Office Administrator Jobs in Leominster, MA

Our client is looking to hire an Office Coordinator on a 3-month+ contract basis to provide administrative support for their busy Cambridge, MA office. The ideal candidate for this role will have 1+ years of administrative office experience and be able handle day-to-day administrative duties and upkeep of the office. Candidates must be friendly, reliable, confident, motivated, have a sense of urgency, self-starter with excellent organizational and communication skills and can work well under pressure. Contract Compensation: $25-$27 per hour* *rate listed not guaranteed - potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range. Applicants must be able to work 5 days onsite to be eligible for this position. If you are interested and meet the qualifications below, apply with your resume for more information! Responsibilities: Provides administrative support to office staff Responsible for scheduling and calendar management Monitoring general email and general voicemail inboxes Responsible for meeting preparation, mail, inventory/stocking of office products, handling catering needs, assisting with coordinating office events Expense reporting Setting up any new hires Other administrative projects as needed Qualifications: Bachelor's degree 1+ years of administrative office experience Strong Microsoft Office Suite experience Ability to work effectively individually and in a team Strong organization and time management skills Desire to work in a fast-paced environment Excellent verbal and written communication Strong attention to details Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Our client, a global medical technology company located in Lexington, is seeking an office coordinator. This is a temporary opportunity and can compensate up to $30/hr. depending on experience. Qualified candidates are encouraged to apply today for immediate consideration! Responsibilities: Reception & Guest Services - Greet visitors, manage site access and badging, handle mail and deliveries, and ensure security procedures are followed. Office Coordination & Upkeep - Maintain a clean, organized office, oversee kitchen and office supplies, and coordinate weekly office lunch. Administrative Support - Assist executives with meetings, catering, travel arrangements, and office-related tasks. Vendor & Budget Management - Manage vendor relations, office procurement, SAP administration, and track office-related costs. Event Planning & Employee Engagement - Lead site activity committee, organize office events, and coordinate team-building activities. Key Competencies - Professionalism, time management, organizational skills, attention to detail, discretion, strong collaboration, and service-oriented mindset. Qualifications: Must demonstrate professionalism, courtesy, and a strong customer focus. Excellent time management skills with the ability to track and execute multiple priorities. Strong ability to anticipate challenges and proactively address needs. Proficiency in computer skills, including Microsoft Office Suite. Exceptional attention to detail. High level of discretion and integrity when handling confidential information. Strong organizational skills in both physical spaces (e.g., maintaining an efficient workspace) and information management (e.g., contracts, purchasing, etc.). Commitment to continuous improvement. Service-oriented mindset with strong collaboration skills. Proactive drive to develop new systems and processes while actively contributing. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Happy and Friendly working environment. Looking for a positive upbeat person that is dependable. Customer Service skills a Must. Monday-Friday 8:30am-4:30pm. Light cleaning duties, filing, incoming and outgoing calls. Patient scheduling and interacting. Insurance verification and inventory management. Job Type: Full Time Salary: $18 per hour Benefits: 401(k) with a 4% match after 1 year Health, Dental and Vision Insurance FSA Life insurance Short- and Long-Term Disability AFLAC 9 Paid Holidays Off Up to 10 Days of Paid Time Off Paid Birthday Day Off Pet Bereavement Monthly office bonuses if you reach your goal Employee Discount Employee Assistance Program (EAP) Schedule: 8-hour shift No Weekends PI834c10bd8a7e-29***********0

SUMMARY: Goulston & Storrs, an Am Law 200 law firm, is seeking an experienced Trust Administrator to join our thriving Private Client & Trust Group to manage all aspects of ongoing administration of assigned Trust relationships. ESSENTIAL DUTIES AND RESPONSIBILITIES: Primary Responsibilities: Regularly review and understand various types of trust instruments. Manage assigned trust relationships including all aspects of opening, administering, and closing of trust matters and provide support to attorneys. Responsible for identifying and reporting compliance related matters within Trust & Fiduciary Services as well as assisting with the management and mitigation of risk. Understand the nuances of the discretionary review process and participate in such evaluations. Process investments, facilitate gifts make distributions and bill pay servicing. Communicate with clients regarding cash needs and bill payment. Contribute to the fostering of a strong team oriented positive culture. Work effectively with multiple office departments following established procedures, ensuring high quality completion of client and trustee requests. Support and provide backup during periods when other team members are away from the office. Effectively manage multiple on-going projects, coordinate processes and successfully prioritize multiple tasks with good judgment. Be readily available for client and trustee requests and inquiries. Other duties as assigned. Core Competencies and Qualifications: Significant experience with trust accounting systems and trust operations. Solid understanding of the role of fiduciaries and delivery of trust services. Demonstrated interpersonal skills suggesting ability to enhance the firm's reputation, service and business - both internally and externally. Ability to handle complex, sensitive and confidential material with good judgment, maturity and an optimistic outlook, even in high stress situations. Consistent and strong follow-up skills with a strong attention to detail. Excellent verbal, written, analytical and technical skills. Strong organizational skills with great attention to detail. Strong multi-tasking and prioritizing skills with the ability to meet deadlines. Excellent written and verbal communication skills. Exceptional interpersonal skills with a customer service focus. Ability to work independently and as part of a team. Proficiency with Microsoft Excel. EDUCATION/EXPERIENCE: Bachelor's degree from accredited college or university required. Additional educational certifications such as CFP , CTFA encouraged. At least 5 years' experience working within a Trust Department, with exposure to working directly with trustees, settlors and beneficiaries on trust matters and demonstrated track record of understanding all the components of trust administration. This job description is intended to be general and may evolve over time. It is subject to periodic updating and is subject, at the firm's discretion, to the assignment of different or additional duties. Goulston & Storrs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, handicap, disability or veteran status in accordance with applicable state and federal laws. In addition, Goulston & Storrs complies with applicable federal, state and local laws governing nondiscrimination in employment.

We are seeking highly organized Administrative Assistant to provide critical support to senior stakeholders and internal teams. This role requires strong project management, communication, and problem-solving skills in a fast-paced environment. Key Responsibilities: Provide executive-level administrative support, including travel coordination, calendar management, and expense processing. Develop and maintain project plans to ensure timely and accurate deliverables. Plan and manage logistics for internal and external events, client meetings, and staff functions. Coordinate Webex meetings and manage incoming/outgoing communications. Prepare reports using Excel and develop/edit PowerPoint presentations for client meetings. Process invoices, manage visitor logistics, and maintain departmental reports. Utilize various administrative systems such as Concur, Tableau, Outlook, and e-procurement tools. Partner with other assistants to provide seamless support across multiple locations. Qualifications: Bachelor's degree with 3-5 years of administrative experience in a financial institution. Strong Microsoft Office Suite skills, particularly in Excel, PowerPoint, and Outlook. Excellent organizational and time management skills with the ability to multitask. Strong verbal and written communication skills, demonstrating professionalism and confidentiality. Experience in event planning, project management, and executive support.

Our client is seeking a talented Office Coordinator to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Duties and Responsibilities: • Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies • Travel arrangements for non-management team members • Serve as the face and voice of the company • Maintaining and stocking the kitchen daily • Maintaining and stocking the office supply room, ordering supplies as needed • Picking up the mail daily and distributing it to employees • Manage calendars for conference rooms; set up conference calls and GoToMeeting • Coordinate outside guest seminars and meetings; including but not limited to room set-up • Assist with planning and set up of weekly company socials and company events • Assist HR team with coordinating candidate visits, booking candidate travel and lunches • Other ad-hoc projects as needed Qualifications and Skills • Bachelor's Degree or relevant experience working in an administrative support role, outward facing • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions • Detail oriented and comfortable working in a fast-paced office environment • Exceptional written and verbal communication skills • Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

03+ Months contract with possible ext. Cambridge, MA 02138 pay rate of $24.11/hr on w2 Administrative Coordinator - Harvard College Office of Equity, Diversity, and Inclusion NOTE Role requires 7-year criminal background and CORI/SORI • Work Schedule: 35 hours/week • Background check: should we run the 7 years criminal and a CORI/SORI? Or just a CORI/SORI? Yes • Top 3 technical or soft skills you'd like to see that will lead you to request an interview. Both verbal and written communication skills, dependable, and have strong ethics or principles. Job Description The administrative coordinator will be responsible for supporting the mission of the Harvard College Office of BGLTQ Student Life. This is an on-campus, in-person position and will primarily entail supporting the day-to-day operations of the Office at the guidance of the office staff. 35 hours per week, M-F The administrative coordinator will have primary responsibility for the following projects: Space Related Tasks Greet visitors and answer general questions about office, mission, values Inventory/upkeep office supplies, including: safer sex supplies, community pantry, and community fridge items Assist with the daily opening and closing of the space for community hours Work with interns to keep the space tidy and update announcement boards Help with any printing/photocopying needs for staff and students Coordinate office upkeep with central maintenance as needed Administrative Support Assist with tasks in preparation for office events, including but not limited to: food and supply orders, advertising signature events, coordinating with partner offices and student organizations across campus, and signature event setup/breakdown Schedule space reservations and/or virtual meetings as needed Review space use training/protocols and train users on specifics Support management on other projects as needed Communications Monitor email accounts and forward pertinent/timely messages as needed Compile relevant events and information to distribute through Offices' weekly newsletter Monitor official social media accounts and email distribution lists Draft and post website content updates as needed Ensure the digital presence of the QuOffice (social media, website, newsletter, etc.) is accessible Update brochures and flyers

ABOUT OUR CLIENT: MP's client believes that a building doesn't simply provide shelter. It houses productivity, fuels growth, enables innovation and manifests culture. For 35 years our client has focused on design build as a construction method for its accountability, honesty and transparency. They are strategic designers, pragmatic spenders and tactical in execution, taking projects from architectural ideation through final completion. They don't just build structures, they build character, integrity and optimism in the possible as guarantors of strategic design. Our client is searching for a Project Administrator that will help ensure the successful execution of construction projects for the Corporation. This position will provide administrative support to the CFO, project teams and clients throughout all phases of the design build process. The Project Administrator will be responsible for managing and organizing project documentation including contracts, subcontracts, change orders and other essential agreements. This position also includes insurance coordination with agents to ensure compliance with prime contract terms, subcontractor insurance compliance, and claims coordination. The incumbent will work closely with legal, planning and project management teams. WHAT YOU WILL BE DOING: New Project Set up o Assist in setting up new projects within the project management system. Ensure all necessary documentation is in place including prime contracts, subcontracts and initial project timelines. o Coordinate relevant stakeholders to ensure all project details are accurately recorded in internal systems. o Prepare and organize project folders, both physical and digital, ensuring all relevant documentation is available for immediate access. Contract Administration and Change Orders o Support the project planning team by ensuring all contracts are accurately drafted and comply with company standards and legal requirements. o Collaborate with senior management and legal counsel to finalize contracts ensuring alignment with business goals and compliance with industry regulations. o Work closely with project managers to process and document prime contract change orders and ensure they are approved by relevant date parties. Subcontractor and Vendor Management o Manage the process for issuing subcontracts and ensuring that all subcontractor agreements are properly executed. o Assist in maintaining an up-to- directory of subcontractors and vendors, ensuring all information is accurate and accessible. Legal Coordination and Compliance Support o Coordinate with legal counsel to address any legal concerns related to the project, including disputes, compliance issues, and potential liabilities. o Assist with the preparation of documentation for legal disputes, claims, and resolutions as needed. Insurance Coordination o Work with insurance agent on prime contracts and subcontract insurance requirements. o Submit insurance claims as required. o Manage COL tracking WHAT YOU NEED: Minimum of 2 years of experience in project administration, construction or legal support, preferably in the construction field. Understanding of construction contracts, insurance, and project management processes. Excellent organizational skills with the ability to manage multiple projects simultaneously. Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and construction management software (e.g., Procore, DocuSign) Experience with AIA contract documents, a plus. ADDITIONAL INFORMATION: Onsite: Natick, MA corporate Office Schedule: Monday - Friday Reports to: CFO Generous PTO, medical, dental, vision, 401k match and more! Compensation: $65-$75k base plus bonus Opportunity

This Role: LogixHealth is seeking a Deficient Chart Assistant. The person in this role will be responsible for the administration of medical records reviewed by Coders and found to be deficient. Key Responsibilities: Utilize Microsoft Office Applications to complete reviewing, reconciling, creating, auditing, and sending reconciliation reports to the clients to finalize the deficient records. Use various EMR (Electronic Medical Record) systems to search, review, and print medical records as needed. Manage Client inquiries within both client EMRs and Microsoft Outlook. Communicate client concerns and documentation discrepancies to coding teams for feedback. Assist the Supervisor and Team Lead with assignments up to and including backlogs, and client coverage as needed. Review and act upon internal/external directives and client communication. Monitor issues until resolved and escalate to management as needed. Comply with HIPAA regulations by following established workflows carefully. Communicate any/all issues related to chart receipt to management effectively in both written and verbal format. Qualifications: To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities perform the duties. Required: This is an entry-level position. One or two years related experience (clerical, administrative, etc.) is preferred. Must possess strong attention to detail, as well as have the ability to multitask. Preferred: Ability to add, to subtract, multiply and divide in all units of measure Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedural manuals Ability to communicate effectively verbally and in writing Ability to apply common sense understanding to carry out instructions Specific vision abilities required by this job include close vision Ability to sit for prolonged periods of time, use hands, talk, hear and occasionally walk and reach with hands or arms Comply with HIPAA regulations by following established workflows Benefits at LogixHealth: We offer a comprehensive benefits package including health, dental and vision, 401(k), PTO, paid holidays, life and disability insurance, on-site fitness center and company-wide social events. About LogixHealth: At LogixHealth we provide expert coding and billing services that allow physicians to focus on providing great clinical care. LogixHealth was founded in the 1990s by physicians to service their own practices and has grown to become the nation's leading provider of unsurpassed software-enabled revenue cycle management services, offering a complete range of solutions, including coding and claims management and the latest business intelligence reporting dashboards for clients in 40 states. Since our first day, we have had a clear vision of a better healthcare system and have continually evolved to get there. In addition to providing expert revenue cycle services, we utilize proprietary software to provide valuable financial, clinical, and other data insights that directly improve the quality and efficiency of patient care. At LogixHealth, we're committed to Making intelligence matter through our pillars of Physician-Inspired Knowledge, Unrivaled Technology and Impeccable Service. To learn more about us, visit our website *****************************

A company is more than a place to do business. It is a joining of people and ideas, knowledge and skillsets, personalities and practices. It's individuals working side by side toward a common goal - bound by a single mission - to accomplish something meaningful, together. As our company continues to grow, we are looking to add proactive, detail-oriented and organized individuals to provide administrative support to our Electrical and Telecommunication project teams. This position is ideal for self-motivated individuals who thrive in a fast-paced environment and enjoy working on a variety of projects concurrently. Responsibilities include: Gathering and processing project documentation including setting up and maintaining job files and obtaining drawings Working with vendors to track materials Assisting the Foremen and Project Managers with processing and tracking change orders and submittals Must Haves: Organized, detail oriented, and focused on excellence Excellent communication skills both verbal and written Advanced knowledge of MS Word and Excel Experience in the construction industry Knowledge of Bluebeam is a plus Wayne J. Griffin Electric, Inc. offers a competitive benefits package which includes health, dental, life and long-term disability insurance along with a generous retirement plan, paid time off and tuition reimbursement. To learn more about the company, visit our website: ***************************** Let us learn about you! Apply today: ************************** An Equal Opportunity/Affirmative Action Employer: All qualified candidates are considered for employment

Trinity Staffing Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Billerica, Massachusetts. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/13/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Trinity Staffing Group is seeking skilled Therapy professionals. The ideal candidate is passionate about delivering quality care and making a real difference. Requirements: Qualified applicants MUST be a graduate of an accredited PTA program. Valid State License Eligible to work in the United States Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. RequiredPreferredJob Industries Other

Our client, a reputable financial services firm in Boston, is seeking an Administrative Coordinator to join their team. This role is perfect for a highly organized and detail-oriented professional with a strong sense of hospitality and a proactive approach to administrative support. Key Responsibilities: Serve as the first point of contact for clients, guests, and employees by managing front desk operations, answering calls, and handling visitor check-ins Provide administrative support to the team, including scheduling meetings, preparing documents, and coordinating travel arrangements Maintain office organization, supplies, and vendor relationships to ensure smooth daily operations Assist with event coordination, internal communications, and special projects as needed Handle incoming and outgoing mail, courier services, and general correspondence Qualifications: Bachelor's Degree required. 2-3+ years of administrative experience, ideally within professional services (finance, law, consulting, etc.) Strong organizational skills with exceptional attention to detail and the ability to multitask in a fast-paced environment Excellent verbal and written communication skills with a polished, professional demeanor Proficiency in Microsoft Office Suite and a general comfort with learning new technologies A proactive, hospitality-minded approach with a commitment to providing high-level support

At the heart of Boston's Financial District, we are seeking an experienced Office Services professional to lead and support various operational functions for a prestigious AmLaw 100 firm. As a polished professional with experience working in a legal environment, you understand the culture and will be able to immediately step into this role and make a difference. The ideal candidate will have a proven track record of office management and will thrive in a role where you'll wear many hats, balancing reception, catering, print, mail, supplies, inventory, and hospitality-related tasks. Your ability to manage various operational functions while maintaining a high level of service is key. The role is between an Office Services Associate and an Office Manager, and requires thick skin, as you will be the first face of the Firm, anticipating needs before they arise and managing day-to-day office operations with professionalism and a smile. Shift: 8:30am - 5:00pm; Monday - Friday Pay Rate: $27.00 - $28.50/hr Key Responsibilities: Reception Management: Oversee front desk operations, ensuring excellent client service and smooth guest arrivals. Catering: Manage office catering services, including organizing meetings, events, and daily office refreshments. Print and Mail Services: Coordinate print services, ensuring timely and accurate production of documents. Handle incoming and outgoing mail deliveries and distribution. Supplies and Inventory Management: Maintain accurate inventory records for office supplies, ordering as needed, and ensuring proper stock levels. Hospitality Support: Provide hospitality-related services for clients, guests, and internal meetings, maintaining a high standard of professionalism. Coordination and Oversight: Supervise and support junior team members in various facilities-related tasks. Requirements: Prior experience in a legal firm or similar professional services environment is preferred. Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to handle multiple tasks and prioritize effectively. Strong attention to detail and problem-solving abilities. A professional and polished demeanor with a focus on providing top-notch client service. If you are a highly motivated, proactive individual with experience in office management and facilities support in a legal firm setting, we encourage you to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Pride Health is hiring an Administrative Assistant for one of its clients in Massachusetts. This is a 3-month contract with a possible extension with competitive pay and benefits. Pay range - $20 - $23.50 per hour. Length of assignment - 3 months (Possibility of Extension) Shift and Schedule - Monday to Friday, 8:30 am-5 pm. Job Summary Must be comfortable working with patients who have cancer, answering phones, staffing the clinic/being patient facing. Job Duties Answers and screens telephone calls. Takes accurate messages or directs calls to the appropriate person. Greets and directs patients/families, visitors, and staff. Responds to requests promptly and provides clear and accurate information within the scope of knowledge and authority. Types and prepares correspondence and documents according to quality standards. Proofreads and edits materials for grammar, punctuation, and spelling. Drafts routine correspondence. Compiles and distributes reports and other information as needed. Schedules appointments and meetings and maintains calendars and schedules for assigned staff. Assists in preparation for conferences, seminars, and other department-sponsored programs or events. Receives, records, and prepares related materials and performs other related duties as assigned. Organizes and maintains department files, records, and databases following established procedures. Enters information from source documents into databases and/or spreadsheets. Prepares, routes, and tracks routine administrative forms and documents. Routes materials for required authorizations and monitors receipt by final destination. Communicate with other BIDMC departments to resolve delays, problems, and errors. Requirements High School diploma or GED required. Associate's degree preferred. Experience: 2+ years of related work experience in a healthcare secretarial and administrative role. Must have EPIC experience. Skills: Strong organizational and multitasking abilities to handle a fast-paced environment. Exceptional communication and customer service skills. Ability to work independently and within a team environment. Certifications: COVID-19 booster and flu vaccine required (medical exemptions will be considered). Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

We are currently looking for a person to fill a full-time permanent position in a dynamic and growing global consulting firm located in Boston, Massachusetts. The responsibilities include the execution of administration, human resources, marketing and travel related activities in coordination with central corporate areas. FUNCTIONS Administration: Provide administrative executive support to Management controlling and registering of expenses, including the request and registry of checks. Support the MIS process: feed information into the systems periodically, reconcile management and accounting information, support the information flow to the headquarters. Support employees in the time and expenses reporting processes. Travel: Manage contacts with hotels, apartment owners, flights and trains booking agencies. Search for best offers ensuring the application of corporate policies. Handle reservations, bookings, and maintain accurate records in the internal system General administrative responsibilities: Office reception desk, calls, mailing, shipping, filing and copying. Manage procurement of all office supplies, equipment and furniture. Monitor and control office supplies and hardware. Support relationship with outsources and vendors (training companies, etc.). Filing and maintenance of contracts (clients, office, provider, vendors, etc) and activation of renewal processes. Support relationship with clients: meeting arrangement, invoice process. IT and Office Management Support: Coordinate with IT for general office needs, including WiFi maintenance, troubleshooting laptop incidents, and managing building access cards. Human Resources: Support personnel recruiting process: contact with Universities, arrange meetings with candidates and update Human Resources Data Bases. Collaborate in “welcome process” for new hires. Assist in screening and scheduling candidates throughout the recruitment process Support training activities including preparation and room set up as well as attendance. Marketing: Organization of meetings and seminars relating the Financial Industry: contact assistance and follow up, hotel services, catering, etc.). Organization of yearly corporate events (Christmas dinner, USA yearly meetings, etc.). Support to the execution of Social Action activities. REQUIREMENTS: Foreign language skills in Spanish preferred. Strong verbal and written communication skills. Ability to effectively negotiate with customers, vendors and internal staff. Proven organizational skills with extremely strong attention to details. Positive attitude, be energetic, enthusiastic, and be able to manage own time. Proven ability to work simultaneously in multiple tasks, problem solve, be a self starter. Manage confidential information and activity with extreme professionalism. Strong skills and expertise in Microsoft Office. Previous experience in office management and administrative tasks.

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you're a close but not exact match with the description, we hope you'll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny. About the Team The Global Real Estate Operations (GREO) team is a special and thoughtful group of facilities and office operations professionals that are approachable and efficient. Together we help the business by creating a Klaviyo-first experience. We empower our internal customers to own their destiny by ensuring our workplaces are remarkable, enable meaningful in-person connections and embody our culture. The first member of the GREO Boston team will support the offices in a wide variety of ways, from facilitating in person meetings and events to day to operations of the Boston Hub. All members of the Global team collaborate with Global IT, Employee Experience, Talent Acquisition and Klaviyos from all areas of the organizations to ensure positive in office experiences. About the role Klaviyo is seeking an Office Coordinator to join our Global Real Estate Ops team. We're looking for someone who is experienced in maintaining an effective and efficient office working environment, genuinely enjoys working with diverse people, and is passionate about creating a welcoming and collaborative environment for both employees and visitors. This highly impactful role will be part of the Finance organization, report directly to the Manager of Office Operations and Facilities, and will work cross-functionally with Global IT, People Operations, Marketing, Internal Comms, Employee Experience and and with the Senior Community Manager. This person will have the opportunity to join us on our mission to enable Klaviyos to thrive, to contribute to a uniquely special culture, and to make the company the place where the best-of-the-best come to work. How You'll Make a Difference * Managing the day to day operations of our Boston Hub. * Field daily inquiries by employees in the Boston Hub on questions and issues. * Monitor Office Operations support ticket queue and resolve questions with comprehensive answers. * Coordinate with the Global IT team to ensure scheduled meetings have appropriate onsite AV support. * Work with and act as a primary contact for the local property management team. Handle suite related needs and maintenance. * Responsible for enforcing and suggesting updates to office policies, procedures and safety standards (emergency evacuation plan, visitor registration, security, Health & Safety Compliance, etc.) * Greet and register office vendors and visitors. * Assist in facilitating the future of work plan for the Boston Hub. * Utilize space management software, OfficeSpace, to assist with space management and helping Klaviyos find meeting spaces. * Assist in facilitating meetings/events coordination with the Employee Experience, Executive Business Partners and other internal stakeholders. * Assist in maintaining the overall appearance, organization, and cleanliness of the Boston Hub. Performing daily walkthroughs to ensure workstations, conference rooms and public spaces are clean and presentable. * Restock and maintain inventory and supply management of office supplies, cleaning supplies, bathroom supplies, PPE, technology accessories, etc. * Oversee recurring office service vendors. * Assist to manage office access for Klaviyo employees/new hires by creating, replacing and terminating access cards. * Assist the New Hire Onboarding team with scheduled in person onboarding for Boston Hub based employees. Provide a seamless integration into the Boston Hub by ensuring access cards, instructions and training rooms are set up. * Assist with company health and safety procedures and facilitate any site-specific safety protocols when needed. * Assist in facilitating in-office food and beverage programs. * Assist in monitoring office utilization. * Assist with interoffice moves. * Be an ambassador of company culture and values. Be approachable, reliable and energetic. * Assist with additional special projects, as required. What we are looking for * 1-3+ years of office, facilities, or related experience. * Monday-Friday in-office attendance required, ~8:00-4:30 pm with flexibility around onsite events. * Ability to prioritize workload, follow through, and complete tasks in a timely manner. * Strong organization and planning skills. * Comfortable owning projects and making decisions; takes initiative and works well independently as well as with others. * Customer service oriented; outgoing and personable; polished approach with internal and external clients. * Ability to work in a fast-paced environment with changing needs and requirements. * Strong attention to detail, can learn quickly and understand big picture concepts. * Ability to lift >20lbs Nice to have: * Prior customer service, IT, admin, or event management experience is a plus. * Experience with GSuite, Slack, OfficeSpace, and Freshworks is a plus. Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. The pay range for this role is listed below. Some sales and success roles are also eligible for variable compensation and hourly non-exempt roles are eligible for overtime in accordance with applicable law. This role is eligible for benefits, including: medical, dental and vision coverage, health savings accounts, flexible spending accounts, 401(k), flexible paid time off and company-paid holidays and a culture of learning that includes a learning allowance and access to a professional coaching service for all employees. Base Pay Range For US Locations: $26.15-$39.23 USD Get to Know Klaviyo We're Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we're developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators-ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you're ready to do the best work of your career, where you'll be welcomed as your whole self from day one and supported with generous benefits, we hope you'll join us. Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law. IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@klaviyo.com), instant messaging platforms, or unsolicited calls. By clicking "Submit Application" you consent to Klaviyo processing your Personal Data in accordance with our Job Applicant Privacy Notice. If you do not wish for Klaviyo to process your Personal Data, please do not submit an application. You can find our Job Applicant Privacy Notice here.

Job Title: Office Administrator Department: Administration and Operations Reports To: Director of Administration and Operations FLSA: Non-Exempt GRADE: 7 Salary: $58,921.69 - $70,706.03 The primary responsibility of the Office Administrator position is to provide support for administrative and operational office management tasks. The Office Administrator will provide exceptional customer service to internal and external clients as well as serve as a point of contact for requests for maintenance services, office supplies, and general office operations. Essential ResponsibilitiesManage office operations, ensuring smooth and efficient flow of office processes.Provide exceptional customer service via phone and in person to current staff, visitors, and vendors.Perform everyday office administrative tasks such as office supply orders and inventory management, phone/e-mail monitoring and prioritization, filing/organizing, etc. Overall responsibility for mail, ensure timely entry of mail and calls into the in-house contact management system.Manage and maintain office services: cleaning services, AC, coffee & water machine, mail, courier deliveries, watering plants, and tasks as needed. Responsible for the office reservation system. Take ownership of maintaining a comfortable, safe, and productive physical work environment by keeping common areas clean. Supports on-boarding of new employees and acts as liaison to internal departments for new employees including but not limited to guiding new hires for badge pick up, office tours, and assisting new hires with common office equipment, protocols, and resources.Assist in the coordination of assigned projects and special events Provide support in the implementation of electronic signature and documentation management system.Assist in maintaining up to date office emergency and safety procedures. Maintain regular attendance including presence in-office either 4 or 5 days per week. Other Responsibilities and DutiesHelp with special projects as assigned and needed. Required Education, Experience, and Skills (unless otherwise noted) Associate degree and 2 plus years of demonstrated related professional office-based experience. Proficient Use of Office technology with working knowledge and demonstrated experience of MS Office 356 applications such as Excel, Word, SharePoint, Teams, Outlook. Very good time management and organization skills and the ability to prioritize work.Very good interpersonal communication skills and sound judgement skills.Ability to write clear, concise and effective forms of communication. Professional, calm demeanor.Customer service oriented and ability to work with complex issues.Ability to pay attention to small details and deliver work with accuracy.Ability to work both independently, as part of a team and demonstrate support of needs of staff Ability and willingness to occasionally travel.Ability and willingness to maintain confidentiality at every level.Ability to maintain confidential and highly sensitive information.Ability to problem solve issues that arise in the scope of office maintenance. $58,921.69 - $70,706.03 a year This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management's discretion, the employee may be assigned different or additional duties from time to time.

TITLE: Office Assistant DEPARTMENT: Management SUPERVISOR: Louise Lawson: ****************** EXTENSION: 4564 DUTIES AND RESPONSIBILITIES: Assist the Management faculty with general administrative and clerical support. Other duties include: photocopying, assisting with faculty research, supporting FME faculty teaching in the HELV, organizing supplies and snacks in the Olin 3rd floor suite for management faculty that have offices in creating tent and bio cards, creating/editing PowerPoint slides, filing, and campus errands. QUALIFICATIONS: Good communication skills and professionalism. Ability to work independently. Dependable. Attention to detail and strong organizational skills. Proficiency with Microsoft Office, PowerPoint and Excel The ability to maintain confidentiality. Research skills a plus. Additional Information: This is a part time position. The hours can vary but typically are six to eight per week based on the workload requested by the management faculty and the division coordinator.

HealthDrive is seeking a detail-oriented and organized Office Coordinator to join our team! The Office Coordinator will play a key role in supporting daily operations by managing mailings, providing exceptional customer service, handling phone communications, processing credit card payments, and performing other administrative tasks. The ideal candidate is a proactive multitasker with strong communication skills and a commitment to efficiency and accuracy. Why Join Us? This role offers the opportunity to be an integral part of a supportive team while contributing to the smooth operation of our organization. If you thrive in a dynamic environment and enjoy helping others, we encourage you to apply. We are conveniently located off Route 9 in Framingham, MA, close to routes 90 and 495 in a spacious modern office with a workout center available right in the building! What's in it for you: PPO Medical, Dental, and Vision Insurance, 401(k) + Company match, Paid Time Off, monthly meal program, Verizon Wireless, Dell, and other employee discounts, profit sharing, and employee referral bonuses. HealthDrive delivers on-site dentistry, optometry, podiatry, audiology, behavioral health, and primary care services to residents in long-term care, skilled nursing, and assisted living facilities. Each specialty offered by HealthDrive is one that directly impacts the quality of daily life for the deserving residents we serve. HealthDrive connects patients in need of vital healthcare to doctors committed to dignity and excellence . HealthDrive is a place where everyone can grow and training is provided. Join our diverse team today! Responsibilities Mailing Management: Coordinate outgoing and incoming mail and packages, including printing, sorting, and distributing documents and correspondence. Ensure timely and accurate delivery of customer communications and other materials. Customer Service: Serve as the first point of contact for customers, addressing inquiries and resolving issues via phone, email, or in person. Maintain a professional and friendly demeanor to ensure customer satisfaction. Phone Communications: Answer incoming calls, provide information, and direct calls to the appropriate team members. Make outbound calls to customers, vendors, or stakeholders as needed. Payment Processing: Process credit card payments securely and accurately in accordance with company policies. Track and reconcile payment records to ensure accurate financial reporting. Administrative Support: Manage office supplies inventory and place orders when necessary. Maintain organized filing systems for physical and electronic documents. Provide support for team meetings, including scheduling, preparing materials, and taking minutes as required. Assist in other administrative projects and tasks as assigned. Qualifications High school diploma or equivalent (Associate degree preferred). Previous administrative or office support experience, particularly in customer service or payment processing. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office software. Excellent verbal and written communication skills. Strong organizational skills with the ability to manage multiple tasks and deadlines. Detail-oriented with a commitment to accuracy in all tasks. Familiarity with payment processing systems or CRM software is a plus. Working Conditions Primarily office-based with occasional opportunities to support external events or tasks. Standard working hours with potential for occasional overtime to meet deadlines.