Office administrator jobs in Rahway, NJ

Who We Are: GMA Accessories dba Capelli New York is a major U.S. manufacturer and distributor of apparel, footwear, novelty and gift products, jewelry, fashion accessories, handbags, PPE, and sports/athletic apparel for women, men, and kids. We were established in 1990 and have approximately 600 employees in the U.S.A. and 2,500 employees worldwide. We have locations in the U.S.A., UK, China, Hong Kong, Germany, and Bangladesh. What We Are Looking For: We are looking for a reliable, organized, and proactive Office Coordinator at Capelli New York to work at our New York City Office to ensure the smooth day-to-day operations of our office. This role involves administrative support, coordination of office activities, and being the point of contact for internal and external communications. The ideal candidate thrives in a fast-paced environment and takes initiative to improve office systems and processes. Responsibilities: · Oversee daily office operations and ensure a clean, organized, and well-stocked work environment · Greet and assist visitors, clients, and vendors as the first point of contact · Manage incoming and outgoing correspondence, including phone calls, mail, and emails · Coordinate meetings, appointments, and conference room bookings · Maintain and order office supplies and equipment · Support HR and Finance with administrative tasks such as onboarding, time tracking, or invoice processing · Manage office calendars and assist with travel arrangements · Ensure office policies and procedures are up to date and followed · Assist with organizing company events and internal communications · Liaise with facility management, IT support, and service vendors Skills and Requirements · 2+ years of experience in an administrative, office management, or coordinator role · Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) · Excellent organizational and multitasking abilities · Strong written and verbal communication skills · Professional demeanor with a customer-service mindset · Ability to maintain confidentiality and handle sensitive information · Familiarity with office equipment and basic troubleshooting Salary Range: $50,000- $60,000 Capelli New York is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, ancestry, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, religion, retaliation, parental status, military service, or other non-merit factor.

Why Join Kumon? At Kumon, we don't just help students achieve academic success-we empower them to reach their full potential. As a Administrative Support Specialist, you'll provide first-class support to Kumon University by helping to coordinate onsite, off-site, and virtual trainings/meetings. You will be responsible for dealing with inquiries via phone, e-mail, and face-to-face. Supplies information regarding the organization to the public and visitors. Forms strong rapport with local vendors. Resolves any issues graciously and expeditiously, while protecting the interests of all parties. Works directly with the facility maintenance and management and provides backup support for the front desk. What We Offer: - Inspiring Mission: Join a company that's dedicated to empowering children and creating brighter futures. - Comprehensive Benefits: Enjoy outstanding health benefits, a desirable retirement savings plan, and 21 paid holidays annually. - Professional Growth: Receive professional development funds each year to support your growth and leadership in the education sector. - Flexibility: Work in a role that allows for coming into the office 2x per week and working remotely 3x per week. Requirements Bachelor's degree 2-3 years of relevant administrative support experience and/or training Proficiency with Microsoft Office programs Responsibilities Training Coordination Plan and coordinate 25-30 onsite and offsite trainings annually Communicate with trainees and training teams via email, phone, and in person Manage training communications, invitations, registrations, attendance, and homework reviews Utilize Cornerstone LMS to track progress and grade Math/Reading achievement tests Travel & Logistics Coordinate with hotels, transportation, and other travel vendors for training events Facilities & Office Management Serve as point-of-contact for facilities issues and liaise with building management and contractors Handle incoming mail, packages, and calls; manage visitor check-ins Order and maintain office supplies and kitchen items Oversee Office Depot account and coordinate with cleaning services General Administrative Support Provide interdepartmental support regarding training protocols Perform general administrative tasks to ensure daily office operations Support miscellaneous projects as assigned Location Requirement: This role is based in the Rutherford, NJ area and requires working in the office 2x per week. Join Us in Making a Difference! If you're ready to take on a dynamic role apply today to become a Administrative Support Specialist at Kumon North America. Together, we'll continue to inspire and empower students. *Please be aware that all eligible associates must satisfy the specific waiting period before enrollment. The waiting period varies according to the state benefit plan guidelines. Equal Employment Opportunity: Kumon's policies and programs ensure that all hiring, compensation and other employment decisions are based on individual merit and not on any bias towards ethnicity, age, color, race, marital status, religion, disability or military status. We base our employment decisions upon the qualifications and abilities of each individual. DEI Statement of Commitment: Kumon is committed to creating an inclusive and welcoming workplace where diversity, equity, and inclusion (DEI) are valued and celebrated. We believe that all employees should be treated with respect and dignity, regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other characteristic protected by law. Kumon strives to create a workplace culture that fosters respect, fairness, and inclusivity for all. We encourage individuals from diverse backgrounds to apply for our job openings and welcome everyone to join our team.

Job Title: Secretary Pay: $20/hr Schedule: Monday - Friday, 9:00 AM - 5:00 PM Provides comprehensive administrative and secretarial support to attending physicians within the department. The Secretary will manage communications, scheduling, patient interactions, and record-keeping to ensure smooth and efficient departmental operations. Responsibilities: Provide personalized and confidential secretarial and administrative support under the direction of attending physicians. Answer phone calls, take messages, and respond to inquiries regarding departmental procedures, services, and programs. Handle patient calls, fulfilling requests for appointments, information, and contact with physicians or other staff. Schedule patients for consultations, follow-ups, simulations, brachytherapy procedures, and diagnostic radiology using MOSAIQ/ARIA electronic scheduling systems. Initiate pre-authorization processes for procedures when required. Complete hospital registration of new patients in Eagle system, transfer demographic information to MOSAIQ/ARIA, and complete departmental registration prior to consultations. Prepare new patient charts and ensure completeness of necessary records for consultations. Ensure availability of all pertinent records and procedure results during patient follow-ups. Collect demographic and financial information from patients and families with professionalism and discretion. Maintain office records, documents, and files accurately and systematically. Perform photocopying, correspondence preparation, and other clerical tasks as needed. Assist in covering responsibilities of other support staff during absences. Maintain punctuality and consistent attendance. Represent the department with a positive attitude and professional demeanor. Demonstrate strong problem-solving skills and ability to work independently. Manage multiple tasks simultaneously, prioritizing workload effectively. Perform additional duties as assigned. Qualifications: High School Diploma or equivalent required. Three to five years of secretarial or administrative experience. Typing speed of 75 words per minute or higher. Proficiency in word-processing and presentation software. EPIC system experience is ideal. Strong interpersonal and communication skills, with the ability to interact professionally at all levels. Ability to multitask and communicate professionally via phone and email. Compassionate and empathetic approach when assisting patients.

Client: Well-Known Transportation Organization Role: Administrative Assistant Salary: $60,000 - $70,000/annually + Benefits, 401k, etc. Responsibilities: Provide direct administrative support to the President, including scheduling, correspondence, and document preparation. Partner with another Administrative Assistant to share responsibilities, back each other up, and ensure smooth daily operations. Liaise with the President's part-time remote assistant for continuity of tasks. Assist with calendar management, meeting coordination, and follow-ups. Handle general administrative tasks, including filing, travel coordination, and expense reporting. Represent the organization with professionalism and discretion at all times. Qualifications: Prior administrative experience in a professional business environment required. Strong organizational and time management skills; able to prioritize and handle shifting demands. Excellent written and verbal communication skills with a professional demeanor. Team-oriented, collaborative, and adaptable. Ability to commute reliably to Hoboken, NJ, with flexibility to occasionally adjust working hours. Proficiency in Microsoft Office Suite and other standard office tools.

Administrative Assistant (Bilingual Spanish/English) Schedule: Mon-Fri, 7:00am-3:30pm · On-site · Far Rockaway, Queens Company: Fast Action Body Repair - commercial truck body repair & paint Why this role We keep NYC's commercial trucks on the road. You'll be the coordinator who makes everything run smoothly-customer updates, paperwork, parts/vendors, and light support on the shop floor. We lead with respect, pride, and high standards. What you'll do Answer phones, greet customers, provide clear repair/status updates Create/organize work orders, estimates & insurance claim documents File photos and keep digital/physical records tidy (Word/Excel/Outlook) Coordinate parts and track deliveries Walk the floor for photos, tags, and quick assists (occasional light lifting up to ~20 lbs) Follow safety guidelines; we provide gear when needed What you bring Bilingual (Spanish/English) with excellent phone and in-person communication Detail-oriented, organized, and dependable; strong clerical skills Comfortable with Microsoft Office (Word, Excel, Outlook) Customer-service mindset; shop experience is a plus (we'll train) Schedule, pay & growth Hours: Mon-Fri, 7:00-3:30 (no late nights) Pay: $22-$28/hour Perks: PTO Apply: Send resume or summary or text/call **************. Location: 4915 Rockaway Beach Blvd, Far Rockaway, NY 11691 Fast Action Body Repair is an Equal Opportunity Employer. Women candidates encouraged to apply.

Aflalo is a modern luxury fashion house defined by elegance, opulence, and bold femininity. Our SoHo atelier is the heart of the brand - where concepts are transformed into garments through meticulous craft and uncompromising quality. Role Summary We are seeking a highly organized, hands-on Atelier Assistant to support our in-house sample room and production team. This is an entry-level role ideal for someone eager to learn the foundations of luxury garment development. You will handle materials, samples, and fittings, while also assisting with vendor communication and production data entry - ensuring the atelier operates seamlessly on a daily basis. Responsibilities Materials & Organization Receive, label, and organize fabrics, trims, notions, and supplies Maintain fabric libraries, swatch boards, and trim cards Keep the atelier stocked and orderly, reflecting Aflalo's standards Sample Room Support Prepare cut tickets and bundle trims/materials for sewers Track prototypes, SMS, and production samples in and out of the atelier Deliver and pick up items from local suppliers and factories as needed Fittings & Development Assist with fittings: dress models, pin garments, take notes, and photograph looks Log alterations and help communicate updates to patternmakers and sewers Support rapid prototyping and sample iterations Vendor & Production Support Assist with email communication to overseas factories and fabric mills under supervision of the production team Support initial sourcing research for fabrics, trims, and suppliers Enter and update PLM data: BOMs, POs, and sample comments Maintain WIPs and seasonal production calendars with guidance from senior team members General Support Help prepare the studio for photoshoots, showroom, and market week Provide daily assistance to patternmakers, sewers, and the production team Contribute to a collaborative, solutions-oriented studio environment Qualifications 0-2 years of relevant experience or internships in fashion design, production, or studio support Strong organizational skills, attention to detail, and a proactive attitude Comfort with hands-on, physical tasks (lifting bolts of fabric, organizing trims, dressing models) Familiarity with garment construction and sewing techniques is a plus Proficiency in Excel/Google Sheets; PLM/ERP and Adobe Illustrator experience a plus Strong written communication skills; comfort drafting professional emails to vendors and suppliers A genuine passion for luxury fashion and craftsmanship Details Full-time role based in SoHo, NYC Reports to Production & Development team Growth potential toward Production & Development Coordinator or Technical Design Assistant

✨ Now Hiring: Administrative Assistant ✨ 🕒 Schedule: Variable shifts, 5 days a week ✅ What You'll Bring: HS Diploma/GED required; 2+ years of related administrative or office experience (medical office experience preferred) 2-3 years working in administrative/clerical roles Proficiency in MS Office Suite (Intermediate level) Strong communication, multitasking, and organizational skills 📌 What You'll Do: Administrative & Operational Support - Assist supervisors with routine personnel, budget, and operational tasks; serve as a liaison between leadership and staff by communicating requests, instructions, and updates. Financial & Records Management - Support budget preparation, track expenses for variance reporting, process purchase orders, reimbursements, and maintain accurate records, including payroll and PTO tracking. Meeting & Event Coordination - Plan and organize meetings, office activities, forums, and conferences; prepare agendas, minutes, correspondence, and other documentation as needed. Communication & Documentation - Draft, edit, and format departmental materials (brochures, flyers, announcements, reports, letters); manage incoming mail, phone calls, and routine inquiries. Additional Departmental Support - Coordinate travel arrangements and expense reports, maintain employee/patient files, schedule appointments/referrals, and ensure compliance by tracking staff licensure renewals. 🌟 About Talent4Health, Talent4Health a certified MBE and Joint Commission-accredited provider of healthcare staffing, is the most candidate-centric agency in the industry. Whether you are looking for the next travel assignment, or prefer something local, our highly experienced recruitment staff take the utmost pride in finding you a position that not only matches your skills but is in line with the needs and wants of your career path and personal life. We strive to build a strong and meaningful relationship so that we are there to meet your short-term and long-term career goals. We UNDERSTAND healthcare. 👉 Apply today and take the next step in your career journey with us! 📩 Recruiter Contact Name: Anjali Sinha Email: ************************* Internal ID: 16960352

Day-to-Day: One of our large telecommunication clients is looking to hire a Legal Assistant to join their growing Legal Emergency Response Team. This department is responsible for providing response to all legal demands that the carrier may receive looking for production of data and customer information. As a Case Assistant, you will be responsible for managing the request que that houses around 7500 requests a week. The Case Assistant will provide assistance in looking through approximately 1500 incoming request IDs a day, and sending to the appropriate case specialist teams to provide proper legal response. A qualified individual will have previous exposure to legal language, having an eye for detail and ability to handle sensitive, confidential information. It is imperative that the candidate be a quick learner, detail oriented, goal driven, has excellent communication skills and professional. The information they have access to is Sensitive Information as defined by the T-Mobile National Security Agreement (NSA) and is highly confidential. We must have dedicated, mature, professionals in this position. Documents received may sometimes contain graphic photographs or wording. The candidate will need to be aware of, and indifferent to this. Computer literacy as well as typing and 10 key excellence is crucial. Verified ability to type a minimum of 45 words per minute and 5,000 keystrokes is essential. Compensation: $18-21/hr Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Schedule: 10:00 AM - 6:00 PM (flexible) (full-tim) (on-site) Pay Rate: $27.00-28.00/hour Key Responsibilities Set up new accounts in the routing database. Distribute notes and memos to drivers regarding new accounts and products. Maintain customer key system (approx. 100 accounts), including: Updating and tracking keys in the customer database. Manage cleaning and sanitation staff, including reviewing and processing invoices. Oversee general office management duties: Ordering and managing office supplies. Coordinating drinking water deliveries. Support safety compliance efforts (DOT requirements, first aid kits, etc.). Skills & Qualifications Proficiency with Microsoft Office Suite (Outlook, Word, basic Excel). Comfortable with data entry, simple formulas, and generating basic reports. Strong attention to detail and organizational skills. Must have at least 4+ years of experience as an office manager, administrative assistant, or administrator. Ability to multitask and manage both office and field-related responsibilities. Experience in compliance or safety-related tasks is a plus. Must have great attention to detail For more information about this posting, please text 201.389.7329. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our client a non-profit in Ridgewood, NJ is seeking a Finance & Administration Assistant plays a key role in supporting both the Finance and HR functions. This role is responsible for ensuring the efficient day-to-day operations of the administrative office, managing financial processes, maintaining accurate records, and coordinating administrative tasks. Key Responsibilities: Perform accounts payable functions and ensure bills are approved and paid on time. Review purchase orders for required documentation prior to approval. Make daily deposits; perform daily reconciliations of cash, checks, and credit card transactions; prepare and enter journal entries monthly. Reconcile bank balances with the general ledger for multiple accounts on a monthly basis. Manage and reconcile program budgets on a monthly basis. Assist with preparation for year-end audits. Maintain comprehensive employee records, including new hire, termination, and current employee documentation; assist with onboarding and offboarding processes. Manage office supplies and equipment, including ordering, distribution, and repair/replacement as needed. Support overall administrative processes and complete additional duties as assigned. Qualifications: Prior nonprofit experience preferred. Experience with Oracle Netsuite a plus. Proficient in Microsoft Office, particularly Word and Excel. Strong organizational skills with the ability to prioritize, multi-task, and meet deadlines. High degree of accuracy, attention to detail, and ability to maintain confidentiality. Strong written and verbal communication skills, particularly as they relate to financial functions. Valid driver's license and reliable transportation required. Work Environment & Physical Requirements: Ability to communicate concisely and effectively. Visual and auditory capacity to respond to critical situations. Physical ability to act quickly in an emergency. Reasonable accommodations will be provided as needed to enable individuals with disabilities to perform essential functions.

Jackson Therapy Partners is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Wayne, New Jersey. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 09/27/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Setting: Skilled Nursing Facility Make a real difference as a travel PTA with Jackson Therapy Partners! You'll work with patients recovering from injuries or illness, helping them move better, feel better, and stay active-under the guidance of a licensed Physical Therapist. Apply today and a recruiter will follow up with the details. Minimum Qualifications Associate degree in Physical Therapy from an accredited educational program. Active State License is Required to Start the Assignment BLS Certification May Be Required from AHA or ARC Benefits Designed for Travelers We deeply value your commitment to impacting others, that's why we offer a comprehensive and competitive benefits package starting your first day. Weekly, On-Time Pay because that's how it should be Full Medical Benefits & 401k Matching Plan 24/7 Recruiter: Your main point of contact available by text, phone or email Competitive Referral Bonuses 100% Paid Housing Available Travel & License Reimbursement Impacting Patient Care Nationwide Join Jackson Therapy Partners as a PTA traveler and get the flexibility, stability, and growth you deserve. Enjoy full-time pay, benefits, and relocation assistance in travel contracts that let you explore your favorite locations while maintaining job security in diverse settings nationwide. Choose from a variety of career options including direct hire, temp-to-hire, and travel contracts using ProVenture, our AI-enhanced career app designed for therapy professionals like you. EEO Statement Jackson Healthcare and its family of companies are an EEO/AA Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity and expression, national origin, age, disability or protected veteran status. We celebrate diversity and are committed to creating an inclusive environment for all of our associates. Jackson Therapy Partners Job ID . Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Jackson Therapy Partners Delivering a lifetime of opportunities in both contract and permanent positions, Jackson Therapy Partners connects highly skilled therapy and education professionals with rewarding careers at more than 1,300 rehab facilities, schools, outpatient clinics, hospitals, and skilled nursing facilities every year. Our award-winning team is 100% committed to you and to the development and success of your healthcare career. We take pride in being a value-driven company with a social conscious, and we're invested in your future. With Jackson, you'll get the jobs you want most from a company that values patient care as much as you do. Jackson Therapy Partners is part of the Jackson Healthcare family of companies.

Core Medical Group is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Wayne, New Jersey. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: ASAP Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in NJ seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID . Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

Administrative Assistant Reports to: Managing Director, Tax and Legal About Wafra: Wafra is a global alternative investment manager with over $28 billion of assets under management across a range of alternative assets, including strategic partnerships, alternative and traditional real estate, and real assets. Wafra is headquartered in New York and has offices in London and Bermuda. We have over 180 professionals globally. Position Summary: We are seeking a detail-oriented and highly organized Administrative Assistant to support the firm's Legal and Tax functions. This role requires exceptional organizational skills, discretion, and a proactive mindset to manage complex schedules and communications in a dynamic, fast-paced environment. The ideal candidate will be forward-thinking, adaptable to shifting priorities, and capable of representing the firm with the utmost professionalism. Duties and Responsibilities: Handle photocopying, printing, mail, and document distribution, etc. Coordinate meeting schedules, prepare and finalize all necessary meeting arrangements Assist Legal and Tax staff where possible, including but not limited to expenses, booking travel, booking conferences, meeting logistics and bookings, coordinating presentation material Assists or prepares correspondence, as needed Screen team members calls, takes messages or fields/answers all routine and non-routine questions Manage sensitive and confidential information with discretion and professionalism Communicate clearly and professionally both verbally and in writing Provide support on ad hoc projects and initiatives as needed Requirements: Bachelor's degree preferred Exceptional organizational and time management skills; able to manage competing priorities effectively Strong attention to detail with the ability to see the bigger picture Poised, professional, and able to maintain composure under pressure Excellent verbal and written communication skills Proficient in Microsoft Office Suite (PowerPoint, Excel a plus) and common calendar/email systems (e.g., Outlook, Google Workspace) Demonstrated ability to exercise sound judgment, discretion, and confidentiality Relevant experience in tax administration and legal/compliance support within the financial services or investment management industry a plus Benefits/Compensation: The anticipated base salary for this role is $90,000. The compensation range for this role is specific to New York City and actual base salary will be determined by several components including but not limited to an individual's experience, skill set and qualifications. Wafra is committed to the wellbeing of all employees, and the hired candidate will be offered our comprehensive benefits package, including but not limited to, retirement benefits, health insurance, life insurance, paid holidays and time off and various wellness benefits.

Administrative Assistant - Financial Services Equitable Advisors, LLC Job Type: Full-Time (Onsite, 9:00 AM - 5:00 PM, Non-Negotiable) We are seeking a highly organized and detail-oriented Administrative Assistant to support two main Financial Advisors in a small office environment located in Morris Plains, NJ. This role involves handling new business processing, servicing client accounts, and preparing reports and proposals, as well as providing client-facing support. The ideal candidate has 4-8 years of professional experience (preferably from the insurance industry), is confident working directly with clients, and is committed to building a long-term career with potential career growth. Training will be provided, but prior exposure to the insurance industry is required. Key Responsibilities Support daily operations for head financial advisor. Process new business applications and documentation accurately and efficiently. Service client accounts and respond to client inquiries promptly and professionally. Prepare account reviews, client reports, proposals, and meeting materials. Maintain and update client information within CRM and other financial systems. Liaise with custodians, insurance companies, and product providers as needed. Ensure compliance with industry regulations and firm procedures. Confidently communicate with clients by phone and email (not just relaying messages). Problem-solve and take initiative in resolving client service needs. Support marketing and client communication efforts when needed. Qualifications 3-7 years of administrative or client support experience (insurance industry experience strongly preferred, financial services experience a plus). Familiarity with compliance standards and financial proposals. Strong organizational, time management, and multitasking abilities. Excellent professional verbal and written communication skills. Confident and comfortable in a client-facing role. Strong problem-solving skills with initiative (not just a messenger). Proficiency with Microsoft Office Suite, CRM systems, and financial software tools. Attention to detail, timeliness, and accountability. Preferred Qualifications Bachelor's degree Knowledge of investment accounts, retirement accounts, life insurance, and annuities. Compensation & Benefits Salary: $50,000 (negotiable depending on experience). Performance-based bonuses available. Health insurance 2 weeks of paid time off (PTO). Training provided with career growth opportunity toward an Office Manager position.

Explain the function(s) to be performed by the requested staff member: The Secretary (Transcriptionist) will be assigned to a CM Borough and will attend job progress meetings held for any in-house projects. The assignee will take and prepare minutes for each job progress meeting, enter the minutes into CM13 and Kahua, and maintain a record of the information entered. The assignee will be required to travel between job sites as necessary at least 2-3 times a week while reporting to SCA Headquarters. Must be computer literate, detail-oriented, a good listener, with the ability to take accurate notes. Must maintain a professional demeanor and appearance. Construction background desired and/or is helpful. High School diploma or equivalent.

The positions will support Indirect Sales Enablement through several aspects including Data Analysis, System Troubleshooting, Communication, Inventory Management, and Field Specialization. These will require up to 20% travel within the Atlantic North Market. These will also require to work out of Basking Ridge, NJ during in office days, Mon-Wed. 5 years of retail experience, 2 years of sales experience, 2 years project management experience. High proficiency with Microsoft Excel, Google Suite, data analytics. Data Analysis: Creating and maintaining relationships with Market Indirect Sales.

Duration: 06 Months (Possibility of extension/conversion based on performance and budget) Client: One of the largest Pharma companies in the US This individual will be based at the front desk at the Somerset office and manage the front desk primarily, attend visitors, take calls, handle communications, mail delivery, or FedEx / UPS drop collections etc. Duties: Manage the reception area and staff to ensure effective communication both internally and externally. Provide office guests with a hospitable experience. Additionally, assist with routine administrative activities in the office, including stocking pantries, printers, and the café. Supervise the maintenance of office areas, equipment, and facilities. Interact with IT, phone and building personnel as needed. Qualifications: Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.). Excellent written and verbal communication skills. Ability to multi-task, organize, and prioritize work.

Administrative Assistant Duration: 6-12 months+ Contract with high possibility of extension!!! Pay rate $27/hr on W2 Note: Hybrid role, 3 days in office after training. Onsite Training Work Schedule: Monday - Friday 7:30 to 3pm [40 hours] JOB DESCRIPTION: Track all Astoria Operations contracts (approximately 85) to maintain an up-to-date view of contract availability (i.e. contract start and expiration dates, funding available and released for payment, pace of ongoing contract spend). Maintain communication with operating groups on usage and contract availability. Liaise with operating groups to draft scope of work for re-bids, funding increases, contract additions (i.e., line items), as well as liaise with Supply Chain. Must have technical or professional skills: One Drive Written and oral communication skills, comfortable making outreach calls Self-starter, strong attention to detail Fluent with Outlook, MS Team, MS Office Thanks! GURJANT "GARY" SINGH | LEAD RECRUITER Office ************

Job Title: Administrative Coordinator 🕒 Schedule: Monday-Friday, 9 AM-5 PM 💵 Pay: $19-$20/hr The Administrative Coordinator provides comprehensive office support including purchasing, payroll, HR coordination, budgeting, event planning, and supervising 1-2 administrative staff. This role supports department leadership and ensures smooth day-to-day operations. Key Responsibilities: Respond to inquiries and route as needed Handle payroll and HR-related transactions Monitor department budgets and grants Manage office supplies and vendor contracts Plan logistics for meetings, events, and conferences Prepare reports, minutes, and communications Train and supervise admin support staff Requirements: Bachelor's degree or equivalent experience 5+ years of administrative/business experience Supervisory experience preferred Proficient in MS Office Suite Strong communication, time management, and problem-solving skills