Office Administrator Jobs in San Jose, CA

General Tasks • Manage the principal's personal calendar by scheduling appointments and coordinating events. • Plan and coordinate company activities and events. • Coordinate and schedule meetings based on the availability of participants. • Check all calendars on Google Calendar, and then check via email to confirm your suggested time (especially because many team members have other responsibilities). • Send out invitations and manage RSVPs. Use the client's Zoom Link for video conferences (depending on who's participating). • Adjust and reschedule appointments as needed. • Ensure that meeting times accommodate different time zones if necessary. Please be super cognizant of this as even the US has multiple time zones. • Schedule meeting prep calls ahead of important client engagements. • Arrange daily team lunch deliveries and office pantry list orders. • Conduct research and assist with personal projects as requested. Organizing Daily, Weekly, and Monthly Calendar • Maintain an organized calendar, categorizing appointments, meetings, and events. • Schedule Weekly Team Meetings • Schedule Monthly Board Meeting • Always confirm meeting Zoom Link/Physical Locations Reminders and Notifications • Set up reminders for upcoming meetings, deadlines, and important tasks. • Ensure the client is notified of any last-minute changes or cancellations

Ascentia Staffing is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in San Francisco, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 14 weeks 40 hours per week Shift: 8 hours Employment Type: Travel A Travel Physical Therapy Assistant is needed in San Francisco, CA. This Physical Therapy Assistant assignment is for 14 weeks and the setting is Skilled Nursing Facility. Skilled nursing communities located in beautiful, upscale settings. These environments allow therapists to deliver care on-site in a supportive and resident-centered way. Pay of $1650 may be adjusted based on experience. Ascentia staffing provides a unique experience for candidates. We only staff therapy ond only work with clients that we have a direct relationship. This enables us to provide Physical Therapy Assistant candidates with an excellent experience in every assignment. The majority of the time our Physical Therapy Assistant candidates are interviewed with 48 hours of submission and receive an offer on the same day. Benefits for the Physical Therapy Assistant include medical, dental, vision, and 401K. In addition, we offer the Physical Therapy Assistant licensure and relocation reimbursement if needed. Ascentia Staffing Job ID #1405. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Ascentia Staffing Ascentia is national healthcare management, consulting, and staffing firm, founded in 2017, committed to sustaining local healthcare delivery. We are dedicated to bringing healthcare experts to work in healthcare systems in order to grow and improve services and access to care. The Ascentia Staffing team works directly with hospitals and healthcare facilities to deliver allied medical staffing services and solutions across the United States. Our providers can truly practice medicine. They see a diverse caseload. They are compensated well. They are appreciated and respected by the community and facilities where they work. By providing a full-service and focused approach to the allied field, we are certain to fulfill our both our candidates and client's unique needs. Benefits Life insurance Medical benefits Dental benefits Vision benefits

Fortvita Biologics is seeking a highly organized and proactive Executive Administrative Associate to support our Corporate Operations and Clinical Development functions. This role will be responsible for managing complex administrative tasks, including coordinating travel, scheduling meetings, and assisting with budget management. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. This is an onsite position working in our Bay Area Office, Monday to Friday. KEY RESPONSIBILITIES: Company/Corporate Support: Provide comprehensive support to senior executives in Corporate Operations and Clinical Development. Manage calendars, arrange meetings, prepare materials, and assist with daily tasks. Travel Coordination: Plan and coordinate domestic and international travel for executives, including flight, hotel, and transportation arrangements. Ensure all logistics are seamless and aligned with business needs. Meeting and Event Coordination: Organize meetings, both virtual and in-person, including scheduling, preparation of agendas, compiling presentations, and taking meeting minutes. Ensure all resources and equipment are available and functioning. Budget and Expense Management: Assist with budget tracking and management, including preparing and submitting expense reports for executives. Monitor departmental budgets and ensure adherence to financial guidelines. Correspondence and Communication: Screen and respond to emails and phone calls, draft communication, and prioritize tasks on behalf of the executives. Maintain confidentiality and professionalism in all interactions. Document Management: Organize and maintain files, records, and important documents. Ensure proper filing and retrieval systems are in place for easy access and compliance. Special Projects: Support executives with various special projects and initiatives as needed. Perform research, create reports, and coordinate efforts across teams to ensure timely completion. QUALIFICATIONS: Required Qualifications: Bachelor's degree or equivalent work experience in business administration or a related field. Minimum of 3-5 years of experience in an administrative or executive support role, preferably in corporate operations or clinical development. Experience in budget management is highly preferred. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Bilingual and bi-literate English and Chinese are a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools. Ability to handle sensitive information with discretion and professionalism. Strong attention to detail and ability to prioritize tasks effectively. Ability to work under pressure and manage multiple priorities simultaneously. Other skills: Self-motivated with a strong sense of initiative. Adaptability and ability to work in a dynamic environment. Collaborative team player with a positive attitude. High degree of professionalism and confidentiality. Additional Information: Occasional travel may be required based on the needs of the executives. PHYSICAL REQUIREMENTS Possible lifting up to 20 lbs., Potential standing, working, and sitting for long periods. WORKING CONDITIONS office setting required. Authorized to work in the United States. Fortvita is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Additional Legal Disclaimers At-Will Employment: Employment with Fortvita is at-will. This means that either the employee or the employer can terminate the employment relationship at any time, with or without cause or notice. Reasonable Accommodations: Fortvita is committed to providing equal employment opportunities to qualified individuals with disabilities. If you require reasonable accommodation during the application process, please contact Fortvita Human Resources.

Synergy Medical Staffing is seeking a travel Certified Occupational Therapy Assistant for a travel job in San Jose, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: 03/31/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Travel, COTA - Rehab Location: San Jose, California Shift: 5x8 Days, 08:00:00-16:00:00, 8.00-5 Duration 13 Weeks When you join Synergy Medical Staffing, you'll have a dedicated recruiter helping you at all times. Your recruiter is a cross between a career coach and a concierge. They will help you fine-tune your resume, find your next job, and locate an apartment (even one that takes pets!). Make one call and get help with everything from placement to housing to payroll, even travel directions! As a travel, contract and permanent placement medical staffing company with over 20 years of experience in the industry, we understand your needs. Synergy's Benefits are best in class and include the following: 401K that matches up to 5% of your pay and you are 100% vested from Day 1. Medical, Dental, Vision, Life insurance, Long and short-term disability and others Loyality Program Weekly pay Holiday Pay (varies by Assignment) Guaranteed Hours (varies by Assignment) Referral bonus Continuing Education License and certification reimbursement Synergy Medical Staffing Job ID #30289500. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: COTA:Rehab,08:00:00-16:00:00 About Synergy Medical Staffing When you join Synergy Medical Staffing, you'll have a dedicated recruiter helping you at all times. Your recruiter is a cross between a career coach and a concierge. They will help you fine-tune your resume, find your next job, and locate an apartment (even one that takes pets!). Make one call and get help with everything from placement to housing to payroll, even travel directions! As a travel, contract and permanent placement medical staffing company with over 12 years of experience in the industry, we understand your needs. Are you interested in traveling, or just a job around the corner? Whatever your preference, you can be sure there are plenty of Nursing Jobs, Allied Jobs and Physical Therapy Jobs, Occupational Therapy Jobs, Speech Therapy Jobs and Rehab Therapy jobs anywhere you want to go. Synergy Medical Staffing professionals have been in the Medical staffing employment and staffing industry for over 12 years, and have developed solid relationships with numerous healthcare facilities nationwide. Contact us now and expand your medical career with new opportunities from Synergy Medical Staffing. Synergy's Benefits are best in class and include the following 401K Day 1 Full Medical, Dental, Vision, Life insurance, Long and short term disability and others Student Loan Repayment and CEU reimbursement Loyalty bonus after 600 hours Benefits Discount program Weekly pay Holiday Pay Guaranteed Hours Referral bonus Medical benefits Dental benefits Continuing Education License and certification reimbursement Life insurance 401k retirement plan Cancelation protection Vision benefits

FranklinWH is a rapidly expanding company determined to become the leader in the global energy home storage system (ESS) industry. FranklinWH offers whole home energy solutions typically coupled with solar PV systems, bringing households into the modern all-electric future. Though founded by experts in power electronics, BMS and EMS, FranklinWH is equally focused on energy management software while also providing top level service to our partners and customers. FranklinWH is expanding its global footprint, relying on an industry leading supply chain. This is an exciting time to be at a fast-growing company in a fast-accelerating industry. Responsibilities Maintain office security, procedures, and organization Take ownership of ensuring a superior workplace that is fully stocked, clean and operating efficiently - order office supplies, food/drink and furniture as needed Own the relationship with office building management and various vendors to coordinate facilities upkeep Coordinate inbound/outbound shipping, and handling FedEx/UPS/USPS/DHL/Freight shipping requests Develop and manage company filing system Prepare and solicit quotes for goods and services Administrative support (answering phones, providing assistance to the team as needed) Warehouse and logistics on site assistant upon the company needs. Plan special events as needed Complete other duties and projects as assigned. Assist the marketing team with logistics and coordination for trade shows. Qualifications and Experience: You have a passion for details and doing high quality work. You are highly resourceful, challenged by figuring things out and producing simple solutions to complex problems. You are diplomatic and know how to engage in a constructive dialog to find the best path forward. You're hard-working and have the flexibility to handle multiple projects at once, with the possibility of rapidly shifting priorities. 1-5 years of professional experience Business BA Degree or higher Prior experience in start-up companies of manufacture or distributors. Expert in the Microsoft Office Suite, Windows PC environment and cloud applications. Experience with ERP is desirable Responsive and collaborative attitude with clients and colleagues Exceptional attention to detail High degree of professionalism and confidentiality History of working effectively in a team environment while juggling multiple priorities Excellent verbal and written communication skills Willingness to work hard, be strategic, and do the right thing for the business Compensation and Benefits: FranklinWH offers a competitive salary plus fully comprehensive benefits and a performance bonus package based on an annual objective achievement. This is a full-time position. Our generous benefits package includes: a 401(k) Retirement Plan. ESOP Participation Medical/dental/life/disability program. PTO, and sick days. Life insurance and long-term disability. Generous Travel Per Diem. FranklinWH is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

Our client, a well-known mission-driven foundation that focuses on childhood development, is seeking a highly organized and proactive Office Coordinator / Administrative Assistant to support our team in a polished, mission-driven environment. This role will provide essential office support and light administrative assistance, working closely with the Executive Assistant to ensure seamless operations for a dynamic team. This is an excellent opportunity for a detail-oriented professional who thrives in a collaborative and low-ego workplace. The role will start on a part-time basis, with the potential to expand to full-time. **Please note that this will start Part-Time and move into full-time hours, hybrid, contract role in Woodside, CA. Pay will be up to $110k based on experience.** Key Responsibilities: Assist with scheduling and calendar coordination for the Managing Director, Early Childhood. Anticipate and fulfill the administrative needs of the Managing Director, Early Childhood. Handle phone calls and correspondence (letters, packages, etc.). Greet and assist visitors in a professional and friendly manner. Maintain office supplies and equipment, including ordering and inventory management. Coordinate and order team lunches. Ensure the office remains tidy and welcoming. Pick up mail and packages as needed. Assist the Executive Assistant in planning and executing team events, including logistics coordination, supply ordering, and RSVP management. Provide additional support to the Executive Assistant on ad-hoc projects and tasks as needed. Qualifications & Skills: 2-5 years of office/administrative experience in a professional setting. Bachelor's degree strongly preferred. Excellent organizational and multitasking abilities, strong communication skills, and a proactive approach. Must be comfortable working in a polished, mission-driven organization with a collaborative, low-ego culture. Willingness to expand to additional onsite days as needed. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

The Stanford Cancer Institute (SCI) is one of only 57 National Cancer Institute-Designated Comprehensive Cancer Centers in the country and builds synergies and collaborations across Stanford Medicine. The SCI is a prominent, dynamic, and complex Stanford School of Medicine Institute. In the SCI you will be working with an unparalleled leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena. DESIRED QUALIFICATIONS: Four-year college degree Experience with managing complex calendars, processing transactions on SU Oracle Financial System, web authoring, SU IRB guidelines, and Stanford Administrative Systems. *Detail Oriented and Extremely Organized *Self-starter *Resourceful *Experience with Microsoft Office Suite • Strong writing and communication skills *Strong proof-reading skills *Prior experience in an academic setting EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or a combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills.

Skyline Med Staff Allied is seeking a travel Certified Occupational Therapy Assistant for a travel job in Monterey, California. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel As a traveler with Skyline Med Staff, you'll have a dedicated recruiter supporting you every step of the way and available whenever you need them. We are a Woman Owned Agency providing clinicians with Health Insurance through Blue Cross Blue Shield, along with Dental and Vision coverage, plus $500 referral bonuses! We're seeking committed Allied Health professionals who excel in delivering quality patient care and can adapt to diverse work environments. Required for Submission: 1. Minimum of 1 year recent work history 2. A current BLS/CPR certification through American Heart Association 3. Active License in the state of the job location Skyline Med Staff Allied Job ID #30785419. Pay package is based on 8 hour shifts and 40.0 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: Therapy:COTA,07:00:00-15:00:00 About Skyline Med Staff Allied Certified Women Owned Business We believe that travel is good for the soul. We want to be on your journey with you and find the right job that fits you Skyline Med Staff is committed to one vision..... treating others the way that THEY want to be treated. The executive team at Skyline Med Staff focuses on a commitment to quality, consistency, and the highest level of service. Our team members continually strive to build long term relationships that center on you and helping you achieve your goals. Some of the Benefits you will receive with Skyline Med Staff: Over 30 years of combined experience in the staffing industry Higher Take-Home Pay Rates Dedicated Personal Recruiter We are available to you 24/7 Tax Free Per Diems, Housing Stipends and Travel Reimbursements Joint Commission Certified Contracts in all 50 states Referral and Loyalty Bonuses Benefits Medical benefits Referral bonus

Seeking a highly motivated Administrative Specialist to join the Research Division's Cardiovascular and Metabolic (CVM) Section to support the Section Associate Director and investigators. Responsibilities: Independently plans and executes information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports. Executes workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis. Contributes to event coordination by beginning to develop relationships with leaders' assistants and an understanding of organizational hierarchy when coordinating and calendaring meetings for directors and their direct teams. Contributes to event execution by assisting senior colleagues to gather materials, plan, and arrange medium-scale events. Enacts data maintenance and management by integrating department data and documentation retention policies into all products. Requirements: 3+ years of experience supporting executives or high level individuals Excellent organizational skills Verbal and communication skills Experience organizing and coordinating large scale events

Represnting my client that is seeking a motivated and organized Legal Office Assistant to join thier dynamic team. This is a versatile role that will involve a variety of administrative tasks, including assisting with catering and event setups, providing backup support at reception, assisting with marketing events, and general administrative support. After the temp period is completed, they are open to hiring full-time for the right candidate, with room for growth and development within the firm. Key Responsibilities: Catering & Setup: Assist with the coordination and setup for meetings and office events, including catering and preparing the office space. Reception Support: Provide backup reception duties, including answering calls, greeting clients, and directing inquiries as needed. Event Assistance: Help organize and support marketing and client events, including logistics, guest coordination, and event follow-up. Administrative Support: Perform general office duties such as filing, data entry, managing schedules, and assisting with document preparation. Professional Services Support: Assist with a variety of tasks related to legal and professional services operations as directed by the team. Qualifications: Experience: A few years of experience in an administrative or professional services role. Skills: Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Customer Service: Excellent communication and interpersonal skills, with the ability to interact professionally with clients, visitors, and staff. Tech Savvy: Comfortable with Microsoft Office Suite and other office technology. Team Player: A positive, proactive attitude with a willingness to learn and support various office functions. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Berliner Cohen LLP, a mid-sized law firm in San Jose, has an immediate opening for a highly skilled Litigation (legal) Secretary with at least 5 years of stable employment experience supporting multiple litigation attorneys. The successful candidate will have advanced knowledge of MS Word to create and edit correspondence, briefs, pleadings, TOAs, TOCs, and other legal documents. Must be proficient at e-filing and know Federal and State court rules. Additional responsibilities include maintaining attorney calendars, scheduling meetings and depositions, expense reports, check requests, and coordinating the maintenance of client files. Familiarity with utilizing a document management system such as NetDocs is helpful. Strong organizational skills and the ability to juggle multiple priorities in a fast-paced, team-oriented environment are imperative. The successful candidate's hourly rate for this position is $45 to $55 an hour, reasonably expected to be set within this range; however, actual compensation will depend on a variety of factors, including, without limitation, the candidate's qualifications and experience. The range listed is for someone with at least five years of secretarial experience. The candidate must be willing to work out of our San Jose office (no remote work available).

*Part-time Position* 20-30 hours per week The Administrative Assistant will be responsible for all essential administrative functions of the business and is a key partner reporting directly to the General Manager. It is a challenging and busy role which includes daily and weekly tasks, as well as customer, salesperson and warehouse interaction. Our business model encourages and in fact demands teamwork, collaboration and communication. Position Responsibilities: · Support the efforts of our Sales Representatives and General Manager. · Enter work orders and sales orders as required. · Confirm and invoice orders daily. Mail invoices, sort and file documentation. · Process credit card payments, prepare and send daily credit card report. · Enter Purchases Orders, confirm purchase receipts and prepare invoices for payment. · Process credits and debits. Research discrepancies; submit key offs and adjustments as necessary. · Prepare and validate daily inventory cycle counts. · Analyze and submit freight invoices for payment. Research and dispute variances. Follow-up on claims.

We have a small Family Law Firm in downtown San Jose, CA seeking an Office Manager to support their firm. is newly created and would offer room for growth. Candidate MUST be able to be onsite 5-days a week (Monday-Friday) Hours are 8:30-5pm daily Business professional dress code is required Ideal candidate has come from a law firm environment or interested in getting into this kind of industry. Salary is $50-$65K This a full-time position! Duties will include but are not limited to: Scheduling and calendar management Preparing file for the attorneys/partners Composing and distributing of presentations, reports and mailings Processing expense reports Contributing to group projects and taking charge of additional duties as assigned Ordering office supplies Create spreadsheets and reports on MS Excel Support the coordination of office moves and new desk set-up Answering the phone and greeting guests Qualifications: 5+ years of administrative experience as an Office Manager or blended role Able to identify and resolve problems in a timely manner and with minimal direction Able to perform duties with a high level of confidentiality and discretion and can be trusted with sensitive information Strong interpersonal skills and can work well with different personalities in the organization Excellent written and verbal communication and can edit work for spelling and grammar Extremely organized and conscientious Strong sense of urgency and can work longer hours when necessary Experience with Google Apps and Gmail for calendaring

This is a general posting for the type of administrative roles we typically have open. Roles are all onsite contract roles, varying from Part Time to Full Time hours. Hourly Rate: $20 - $25/hr Job Type: Temporary We are seeking professional, reliable, and detail-oriented administrative assistants to support our clients with general office tasks. As a Temporary Administrative Assistant, you will play a key role in ensuring smooth and efficient operations in various office environments. This is an excellent opportunity for candidates looking for flexible, short-term work in a dynamic environment. Responsibilities: Provide administrative support to various departments and teams. Answer phones, take messages, and respond to client inquiries. Manage schedules, meetings, and appointments for team members. Handle data entry, document preparation, and filing. Prepare and proofread correspondence, reports, and presentations. Assist with managing office supplies and inventory. Support in organizing and coordinating office events and activities. Perform general clerical duties, including faxing, scanning, and copying documents. Assist with various special projects as needed. Requirements: Proven experience in administrative roles or similar positions. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks simultaneously and work under pressure. Reliable and dependable with a positive attitude. High school diploma or equivalent; additional qualifications or certifications are a plus.

We are looking for a dynamic individual to be the Assistant Office Manager / Office Manager at Enterprise Singapore's (EnterpriseSG) San Francisco Overseas Centre. He/she will work with the Regional Director to manage the administration, accounts, events and logistics work of Enterprise Singapore's Overseas Centres in the US. Job Responsibilities: Plan and execute events and trips independently. Manage the end to end administrative and accounting functions (including procurement, payments, office maintenance, contract management, financial reporting, etc) for Enterprise Singapore's Overseas Centres in the US, including the office in SF, as well as other offices where required. Liaise closely with the relevant departments in our Singapore HQ and Mission based in DC, and play a leading role in the OC to update employee handbook and corporate functions, especially those relating to admin, finance, and audit. Coordinate with external agencies and vendors, and manage procurement, delivery of goods/services as well as payments. Any other duties as assigned Job Requirements: High English language proficiency (English working environment) Excellent written and verbal communication skills Detail-oriented and good with numbers Experience with organising and managing events Experience with administrative and accounting functions Preferably experience of 2 years and above Able to follow SOPs Familiar with Microsoft Word and Excel Experience with SAP will be a bonus By submitting your application, you hereby give your consent to the relevant government agencies to: (a) Obtain and verify information from or with any source (including third parties) as may be deemed appropriate by the relevant Government agency for the purposes of assessing your application for employment; and (b) share your personal data set out in the application and any ther personal data subsequently provided in connection with your application for employment with other government agencies for the purposes of recruitment and review of recruitment practices and for such personal data to be also used as part of de-identified and aggregated data for reporting purposes

Join us as an Office Manager for a Leading SF Wellness Clinic! Are you an organized, proactive, and detail-oriented professional looking for a fulfilling leadership role in a healthcare setting? We are seeking a dedicated Office Manager to ensure an exceptional experience for our patients, coordinate between departments, & keep our operations running smoothly. Who We Are: We're home to PostureWorks, an advanced spinal rehab and physical wellness center, and NutraWorks, a nutritional coaching program. We've brought the best in physical rehab, postural correction, and nutritional & behavioral coaching under one roof. Our mission is to provide the people we serve with the means and knowledge to optimize their health, and to provide our team members with a supportive environment where they can flourish personally and professionally. Who you are & what you have: The desire to be part of an amazing team Strong leadership & problem solving skills A doer mindset & the ability to think critically and learn quickly in a quick-paced, high growth, dynamic environment Excellent communication and patient-centric abilities A passion for helping others & a dedicated team player Strong decision making skills with the ability to think end-to-end from both the client/ patient and business perspective in mind Knowledge of medical billing & insurance processing (preferred) Experience in a medical office management or similar role Your opportunities: Your role will include (but is not limited to) the following and both your personal and professional growth are encouraged as we support your role within our team: Support clinic and team members by optimizing workflows and efficiency Create excellent and positive patient experience by coordinating care Support and motivate patients as they progress through goal oriented spinal rehabilitation and strengthening programs, nutrition programs, or exercise classes Maintain inventory & coordinate with vendors for office supplies and equipment Greet and welcome patients Schedule and track appointments Collect payments, review insurance and present financial plans Excellent growth opportunities, especially if you have an interest in rehab, nutrition, or exercise as well as growth potential for future positions and practice/ business developments Benefits: Medical, dental and vision insurance Commuter benefits Training and exercise equipment on site with TRX, Power Plate tech, weights, etc. Complimentary chiropractic and nutritional care Be a part of an awesome time that makes a difference in our patients' lives We believe that optimal wellness begins with our team, so we take care of our team first and foremost. Each person does his or her best to ensure that every team member has the ability to receive the support, care, and resources he or she needs. We are committed to being an environment of growth, inspiration, and opportunity. If you're ready for the next step in your career and to be a key player in our growing practice, we'd love to hear from you!

Our client is an exciting and innovative new company that is building AI products for knowledge workers. They are incredibly well-funded and backed, and they are searching for an experienced senior Office Manager to help with start-up operations. The right candidate will have 7-10 years of experience handing the required responsibilities listed below; will have a college degree; will have experience with and a penchant for using AI like ChatGPT and Gemini; will handle pressure with grace and agility; will be a critical thinker who can solve problems; and will have a professional upbeat demeanor and sense of humor. Salary will be around $150K, depending on the experience of the candidate, plus benefits. The position is located mid-peninsula and will be fully in-office with some flexibility. RESPONSIBILITIES: Scheduling, calendar management and meeting coordination for executives, candidates and board meetings Onboarding new hires Handle communications effectively with staff, management, clients, and vendors Managing domestic and international travel arrangements Manage office vendors Taking on ad hoc special projects Handling sensitive and confidential information and documents Developing and implementing filing, storage, and document retention systems Helping with IT-related issues

General Tasks • Manage the principal's personal calendar by scheduling appointments and coordinating events. • Plan and coordinate company activities and events. • Coordinate and schedule meetings based on the availability of participants. • Check all calendars on Google Calendar, and then check via email to confirm your suggested time (especially because many team members have other responsibilities). • Send out invitations and manage RSVPs. Use the client's Zoom Link for video conferences (depending on who's participating). • Adjust and reschedule appointments as needed. • Ensure that meeting times accommodate different time zones if necessary. Please be super cognizant of this as even the US has multiple time zones. • Schedule meeting prep calls ahead of important client engagements. • Arrange daily team lunch deliveries and office pantry list orders. • Conduct research and assist with personal projects as requested. Organizing Daily, Weekly, and Monthly Calendar • Maintain an organized calendar, categorizing appointments, meetings, and events. • Schedule Weekly Team Meetings • Schedule Monthly Board Meeting • Always confirm meeting Zoom Link/Physical Locations Reminders and Notifications • Set up reminders for upcoming meetings, deadlines, and important tasks. • Ensure the client is notified of any last-minute changes or cancellations

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Alameda, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 05/12/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in CA seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1259916. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program