Office Administrator Jobs in Lynn, MA

HumanEdge Travel Healthcare is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Billerica, Massachusetts. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 03/24/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel About HumanEdge Travel Healthcare HumanEdge Allied Health is a full-service nursing and allied health staffing agency that has lived and breathed staffing for more than 30 years, making us one of the most trusted in the industry!

Trinity Staffing Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Boston, Massachusetts. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 03/30/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Trinity Staffing Group is seeking skilled Therapy professionals. The ideal candidate is passionate about delivering quality care and making a real difference. Requirements: • Qualified applicants MUST be a graduate of an accredited PTA program. • Valid State License • Eligible to work in the United States Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined.

Our client, a global medical technology company located in Lexington, is seeking an office coordinator. This is a temporary opportunity and can compensate up to $30/hr. depending on experience. Qualified candidates are encouraged to apply today for immediate consideration! Responsibilities: Reception & Guest Services - Greet visitors, manage site access and badging, handle mail and deliveries, and ensure security procedures are followed. Office Coordination & Upkeep - Maintain a clean, organized office, oversee kitchen and office supplies, and coordinate weekly office lunch. Administrative Support - Assist executives with meetings, catering, travel arrangements, and office-related tasks. Vendor & Budget Management - Manage vendor relations, office procurement, SAP administration, and track office-related costs. Event Planning & Employee Engagement - Lead site activity committee, organize office events, and coordinate team-building activities. Key Competencies - Professionalism, time management, organizational skills, attention to detail, discretion, strong collaboration, and service-oriented mindset. Qualifications: Must demonstrate professionalism, courtesy, and a strong customer focus. Excellent time management skills with the ability to track and execute multiple priorities. Strong ability to anticipate challenges and proactively address needs. Proficiency in computer skills, including Microsoft Office Suite. Exceptional attention to detail. High level of discretion and integrity when handling confidential information. Strong organizational skills in both physical spaces (e.g., maintaining an efficient workspace) and information management (e.g., contracts, purchasing, etc.). Commitment to continuous improvement. Service-oriented mindset with strong collaboration skills. Proactive drive to develop new systems and processes while actively contributing. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our client is seeking a talented Office Coordinator to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Duties and Responsibilities: • Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies • Travel arrangements for non-management team members • Serve as the face and voice of the company • Maintaining and stocking the kitchen daily • Maintaining and stocking the office supply room, ordering supplies as needed • Picking up the mail daily and distributing it to employees • Manage calendars for conference rooms; set up conference calls and GoToMeeting • Coordinate outside guest seminars and meetings; including but not limited to room set-up • Assist with planning and set up of weekly company socials and company events • Assist HR team with coordinating candidate visits, booking candidate travel and lunches • Other ad-hoc projects as needed Qualifications and Skills • Bachelor's Degree or relevant experience working in an administrative support role, outward facing • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions • Detail oriented and comfortable working in a fast-paced office environment • Exceptional written and verbal communication skills • Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Job Qualifications: • An associate degree is preferred or a minimum of three years in a customer service. • Knowledge of Excel, Microsoft Outlook, Word, Power Point is required. • Operational experience preferred. • Possess excellent written and verbal communication skills. • Flexible to work different shifts with little to no advance notification. • Candidate must be able to lift office supplies boxes to stock the storage area. • Individual must be able to drive within Airports Operational Areas to restock office supplies in the different Pilots planning rooms. • Possess great interpersonal skills. • Candidate must have the ability to balance departmental procedures and internal customers' needs. • Exceptionally organized, punctual, able to work unsupervised. • Demonstrate the ability to treat confidential information with utmost care and protection. • Must be willing to travel out of State for office coverage within the region.

Seeking a detail-oriented Office Administrator. The ideal candidate will be responsible for overseeing daily office operations and providing administrative support to ensure efficient operation of the office. Responsibilities: Manage front desk activities, including welcoming visitors and answering phone calls Perform general clerical duties, such as data entry, filing, and record maintenance Coordinate office events and meetings, including scheduling and logistics Handle vendor management, including ordering supplies and maintaining vendor relationships Assist with calendar management Supervise office staff to ensure tasks are completed accurately and on time Skills: Bachelor's degree required. Proven experience in office management and administration Strong organizational skills with the ability to prioritize tasks effectively Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent communication skills, both written and verbal Ability to multitask and work efficiently in a fast-paced environment #43463

Job - Administrative Assistant II (for Faculty) Location - Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however) Duration - 3+ months (There is some potential for extension or conversion but that is not guaranteed.) Pay rate - $ 40.00/hr. Work Schedule: 35 hours/week Some familiarity with course management service such as Canvas, being comfortable with processing financial reimbursements, and to be able to work quickly. This person will be coming on during the run-up to the start of the year and there will be a fairly large number of courses that will need to be set-up quickly and accurately. Position Description: Sets up and administers systems and processes for a department. Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations. Intermediate or better proficiency in MS Office, and willingness to learn Harvard systems, is required. Supports faculty when they are teaching including preparing handouts for class, coordinating arrangements for class visitors. Participates in proctoring exams.Coordinates audiovisual support for the classroom as needed. Responsible for maintaining information on course website, producing seating charts, updating class lists, etc. Manages complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary, and preparing documents for meetings. Coordinates complex travel arrangements. Prepares itineraries and documents to facilitate faculty travel. Assesses different itineraries for cost, convenience, and faculty preferences and arranges for travel visas. Prepares and processes expense reimbursements in a timely and accurate manner. Performs basic online research. Obtains books, articles, and other information. Maintains accurate and organized electronic and paper files for faculty. Practices careful version control of all documents with logical naming conventions. Greets visitors as primary contact on faculty member's behalf, and responds to phone calls, faxes, voicemail, and emails in a timely manner. Orders office supplies. Willingness to explore and learn new software and applications. The successful candidate will thrive in a committed and collaborative community that encourages creativity and values novel approaches to solving problems, and continually builds upon best-practices and lessons learned.

03+ Months contract with possible ext. Cambridge, MA 02138 pay rate of $24.11/hr on w2 Administrative Coordinator - Harvard College Office of Equity, Diversity, and Inclusion NOTE Role requires 7-year criminal background and CORI/SORI • Work Schedule: 35 hours/week • Background check: should we run the 7 years criminal and a CORI/SORI? Or just a CORI/SORI? Yes • Top 3 technical or soft skills you'd like to see that will lead you to request an interview. Both verbal and written communication skills, dependable, and have strong ethics or principles. Job Description The administrative coordinator will be responsible for supporting the mission of the Harvard College Office of BGLTQ Student Life. This is an on-campus, in-person position and will primarily entail supporting the day-to-day operations of the Office at the guidance of the office staff. 35 hours per week, M-F The administrative coordinator will have primary responsibility for the following projects: Space Related Tasks Greet visitors and answer general questions about office, mission, values Inventory/upkeep office supplies, including: safer sex supplies, community pantry, and community fridge items Assist with the daily opening and closing of the space for community hours Work with interns to keep the space tidy and update announcement boards Help with any printing/photocopying needs for staff and students Coordinate office upkeep with central maintenance as needed Administrative Support Assist with tasks in preparation for office events, including but not limited to: food and supply orders, advertising signature events, coordinating with partner offices and student organizations across campus, and signature event setup/breakdown Schedule space reservations and/or virtual meetings as needed Review space use training/protocols and train users on specifics Support management on other projects as needed Communications Monitor email accounts and forward pertinent/timely messages as needed Compile relevant events and information to distribute through Offices' weekly newsletter Monitor official social media accounts and email distribution lists Draft and post website content updates as needed Ensure the digital presence of the QuOffice (social media, website, newsletter, etc.) is accessible Update brochures and flyers

Job Title: Administrative Assistant Job Location: Lexington, MA 02420 (Hybrid - -Candidate will work onsite 3-4 days/wk. (minimum of 3 days but could be 4)) Onsite Requirements: Scheduling MS Outlook Adobe Job Description: Manage and maintain the CISO's schedule, ensuring efficient time management. Coordinate and schedule meetings, briefings, and conference calls with internal and external stakeholders. Prepare meeting agendas, take detailed minutes, and track action items for follow-up. Handle sensitive and confidential information with discretion. Responsibilities will involve prioritization, coordination, implementation, and follow through of all administrative workflow within the group to include shopping, timesheet entry, travel, work orders, visit requests, etc. Experience utilizing various electronic tools, schedule/coordinate travel, candidate interviews, distinguished visits, meetings, conferences, seminars, etc. Will provide phone and on-site coverage to the group office. Will provide guidance to group membership regarding Lincoln policy and procedure specific to workflow processes (Travel, Purchasing, Security) and requirements. Will coordinate service needs for office equipment and maintain inventory of office supplies. Will strive to create a positive and productive work environment and utilizing self-initiative, create efficiencies of processes and enhanced communications. Required Skills: Previous experience as an executive admin supporting leadership positions. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Advanced Outlook and calendaring skills required. Advanced PowerPoint skills required. Excellent organizational, time management, and multitasking abilities. Strong written and verbal communication skills with attention to detail. Ability to balance and prioritize multiple task items in a very fast-paced environment. Ability to handle sensitive and confidential information with discretion. Experience in preparing reports, presentations, and tracking action items. Strong problem-solving skills with the ability to work independently

Contract Length: 1 year (with potential for extension or conversion to FTE based on performance and business needs). We are looking for a highly organized and detail-oriented Admin Assistant IV to provide support to our Ventures Team and executives. This role requires strong administrative, event planning, and office management skills, and the ability to manage multiple priorities in a dynamic and fast-paced environment. The Admin Assistant will play a key role in coordinating day-to-day activities, scheduling meetings, handling travel arrangements, and supporting the team's initiatives. Key Responsibilities: General Administrative Support: Provide comprehensive administrative assistance to the VP and the Ventures team, ensuring smooth daily operations. This includes calendar management, travel scheduling (both domestic and international), and expense reporting. Event Planning and Coordination: Organize internal and external events, including catering, meetings, and receptions. Handle logistics such as invitations, scheduling, and follow-up to ensure flawless execution. Office Management: Maintain an organized office environment, including managing front desk/reception duties, overseeing supplies, and acting as the main point of contact for facilities issues. Ensure the office space is presentable and equipped with necessary refreshments and supplies. Communication Management: Act as a liaison between internal and external stakeholders, including high-level executives. Ensure sensitive information is handled with confidentiality and discretion. Travel and Expense Management: Coordinate complex travel itineraries and manage travel-related expenses using Concur. Ensure all expense reports are accurate and submitted on time. Team and Cross-Functional Support: Proactively track and manage the calendar of the VP and team, anticipate scheduling conflicts, and coordinate all meetings efficiently. Reporting and Documentation: Draft and maintain reports detailing the Ventures team's activities. Ensure accurate documentation of important meetings and events for cross-functional stakeholders. New Employee Onboarding: Support new team members by coordinating their office setup and assisting with the onboarding process. Technology Utilization: Effectively use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, and Visio to create reports, presentations, and documents. Knowledge Management: Assist in process improvements and knowledge management initiatives. Support audits and implement improvements to optimize team efficiency. Key Behavioural Preferences: Executive presence with the ability to interact confidently and professionally with leadership. Ability to multitask, prioritize, and adapt in a fast-paced environment. Strong organizational skills with an eye for detail. Proactive in anticipating needs and solving problems. Ability to remain calm and composed under pressure. A “Make it happen” attitude with a persistent and positive approach to challenges. High level of professionalism, diplomacy, and discretion in all interactions. Requirements: Education: Some college preferred. Experience: 7+ years of administrative experience supporting executives, preferably within the pharmaceutical industry or a Contract Research Organization (CRO). Technical Skills: Intermediate to advanced proficiency in Microsoft Office Suite, Concur, SharePoint, Visio, and OrgPlus. Leadership Skills: Some leadership or supervisory experience is desirable. Flexibility: Ability to adapt to changing schedules and daily demands. Other: Must be detail-oriented, dependable, and able to manage multiple competing priorities. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter's Details: Name: Shivani Email: ************************************ Internal ID: 25-33032

Clerical Assistant, EDI Contract Duration 3+ Months Onsite Bedford MA Must Haves: Ability to work in a fast-paced environment Proficiency with MS 365 including Teams, Word, Excel, and Outlook Excellent written and verbal communication skills High School Diploma is Required Ability to work fully on-site Preferred: One to two years related Clerical working experience Job Description: Our client in the healthcare sector is seeking a Clerical Assistant to join the EDI Department. The role involves performing general clerical tasks, processing demographic download files, generating all aspects of billing (both electronic and paper), and retrieving ERA. You will contribute to a fast-paced, collaborative environment. Key Responsibilities:Review Ebills reports for account billing direction Bill insurance provided; or Forward to an Account Manager; or Research for additional information Printing of paper claims/statements Sort in appropriate order Deliver to the appropriate department employee Work daily custom reports for client specific issues Edit information in Allscripts PM as appropriate

World renowned Boston based Hospital is seeking multiple Administrative Assistants across different departments. Candidates must have 1-3 years of administrative experience and a bachelor's degree. Role responsibilities include but are not limited to: Appointment Scheduling: Accurately schedules complex appointment sets across disciplines for oncology patients in accordance with scheduling guidelines Monitors scheduling reports to ensure accuracy in patient scheduling and to ensure optimization of resource utilization Maintains confidentiality of Protected Health Information (PHI) Possesses strategic thinking skills, the ability to learn rapidly, multi-task, and adapt quickly to an ever-changing environment. Participates in training new team members as requested Patient Experience: Delivers outstanding customer service to internal and external customers Timely, accurately and curiously responds to the needs of internal and external customers Ability to deescalate patient grievances, maintain customer service standards, and involve floor leadership as necessary Communication and Collaboration: Demonstrates ability to effectively communicate across leadership levels and with varying audiences Synthesizes and communicates complex information in patient friendly terms Obtains detailed scheduling information face-to-face, by telephone, or electronically while performing check-in and check-out functions - i.e. triaging phone calls, double identifying patients, printing appropriate paperwork, coordinating complex schedules; acquiring and entering verbal orders Works effectively as a member of the team and across functional teams Fosters a sense of shared responsibility among the team Emergency Response: Recognizes emergencies and appropriately responds using standard operating procedures Regulatory Compliance and Quality Improvement: Compliance with policies and procedures Understanding their role and responsibility in obtaining successful Joint Commission accreditation HIPPA regulation compliance Completion of assigned AEU and Health Stream competencies Executes registration related processes including Actively participates and provides constructive feedback on quality improvement projects Information Technology: Maintains a level of competency in all systems including: Epic, Outlook Actively engaged in system upgrades and effected operational changes Distribution, maintenance, after-use cleaning, and technical troubleshooting issues of patient-use iPads

Office & Administrative Assistant - Boston, MA We are seeking a proactive and detail-oriented Office & Administrative Assistant to join our client's team in Boston, MA. This role will provide essential office support, ensuring a welcoming and professional environment for employees and visitors. The ideal candidate will be highly organized, flexible, and committed to delivering exceptional administrative support. Key Responsibilities: Serve as the first point of contact at reception, answering calls and welcoming visitors. Maintain conference rooms, kitchens, and common areas to ensure a clean and organized workspace. Manage office supplies, mail distribution, and package deliveries. Coordinate meeting logistics, including catering and security clearance for visitors. Monitor office requests via Jira and liaise with building management as needed. Support the Office Manager in maintaining office organization and workflow. Manage team calendars, schedule meetings, and coordinate travel logistics. Provide administrative support to the Investment & Research teams as required. Qualifications: Bachelor's degree preferred. 1-2 years of professional administrative experience. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Strong organizational skills with high attention to detail. Excellent verbal and written communication skills. Ability to multitask and work effectively in a fast-paced environment. A proactive, service-oriented mindset with strong problem-solving skills. Why Join Us? We offer a collaborative and dynamic work environment where innovation and teamwork drive success. Our employees benefit from competitive compensation, professional development opportunities, and a supportive workplace culture. This is an in-office role with a minimum requirement of four days per week in their Boston office.

Our client, a boutique group within a global insurance company, is looking to add an Administrative Asst./Asst. Account Manager to their team. This individual will be working very closely with their Account Management teams, helping to support them in their client focused initiatives doing a role that is very project focused with independent work! The candidate must have excellent interpersonal and customer facing abilities as well as strong task management and organizational skills. Don't let insurance scare you away! This is a dynamic group that has been steadily growing over the last several years and is a great growth opportunity for the right candidate! Responsibilities: Coordinates client meetings and presentations Interacts daily with clients, Underwriters, and Brokers Supports marketing efforts to both new and existing clients Coordinates and oversees issuance of coverage documentation including Certificates of Insurance, Auto ID cards and any warranty requirements Ensures policies and policy documentation are received timely and issued accurately; works with Underwriter/Broker to obtain revisions as needed Checks policies for accuracy and requests changes from Underwriters as necessary Reviews certificates requests to confirm that insurance meets client requirements as well as to confirm appropriate coverage is evidence and issued Generates insurance proposals, summaries of insurance and policy schedules at the direction of the Account Manager and/or Account Executive Ensures that all schedules are updated within Epic throughout the policy term Requests and reviews policy endorsements at the direction of the Account Manager and/or Account Executive Processes invoices through Epic for policies and endorsements Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information) Other duties as assigned Desired Skills/Experience: Bachelor's Degree or equivalent combination of education and experience Administrative internship to 3 years administrative based experience

Trinity Staffing Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Billerica, Massachusetts. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 03/30/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Trinity Staffing Group is seeking skilled Therapy professionals. The ideal candidate is passionate about delivering quality care and making a real difference. Requirements: • Qualified applicants MUST be a graduate of an accredited PTA program. • Valid State License • Eligible to work in the United States Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined.

Facilities Assistant to $70K - Premier Boston Firm! Join the facilities team of Boston's premier professional services firms on their corporate team! The Facilities Assistant will work with the Director and another team member to keep the daily operations of this top-of-the-line office running. The qualified candidate will have 1+ years of related experience in a professional business environment. Position Details: Location: Boston, MA Work Model: In office Degree: Not required Responsibilities include office upkeep, stocking food and supplies, maintaining the mailing room and ordering supplies when needed, assisting with copying and large projects as needed, providing reception coverage, and more. The qualified candidate will have excellent interpersonal skills, effective communication including speaking, writing and active listening, a proactive approach, and a self-starter with a 'no job too big or too small' attitude. Join this highly successful company offering a highly competitive package that include a base salary and fully covered benefits plus an annual performance bonus! Apply today! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Duration: 6 months Boston, MA 02115 - Hybrid Note: Work Schedule: 35 hours/week • Duration: 6 months Top 3 technical or soft skills you'd like to see that will lead you to request an interview: Proficient in all aspects of outlook Event management experience Academic course experience University experience Job details: The Department of Oral Health Policy and Epidemiology (OHPE) is dedicated to training public health dentists to (a) lead interdisciplinary teams in conducting investigations on the risk factors for oral disease and their relation to systemic disease, (b) use research methods to study the health outcomes of dental services, and (c) become leaders in national and international oral health. The department provides integrated training in the following focus areas: Dental public health; Oral health and systemic health promotion and disease prevention; Community Health; Global Health; Biostatistics and research methods; the epidemiology of oral and systemic disease in collaboration with us; and Leadership. The department trains masters and doctoral students in interdisciplinary research and grants certificates in the specialties of dental public health, geriatric dentistry, and advanced education in general dentistry. Our graduates routinely attain positions as funded researchers and leaders in dentistry, industry, education, and research institutions. Additional Details: Reporting to the Department Administrator, the Administrative Coordinator will provide admin support in the Oral Health Policy and Epidemiology department. The coordinator will provide general office support duties including managing incoming calls, receiving and distributing mail, ordering office supplies, drafting and sending correspondence, copying, scanning and filing. Manages complex calendars, arranges for meetings, appointment and travel arrangements. Prepare reimbursements and payments using on-line financial systems (corporate & purchasing cards, Web voucher/HCOM, etc). Handle seasonal or special projects as needed, such as preparing course materials or managing mailings. Schedule meetings and conferences for department Chair and faculty, reserving facility and equipment use as needed. Help keep the website current, updating personnel information, rotating outdated materials off the site, adding new events, short overviews, etc. The individual is responsible for coordinating and preparing documents relating to the faculty and general correspondence. Supports events including, but not limited to Commencement, reunions, special annual programs/events. Additional related duties as assigned are required.

We are seeking a highly organized and proactive Administrative Support Associate to join our team in Boston. This role will be essential in ensuring smooth day-to-day office operations, supporting leadership, and assisting with administrative tasks in a fast-paced, entrepreneurial environment. Responsibilities Manage the front desk and reception area by answering calls, greeting guests, and handling mail. Maintain an organized and professional office environment, including common areas, conference rooms, and supplies. Coordinate meeting logistics by scheduling rooms, ensuring proper setup, and arranging necessary materials. Oversee office inventory, order supplies, and manage provisions within budget. Work with building management to address maintenance issues and service requests. Support vendor invoicing and assist with onboarding new team members. Help coordinate events such as team gatherings and end-of-year celebrations. Provide administrative support to leadership, including calendar management and scheduling meetings. Coordinate domestic and international travel arrangements. Track business expenses, prepare reports, and organize conference registrations. Ensure all necessary materials are available for meetings and events. Handle confidential correspondence with discretion and escalate urgent matters as needed. Qualifications 2-4+ years of professional experience Very strong organizational and administrative skills in a fast-paced environment Ability to manage multiple tasks at once Excellent attention to detail • High degree of professionalism and interpersonal skills High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Comfortable working with databases and entering data with a high degree of accuracy Strong customer service skills including professional telephone etiquette Team player who is willing to do whatever it takes to contribute to the success of the business Relevant experience is preferred but not required #43463

A pharmaceutical company located in Boston, MA is seeking someone to join their team and work as their administrative coordinator. This person will handle a variety of administrative tasks and special projects as needed, ensuring the office runs smoothly. If you are looking to join a thriving company in life sciences and grow professionally, this may be the job for you! RESPONSIBILITIES: Oversee front desk responsibilities and act as the initial point of contact for all visitors, vendors and deliveries. Answer and direct phones for the company. Coordinate scheduling as needed. Responsible for sending mail/packages and sorting/distributing mail to employees. Upkeep and maintenance of the kitchen and copy room areas which includes ordering food and supplies, assisting with set up and break down of daily lunch and general organization. Ownership for updating and maintaining central contacts database and conference room scheduling, resolving conflicts if necessary. Handle catering orders for events or daily lunches. Weekly ordering of snacks, coffee and office supplies. Assist with additional office projects as needed. QUALIFICATIONS: Bachelor's degree required. At least two years of receptionist/ administrative assistant experience, ideally in a fast-paced dynamic professional environment. Demonstrate flexibility and professional maturity to readily understand priorities and anticipate needs. Must have a positive “can do” attitude and be a team player while also being able to work well independently. Must be proficient in Microsoft Office. Must have strong written and verbal communication skills. Strong attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks. Ability to handle confidential information with discretion. Experience with scheduling and calendar management. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.