for managing a variety of administrative tasks, including customer service, document preparation, research, clerical duties, and office management, all performed under intermittent to low supervision. ESSENTIAL FUNCTIONS Provide high-level clerical support to Processors, including special projects, reports, and document requests (insurance, certificates, appraisals, etc.). Complete loan file audits, ensuring accuracy and compliance with internal requirements, including reconciling files and maintaining records. Print and distribute disclosure documents to clients. Communicate with escrow companies to track and follow up on trailing items until received. Resolve invoice discrepancies related to appraisals and credit reports. Assist Branch Manager and Branch Operations Manager with administrative tasks as necessary. Answer incoming calls, providing information or directing them to the appropriate person. Manage incoming mail and packages, ensuring accurate distribution and logging. Assist with mailings and office supplies management, placing orders and ensuring timely delivery of necessary items. Coordinate with IT Helpdesk to troubleshoot office technology issues. Perform general office duties, including photocopying, faxing, and filing. Prepare materials for meetings, marketing campaigns, and other deliverables. Keep the office organized by maintaining cleanliness in common areas and refreshing supplies. Prepare, type, and distribute correspondence, memos, and reports. Coordinate meetings and events, including preparing agendas and setting up facilities. Create and maintain forms to streamline office workflow and efficiency. Perform additional duties as assigned. QUALIFICATIONS High school diploma or equivalent required. Minimum of four years of experience in an administrative role, preferably in a mortgage or finance-related field. Experience in loan processing or origination is highly preferred. Typing speed of 60-70 words per minute. Exceptional customer service skills with a professional and courteous demeanor. Strong attention to detail, organizational skills, and ability to multitask. Proficient in Microsoft Word, Excel, and PowerPoint. Excellent verbal and written communication skills, with attention to grammar, spelling, and punctuation. Ability to maintain confidentiality and demonstrate discretion. Self-motivated with a strong work ethic and commitment to quality. Ethical, with a dedication to upholding company values. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws. REQUESTING AN ACCOMODATION Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired. If you would like to be considered for employment opportunities with Suna Solutions and have accommodation needs for a disability or religious observance, please call us at ****************, send us an email or speak with your recruiter. PAY TRANSPARENCY POLICY STATEMENT Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington.

Actively Hiring: Administrative Assistant - Redmond, WA | Technology Client 🚀 Are you an organized, detail-oriented professional with a passion for supporting high-performing teams? Do you have experience working with top-tier tech companies and thrive in a fast-paced environment? If so, we want to hear from you! 🔹 Location: Redmond, WA (Hybrid) 🔹 Position: Administrative Assistant About the Role: We are seeking a highly motivated Administrative Assistant to support our dynamic team in Redmond, WA. The ideal candidate has prior experience working with tech giants, strong organizational skills, and the ability to handle multiple tasks efficiently. You will play a critical role in keeping operations running smoothly, providing administrative support, and ensuring seamless coordination across teams. Key Responsibilities: ✅ Calendar Management - Efficiently coordinate and manage complex schedules, meetings, and events ✅ Travel & Expense Coordination - Handle travel arrangements, expense reports, and reimbursements ✅ Meeting Support - Organize meetings, prepare agendas, take minutes, and follow up on action items ✅ Communication & Correspondence - Act as a point of contact for internal and external stakeholders ✅ Office Management - Assist with supplies, logistics, and workspace organization ✅ Document & Data Management - Maintain records, update databases, and generate reports as needed ✅ Event Planning - Support team events, offsites, and executive meetings ✅ Project Coordination - Assist in managing administrative tasks for ongoing projects What We're Looking For: 🔹 Experience: 2+ years of administrative experience, preferably in a leading tech company 🔹 Tech-Savvy: Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams, SharePoint) 🔹 Excellent Communication: Strong verbal and written skills to engage with senior executives and cross-functional teams 🔹 Detail-Oriented: Ability to prioritize tasks, multitask, and maintain accuracy in a fast-paced environment 🔹 Problem-Solver: Proactive mindset with the ability to anticipate needs and resolve issues efficiently 🔹 Confidentiality: High level of professionalism and discretion in handling sensitive information Why Join Us? ✨ Work with a cutting-edge technology client in an innovative environment ✨ Be part of a dynamic team that values collaboration and impact ✨ Competitive compensation and career growth opportunities 📩 Interested? Apply today! Send your resume to ****************** Know someone who would be a great fit? #Hiring #AdministrativeAssistant #TechJobs #RedmondWA #CareerOpportunity

We are a fast-growing business management firm located in Bellevue, WA with an accounting focus. Our focus is on building a collaborative work environment with strong mentorship and support of our team that serves clients in North America, Australia, and the U.K. Our firm is growing and can offer you the opportunity to lead and grow while helping set the future direction of the business. We are looking for an Administrative Assistant to join our growing team. No travel required. Free parking, full benefits. We look forward to hearing from you! Please note: This role is in-office five days a week and free parking is provided. Job Description: Reporting to the People and Operations Manager, the Office Administrator is an integral part of the Bässler team. This position requires a proactive and organized individual capable of managing a range of administrative tasks with efficiency and professionalism. The role is essential in supporting the seamless functioning of the office by handling day-to-day administrative responsibilities, assisting staff, and maintaining organized office systems to enhance overall efficiency. The Office Administrator will provide key support to both staff and management, ensuring that office operations run smoothly and that all team members have the tools and resources needed to perform their duties effectively. This position plays a pivotal role in strengthening office processes and supporting our administrative team, enabling higher levels of productivity and successful outcomes. Responsibilities: Greet all visitors and answer all phone calls in a professional manner, guiding in the right direction and assisting as necessary Maintain and update company databases, records, and filing systems Order and maintain office supplies, manage inventory, ensure office is stocked and clean at all times - coordinate office maintenance and repairs as needed Assist with preparation of reports, presentations, and other documentation, researching as needed Assist with technology set-up and equipment as needed Run errands as necessary (Mileage is reimbursed) Assist in client billing monthly cycles from start to finish A/P and A/R when applicable Compliance Handle incoming and outgoing packages and mail ensuring all documents are saved and handled correctly Assist is updating and maintain office policies and procedures Effectively communicate with team and clients, providing assistance as necessary Strategically manage time and prioritize work in ways that align with the company mission Use discretion at all times to be a trustworthy keeper of confidential information Adapt to changing demands and responsibilities Gracefully handle pressure to remain a constantly reliable resource to Management and team members Assist with marketing projects as needed (Social posting and creation, website upkeep etc.) Additional projects as needed Requirements: 1-2 years of relevant professional experience Degree is preferred but not required Excellent communication skills (verbal and written) Organized, detail-oriented problem solver capable of managing multiple priorities Proficient in Microsoft Office Suite (Word, Excel, Outlook) Tech savvy is a plus Experienced in client services environment Ability to plan and manage projects independently along with ensuring high quality deliverables Passionate about helping others Inquisitive and always willing to ask questions and continue learning in a fast-paced growing office Excellent interpersonal and communication (verbal, written and presentation) skills. Position involves communication and deliverables to client stakeholders, including executives and principals. Must have critical attention to detail and be a strong analytical thinker Must be an organized detail-oriented problem solver capable of managing multiple priorities Proven proficiency with the necessary office and financial services software packages Must demonstrate a humble no task is too big or too small attitude Must be able to pass a comprehensive background check

: Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next. Ascendion | Engineering to elevate life We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us: Build the coolest tech for world's leading brands Solve complex problems - and learn new skills Experience the power of transforming digital engineering for Fortune 500 clients Master your craft with leading training programs and hands-on experience Experience a community of change makers! Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion. About the Role: Position: Administrative Assistant Location: Redmond, WA Summary: We are looking for a US Immigration Assistant to join our General Counsel / HR Legal team. This role involves supporting high-volume immigration operations for visa-dependent employees. The ideal candidate will be detail-oriented, highly organized, and capable of managing administrative processes in a fast-paced environment. Required Qualifications: Experience: 1+ years of experience in administrative, operational, or legal support roles. Education: Bachelor's degree in any field. Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams, OneNote). Experience building and documenting processes using OneNote. Ability to work in high-volume operations with cross-functional teams. Salary Range: $ 41,000 - 52,000 Annually - Factors that may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [09-10 days/hours of paid time off] Want to change the world? Let us know. Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let's talk!

: Garden Stewards Assistant Department: Volunteer Programs Supervisor: Volunteer Programs Manager FLSA Status Part-time/non-exempt (10-15 hours/week); Seasonal Position Salary $24-$27 per hour DOE The Arboretum Foundation's mission is to create and strengthen an engaged community of donors, volunteers, and advocates who will promote, protect, and enhance the Washington Park Arboretum for current and future generations. The Garden Stewards Assistant provides coordination and support for regular volunteer work parties in the Arboretum and Botanic Gardens, bringing a small group of volunteers to the Arboretum to work on weeding and landscaping projects along Azalea Way, Woodland Pond, the Pacific Connections Gardens, New Zealand Garden, and other locations as directed. The schedule of the Garden Stewards Assistant is approximately 5-6 hours on Tuesdays and Thursdays from 7:45 am to 1:00 pm, depending on the day, and another additional 5-6 hours on a varied schedule to complete administrative work and help with corporate volunteer groups. The season begins with a Garden Steward welcome lunch to allow volunteers to reconnect and re-engage; the official work season begins the following week. The Garden Stewards Assistant is asked to work extra hours for special weekend events, including but not limited to the Spring Plant sale (April), Earth Day (April), and the Fall Plant Sale (September), and other additional hours as mutually agreed on in advance. ESSENTIAL DUTIES AND RESPONSIBILITIES Volunteer Support · Responsible for orientation, scheduling, and ongoing management of volunteers for the Garden Stewards program through email and Bloomerang, our volunteer management system. · Liaise with University of Washington Botanic Gardens staff and City of Seattle Parks and Recreation staff to coordinate the worksites, meeting locations and confirm a lead staff member for each work party. Maintain consistent communication with them during projects to address any problems and concerns that might arise. · Communicate with the Garden Stewards via email and our volunteer calendaring system, letting them know about volunteer sessions, schedules, events, and other pertinent information. · Administrative duties include but are not limited to maintaining updated volunteer s and training materials, tracking and entering volunteer hours, and reading and responding to emails promptly. · Develop and maintain rapport with individual Garden Stewards. · Work alongside the Garden Stewards during Tuesday and Thursday Garden Steward hours (9:00 am-12 pm) and help provide a safe working environment. · Work with the Volunteer Programs Manager to ensure all volunteer collateral and communications have consistent messaging and align to achieve the organization's broader goals. · Assist the Volunteer Programs Manager in publicizing the program and recruiting new volunteers. · Participate in organization-wide events such as plant sales, Earth Day events, holiday sales, and other Arboretum events. · Other duties as assigned. Other Key Responsibilities • Take photos and support the Communications team's efforts to promote the Garden Stewards via social media, quarterly newsletter, and e-blasts. • Supervise and control the use and care of the Arboretum Foundation tool supply. • Other duties as assigned. Desired Skills • Ability to use computers, specifically MS Office products and Outlook email. • Experience using relevant websites for volunteer recruitment (i.e., Idealist, Volunteer Match, etc.) and CRM software such as Bloomerang (formally Init Live). • Demonstrated ability to build rapport and work effectively and professionally with volunteers, staff, Board and committee members, and the public. • Able to adapt to changing priorities and take initiative while staying aligned with program goals and team needs Excellent written, verbal, and public speaking communication skills. • The ability to prioritize and organize multiple projects, make informed decisions in the moment, meet deadlines, problem-solve, and multi-task. Desired Experience • A combination of hands-on experience, formal training, or self-directed learning in horticulture, environmental work, or volunteer engagement. • One year of work experience preferred. • Horticultural experience and /or invasive removal experience. Physical requirements • Ability to lift up to 40 lbs. • Ability to drive an electric cart. • Ability to navigate stairs. The office is located on three levels without an elevator. Arboretum Foundation Description The Washington Park Arboretum is a welcome oasis on the shores of Lake Washington. Jointly managed with the University of Washington Botanic Gardens and the City of Seattle, its 230 acres contain a dynamic assortment of plants, some found nowhere else in the Northwest. The Arboretum has been a particularly treasured resource for the community during the pandemic, drawing visitors from across the region. The Arboretum Foundation, a nonprofit membership organization, has provided stewardship for the Arboretum since 1935. The Foundation manages the Park's membership and volunteer programs, raises necessary funds, and advocates for the Arboretum within the community. Essential Arboretum operations and activities funded include arboriculture, garden maintenance, volunteer management, and environmental education programs, focusing on expanding community access. In 2016, the Foundation expanded its role to include programming for the Seattle Japanese Garden, another recognized community gem. As a well-known environmental education and stewardship leader, our current priorities are based on the Arboretum's Earth Day 2020 platform: modeling sustainability, building climate resilience, and cultivating a new generation of environmental stewards. Benefits: · Paid Sick Time and holidays, based on hours worked · Free Parking · Opportunities to deepen your horticultural knowledge and skills through hands-on experience and collaboration with experienced staff and volunteers · Office located in the heart of a beautiful park! To Apply Please electronically send application materials, including resume and cover letter that answers the prompt below, to the Arboretum Foundation: ****************************. This role requires consistent and clear communication with volunteers, UW Botanic Gardens staff, and the Volunteer Programs Manager, often across multiple platforms. How would you ensure effective communication with these different stakeholders, keeping them informed and engaged? Please, no calls or in-person visits without an appointment. Disclaimer: This job description is not to be construed as an exhaustive list of all responsibilities, duties, and skills required for this position. All Arboretum Foundation employees may be required to perform duties outside of their typical responsibilities from time to time, as needed, to meet the organization's ongoing needs. Arboretum Foundation's EEO Statement: The Arboretum Foundation is an Equal Opportunity Employer. Employment opportunities at the Arboretum Foundation are based on one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, creed, color, religion, sex, pregnancy or maternity, national origin, age, HIV, AIDS, and Hepatitis C status, marital status, sexual orientation, gender identity; honorably discharged veteran or military status, genetic information, the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability or, any other characteristic protected by law. This Equal Employment Opportunity policy governs all aspects of employment, including, but not limited to, recruitment, hiring, selection, job assignment, promotions, transfers, compensation, discipline, termination, layoff, access to benefits and training, and all other conditions and privileges of employment.

eWaste Pro is a leading provider of e-waste management solutions dedicated to responsible electronic waste disposal. The company sets up convenient drop-off locations, organizes e-waste collection events, and partners with local organizations to raise awareness on proper e-waste disposal. At eWaste Pro, the focus is on making e-waste recycling easy, accessible, and environmentally friendly for everyone. Role Description This is a full-time on-site Administrative Assistant role located in Gig Harbor, WA. The Administrative Assistant will be responsible for providing administrative support, handling phone etiquette, communication tasks, executive administrative assistance, and utilizing clerical skills in day-to-day operations. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Excellent organizational and time management abilities Attention to detail and accuracy Knowledge of office management systems and procedures Ability to multitask and prioritize daily workload

The Visitor Relations Specialist position plays a key role in delivering high quality experiences at . This role focuses on ticketing and services which create a professional “first impression” to visitors of the facility. In addition, the Visitor Relations team supports guest engagement through gallery and tour experiences. Visitor Relation Specialist Mukilteo, WA Long Term Contract This is a full-time position, requiring availability on weekends and holidays. is currently open five days a week (Thursday through Monday), from 8:30 AM to 5:30 PM. Additionally, special hours are implemented for both public and private events, as well as seasonal extended hours. The ideal candidate will have strong enthusiasm for customer-focused interactions with diverse audiences, learning and sharing brand information, as well as ability to demonstrate detail and accuracy with technology and transactions. This is a team-oriented role; collaboration with fellow team members will be essential to ensure smooth and timely execution of daily operations. Primary duties: • Proficient with ticket sales and point-of-sale systems for transactions. • Provides visitor orientation, including locker assistance and directions to amenities and other services and local attractions. • Greets large groups, verifies IDs, and ensures smooth group visits. • Follows financial procedures for ticketing and sales transactions. • Answers incoming calls; operates telephone and intercom equipment proficiently. • Learns and shares exhibit and gallery content, facilitating interactive experiences with visitors and groups. • Assists with resolving tour schedule conflicts and handling guest questions and concerns. • May support Public Tour activities as needed. • Proactively engages customers to positively reflect the brand, services and products while creating memorable interactions for diverse audiences. • Learns and executes all safety procedures. Proactively identifies and reports safety concerns. • Collaborate with colleagues for work and break rotations; complete daily assignments as requested. • Available to work a flexible schedule (early, late and mid shifts), including weekends, holidays, and special events. • Completes required training as scheduled and participates in team meetings. • Other duties as assigned by leadership team members.

div class="external Posting" div At EY, you'll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we're counting on your unique voice and perspective to help EY become even better. Join us and build an exceptional experience for yourself, and a better working world for all./div div /div div The exceptional EY experience. It's yours to build./div div /div div EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities./div div /div pb Location:/b Seattle /p p /p pspan style="vertical-align:baseline"Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you'll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality service to our clients, win in the marketplace and support the firm's growth and profitability. /span/p p class="paragraph" /p pb The opportunity/b/p pspan As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders. /span/p p /p pb Your key responsibilities/b/p ul lispan Manage daily execution of administrative services for eligible partners, principals, managing directors and directors/span/li lispan Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives /span/li lispan Apply an in-depth understanding of the key drivers affecting the leader's role and business priorities to administrative and project coordination/span/li lispan Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity/span/li lispan Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives/span/li lispan Protect confidential/proprietary information and manage data and records securely/span/li lispan Demonstrate high level firm/service line knowledge of QRM policies/span/li lispan Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals/span/li lispan Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly/span/li lispan Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials/span/li lispan Anticipate and apply knowledge of leaders' priorities to manage complex and constantly changing calendars/span/li lispan Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources/span/li /ul p /p pb Skills and attributes for success/b/p ul lispan Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills /span/li lispan Independent decision maker exercising discretion/judgment /span/li lispan Assimilate unfamiliar issues rapidly /span/li lispan Proactively escalate identified or potential issues/span/li lispan Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy/span/li lispan Navigate organizational structures, changing environments and sensitive relationships /span/li lispan Prioritize and perform multiple tasks simultaneously /span/li lispan Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook/span/li lispan Work independently/span/li /ul p /p pbspan To qualify for the role, you must have/span/b/p ul lispan BA/BS degree or relevant experience /span/li lispan8-10 plus years of experience/span/li li Typically, no less than 5 - 7 years relevant experience/li lispan Flexible for overtime as required. Vacation dependent on business needs and cycles. /span/li lispan Work primarily onsite in the EY office, client or meeting site as determined./span/li lispan Must be flexible to travel/span/li /ul p /p pbspan Ideally, you'll also have/span/b/p ul lispan5+ yrs. exp supporting senior leadership level executives in large organization or firm/span/li lispan Project coordination experience/span/li /ul div /div divspan style="font-size:12.0px"span style="font-family:Arial, Helvetica, sans-serif"bWhat we offer/b/span/span/div div /div divspan style="font-size:12.0px"span style="font-family:Arial, Helvetica, sans-serif"We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $56,600 to $102,700. The salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $67,900 to $116,700. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options. Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year. Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being./span/span/div div /div ul lispan style="font-size:12.0px"span style="font-family:Arial, Helvetica, sans-serif"bContinuous learning:/b You'll develop the mindset and skills to navigate whatever comes next./span/span/li lispan style="font-size:12.0px"span style="font-family:Arial, Helvetica, sans-serif"bSuccess as defined by you:/b We'll provide the tools and flexibility, so you can make a meaningful impact, your way./span/span/li lispan style="font-size:12.0px"span style="font-family:Arial, Helvetica, sans-serif"bTransformative leadership:/b We'll give you the insights, coaching and confidence to be the leader the world needs./span/span/li lispan style="font-size:12.0px"span style="font-family:Arial, Helvetica, sans-serif"bDiverse and inclusive culture:/b You'll be embraced for who you are and empowered to use your voice to help others find theirs./span/span/li /ul div /div divspan style="font-size:12.0px"span style="font-family:Arial, Helvetica, sans-serif"EY accepts applications for this position on an on-going basis.b If you can demonstrate that you meet the criteria above, please contact us as soon as possible./b/span/span/div div /div divspan style="font-size:12.0px"span style="font-family:Arial, Helvetica, sans-serif"EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets./span/span/div div /div divspan style="font-size:12.0px"span style="font-family:Arial, Helvetica, sans-serif"Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate./span/span/div div /div divspan style="font-size:12.0px"span style="font-family:Arial, Helvetica, sans-serif"Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today./span/span/div div /div divspan style="font-size:12.0px"span style="font-family:Arial, Helvetica, sans-serif"For those living in California, please a href="************************************************************************************************************************************************************************** here/a for additional information./span/span/div div /div div pspan style="font-size:12.0px"span style="font-family:Arial, Helvetica, sans-serif"em EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. /em/span/span/p p /p pspan style="font-size:12.0px"span style="font-family:Arial, Helvetica, sans-serif"em EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at a href="mailto:**************************" style="color:#467886;text-decoration:underline"**************************/a./em/span/span/p /div /div

We're hiring an Office Coordinator to deliver unparalleled customer service to all external visitors, callers, clients, vendors, as well as Dowbuilt employees, ensuring they have a positive, professional and memorable experience. Highly proficient interpersonal skills and the ability to juggle multiple priorities are keys to long term success and future growth opportunity in this valued position within our Seattle headquarters. WHAT YOU'LL DO As an Office Coordinator, you'll be responsible for: * Answering the Dowbuilt main line phone and accurately transfer calls and messages * Greet and direct visitors to the appropriate party * Manage shipping/receiving for Seattle office: * Package and prepare outgoing mail and deliveries * Sign for incoming items and certified mail * Open and distribute all office mail * Ensure all outgoing mail is delivered to USPS and FedEx at the end of each business day. * Monitor office supply inventory and place orders weekly, keep supply area organized and stocked * Review and approve office-related billing; properly code all invoices in a timely manner. * Maintain common office spaces, including the conference rooms, lobby, and kitchens * Update and review Operation Systems Manual and Front Desk manual * Assist with facilities management for the Seattle office: * Manage janitorial services and contract; * Partner with Chief of Staff to address and resolve any issues that arise in the building; * Provide keys and alarm instructions to new employees of the Seattle office * Monitor office vendors to ensure they are delivering accurate and high-quality services * Manage conference room scheduling; train employees on electronic scheduling as needed * Complete special projects at the request of the Chief of Staff or WA Regional Principal * Maintain office seating chart * Troubleshoot copier/printer, computer, and basic software issues as needed. Refer large issues to IT department * Provide staff with administrative assistance upon request TRAVEL: Some local travel may be required for this position (less than 10% of time). WHAT YOU NEED TO SUCCEED To be successful as a Dowbuilt Office Coordinator, you'll need: * High School Diploma or GED * 3 years of office management, administrative, or similar experience required * Bilingual English/Spanish is preferred * Dowbuilders are held to the following standards around effective communication (both written and verbal): * Clear-main ideas easily identified and understood. * Concise-gets to the point without using unneeded words or images. * Concrete-includes specific examples or explanations. * Persuasive - refer to objective criteria such as industry practice, project limitations and precedent. * Self-aware - remain flexible, curious, and courteous in all communications. * MS Office Suite (Outlook, Excel, Word) experience required * Experience with web-based solutions such as Smartsheet, Egnyte, and Slack * Strong organizational skills and ability to juggle competing deadlines and projects * Excellent problem-solving skills * Flexible and adaptable: the ability to switch gears and work well within ambiguous circumstances * Ability to establish and maintain effective relationships with management, employees, vendors, and general public * Impeccable attention to detail and ability to follow through in a timely manner * Ability to be an active listener, ask for help and suggest solutions * Motivated, dependable, and trustworthy * Ability to handle sensitive and confidential information * Ability to manage stress and maintain composure in challenging situations * US work authorization WHAT WE OFFER We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life: * Competitive pay commensurate with skills and experience * 100% paid medical, dental, vision, and $50,000 in basic life insurance for full-time employees (35% coverage for dependents medical), first of the month following DOH * 401(k) retirement savings plan with employer profit sharing contribution * Company-paid short-term disability policy for all full-time employees * 8 paid holidays each year, no waiting period * Paid Time-Off (PTO) Hourly/Non-Exempt employees earn 1 hour of PTO per 30 hours worked. * Mentorship and career development opportunities * Tool Purchase and Tool Loan Programs * Education reimbursement * Dog-friendly offices and casual dress environment * Discretionary bonus The compensation range for this position is: $20.00 - $30.00 per hour WHO WE ARE Dowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting-edge, innovative, never-been-done-before residential projects and home service-all of which require precision and impeccable attention to detail. We work with top architects, and our builds are regularly featured in publications such as Architectural Digest, Architectural Record, and Dwell. The Dowbuilt culture is one of care-care for our employees, clients, and the talented craftspeople we partner with-resulting in care for the incredible designs we bring to life. HOW YOU'LL GROW We're committed to investing in our team members' ongoing professional development. At Dowbuilt, we want everyone to have equal opportunity to play to their strengths, fill gaps in knowledge, and grow professionally. We believe that effective career development requires two-way, open communication between employee and manager. Expectation setting happens on both sides, along with support, mentorship, and goal setting at regular intervals. Find out where your career will take you at Dowbuilt. Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

The Executive Admin- Reception position is responsible for independently performing day to day Reception /Front office Management along with other functions related to Admin Dept. Responsibilities Daily walk around of the facility to assess readiness of the facility for daily operations. This task will include but not restricted to making sure of cleanliness, availability of office supplies and break room supplies such as tea/coffee refilled throughout the facility, managing printing requests, coordinating shipping of items, ordering of administrative supplies, preparing, and assisting during client visits and other tasks as may be assigned from time to time by the Supervisor. Reception Duties * Reception Management * Receive clients & guest at the front desk * Ensure TCS security protocols are followed * Identity Cards/Badge management * Perform Mailroom function & Shipping tasks as required (through Fedex / UPS / others) * Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings. Executive Admin Duties * Order & manage supplies (pantries, copiers, office supplies, etc.) * Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same. * Maintain Seat Occupancy data. * Assist with annual budget and all related vendors * Daily and Monthly reports * Billing * Any other Admin duties assigned by Office Admin/Supervisor from time to time. Qualifications And Associated Attributes * Associate degree (preferred) * 03- 05 years' experience in Reception/Admin Function of a medium sized facility (between 50-100 associates) preferred. * Should possess excellent English communication skills (written & verbal) * Should have good computer skills: Microsoft Office (especially word, excel, power point etc.). * Should have knowledge of: - (1) Office Management (2) Basic purchase procurement processes (pantry & Office supplies) * Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment. * Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability. * Should be: (1) Proactive (2) Self-motivated (3) Adaptive (4) Professional (5) Able to multitask, (6) Accessible on phone for any emergency requirement at the location * Should be: (1) Flexible (2) Available for wo rk outside of regular business hours (i.e. Come in early/ Leave late) if needed as per project requirement. TCS Employee Benefits Summary * Discretionary Annual Incentive. * Comprehensive Medical Coverage: Medical & Health, Dental & Vision, Disability Planning & Insurance, Pet Insurance Plans. * Family Support: Maternal & Parental Leaves. * Insurance Options: Auto & Home Insurance, Identity Theft Protection. * Convenience & Professional Growth: Commuter Benefits & Certification & Training Reimbursement. * Time Off: Vacation, Time Off, Sick Leave & Holidays. * Legal & Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing. Salary Range: $40,000-$55,000 a year #LI-MG2

This is a direct-hire, full time position Orange Studios is a co-working space that's objective is to provide an environment for startups, small businesses and entrepreneurs of all types to collaborate, innovate and inspire growth. The mission of the Office Coordinator is managing day-to-day operations for Orange Studios in Redmond. All actions must be completed with a positive professional attitude with a high emphasis on customer service. Expected to have the flexibility necessary to deliver based on customer demand including the ability to learn new skills and also performs other duties, as assigned. Operation Responsibilities: Have a customer first approach in order to create a positive experience for all customers in-person, by phone, and online. Ensure smooth check in and/or registration of each member upon arrival to the office space. Provide tours to prospective members. Must be able to explain/sell to them the benefit of making Orange Studios their home away from home. Work with internal staff and vendors to remediate issues including, but not limited to: Minor IT Support, HVAC, TV & Phone Systems. Assist members with any billing questions, issues. Work with all members on scheduling out conference rooms. Assist in the planning, organization, execution of monthly on-site events from local vendors. Must be able to order office supplies and track inventory. Job Related Qualifications: Proficient with computer systems (Experience with: Teams, Outlook, SharePoint, OneNote) Detail oriented; Must be able to stay on top of the scheduling of meetings and booking conference rooms. Strong Verbal and Written communication skills Proficient with Microsoft Productivity Suite (Word, Excel, PowerPoint, Visio) Orange Studios offer our members the ability to collaborate with and contribute to the creativity of the Seattle entrepreneurial landscape. Unlike other co-working spaces, Orange Studios offers a convenient eastside location, a beautiful collaborative space and a simple three tiered membership plan which allows you to work on your terms. We also offer quality startup services such as introductions to funding sources and networking events within the Seattle startup community and overall a thriving entrepreneurial and social community. Orange Studios works under the Exsilio Solutions umbrella. Working at Exsilio isn't only about working on projects, we always look for opportunities to stay active in the industry whether it be participating in design competitions and hackathons or showcasing your talents in videos, podcasts or blog form.

Days Off: Saturday, Sunday Shift: Day Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan Union Representation: This position is a part of a union and is represented by SEIU Healthcare 1199NW. About DESC: DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness. As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness. MAJOR DUTIES AND RESPONSIBILITIES: Front Desk & Lobby - Client Interactions: * Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival. * Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior. * Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors. * Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption. * Provide information about and referral to other services available in the community to homeless people and others in need. * Ensure cleanliness of lobby area, interview/conference rooms and work area. Phones/Mail/Office Supplies: * Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone. * Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database. * Order, maintain and dispense office supplies and forms needed by staff. * Schedule routine maintenance of office machines. Paperwork: * Assist program staff to update and maintain current resource lists and information manuals. * Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials. * Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed. * Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system. * Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents. * Generate reports from DESC's database and distribute them to appropriate staff. Non-position specific: * Participate in staff meetings and in-service trainings, as appropriate. * Other duties as assigned. Requirements MINIMUM QUALIFICATIONS: * Excellent typing and keyboard skills and clerical skills/experience. * Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly. * Ability to work independently with a minimum of direct supervision. * Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team. * Initiative and creativity in problem solving and system development. * Careful attention to detail. * Ability to communicate and work effectively with staff from various backgrounds and disciplines. * Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors. * Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. EQUAL OPPORTUNITY EMPLOYER: DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply.