Office Administrator Jobs in Napa, CA

General Tasks • Manage the principal's personal calendar by scheduling appointments and coordinating events. • Plan and coordinate company activities and events. • Coordinate and schedule meetings based on the availability of participants. • Check all calendars on Google Calendar, and then check via email to confirm your suggested time (especially because many team members have other responsibilities). • Send out invitations and manage RSVPs. Use the client's Zoom Link for video conferences (depending on who's participating). • Adjust and reschedule appointments as needed. • Ensure that meeting times accommodate different time zones if necessary. Please be super cognizant of this as even the US has multiple time zones. • Schedule meeting prep calls ahead of important client engagements. • Arrange daily team lunch deliveries and office pantry list orders. • Conduct research and assist with personal projects as requested. Organizing Daily, Weekly, and Monthly Calendar • Maintain an organized calendar, categorizing appointments, meetings, and events. • Schedule Weekly Team Meetings • Schedule Monthly Board Meeting • Always confirm meeting Zoom Link/Physical Locations Reminders and Notifications • Set up reminders for upcoming meetings, deadlines, and important tasks. • Ensure the client is notified of any last-minute changes or cancellations

Ascentia Staffing is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Concord, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel A Travel Physical Therapy Assistant is needed in Concord, CA. This Physical Therapy Assistant assignment is for 13 weeks and the setting is Skilled Nursing Facility. Skilled nursing communities located in beautiful, upscale settings. These environments allow therapists to deliver care on-site in a supportive and resident-centered way. Pay of $1650 may be adjusted based on experience. Ascentia staffing provides a unique experience for candidates. We only staff therapy ond only work with clients that we have a direct relationship. This enables us to provide Physical Therapy Assistant candidates with an excellent experience in every assignment. The majority of the time our Physical Therapy Assistant candidates are interviewed with 48 hours of submission and receive an offer on the same day. Benefits for the Physical Therapy Assistant include medical, dental, vision, and 401K. In addition, we offer the Physical Therapy Assistant licensure and relocation reimbursement if needed. Ascentia Staffing Job ID #1401. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Ascentia Staffing Ascentia is national healthcare management, consulting, and staffing firm, founded in 2017, committed to sustaining local healthcare delivery. We are dedicated to bringing healthcare experts to work in healthcare systems in order to grow and improve services and access to care. The Ascentia Staffing team works directly with hospitals and healthcare facilities to deliver allied medical staffing services and solutions across the United States. Our providers can truly practice medicine. They see a diverse caseload. They are compensated well. They are appreciated and respected by the community and facilities where they work. By providing a full-service and focused approach to the allied field, we are certain to fulfill our both our candidates and client's unique needs. Benefits Life insurance Medical benefits Dental benefits Vision benefits

WILKE FLEURY LLP is seeking an experienced professional Litigation Secretary. This full-time, at-will, on-site, non-exempt position supports the firm's litigation practice groups. Teamwork is prized at Wilke Fleury, so the ideal candidate has a positive, service-oriented attitude, and interacts well with both clients and colleagues, representing the law firm in an efficient, professional and mature manner. Applicants must be familiar legal and court procedures, and have experience filing documents in both state and federal courts, as well as litigation calendaring software and deadlines. Qualified applicants have excellent spelling, grammar and punctuation skills and are technologically savvy, as all employees are required to learn and utilize the firm's software programs, including Microsoft Office. Typing skills must meet standards of accuracy and neatness with reasonable speed (minimum 60 wpm), to efficiently prepare correspondence, spreadsheets, and legal documents. Applicants are familiar with law firm filing, indexing and organization of both electronic and paper documents, greeting and interacting with clients in a professional manner in person and over the phone, making travel arrangements, and other administrative tasks as needed. WILKE FLEURY LLP is an Equal Opportunity Employer and does not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. The dress code is business professional and work hours are in-office, on-site Monday through Friday 8:30 a.m. - 5:00 p.m.

Our client, a software company, is looking for a friendly and eager Senior Office Coordinator to assist with the day-to-day operations of their San Francisco office. This is a contract opportunity and requires a candidate with professionalism, poise, strong attention to detail, being the point person in the office, someone who is hungry to learn and the ability to work in a fast-paced environment. Hours: 40 hours/week, Monday-Friday, onsite 5 days/week Compensation: $25-$27/hr *Potential offers vary based on experience level, qualifications Applicants must be able to work onsite 5 days per week in San Francisco, CA to be eligible for this position. If you are interested and meet the qualifications below, please apply with your resume for more information! Responsibilities: Greet and assist office visitors in a warm and professional manner Manage multiple meeting room calendars Scan, file, and copy documents as requested Maintain updated and accurate information in electronic databases Answer, screen, and direct phone calls accordingly on a multi-line phone Provide administrative support to the entire office Manage overall office maintenance including upkeep of cleanliness, organization, and stock of supplies Handle vendor management Qualifications: 2+ years of administrative/office experience in a similar role Must be motivated, professional, and have excellent communication skills Friendly and personable with a positive attitude Strong multi-tasking skills and problem-solving skills Tactful and adaptable, able to take direction and follow instructions Keen attention to detail and high level of accuracy Strong proficiency with Microsoft Office programs Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Seeking a highly motivated Administrative Specialist to join the Research Division's Cardiovascular and Metabolic (CVM) Section to support the Section Associate Director and investigators. Responsibilities: Independently plans and executes information maintenance and distribution by drafting standard and nonstandard presentations, detailed correspondence, and reports. Executes workflow independently by assisting in the novel resolution of standard and nonstandard requests from department managers on an ad-hoc basis. Contributes to event coordination by beginning to develop relationships with leaders' assistants and an understanding of organizational hierarchy when coordinating and calendaring meetings for directors and their direct teams. Contributes to event execution by assisting senior colleagues to gather materials, plan, and arrange medium-scale events. Enacts data maintenance and management by integrating department data and documentation retention policies into all products. Requirements: 3+ years of experience supporting executives or high level individuals Excellent organizational skills Verbal and communication skills Experience organizing and coordinating large scale events

Office Administrator at 38 Degrees North Founded in 2015 and based in Sausalito, California, 38 Degrees North, (38DN) is an established platform focused on advancing distributed renewables solutions, serving as a development partner, asset owner, and operator. The founders have a track record of over 4GW and $8.5B of capital formation prior to forming 38DN. With a depth of experience in energy transition capital partnerships, the company specializes in community solar, distributed generation and battery storage, while opportunistically evaluating other sustainable infrastructure assets. Its approach is geared toward cultivating lasting relationships and designing dependable and flexible solutions that provide clear visibility into portfolio value creation. In January 2024, 38 Degrees North announced a growth equity investment from S2G Ventures, a leading multi-stage investment firm focused on the energy transition, food, agriculture, and oceans. With the investment from S2G, 38DN looks to accelerate its growth by partnering with local communities, customers, and community and distributed solar and storage developers to deploy capital into assets across the development spectrum. Position Overview: We are seeking a highly organized and proactive part-time (15-20 hours per week) Office Administrator to join our team. The ideal candidate will have a strong administrative background and be adept at managing office operations, supporting staff, have excellent communication skills, be computer proficient, and have a strong sense of professionalism. This role is pivotal in maintaining an efficient and productive office environment. Responsibilities: Manage inventory and procurement of office supplies, furniture, and computer equipment, ensuring a well-stocked and organized workspace. Assist with onboarding employees including ordering equipment, processing HR paperwork, and organizing workspaces. Coordinate events and travel, including hotel accommodations and flights, in-office meals, lunch and dinner reservations, and meeting arrangements. Assist in processing and tracking expenses for reimbursement including scanning receipts and categorizing expenses. Manage office vendors including maintenance, janitorial, and other service providers. Scan, organize, and distribute incoming mail; manage outgoing mail. Maintain and organize digital files and records, ensuring easy access and efficient data management. Perform bookkeeping tasks such as processing vendor bills, collecting vendor W-9s or other vendor information, communicating with vendors, and mailing checks. Assist with HR-related administrative tasks, such as coordinating trainings and other employee-related activities. Support special projects including software transitions and data migration. Create, format, and edit Microsoft Word, Excel, PowerPoint, and/or PDF documents. Qualifications: 3-5+ years of office administrative experience Excellent organizational skills Ability to proactively anticipate needs and identify issues Strong verbal and written communication skills Flexibility to handle a variety of tasks and adapt to changing priorities Proficient in Microsoft Office Suite Employment: Part-time (15-20 hours per week) hourly position with competitive compensation On-site working location at our office in Sausalito, CA

Key Responsibilities Support the Executive Assistant with calendar management, scheduling appointments, and coordinating meetings Handle facility access management, including meeting vendors on-site Manage office logistics including receiving, unpacking, and organizing deliveries Maintain organized storage areas and break down boxes for recycling Monitor inventory and manage procurement of office supplies, snacks, and beverages, across multiple office locations Assist with (often last-minute) event planning and coordination, including team dinners and office gatherings Run time-sensitive errands for executives and team members as needed Coordinate with vendors and service providers for office maintenance and supplies Help setup meeting rooms and event spaces Qualifications 2+ years of administrative experience, preferably in a technology or fast-paced environment Problem-solving mindset with the ability to be proactive, take initiative, and work independently Exceptional time management and organizational skills Strong attention to detail and ability to follow through on tasks Strong written and verbal communication/interpersonal skills Committed to maintaining discretion and confidentiality Able to seamlessly adapt to changing priorities Able to hold composure under pressure Go-getter attitude, no task too small Ability to be in the office 5 days a week Physical ability to lift up to 30 pounds and move items around the office frequently Proficiency in Microsoft Office Suite, Google Workspace, and project management tools Nice to have: Car and valid driver's license/clean driving record What We Offer Competitive salary and comprehensive benefits package Health, dental, and vision insurance 401(k) matching Paid time off and company holidays We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or any other legally protected status. For Candidates based in the United States: In accordance with the San Francisco Fair Chance Ordinance, we welcome and evaluate applications from individuals with prior arrest and conviction records. We are committed to providing reasonable accommodations to qualified applicants with disabilities.

Our client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent. Job Description - The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following: Responsibilities Include: Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team. Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy. Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards. Coding and entering invoices into the accounting system, MRI, Timberline, Yardi. Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues. Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator. Position Requirements 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus! Highly proficient in Microsoft Word, Excel, and Outlook. Professional, reliable, flexible and have a positive, can-do attitude. Excellent attention to detail with strong customer service skills and ability to prioritize Ability to communicate well in both written and verbal communication forms. Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members' projects. Strong interest in real estate. Education Bachelor's degree preferred or similar work experience Benefits PTO, PST, Medical, Dental, and Vision Compensation $26 - 29/hr

Administrative Assistant (Front Desk) Slow Fox Dance Hall is a vibrant, community-driven dance studio dedicated to making social dance accessible and enjoyable for adults and teenagers across the northern Bay Area. We believe that dance is for everyone, regardless of background, and we specialize in partnered dances, from social styles like salsa, tango, country, and swing to the elegance of ballroom dances such as waltz, rumba, and foxtrot. More than just a dance studio, Slow Fox is a hub for connection, confidence, and creativity. We foster a welcoming environment through performances, social events, competitions, and customized programs tailored to each dancer's goals. At our core, we are a people-focused company, deeply valuing the relationships we build with our students and the community. Job Overview: Full-time or Part-time Position We are looking for an energetic, detail-oriented, and personable Front Desk Administrator to support our team of dance professionals. This role is essential to the smooth operation of the studio, serving as the first point of contact for students and visitors while managing scheduling, tuition, and general administrative tasks. The ideal candidate is organized, proactive, and thrives in a dynamic, social environment. While prior administrative experience is a plus, the key to success in this role is strong attention to detail, self-motivation, and a warm, engaging personality. Our front desk team shapes the student experience from the moment they walk through the door, creating an inviting atmosphere and ensuring everything runs seamlessly behind the scenes. Qualifications: Proficiency in Google Workspace, Instagram, Facebook, Spotify, Canva, and Dropbox. Strong written communication skills, including proper spelling and grammar for professional emails and texts. Clear and engaging verbal communication in person and over the phone, maintaining a professional, active and friendly tone. Ability to thrive in a fast-paced environment, managing multiple tasks efficiently. Strong critical thinking skills, with the ability to prioritize tasks based on urgency and importance. Collaborative mindset, fostering strong team synergy and positive workplace relationships. Responsibilities: • Create a Warm and Welcoming Environment • Greet every student by name upon arrival and say goodbye as they leave. • Foster a friendly, fun, and inclusive atmosphere in the studio. • Maintain a professional, approachable, and supportive demeanor with all students. • Support Instructors • Keep teachers organized and on schedule. • Be available to observe lessons, engage with students, and offer encouragement. • Assist Management • Proactively ask how you can help and take quick, actionable notes. • Stay adaptable to assist with various administrative tasks as needed. • Oversee Studio Organization • Keep supplies stocked, organized, and accessible. • Maintain a clean, sanitized, and professional studio environment. • Prepare and file student charts daily. • Ensure studio print materials are well-stocked. • Remind students to sign in for group classes. • Verify that all private lessons are properly recorded each day. • Manage Scheduling and Student Communications • Send confirmation texts/emails for upcoming lessons. • Keep instructors informed of their schedules during their call times. • Notify management of cancellations and other critical scheduling updates. • Schedule standing appointments for students. • Process Payments and Enrollments • Take payments, process enrollments, and provide receipts. • Assist with Social Media • Support basic Instagram posts and video content creation. Slow Fox offers a competitive salary, flexible scheduling, and an inspiring work environment, along with opportunities for professional growth and development. Compensation is based on job-related knowledge, skills, and experience, with performance evaluations for potential raises every six months. If you are a friendly, team-oriented professional who thrives in client-facing roles and enjoys making a positive impact in your community every day, we encourage you to apply.

Join a dynamic team working at the forefront of the evolution and advancement of workers' rights. You will be key administrative support for colleagues supporting plaintiffs' employment lawyers across the country, and you will be part of a vital team ensuring that NELA members have a great experience with the organization. NELA and the Institute seek an experienced, detail-oriented, and organized self-starter as our Administrative Coordinator. The Administrative Coordinator (AC) is responsible for supporting administrative and programmatic activities of the organizations, and for crucial database functions and report generation. This position regularly interacts with NELA/Institute team members, and is the first and main point of contact for most public inquiries as well as inquiries/requests from NELA members, donors, event registrants, and National Institute for Workers' Rights donors/constituents. This is a full-time, non-exempt position that is roughly 75% remote and 25% in-person in our Concord, California office. The Administrative Coordinator reports to and is under the direct supervision of the Membership Director. Compensation: Annual Salary $58,000 to $62,000 per year, depending on experience. Generous Benefits Package including: Employer-Sponsored Medical Employer-Sponsored Vision Employer-Sponsored Dental Insurance All Federal Holidays Personal, Sick, and Family/Medical Leave Pension Contribution and Employee-sponsored 401K Annual Professional Development funding Application Process: Please submit a cover letter explaining your interest in and qualifications for the position along with a résumé in PDF format to *******************. Please indicate “Administrative Coordinator” as subject line. Application Deadline: Open Until Filled About Us The National Employment Lawyers Association (NELA) empowers workers' rights attorneys through legal training, promoting a fair judiciary, and advocating for laws and policies that level the playing field for workers. Founded in 1985, we are the country's largest professional organization exclusively comprised of lawyers who represent employees in cases involving employment discrimination and harassment, wage theft, employee benefits, and other employment-related matters. For more information about NELA, visit ************ . The National Institute for Workers' Rights (the Institute) is NELA's sister organization. The Institute advances workers' rights through research, thought leadership, and education for policymakers, advocates, and the public. For more information about the Institute, visit ************ . Job Responsibilities Database Maintenance, Data Entry & Report Generation: Perform regular database maintenance including but not limited to routine database hygiene practices, event registration set-up, automatic system-generated email correspondence configuration/updates, creation of and updates to various system-generated member and staff alerts, etc. Input membership dues, donations, event registrations, contact information updates, and other data into NELA's membership and donor database, currently iMIS Engagement Management System. Create, update, and run IQA-based queries to generate reports from iMIS, including membership lists, directories of event participants, donor lists, thank you letters, and other reports as requested. Administration: Provide reception and administrative support to staff members, who are primarily remote, by performing daily office administration tasks to include answering incoming calls and managing main phone lines; processing incoming and outgoing mail; and responding to lawyer referral requests. Serve as the first and main point of contact and provide customer service for NELA members, donors, the public, and others who contact NELA or the Institute. Receive and track checks and other payments to NELA (a 501c6 non-profit corp.) and the Institute (501c3) and prepare them for deposit. Coordinate staff meetings and other team meetings as appropriate. Attend semi-annual NELA Board meetings as requested. Other duties as assigned by the Membership Director. Membership: Assist Membership Director in member maintenance, identifying new member prospects, and supporting other member-related activities. Assist members and prospective members in all aspects of the membership lifecycle and other related processes and respond to requests for information in a timely and professional manner. Continuing Legal Education (CLE): Travel to NELA's Annual Convention and other NELA or Affiliate CLE programs as needed. Assist with event-related logistics such as name badges, supplies, and signage, etc. as needed. Development: Support the Director of Development with administrative tasks related to fundraising for NELA and the Institute, including the following: Coordinate the donation acknowledgment process, including generating donation reports and producing and mailing acknowledgment letters on a weekly basis. Provide logistical support for NELA's Annual Gala (part of the Annual Convention) and other fundraising events for NELA or the Institute. Assist with donor fulfillment activities, such as collecting sponsor ads for the Convention Program Guide and mailing gifts. Coordinate elements of fundraising mailings, online appeals, and grant applications and reports. Qualifications Strong preference for a minimum three years' experience in successfully executing a variety of database processes including set-up/configuration, data entry, reporting, etc., with a demonstrated ability to work at a high level of accuracy. Ease in a customer-facing role via all communication channels (phone, email, web, in-person) and demonstrated customer/client service savvy by exercising sound judgment, effective interpersonal abilities, and meaningful relationship-building skills. Previous experience in an administrative and/or program support position. Exceptional organizational skills, including attention to detail, follow-through, and the ability to manage multiple tasks, prioritize projects, and meet deadlines. Excellent written and oral communication skills in conjunction with a positive, solutions-oriented mindset. Ability to work collaboratively and effectively with co-workers and with a variety of people at all levels of the organization, including a strong personal commitment to advancing DEIA efforts. Proficiency in MS Word, Excel, Outlook, and PowerPoint. Strong Internet research skills a plus. Strong customer service orientation and commitment to providing exceptional service to NELA members, other constituents, and the public. Flexibility and willingness to take the initiative on a variety of projects. The National Employment Lawyers Association (NELA) and the National Institute for Workers' Rights (Institute) are equal-opportunity employers. We value a diverse workforce and an inclusive culture. NELA and the Institute encourage applications from all persons without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law. NELA and the Institute make every effort to ensure that our recruitment and employment practices provide all persons, including persons with disabilities, with full opportunities for employment in all positions. NELA and the Institute are committed to providing reasonable accommodation to persons with disabilities. If you are a person with a disability and need assistance applying online, please email ******************* or ************** ext. 104. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

The Litigation Legal Secretary will provide legal and administrative support to multiple attorneys. This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be proactive, maintain confidentiality, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service to the Firm and the Firm's clients. The candidate must also possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change. REQUIRED duties and experience include: Document production and file management Extensive experience with e-filing in administrative, state, and federal courts Draft, proofread and edit correspondence Client interaction/communication with clients, courts, and attorneys Knowledge of court rules and civil procedures in State and Federal jurisdictions Legal calendaring via Juralaw and other electronic court rule programs Management of multiple calendars, appointments, and travel arrangements Preparation of travel/expense reimbursements QUALIFICATIONS: High school diploma or GED; Associates/ Bachelor's degree preferred In-depth knowledge of Microsoft Office Suite, Coyote timekeeping, and DMS (iManage) or similar software 3+ years of experience as a litigation secretary working with multiple attorneys; transactional law and administrative hearing knowledge is a plus

UPTE-CWA Local 9119 is a dynamic and growing member-run, statewide union representing 18,000 University of California technical, research, and healthcare professionals. We are seeking a Temporary Administrative Assistant to be based in the Berkeley area. The current employment term is 6 months. Hybrid position. The Administrative Assistant will be responsible for providing logistical and administrative support to the work of the union. Candidates with a demonstrated commitment to economic and social justice work are strongly encouraged to apply. Responsibilities: ● Provide support to Organizing staff ● Receive, route and respond to phone calls and emails ● Receive and route all incoming mail and shipments ● Process all outgoing mail and shipments ● Process membership applications and other internal documents ● Track grievances, draft letters, create and maintain files ● Maintain Media list ● Provide logistical support for Union meetings, events, and actions ● Provide support for organizing campaigns ● Provide support for political outreach ● Provide support for special projects ● Help coordinate and plan logistics for statewide meetings and annual convention ● Research and order supplies and office equipment ● Provide assistance to the Systemwide Director as assigned ● Download, review and reconcile dues and new hire/change list on database ● Draft routine correspondence ● Perform database runs and produce routine reports as well as special reports as requested ● Reconcile membership and dues reports ● Design and maintain office organization systems ● Create and maintain email distribution list ● Set up and maintain relationships with vendors ● Organize and maintain storage room ● Design Flyers ● Other duties as requested Preferred Knowledge and Experience: ● Excellent written and verbal communication skills ● Ability to thrive in a fast-paced, high-pressure environment with short deadlines ● Strong work ethic, attention to detail, and ability to prioritize multiple tasks and assignments. ● Knowledge of word processing and excel software, Google Workspace, and Canva ● Familiarity with database and data management preferred ● Ability to engage with a diverse array of Union members, staff, coalition allies, with a positive and professional energy To Apply: Email: ************* Please include the following: ● A résumé with the months and years of employment for each position. ● A cover letter addressing your qualifications and ability to carry out the duties of the position as described above. Compensation includes a competitive salary and benefits package, including all University holidays, generous vacation, healthcare and retirement benefits. The salary range for this position is $64,153.02 - $86,216.30 Position open until filled.

Company Universal Strategic Advisors LLC (US Advisors) is a small business consulting practice specializing in domestic and international government administration, technology implementation & application, law enforcement operations, homeland security solutions, immigration strategy and operations, border security, and compliance. US Advisors brings proven expertise and a trusted insider network to help our clients solve their toughest challenges while managing risk. We acknowledge that change is accelerating. None of us can afford to think just two steps ahead; every decision we make today impacts our ability to safeguard, evolve, grow, and thrive. Our practice is rooted in deep expertise leading organizations through transformation and building operational, analytical, and technological strategies to meet mission demands. Job Description US Advisors is seeking a highly organized and detail-oriented Administrative Specialist I to support daily administrative operations. This full-time role will provide administrative and clerical support to DHS Immigration and Customs Enforcement (ICE). The Administrative Specialist will be engaging aliens who appear at ICE offices. The ideal candidate is bilingual English/Spanish, proactive, efficient, adaptable, and capable of managing multiple administrative responsibilities while maintaining a high level of professionalism and confidentiality. Responsibilities Data Entry & Record Management: Accurately enter and update relevant information in designated systems while maintaining confidentiality. Document Control & Compliance: Maintain organized records, files, and documentation, ensuring confidentiality and adherence to regulations. Appointment & Case Tracking: Monitor and verify scheduled appointments, ensuring timely filing of required immigration paperwork and notices. Case Status Monitoring: Ensure all immigration case statuses and outcomes are accurately updated and recorded. Administrative Support: Provide administrative and clerical support to agents and agency personnel, facilitating operational efficiency. Bilingual Communication: Communicate effectively in Spanish to support alien interactions and assist in translation as needed. Required Qualifications: High School diploma, GED or equivalent completed. 1 or more year(s) of proven experience in an administrative, clerical or office support role. Fluent in English and Spanish in a working environment. Experience working with Microsoft Word, Excel, Teams, and other Office 365 apps. High-comfort level working in a customer service facing position. U.S. Citizenship required. Preferred Qualifications: Associates degree or higher. Excellent organizational and time-management skills. Professional written and verbal communication skills. Ability to multitask and prioritize tasks efficiently. High level of discretion, professionalism, and attention to detail. Additional Information: Work mode is fully onsite at work/office location. You will be expected to report to your assigned location Monday to Sunday and work five 8-hour shifts within the business hours of 7:00 AM to 7:00 PM local time. Offer is contingent on candidates passing a thorough background check for federal employment. This position requires a background investigation, including a criminal history check, as part of the employment process. Successful completion of this background investigation is a condition of employment. The background investigation will include verification of employment history, education, and other relevant information as determined by the agency. Benefits: Health & Medical Insurance: Eligibility for employer-sponsored health, dental, and discounted vision coverage. 401(k) Plan: Eligibility after one full year of employment, with enrollment available at the beginning of each calendar year. Paid Time Off (PTO): Ten (10) days annually, including sick leave, accrued over time. Federal Holidays: Ten (10) paid Federal holidays, details to be provided during training/orientation. Compensation: Hourly Compensation up to $25.00 Equal Opportunity Employer: US Advisors is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.

Job Title: Administrative Associate / Program Coordinator Client: Stanford-1400389 Duration: 1 year contract (poss ext. also ) Pay Rate: $35 to 40 hr./ w2 Must Have skill: 3-4 years of prior administrative assistant experience with event coordination. Coordinate schedules organize events high school diploma required, college degree preferred (medical field or corporate field)-Must have Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. Requirements: Top 3 requirements to hire? 1. 3-4+ years of prior experience as an administrative assistant including scheduling and event coordination, 2. traits: Independent, accurate, organized. 3. College degree preferred DESIRED QUALIFICATIONS: Master's degree in education, healthcare administration, or a related field 3-5 years of experience in program coordination, preferably in an academic medical setting Proficiency in data management and analysis tools Familiarity with academic medicine and faculty development programs Strong project management skills Exceptional organizational skills and attention to detail and accuracy Demonstrated ability to prioritize own work, multitask, and respect deadlines Excellent written, oral, and interpersonal communication skills Personal effectiveness and credibility EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions

This is a general posting for the type of administrative roles we typically have open. Roles are all onsite contract roles, varying from Part Time to Full Time hours. Hourly Rate: $20 - $25/hr Job Type: Temporary We are seeking professional, reliable, and detail-oriented administrative assistants to support our clients with general office tasks. As a Temporary Administrative Assistant, you will play a key role in ensuring smooth and efficient operations in various office environments. This is an excellent opportunity for candidates looking for flexible, short-term work in a dynamic environment. Responsibilities: Provide administrative support to various departments and teams. Answer phones, take messages, and respond to client inquiries. Manage schedules, meetings, and appointments for team members. Handle data entry, document preparation, and filing. Prepare and proofread correspondence, reports, and presentations. Assist with managing office supplies and inventory. Support in organizing and coordinating office events and activities. Perform general clerical duties, including faxing, scanning, and copying documents. Assist with various special projects as needed. Requirements: Proven experience in administrative roles or similar positions. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle multiple tasks simultaneously and work under pressure. Reliable and dependable with a positive attitude. High school diploma or equivalent; additional qualifications or certifications are a plus.

General Tasks • Manage the principal's personal calendar by scheduling appointments and coordinating events. • Plan and coordinate company activities and events. • Coordinate and schedule meetings based on the availability of participants. • Check all calendars on Google Calendar, and then check via email to confirm your suggested time (especially because many team members have other responsibilities). • Send out invitations and manage RSVPs. Use the client's Zoom Link for video conferences (depending on who's participating). • Adjust and reschedule appointments as needed. • Ensure that meeting times accommodate different time zones if necessary. Please be super cognizant of this as even the US has multiple time zones. • Schedule meeting prep calls ahead of important client engagements. • Arrange daily team lunch deliveries and office pantry list orders. • Conduct research and assist with personal projects as requested. Organizing Daily, Weekly, and Monthly Calendar • Maintain an organized calendar, categorizing appointments, meetings, and events. • Schedule Weekly Team Meetings • Schedule Monthly Board Meeting • Always confirm meeting Zoom Link/Physical Locations Reminders and Notifications • Set up reminders for upcoming meetings, deadlines, and important tasks. • Ensure the client is notified of any last-minute changes or cancellations

Core Medical Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Alameda, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 05/12/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Client in CA seeking Physical Therapy Assistant: LTC/SNF for the following shift(s): Days We are looking for a healthcare professional who is ready to provide exceptional patient care in this contract/travel role. Contract/travel assignments are typically 13 weeks, with potential to extend. Help us continue our mission to connect people, improve lives, and give back to the community by joining the CoreMedical Group team. When you work with CoreMedical Group, we put you first and treat you like family, supporting you every step of the way. CoreMedical Group is one of the largest healthcare staffing agencies in the country, with travel and contract positions located across the United States. Our recruiters will help you find the perfect job, whether it's across the country or across the street. In addition to dedicated, personalized support from your recruiter, when you work with CoreMedical Group you'll receive: Access to an extensive benefits package, including day 1 health, dental, and vision insurance, employer paid life insurance, a health reimbursement account, and more! Weekly paychecks with competitive pay packages Matching 401(k) benefits to help you save for retirement Licensure assistance and reimbursement to set you up for success on your contract Travel reimbursement and dedicated housing support while on assignment Referral cash bonuses when you connect us with other clinicians CoreMedical Group also offers you a free, all-inclusive vacation each year as our way of saying "thank you" for your hard work. Join other healthcare professionals on the annual Club CoreMed retreat and you'll see why our contract and travel professionals come back to us year after year! Your career is too valuable to tackle on your own. Let CoreMedical Group help you with your healthcare journey! *Estimate of weekly payments is intended for informational purposes and includes hourly wages, as well as reimbursements for meal & incidental expenses, and housing expenses incurred on behalf of the Company. Any benefits (medical/dental/vision) are in addition to the weekly pay. Please speak with your Recruiter for additional details. Estimated payments are subject to change until formal offer of assignment is made and accepted. Core Medical Group Job ID #1259916. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. Posted job title: PTA About Core Medical Group CoreMedical Group is one of the largest healthcare staffing agencies in the country. We have jobs nationwide in travel nursing, travel allied health, interim, locum tenens, and permanent placements! Join the staffing agency with Club CoreMed, the best perk in the industry - an all inclusive paid trip to a tropical resort! Benefits Weekly pay Holiday Pay Guaranteed Hours Continuing Education 401k retirement plan Pet insurance Company provided housing options Sick pay Wellness and fitness programs Mileage reimbursement Referral bonus Employee assistance programs Medical benefits Dental benefits Vision benefits Benefits start day 1 License and certification reimbursement Life insurance Discount program

Ascentia Staffing is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in San Francisco, California. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 14 weeks 40 hours per week Shift: 8 hours Employment Type: Travel A Travel Physical Therapy Assistant is needed in San Francisco, CA. This Physical Therapy Assistant assignment is for 14 weeks and the setting is Skilled Nursing Facility. Skilled nursing communities located in beautiful, upscale settings. These environments allow therapists to deliver care on-site in a supportive and resident-centered way. Pay of $1650 may be adjusted based on experience. Ascentia staffing provides a unique experience for candidates. We only staff therapy ond only work with clients that we have a direct relationship. This enables us to provide Physical Therapy Assistant candidates with an excellent experience in every assignment. The majority of the time our Physical Therapy Assistant candidates are interviewed with 48 hours of submission and receive an offer on the same day. Benefits for the Physical Therapy Assistant include medical, dental, vision, and 401K. In addition, we offer the Physical Therapy Assistant licensure and relocation reimbursement if needed. Ascentia Staffing Job ID #1405. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About Ascentia Staffing Ascentia is national healthcare management, consulting, and staffing firm, founded in 2017, committed to sustaining local healthcare delivery. We are dedicated to bringing healthcare experts to work in healthcare systems in order to grow and improve services and access to care. The Ascentia Staffing team works directly with hospitals and healthcare facilities to deliver allied medical staffing services and solutions across the United States. Our providers can truly practice medicine. They see a diverse caseload. They are compensated well. They are appreciated and respected by the community and facilities where they work. By providing a full-service and focused approach to the allied field, we are certain to fulfill our both our candidates and client's unique needs. Benefits Life insurance Medical benefits Dental benefits Vision benefits

A premier probate litigation law firm is seeking a dynamic Probate Secretary to join their Los Angeles office. Who We Are Looking For? The ideal candidate is committed to excellence, enthusiastic, flexible, organized, detail-oriented, and a team player with strong interpersonal communication skills, should thrive in a fast-paced, evolving, litigation environment and must have legal experience supporting multiple individuals, an ability to prioritize, balance and communicate around competing needs, and accommodate changing structural and support requirements. Principal responsibilities include but are not limited to: all aspects of litigation support preparing and filing documents in court creating internal files filing, photocopying, scanning; faxing; mailing correspondence processing incoming and outgoing mail document management and organization drafting correspondence and legal forms analyze legal documents for accuracy and completeness; strong proof-reader greeting clients and other guests processing e-Filings maintaining attorneys' general calendar coordinating messengers and deliveries assisting attorneys with trial preparations and other clerical duties as they arise The right candidate should be welcoming, confident, patient, and compassionate. Experience in litigation is required. Knowledge of MS Word, Outlook, Excel, Adobe Acrobat Reader, MS Office is required. Knowledge of Smokeball is beneficial. What's In It For You? Competitive Pay and Benefits: We work hard to foster inclusivity and encourage everyone to bring their best, authentic selves to the office every day. In addition to competitive salaries and bonuses, we offer a variety of programs, reasonably flexible work hours and family-friendly benefits to all of our employees, including: Company paid retirement contributions Paid Medical, Dental and Vision Coverage Paid Basic life insurance and Short-Term Disability Paid Time Off, including sick and vacation time Paid Maternity and Paternity Leave Paid Parking Discretionary, performance-based bonuses