Office Administrator Jobs in San Anselmo, CA

General Tasks • Manage the principal's personal calendar by scheduling appointments and coordinating events. • Plan and coordinate company activities and events. • Coordinate and schedule meetings based on the availability of participants. • Check all calendars on Google Calendar, and then check via email to confirm your suggested time (especially because many team members have other responsibilities). • Send out invitations and manage RSVPs. Use the client's Zoom Link for video conferences (depending on who's participating). • Adjust and reschedule appointments as needed. • Ensure that meeting times accommodate different time zones if necessary. Please be super cognizant of this as even the US has multiple time zones. • Schedule meeting prep calls ahead of important client engagements. • Arrange daily team lunch deliveries and office pantry list orders. • Conduct research and assist with personal projects as requested. Organizing Daily, Weekly, and Monthly Calendar • Maintain an organized calendar, categorizing appointments, meetings, and events. • Schedule Weekly Team Meetings • Schedule Monthly Board Meeting • Always confirm meeting Zoom Link/Physical Locations Reminders and Notifications • Set up reminders for upcoming meetings, deadlines, and important tasks. • Ensure the client is notified of any last-minute changes or cancellations

Ascentia Staffing is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in San Francisco, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 14 weeks 40 hours per week Shift: 8 hours Employment Type: Travel A Travel Physical Therapy Assistant is needed in San Francisco, CA. This Physical Therapy Assistant assignment is for 14 weeks and the setting is Skilled Nursing Facility. Skilled nursing communities located in beautiful, upscale settings. These environments allow therapists to deliver care on-site in a supportive and resident-centered way. Pay of $1650 may be adjusted based on experience. Ascentia staffing provides a unique experience for candidates. We only staff therapy ond only work with clients that we have a direct relationship. This enables us to provide Physical Therapy Assistant candidates with an excellent experience in every assignment. The majority of the time our Physical Therapy Assistant candidates are interviewed with 48 hours of submission and receive an offer on the same day. Benefits for the Physical Therapy Assistant include medical, dental, vision, and 401K. In addition, we offer the Physical Therapy Assistant licensure and relocation reimbursement if needed. Ascentia Staffing Job ID #1405. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Ascentia Staffing Ascentia is national healthcare management, consulting, and staffing firm, founded in 2017, committed to sustaining local healthcare delivery. We are dedicated to bringing healthcare experts to work in healthcare systems in order to grow and improve services and access to care. The Ascentia Staffing team works directly with hospitals and healthcare facilities to deliver allied medical staffing services and solutions across the United States. Our providers can truly practice medicine. They see a diverse caseload. They are compensated well. They are appreciated and respected by the community and facilities where they work. By providing a full-service and focused approach to the allied field, we are certain to fulfill our both our candidates and client's unique needs. Benefits Life insurance Medical benefits Dental benefits Vision benefits

Fortvita Biologics is seeking a highly organized and proactive Executive Administrative Associate to support our Corporate Operations and Clinical Development functions. This role will be responsible for managing complex administrative tasks, including coordinating travel, scheduling meetings, and assisting with budget management. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. This is an onsite position working in our Bay Area Office, Monday to Friday. KEY RESPONSIBILITIES: Company/Corporate Support: Provide comprehensive support to senior executives in Corporate Operations and Clinical Development. Manage calendars, arrange meetings, prepare materials, and assist with daily tasks. Travel Coordination: Plan and coordinate domestic and international travel for executives, including flight, hotel, and transportation arrangements. Ensure all logistics are seamless and aligned with business needs. Meeting and Event Coordination: Organize meetings, both virtual and in-person, including scheduling, preparation of agendas, compiling presentations, and taking meeting minutes. Ensure all resources and equipment are available and functioning. Budget and Expense Management: Assist with budget tracking and management, including preparing and submitting expense reports for executives. Monitor departmental budgets and ensure adherence to financial guidelines. Correspondence and Communication: Screen and respond to emails and phone calls, draft communication, and prioritize tasks on behalf of the executives. Maintain confidentiality and professionalism in all interactions. Document Management: Organize and maintain files, records, and important documents. Ensure proper filing and retrieval systems are in place for easy access and compliance. Special Projects: Support executives with various special projects and initiatives as needed. Perform research, create reports, and coordinate efforts across teams to ensure timely completion. QUALIFICATIONS: Required Qualifications: Bachelor's degree or equivalent work experience in business administration or a related field. Minimum of 3-5 years of experience in an administrative or executive support role, preferably in corporate operations or clinical development. Experience in budget management is highly preferred. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Bilingual and bi-literate English and Chinese are a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools. Ability to handle sensitive information with discretion and professionalism. Strong attention to detail and ability to prioritize tasks effectively. Ability to work under pressure and manage multiple priorities simultaneously. Other skills: Self-motivated with a strong sense of initiative. Adaptability and ability to work in a dynamic environment. Collaborative team player with a positive attitude. High degree of professionalism and confidentiality. Additional Information: Occasional travel may be required based on the needs of the executives. PHYSICAL REQUIREMENTS Possible lifting up to 20 lbs., Potential standing, working, and sitting for long periods. WORKING CONDITIONS office setting required. Authorized to work in the United States. Fortvita is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Additional Legal Disclaimers At-Will Employment: Employment with Fortvita is at-will. This means that either the employee or the employer can terminate the employment relationship at any time, with or without cause or notice. Reasonable Accommodations: Fortvita is committed to providing equal employment opportunities to qualified individuals with disabilities. If you require reasonable accommodation during the application process, please contact Fortvita Human Resources.

Our client, a well-known mission-driven foundation that focuses on childhood development, is seeking a highly organized and proactive Office Coordinator / Administrative Assistant to support our team in a polished, mission-driven environment. This role will provide essential office support and light administrative assistance, working closely with the Executive Assistant to ensure seamless operations for a dynamic team. This is an excellent opportunity for a detail-oriented professional who thrives in a collaborative and low-ego workplace. The role will start on a part-time basis, with the potential to expand to full-time. **Please note that this will start Part-Time and move into full-time hours, hybrid, contract role in Woodside, CA. Pay will be up to $110k based on experience.** Key Responsibilities: Assist with scheduling and calendar coordination for the Managing Director, Early Childhood. Anticipate and fulfill the administrative needs of the Managing Director, Early Childhood. Handle phone calls and correspondence (letters, packages, etc.). Greet and assist visitors in a professional and friendly manner. Maintain office supplies and equipment, including ordering and inventory management. Coordinate and order team lunches. Ensure the office remains tidy and welcoming. Pick up mail and packages as needed. Assist the Executive Assistant in planning and executing team events, including logistics coordination, supply ordering, and RSVP management. Provide additional support to the Executive Assistant on ad-hoc projects and tasks as needed. Qualifications & Skills: 2-5 years of office/administrative experience in a professional setting. Bachelor's degree strongly preferred. Excellent organizational and multitasking abilities, strong communication skills, and a proactive approach. Must be comfortable working in a polished, mission-driven organization with a collaborative, low-ego culture. Willingness to expand to additional onsite days as needed. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Office Administrator at 38 Degrees North Founded in 2015 and based in Sausalito, California, 38 Degrees North, (38DN) is an established platform focused on advancing distributed renewables solutions, serving as a development partner, asset owner, and operator. The founders have a track record of over 4GW and $8.5B of capital formation prior to forming 38DN. With a depth of experience in energy transition capital partnerships, the company specializes in community solar, distributed generation and battery storage, while opportunistically evaluating other sustainable infrastructure assets. Its approach is geared toward cultivating lasting relationships and designing dependable and flexible solutions that provide clear visibility into portfolio value creation. In January 2024, 38 Degrees North announced a growth equity investment from S2G Ventures, a leading multi-stage investment firm focused on the energy transition, food, agriculture, and oceans. With the investment from S2G, 38DN looks to accelerate its growth by partnering with local communities, customers, and community and distributed solar and storage developers to deploy capital into assets across the development spectrum. Position Overview: We are seeking a highly organized and proactive part-time (15-20 hours per week) Office Administrator to join our team. The ideal candidate will have a strong administrative background and be adept at managing office operations, supporting staff, have excellent communication skills, be computer proficient, and have a strong sense of professionalism. This role is pivotal in maintaining an efficient and productive office environment. Responsibilities: Manage inventory and procurement of office supplies, furniture, and computer equipment, ensuring a well-stocked and organized workspace. Assist with onboarding employees including ordering equipment, processing HR paperwork, and organizing workspaces. Coordinate events and travel, including hotel accommodations and flights, in-office meals, lunch and dinner reservations, and meeting arrangements. Assist in processing and tracking expenses for reimbursement including scanning receipts and categorizing expenses. Manage office vendors including maintenance, janitorial, and other service providers. Scan, organize, and distribute incoming mail; manage outgoing mail. Maintain and organize digital files and records, ensuring easy access and efficient data management. Perform bookkeeping tasks such as processing vendor bills, collecting vendor W-9s or other vendor information, communicating with vendors, and mailing checks. Assist with HR-related administrative tasks, such as coordinating trainings and other employee-related activities. Support special projects including software transitions and data migration. Create, format, and edit Microsoft Word, Excel, PowerPoint, and/or PDF documents. Qualifications: 3-5+ years of office administrative experience Excellent organizational skills Ability to proactively anticipate needs and identify issues Strong verbal and written communication skills Flexibility to handle a variety of tasks and adapt to changing priorities Proficient in Microsoft Office Suite Employment: Part-time (15-20 hours per week) hourly position with competitive compensation On-site working location at our office in Sausalito, CA

Seeking a highly motivated Administrative Specialist to join the Research Division's Cardiovascular and Metabolic (CVM) Section to support the Section Associate Director and investigators. Responsibilities: Independently plans and executes information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports. Executes workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis. Contributes to event coordination by beginning to develop relationships with leaders' assistants and an understanding of organizational hierarchy when coordinating and calendaring meetings for directors and their direct teams. Contributes to event execution by assisting senior colleagues to gather materials, plan, and arrange medium-scale events. Enacts data maintenance and management by integrating department data and documentation retention policies into all products. Requirements: 3+ years of experience supporting executives or high level individuals Excellent organizational skills Verbal and communication skills Experience organizing and coordinating large scale events

Company Universal Strategic Advisors LLC (US Advisors) is a small business consulting practice specializing in domestic and international government administration, technology implementation & application, law enforcement operations, homeland security solutions, immigration strategy and operations, border security, and compliance. US Advisors brings proven expertise and a trusted insider network to help our clients solve their toughest challenges while managing risk. We acknowledge that change is accelerating. None of us can afford to think just two steps ahead; every decision we make today impacts our ability to safeguard, evolve, grow, and thrive. Our practice is rooted in deep expertise leading organizations through transformation and building operational, analytical, and technological strategies to meet mission demands. Job Description US Advisors is seeking a highly organized and detail-oriented Administrative Specialist I to support daily administrative operations. This full-time role will provide administrative and clerical support to DHS Immigration and Customs Enforcement (ICE). The Administrative Specialist will be engaging aliens who appear at ICE offices. The ideal candidate is bilingual English/Spanish, proactive, efficient, adaptable, and capable of managing multiple administrative responsibilities while maintaining a high level of professionalism and confidentiality. Responsibilities Data Entry & Record Management: Accurately enter and update relevant information in designated systems while maintaining confidentiality. Document Control & Compliance: Maintain organized records, files, and documentation, ensuring confidentiality and adherence to regulations. Appointment & Case Tracking: Monitor and verify scheduled appointments, ensuring timely filing of required immigration paperwork and notices. Case Status Monitoring: Ensure all immigration case statuses and outcomes are accurately updated and recorded. Administrative Support: Provide administrative and clerical support to agents and agency personnel, facilitating operational efficiency. Bilingual Communication: Communicate effectively in Spanish to support alien interactions and assist in translation as needed. Required Qualifications: High School diploma, GED or equivalent completed. 1 or more year(s) of proven experience in an administrative, clerical or office support role. Fluent in English and Spanish in a working environment. Experience working with Microsoft Word, Excel, Teams, and other Office 365 apps. High-comfort level working in a customer service facing position. U.S. Citizenship required. Preferred Qualifications: Associates degree or higher. Excellent organizational and time-management skills. Professional written and verbal communication skills. Ability to multitask and prioritize tasks efficiently. High level of discretion, professionalism, and attention to detail. Additional Information: Work mode is fully onsite at work/office location. You will be expected to report to your assigned location Monday to Sunday and work five 8-hour shifts within the business hours of 7:00 AM to 7:00 PM local time. Offer is contingent on candidates passing a thorough background check for federal employment. This position requires a background investigation, including a criminal history check, as part of the employment process. Successful completion of this background investigation is a condition of employment. The background investigation will include verification of employment history, education, and other relevant information as determined by the agency. Benefits: Health & Medical Insurance: Eligibility for employer-sponsored health, dental, and discounted vision coverage. 401(k) Plan: Eligibility after one full year of employment, with enrollment available at the beginning of each calendar year. Paid Time Off (PTO): Ten (10) days annually, including sick leave, accrued over time. Federal Holidays: Ten (10) paid Federal holidays, details to be provided during training/orientation. Compensation: Hourly Compensation up to $25.00 Equal Opportunity Employer: US Advisors is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.

Key Responsibilities Support the Executive Assistant with calendar management, scheduling appointments, and coordinating meetings Handle facility access management, including meeting vendors on-site Manage office logistics including receiving, unpacking, and organizing deliveries Maintain organized storage areas and break down boxes for recycling Monitor inventory and manage procurement of office supplies, snacks, and beverages, across multiple office locations Assist with (often last-minute) event planning and coordination, including team dinners and office gatherings Run time-sensitive errands for executives and team members as needed Coordinate with vendors and service providers for office maintenance and supplies Help setup meeting rooms and event spaces Qualifications 2+ years of administrative experience, preferably in a technology or fast-paced environment Problem-solving mindset with the ability to be proactive, take initiative, and work independently Exceptional time management and organizational skills Strong attention to detail and ability to follow through on tasks Strong written and verbal communication/interpersonal skills Committed to maintaining discretion and confidentiality Able to seamlessly adapt to changing priorities Able to hold composure under pressure Go-getter attitude, no task too small Ability to be in the office 5 days a week Physical ability to lift up to 30 pounds and move items around the office frequently Proficiency in Microsoft Office Suite, Google Workspace, and project management tools Nice to have: Car and valid driver's license/clean driving record What We Offer Competitive salary and comprehensive benefits package Health, dental, and vision insurance 401(k) matching Paid time off and company holidays We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status. For Candidates based in the United States: In accordance with the San Francisco Fair Chance Ordinance, we welcome and evaluate applications from individuals with prior arrest and conviction records. We are committed to providing reasonable accommodations to qualified applicants with disabilities.

Our client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent. Job Description - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team. Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy. Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards. Coding and entering invoices into the accounting system, MRI, Timberline, Yardi. Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues. Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator. Position Requirements 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus! Highly proficient in Microsoft Word, Excel, and Outlook. Professional, reliable, flexible and have a positive, can-do attitude. Excellent attention to detail with strong customer service skills and ability to prioritize Ability to communicate well in both written and verbal communication forms. Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects. Strong interest in real estate. Education Bachelor's degree preferred or similar work experience Benefits PTO, PST, Medical, Dental, and Vision Compensation $26 - 29/hr

The Stanford Cancer Institute (SCI) is one of only 57 National Cancer Institute-Designated Comprehensive Cancer Centers in the country and builds synergies and collaborations across Stanford Medicine. The SCI is a prominent, dynamic, and complex Stanford School of Medicine Institute. In the SCI you will be working with an unparalleled leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena. DESIRED QUALIFICATIONS: Four-year college degree Experience with managing complex calendars, processing transactions on SU Oracle Financial System, web authoring, SU IRB guidelines, and Stanford Administrative Systems. *Detail Oriented and Extremely Organized *Self-starter *Resourceful *Experience with Microsoft Office Suite • Strong writing and communication skills *Strong proof-reading skills *Prior experience in an academic setting EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or a combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills.

A premier probate litigation law firm is seeking a dynamic Probate Secretary to join their Los Angeles office. Who We Are Looking For? The ideal candidate is committed to excellence, enthusiastic, flexible, organized, detail-oriented, and a team player with strong interpersonal communication skills, should thrive in a fast-paced, evolving, litigation environment and must have legal experience supporting multiple individuals, an ability to prioritize, balance and communicate around competing needs, and accommodate changing structural and support requirements. Principal responsibilities include but are not limited to: all aspects of litigation support preparing and filing documents in court creating internal files filing, photocopying, scanning; faxing; mailing correspondence processing incoming and outgoing mail document management and organization drafting correspondence and legal forms analyze legal documents for accuracy and completeness; strong proof-reader greeting clients and other guests processing e-Filings maintaining attorneys' general calendar coordinating messengers and deliveries assisting attorneys with trial preparations and other clerical duties as they arise The right candidate should be welcoming, confident, patient, and compassionate. Experience in litigation is required. Knowledge of MS Word, Outlook, Excel, Adobe Acrobat Reader, MS Office is required. Knowledge of Smokeball is beneficial. What's In It For You? Competitive Pay and Benefits: We work hard to foster inclusivity and encourage everyone to bring their best, authentic selves to the office every day. In addition to competitive salaries and bonuses, we offer a variety of programs, reasonably flexible work hours and family-friendly benefits to all of our employees, including: Company paid retirement contributions Paid Medical, Dental and Vision Coverage Paid Basic life insurance and Short-Term Disability Paid Time Off, including sick and vacation time Paid Maternity and Paternity Leave Paid Parking Discretionary, performance-based bonuses

Represnting my client that is seeking a motivated and organized Legal Office Assistant to join thier dynamic team. This is a versatile role that will involve a variety of administrative tasks, including assisting with catering and event setups, providing backup support at reception, assisting with marketing events, and general administrative support. After the temp period is completed, they are open to hiring full-time for the right candidate, with room for growth and development within the firm. Key Responsibilities: Catering & Setup: Assist with the coordination and setup for meetings and office events, including catering and preparing the office space. Reception Support: Provide backup reception duties, including answering calls, greeting clients, and directing inquiries as needed. Event Assistance: Help organize and support marketing and client events, including logistics, guest coordination, and event follow-up. Administrative Support: Perform general office duties such as filing, data entry, managing schedules, and assisting with document preparation. Professional Services Support: Assist with a variety of tasks related to legal and professional services operations as directed by the team. Qualifications: Experience: A few years of experience in an administrative or professional services role. Skills: Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Customer Service: Excellent communication and interpersonal skills, with the ability to interact professionally with clients, visitors, and staff. Tech Savvy: Comfortable with Microsoft Office Suite and other office technology. Team Player: A positive, proactive attitude with a willingness to learn and support various office functions. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

This is a general posting for the type of administrative roles we typically have open. Roles are all onsite contract roles, varying from Part Time to Full Time hours. Hourly Rate: $20 - $25/hr Job Type: Temporary We are seeking professional, reliable, and detail-oriented administrative assistants to support our clients with general office tasks. As a Temporary Administrative Assistant, you will play a key role in ensuring smooth and efficient operations in various office environments. This is an excellent opportunity for candidates looking for flexible, short-term work in a dynamic environment. Responsibilities: Provide administrative support to various departments and teams. Answer phones, take messages, and respond to client inquiries. Manage schedules, meetings, and appointments for team members. Handle data entry, document preparation, and filing. Prepare and proofread correspondence, reports, and presentations. Assist with managing office supplies and inventory. Support in organizing and coordinating office events and activities. Perform general clerical duties, including faxing, scanning, and copying documents. Assist with various special projects as needed. Requirements: Proven experience in administrative roles or similar positions. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks simultaneously and work under pressure. Reliable and dependable with a positive attitude. High school diploma or equivalent; additional qualifications or certifications are a plus.

Administrative Assistant (Front Desk) Slow Fox Dance Hall is a vibrant, community-driven dance studio dedicated to making social dance accessible and enjoyable for adults and teenagers across the northern Bay Area. We believe that dance is for everyone, regardless of background, and we specialize in partnered dances, from social styles like salsa, tango, country, and swing to the elegance of ballroom dances such as waltz, rumba, and foxtrot. More than just a dance studio, Slow Fox is a hub for connection, confidence, and creativity. We foster a welcoming environment through performances, social events, competitions, and customized programs tailored to each dancer's goals. At our core, we are a people-focused company, deeply valuing the relationships we build with our students and the community. Job Overview: Full-time or Part-time Position We are looking for an energetic, detail-oriented, and personable Front Desk Administrator to support our team of dance professionals. This role is essential to the smooth operation of the studio, serving as the first point of contact for students and visitors while managing scheduling, tuition, and general administrative tasks. The ideal candidate is organized, proactive, and thrives in a dynamic, social environment. While prior administrative experience is a plus, the key to success in this role is strong attention to detail, self-motivation, and a warm, engaging personality. Our front desk team shapes the student experience from the moment they walk through the door, creating an inviting atmosphere and ensuring everything runs seamlessly behind the scenes. Qualifications: Proficiency in Google Workspace, Instagram, Facebook, Spotify, Canva, and Dropbox. Strong written communication skills, including proper spelling and grammar for professional emails and texts. Clear and engaging verbal communication in person and over the phone, maintaining a professional, active and friendly tone. Ability to thrive in a fast-paced environment, managing multiple tasks efficiently. Strong critical thinking skills, with the ability to prioritize tasks based on urgency and importance. Collaborative mindset, fostering strong team synergy and positive workplace relationships. Responsibilities: • Create a Warm and Welcoming Environment • Greet every student by name upon arrival and say goodbye as they leave. • Foster a friendly, fun, and inclusive atmosphere in the studio. • Maintain a professional, approachable, and supportive demeanor with all students. • Support Instructors • Keep teachers organized and on schedule. • Be available to observe lessons, engage with students, and offer encouragement. • Assist Management • Proactively ask how you can help and take quick, actionable notes. • Stay adaptable to assist with various administrative tasks as needed. • Oversee Studio Organization • Keep supplies stocked, organized, and accessible. • Maintain a clean, sanitized, and professional studio environment. • Prepare and file student charts daily. • Ensure studio print materials are well-stocked. • Remind students to sign in for group classes. • Verify that all private lessons are properly recorded each day. • Manage Scheduling and Student Communications • Send confirmation texts/emails for upcoming lessons. • Keep instructors informed of their schedules during their call times. • Notify management of cancellations and other critical scheduling updates. • Schedule standing appointments for students. • Process Payments and Enrollments • Take payments, process enrollments, and provide receipts. • Assist with Social Media • Support basic Instagram posts and video content creation. Slow Fox offers a competitive salary, flexible scheduling, and an inspiring work environment, along with opportunities for professional growth and development. Compensation is based on job-related knowledge, skills, and experience, with performance evaluations for potential raises every six months. If you are a friendly, team-oriented professional who thrives in client-facing roles and enjoys making a positive impact in your community every day, we encourage you to apply.

General Tasks • Manage the principal's personal calendar by scheduling appointments and coordinating events. • Plan and coordinate company activities and events. • Coordinate and schedule meetings based on the availability of participants. • Check all calendars on Google Calendar, and then check via email to confirm your suggested time (especially because many team members have other responsibilities). • Send out invitations and manage RSVPs. Use the client's Zoom Link for video conferences (depending on who's participating). • Adjust and reschedule appointments as needed. • Ensure that meeting times accommodate different time zones if necessary. Please be super cognizant of this as even the US has multiple time zones. • Schedule meeting prep calls ahead of important client engagements. • Arrange daily team lunch deliveries and office pantry list orders. • Conduct research and assist with personal projects as requested. Organizing Daily, Weekly, and Monthly Calendar • Maintain an organized calendar, categorizing appointments, meetings, and events. • Schedule Weekly Team Meetings • Schedule Monthly Board Meeting • Always confirm meeting Zoom Link/Physical Locations Reminders and Notifications • Set up reminders for upcoming meetings, deadlines, and important tasks. • Ensure the client is notified of any last-minute changes or cancellations

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Union City, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 35 hours per week Shift: 7 hours Employment Type: Travel Client in CA seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1254258. Pay package is based on 7 hour shifts and 35 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

Ascentia Staffing is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Concord, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel A Travel Physical Therapy Assistant is needed in Concord, CA. This Physical Therapy Assistant assignment is for 13 weeks and the setting is Skilled Nursing Facility. Skilled nursing communities located in beautiful, upscale settings. These environments allow therapists to deliver care on-site in a supportive and resident-centered way. Pay of $1650 may be adjusted based on experience. Ascentia staffing provides a unique experience for candidates. We only staff therapy ond only work with clients that we have a direct relationship. This enables us to provide Physical Therapy Assistant candidates with an excellent experience in every assignment. The majority of the time our Physical Therapy Assistant candidates are interviewed with 48 hours of submission and receive an offer on the same day. Benefits for the Physical Therapy Assistant include medical, dental, vision, and 401K. In addition, we offer the Physical Therapy Assistant licensure and relocation reimbursement if needed. Ascentia Staffing Job ID #1401. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Ascentia Staffing Ascentia is national healthcare management, consulting, and staffing firm, founded in 2017, committed to sustaining local healthcare delivery. We are dedicated to bringing healthcare experts to work in healthcare systems in order to grow and improve services and access to care. The Ascentia Staffing team works directly with hospitals and healthcare facilities to deliver allied medical staffing services and solutions across the United States. Our providers can truly practice medicine. They see a diverse caseload. They are compensated well. They are appreciated and respected by the community and facilities where they work. By providing a full-service and focused approach to the allied field, we are certain to fulfill our both our candidates and client's unique needs. Benefits Life insurance Medical benefits Dental benefits Vision benefits

Our client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent. Job Description - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team. Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy. Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards. Coding and entering invoices into the accounting system, MRI, Timberline, Yardi. Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues. Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator. Position Requirements 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus! Highly proficient in Microsoft Word, Excel, and Outlook. Professional, reliable, flexible and have a positive, can-do attitude. Excellent attention to detail with strong customer service skills and ability to prioritize Ability to communicate well in both written and verbal communication forms. Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects. Strong interest in real estate. Education Bachelor's degree preferred or similar work experience Benefits PTO, PST, Medical, Dental, and Vision Compensation $28 - 30/hr

General Tasks • Manage the principal's personal calendar by scheduling appointments and coordinating events. • Plan and coordinate company activities and events. • Coordinate and schedule meetings based on the availability of participants. • Check all calendars on Google Calendar, and then check via email to confirm your suggested time (especially because many team members have other responsibilities). • Send out invitations and manage RSVPs. Use the client's Zoom Link for video conferences (depending on who's participating). • Adjust and reschedule appointments as needed. • Ensure that meeting times accommodate different time zones if necessary. Please be super cognizant of this as even the US has multiple time zones. • Schedule meeting prep calls ahead of important client engagements. • Arrange daily team lunch deliveries and office pantry list orders. • Conduct research and assist with personal projects as requested. Organizing Daily, Weekly, and Monthly Calendar • Maintain an organized calendar, categorizing appointments, meetings, and events. • Schedule Weekly Team Meetings • Schedule Monthly Board Meeting • Always confirm meeting Zoom Link/Physical Locations Reminders and Notifications • Set up reminders for upcoming meetings, deadlines, and important tasks. • Ensure the client is notified of any last-minute changes or cancellations