Office Administrator Jobs in Holladay, UT

Elevate Your Career as an Administrative Assistant in South Jordan, Utah Are you a proactive professional eager to advance into a leadership role? At Stauffer Retirement Planning, we seek a detail-oriented Administrative Assistant ready to grow into our Office Manager position. Why This Opportunity Stands Out: Path to Leadership: Begin as an Administrative Assistant with a clear trajectory to Office Manager. Dynamic Environment: Engage in diverse tasks, from client interactions to operational support. Professional Growth: Enhance your skills in a firm committed to excellence in retirement planning. Key Responsibilities: Client Engagement: Welcome clients warmly, manage communications, and schedule appointments. Operational Support: Oversee office supplies, organize events, and maintain correspondence. Documentation Management: Process account paperwork, update client records, and ensure compliance. Qualifications: 2+ years in administrative roles; financial services experience is a plus. High school diploma required; associate or bachelor's degree preferred. Proficiency in Microsoft Office Suite; familiarity with CRM systems is advantageous. About Stauffer Retirement Planning: Located in South Jordan, Utah, Stauffer Retirement Planning is dedicated to guiding individuals and families through the complexities of retirement planning. We emphasize client education, personalized solutions, and long-term security. Join us to contribute to a firm that values trust, integrity, and service excellence. Ready to Advance Your Career? If you're ambitious and ready to take on a leadership role, apply now to join our team.

Insight Global is looking to hire an Administrative Assistant to support a medical clinic in the Midvale, UT area. The Administrative Assistant will provide administrative support to ensure efficient operation of the office. This role involves a variety of tasks, including managing schedules, handling correspondence, and assisting with various administrative projects. This is a two month contract with the potential to extend. Key Responsibilities: Answer and direct phone calls and emails. Organize and schedule appointments and meetings. Maintain contact lists and databases. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Order office supplies and research new deals and suppliers. Provide general support to visitors. Liaise with executive and senior administrative assistants to handle requests and queries from senior managers. Perform other administrative duties as assigned. Qualifications: High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus. Proven experience as an administrative assistant or office admin assistant. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Strong organizational skills with the ability to multi-task. Good written and verbal communication skills. Compensation: $16/hr to $18/hr. Exact compensation may vary based on several factors, including skills, experience, and education.

The purpose of this position is to roll out new programs and new investors as well as maintaining existing relationships with investors, agencies, warehouse banks, and various third party vendors. Communicates information gathered from investor correspondence to other departments, management, and branches Develops a thorough understanding of the business and its functions, processes, and operations Keeps abreast of business and market trends affecting the company Interacts with both internal and external contacts in order to obtain pertinent information Ensures new programs and relationships are in the best interest of the borrower and PRMI Ensures all programs have been properly vetted and have any needed approvals for utilization Establish cut off dates for locking, funding, and delivery of products that are being terminated and communicates changes throughout the organization Identifies and implements opportunities to leverage technology to reduce risk associated with programs Works independently under general supervision Qualifications Creative problem solving skills Ability to multi-task and manage time appropriately to fulfill multiple priorities Ability to pay close attention to detail and ensure accuracy when working with data and reports Knowledge of mortgage banking industry, operations, and processing Working knowledge of Windows and PC software programs Excellent oral and written communication skills Ability to interact with all levels of personnel Ability to work independently and function as a member of a project team Ability to organize and facilitate large projects among multiple departments General knowledge of mortgage banking industry required Preferences Extraordinary attention to detail Ability to work and to deliver content under tight deadlines Proficient with Microsoft Office applications (i.e. Word, Excel, Outlook, PowerPoint, etc.) Company Conformance Statements In the performance of assigned tasks and duties all employees are expected to conform to the following: Review and adhere to policies and guidelines contained within the Employee Handbook, including privacy and information security guidelines. Act within delegated authorities and adheres to applicable policy and procedures associated with such authorities. Contribute to establishing a respectful workplace where diversity is critical to innovation and growth. Ensure every action and decision is aligned with PRMI values. Partner with your management team to understand performance expectations and measurements. Effectively utilize feedback and coaching opportunities while seeking to learn and develop within your role at PRMI. Realize team synergies through networking and partnerships across PRMI. Embrace change; act as advocate and role model, promoting an approach of continuous improvement. Maintain a high standard of customer care while actively listening to customers in an effort to understand their views and needs. Take ownership of problems and issues, taking into consideration the breadth of PRMI competencies in providing solutions. Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations. Work effectively as a team contributor on all assignments. Perform quality work within deadlines. Respect client and employee privacy. Work Requirements Each employee must be able to communicate clearly and effectively, utilize a computer, maintain a work schedule, and effectively perform in an office setting. To maintain and ensure secure privacy of borrower (and other protected) information, an essential function of this job may require physical attendance in a defined office space. (i.e. branch or corporate office location). Employment with PRMI requires compliance with and adherence to all applicable mortgage and fair lending laws and regulations as well as PRMI policies. The ability to work extended hours may be required. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

At Owens & Minor, we are a critical part of the healthcare process. As a Fortune 500 company with 350+ facilities across the US and 22,000 teammates in over 90 countries, we provide integrated technologies, products and services across the full continuum of care. Customers-and their patients-are at the heart of what we do. Our mission is to empower our customers to advance healthcare, and our success starts with our teammates. Owens & Minor teammate benefits include: Medical, dental, and vision insurance, available on first working day 401(k), eligibility after one year of service Employee stock purchase plan Tuition reimbursement RESPONSIBILITIES Answer high-volume inbound customer calls via an automated phone system Make outbound calls to patients, referrals, and sales as needed Utilize resources to troubleshoot and resolve patient issues Use full product knowledge of at least two Byram therapies to service patients Communicate effectively and professionally with patients, teammates, healthcare professionals, and sales team Consistently meet and attain required Key Performance Indicators (KPIs) Perform other duties as required EDUCATION & EXPERIENCE High School Diploma or equivalent required 1-2 years of customer service experience required Call center experience preferred KNOWLEDGE, SKILLS, & ABILITIES Excellent written and verbal communication skills Proficient with MS Office and the ability to navigate multiple platforms Ability to learn Byram products and therapies Strong customer service skills with the ability to resolve patient concerns Demonstrate soft skills to enhance patient experience ADDITIONAL REQUIREMENTS Prolonged periods sitting at a desk and working on a computer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin physical or mental handicap, disability, age or status as a disabled veteran or veteran of the Vietnam era. If you feel this opportunity could be the next step in your career, we encourage you to apply. This position will accept applications on an ongoing basis. Owens & Minor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.

Meta is seeking an experienced Executive Administrative Partner to support a VP and Director in the Meta leadership team. The person in this role will need to be a problem-solver and an organizational force given complex calendaring and heavy travel planning. You will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Identify areas for streamlining or improving processes 8. Partner closely with co-admin / lead admin 9. Communicate key organization and company updates to admins and cross-functional partners 10. Travel up to 25% 11. General In-office duties as needed 12. Project manage priority workstreams, manage deliverables, and coordinate and schedule follow-ups 13. Drive execution of projects for the VP **Minimum Qualifications:** Minimum Qualifications: 14. 4+ years of relevant experience providing administrative support to 1 or more executives 15. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 16. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 17. Experience managing multiple projects under timelines, shifting priorities, and acting proactively 18. Experience with Microsoft Office and Google Suite 19. Experience successfully collaborating across their own team and with cross-functional partners 20. Effective communication and critical thinking skills 21. Demonstrated experience learning and thriving in a constantly changing environment and to cultivate relationships across teams 22. Demonstrated experience in influencing and strategically solve problems **Preferred Qualifications:** Preferred Qualifications: 23. BA/BS degree 24. Experience driving strategic projects and events 25. Experience maintaining confidentiality and discretion in all partnerships 26. Experience mentoring and coaching admins, contributing the larger admin community 27. Experience supporting tech functions at a large scale tech company 28. Experience working with leaders, both within and outside of the company 29. Experience managing complex calendars with international travel schedules 30. Experience working with business leads or chiefs of staff to run business operations 31. Experience working in a fast-paced, high-expectations environment 32. Demonstrated project management and change management experience 33. Consulting, coaching and facilitation skills **Public Compensation:** $47.16/hour to $67.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

The Advancement Administrative Officer role is responsible for performing activities supporting fundraising operations within the University Advancement Student Success team. Responsibilities 1. Oversees day-to-day support and customer service operations and coordinates office administrative activities. 2. Manages budget related items including but not limited to purchasing card reallocation and receipt tracking, setting up travel and travel reimbursements, managing invoices and payments. Monitor expenses and ensure budget goals are met. Work with campus partners to set up new gift activity accounts as needed. 3. Support donor relations manager in donor stewardship efforts including printing, mailing and sending timely acknowledgement letters to donors each week, as well as annual donor holiday gifts and other projects as needed. 4. Assist fundraising team in fundraising efforts including small event management, ordering catering, assisting with campus parking, and other logistics as needed. Order promotional items, prepare gifts for donor visits, and help provide extraordinary customer service to donors. 5. Assist principal advancement director for student success with calendaring and scheduling needs. 6. Assist Student Success team leadership with team morale by establishing weekly meeting agendas, assisting with retreat planning and executing, and other team activities and programming. 7. Other duties as assigned. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Wealth Management Across Wealth Management, Goldman Sachs helps empower clients and customers around the world to reach their financial goals. Our advisor-led wealth management businesses provide financial planning, investment management, banking and comprehensive advice to a wide range of clients, including ultra-high net worth and high net worth individuals, as well as family offices, foundations and endowments, and corporations and their employees. Our direct-to-consumer business provides digital solutions that help customers save and invest. Across Wealth Management, our growth is driven by a relentless focus on our people, our clients and customers, and leading-edge technology, data and design. Marcus by Goldman Sachs The firm's direct-to-consumer business, Marcus by Goldman Sachs, combines the entrepreneurial spirit of a start-up with more than 150 years of experience. Today, we serve millions of customers across multiple products, leveraging innovative design, data, engineering and other core capabilities to provide customers with powerful tools and products that are grounded in value, transparency and simplicity. Responsibilities: Provide incoming call coverage when needed to assist customers with various online retail deposit products such online savings accounts and certificate of deposits Application review and processing Complaint monitoring and correspondence Money movement transactions Access multiple electronic systems and document steps taken to efficiently service the customer Participate in projects to drive operational excellence Meet established goals for all metrics, including call quality, productivity and profitability quotas, and customer acquisition by focusing on maximizing service to customers Basic Qualifications: High School diploma or GED. Minimum 2 years of customer service experience. Must have a positive attitude and be self-directed, detail oriented, driven and able to work independently in a team-oriented and fast paced environment. Partner with a team of specialists to deliver top notch customer service while ensuring risks are appropriately mitigated. Showcase your attention to detail and ability to manage several tasks at once by ensuring all cases are appropriately investigated and resolved. Demonstrate basic banking knowledge with an emphasis on customer experience and company culture. Preferred Qualifications: Strong problem solving and analytical/accounting skills Ability to multi-task in a fast paced environment Excellent communication skills, both verbal and written High level of accuracy and attention to detail Proficient with Microsoft Suite (including Word, Excel, PowerPoint, and Outlook 2 years of experience in portfolio servicing, loan/lease accounts reconciliations, booking, charges adjustments, payment histories, A/R system, ACH (Sure pay) setup, loan terminations, etc. Identify processes and controls improvement by leveraging constant evolving tools that can be used to build scalability without introducing new risks. Associate's or Bachelor's Degree ABOUT GOLDMAN SACHS At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world. We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers. We're committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: ********************************************************************* © The Goldman Sachs Group, Inc., 2021. All rights reserved. Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.

Salt Lake County…A career with a purpose in the community you love! Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community, please keep reading. What it is like to work here: At Salt Lake County our culture is woven into all aspects of our work and our employees' lives, from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment, we appreciate employees through great benefits, a healthy work life balance and room to grow and develop. Surround yourself with: Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a place…. it's our heart and service that bring us together. We encourage a work life balance: Working for Salt Lake County is more than just a paycheck. A career with Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays, up to 24 vacation days, 12 sick days and one personal day every year. Additional Benefits include: Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees Health Savings account with a county contribution up to $1200/year, Flexible Spending Account 100% county-paid Long-Term Disability and Short-Term Disability option Plus: Onsite medical clinic, hospital insurance, pet insurance auto and home insurance and discounts at County facilities. For Benefits information Click HERE To estimate how much your pay and benefits could be worth use our Total Rewards Estimator Background Check Information: Due to the nature of some of these positions, the selected applicant must pass a required pre-employment background check in accordance with current County Human Resources policy requirements JOB SUMMARY Provides administrative support functions for the Division. MINIMUM QUALIFICATIONS Three (3) years of office administrative support experience; OR an equivalent combination of related education and experience. It is mandatory that all new hires receive the Tdap (Tetanus, Diphtheria, and Acellular Pertussis) vaccine before beginning employment or provide a copy of their immunization record prior to starting employment. The immunization record must show the vaccine name and date received.\ Upon hire, a two-step Tuberculosis skin test will be required. The first will need to be placed prior to starting employment. ESSENTIAL FUNCTIONS Provides administrative support for Division leadership, committees, councils, boards, and assigned work groups. Takes minutes during meetings, transcribes documents, and maintains records of actions. Composes a variety of correspondence, documents, and reports; formats, proofreads, and edits. Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and information. Maintains calendars and schedules. Acts as an administrative liaison to other County agencies and external stakeholders. Prepares and maintains administrative documents including regulations, enforcement files, adjudicative appeals and legal requests for the division. Serves as Records Coordinator complying with GRAMA and all related policies and procedures. Develops, maintains, organizes, stores, and monitors reports, correspondence, files, forms, and documents. Processes travel to include completing the initial travel request forms and, where appropriate, making hotel reservations, airline reservations, and car rental reservations. Coordinates all aspects of assigned events and meetings. Collects, researches, analyzes, and organizes materials and information for projects and reports. Acts as back up support to office clerical staff. This position is responsible for Acord Ice Center and Liberty Outdoor Pool's front desk operations KNOWLEDGE, SKILLS AND ABILITIES (KSA) Knowledge of: Business English and mathematics Advanced word processing and spreadsheet software applications Record and report preparation, maintenance, archiving, and filing Professional telephone and customer service etiquette Filing methods and techniques Skills and Abilities to: Mentor administrative support staff Follow verbal and written procedures and instructions Communicate effectively both verbally and in writing Organize workloads and prioritize tasks to adhere to deadlines Work independently under minimal supervision Develop, implement, and maintain filing and recordkeeping systems Interpret and apply policies and procedures Operate standard office equipment WORKING CONDITIONS AND PHYSICAL REQUIREMENTS This position may require lifting up to 30 lbs (office paper and various office supplies)

You Lead the Way. We've Got Your Back. With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career journey that's unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally. At American Express, you'll be recognized for your contributions, leadership, and impact-every colleague has the opportunity to share in the company's success. Together, we'll win as a team, striving to uphold our company values and powerful backing promise to provide the world's best customer experience every day. And we'll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong. Join Team Amex and let's lead the way together. How will you make an impact in this role? The Outsourced Program Administrator (OPA) role provides incumbents with an excellent opportunity to work within the Commercial Client segment with a combination of client servicing, relationship management and strategic consultation. The Outsourced Program Administrator (OPA) model is a premium servicing offering, where OPAs provide dedicated customer related support, issue resolution, and strategic consulting with all corporate card products/programs for our largest Global and Large Market clients. The concept behind the role is outsourcing the Program Administrator's and/or Authorized Signatory functions to American Express. The OPA is responsible for accurate completion of agreed upon deliverables for their client, as well as program related projects and tasks. This may include (but not limited to) general account and cardmember maintenance, dunning, hierarchy set ups and changes, payment inquiries, merchant disputes/inquiries and customized reporting. In addition, the OPA role will also be responsible for analyzing the client's overall program, understanding their priorities and goals, and recommending/executing on process improvements to drive program performance (managing delinquencies, maximizing profitability, and driving increased charge volume). The OPA also collaborates, shares best practices, and supports the Client Manager to drive results and provide best-in-class premium service. The scope of the OPA role is always evolving. As we look for ways to elevate and enhance our premium servicing, the overall responsibilities of the OPA may change in accordance with the client's requirement and their contract with American Express. This is a hybrid position available to colleagues in Phoenix, AZ and Sandy, UT. It will require a 12-month commitment for servicing. Minimum Qualifications * Minimum 2 years of analytical experience in a customer service and/or telephone servicing environment. * Strong time management skills with flexibility and adaptability to manage multiple tasks within stringent time frames while maintaining accuracy. * Ability to think strategically, identify and implement process opportunities. Strong collaboration skills working with others to drive business results. * Proven negotiation, detailed follow-up, and problem-solving skills with internal and external clients. * Strong team player who adapts well to change and is successful working in a role that is heavily influenced by business relationships. * Must demonstrate excellent written and verbal communication skills. * Proficient PC skills including internet navigation and experience with MS Office products. (Knowledge of Excel may be tested during the interview process) * Work independently in a structured environment with minimal supervision. * Based on client request, travel may be required (not frequent). Preferred Qualifications * Strong working knowledge of Corporate Card products, benefits, and services * High proficiency in MS Excel Salary Range: $20.00 to $33.65 hourly + bonus + benefits The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors. We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include: * Competitive base salaries * Bonus incentives * 6% Company Match on retirement savings plan * Free financial coaching and financial well-being support * Comprehensive medical, dental, vision, life insurance, and disability benefits * Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need * 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy * Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) * Free and confidential counseling support through our Healthy Minds program * Career development and training opportunities For a full list of Team Amex benefits, visit our Colleague Benefits Site. American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. US Job Seekers/Employees - Click here to view the "Know Your Rights" poster and the Pay Transparency Policy Statement. If the links do not work, please copy and paste the following URLs in a new browser window: ****************************************** to access the three posters. Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

About Us Summit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America's premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team! About this Role Company Overview: Summit Line Construction is headquartered in Heber City, Utah with additional Utah locations in Sandy and Provo. You can also find us in Northern California, Reno, Las Vegas and Phoenix. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment. Position Summary: We are seeking an organized and proactive Office Coordinator to join our Heber, UT team! This role goes beyond traditional receptionist duties, encompassing broader administrative responsibilities and coordination to ensure the smooth operation of the office. The Office Coordinator is the central point for office activities, supporting both internal teams and external visitors while contributing to an efficient and welcoming environment. * This position will report full time out of our Heber, UT location* What You'll Do Key Responsibilities: Customer Service & Front Office Management * Serve as the primary point of contact for office visitors and callers, delivering exceptional service and ensuring inquiries are resolved or directed appropriately. * Supervise the reception area, maintaining its cleanliness, organization, and professional image. * Assist in onboarding new team members by coordinating office tours, workspace setup, and introductions to staff. * Act as a liaison between staff, clients, and visitors to foster strong communication and relationships. Office Coordination & Administrative Support * Manage office schedules, including coordinating shared calendars and booking meeting rooms to optimize resource use. * Oversee the procurement of office supplies, ensuring availability while adhering to budget guidelines. * Support office management functions, including maintaining filing systems, updating organizational charts, and preparing documentation. * Assist in tracking and processing invoices, expense reports, and other basic financial documentation. Meeting & Event Coordination * Organize and oversee the logistics of meetings and events, including scheduling, catering, preparing agendas, and setting up required materials or equipment. * Assist with planning office functions, celebrations, and team-building activities to enhance workplace culture. * Work with external vendors on event set up, logistics, catering, space etc. for external offsite meetings and events. Mail, Documentation & Recordkeeping * Monitor and handle incoming and outgoing mail and packages, maintaining logs for tracking purposes. * Support the preparation of reports, presentations, and correspondence as needed by team leaders. * Maintain office records and documentation, ensuring adherence to confidentiality standards. Office Operations & Maintenance * Oversee general office upkeep, including organizing shared spaces and troubleshooting equipment issues. * Partner with facility management to address maintenance requests and ensure the office remains safe and operational. * Implement and reinforce office policies and procedures, promoting a productive and collaborative environment. What You'll Bring Qualifications: * High school diploma or equivalent required. * Associate degree in business administration or a related field preferred. * Minimum of 3 years in an administrative or office coordination role, preferably in a fast-paced environment. * Exceptional verbal and written communication skills. * Strong organizational and multitasking abilities. * Proven ability to manage priorities and meet deadlines with minimal supervision. * Collaborative mindset with a focus on problem-solving and supporting team goals. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Familiarity with scheduling tools, office equipment, and basic IT troubleshooting. * Comprehensive understanding of office administration practices and customer service principles. * Awareness of safety protocols and confidentiality standards. What You'll Get Benefits: We offer an extremely competitive and comprehensive benefits package including: * PTO that starts accruing DAY 1 * 401K Immediate Vesting; employer match starting same day * Several medical plans to choose from * Dental Plan and Vision Plan * Life insurance, short term & long-term disability * Paid Holidays * Pet Insurance * Employee discounts, EAP and Wellness Program * Identity Theft Protection and so much more! #SLC_HP Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

UTAH COUNTY OFFICE OF HUMAN RESOURCE MANAGEMENT 100 East Center, Suite 3800, Provo, UT 84606 Phone: ************** Fax: ************** Email: ***************************** ************************* "The Value of Public Service Employment is vital to the success of our state, county, and local communities." Utah County Government Employees start every day with the well-being of the entire community in mind: How can I make my community a better place? Who will need my help and protection? How will I make a difference for someone? We hire smart, compassionate, loyal, ethical, committed, innovative people. Apply today and join our Team. JOB ANNOUNCEMENT The Utah County Health Department seeks to prevent avoidable disease and injury and promote health by monitoring the health of the community and assuring conditions in which people can be healthy. Posting Date: February 21, 2025 Closing Date: *Open Until Filled * All applications received by March 7, 2025 at 11:59 p.m. MST will be screened by the Human Resources Office. Those applicants meeting the specified qualifications and additional screening criteria will be referred for a hiring interview. The Human Resource Office will continue to consider qualified candidates as needed until the position is filled. POSITION: Senior Office Specialist - Health Administration POSTING #: 6622-0225ksa Preference may be given to candidates who are bilingual in English and Spanish. The Opportunity: Under general guidance and direction of the Business Manager - Health, performs routine and complex administrative support duties related to record keeping and accounting functions of the Utah County Health Department (UCHD). Tasks performed require considerable knowledge of policies, procedures, and laws affecting work. Grade: 718 Starting Pay: $19.73 - $22.70 per hour Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m., may require occasional nights and weekends Job Qualifications: 1. High school diploma or equivalent. 2. Five (5) years of general clerical support work experience, of which two (2) years are directly related to the duties described above. 3. Equivalent combinations of education and experience may also be considered. Preferred Candidates will possess some of the below attributes: 1. Preference may be given to applicants who have a documented typing speed at or above the rate of forty (40) WPM net. 2. Preference may be given to applicants who are bilingual in English and Spanish. Click ******************************************************************************************************** for a full job description Benefits Package Includes: 100% paid premiums for health insurance Up to 6.2% match in your 401(k) Utah Retirement Systems (Pension and 401(k) options) Pre-tax savings Health Savings Account (HSA) Fourteen (14) paid Holidays Dental and Vision Insurance Employee Assistance Program AAP/EEO Statement It is the policy of Utah County Government to assure equal employment opportunity to its employees and applicants for employment without regard to race, color, religion, national origin, disability, age, sex, sexual orientation, genetic status of gender identity. UTAH COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. At this time, this role does not offer sponsorship for employment visa status (e.g. H-1B status). Announcement Details Open Date 03/13/2025 Requisition Number PRN41416B Job Title Administrative Officer Working Title Administrative Officer, Principal Gifts Job Grade D FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary M-F, 8:00 a.m. - 5:00 p.m. (with flexibility of up to one hour earlier or later based on operational needs, occasional evening events as required). VP Area President Department 00289 - Development Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $48,000-$58,000, commensurate with experience Close Date 05/30/2025 Priority Review Date (Note - Posting may close at any time) Job Summary The Advancement Administrative Officer, Principal Gifts Team provides high-level administrative and logistical support to ensure the smooth operation of donor engagement, financial processes, and office management. This position plays a vital role in supporting Principal Gift's team fundraising efforts, which focus on securing principal gifts ($1M+) and transformational gifts ($5M+) to advance the University of Utah. The role manages key administrative functions, coordinates project logistics, and handles in-person needs such as check deposits, campus errands, and meeting preparations. University Advancement is a rewarding place to work for those motivated to make a lasting impact. The ideal candidate is highly organized, a proactive problem-solver, and has a strong understanding of university operations. This role requires exceptional attention to detail, strong communication skills, and the ability to anticipate and resolve challenges independently. A high level of customer service is essential, as the position regularly interacts with university leadership, faculty, internal teams, and occasionally donors. This position reports directly to the Principal Gifts Team, providing essential operational support to ensure the team's fundraising efforts run smoothly, while also maintaining a dotted-line reporting relationship to the University Advancement Director of Administration to ensure consistency in administrative processes, budget management, and logistical coordination across University Advancement. This role directly contributes to University Advancement's mission to generate engagement and philanthropic support to advance the University of Utah's priorities. As part of a division striving to be a top 10 public advancement organization by 2028, we value belonging, collaboration, empowerment, and integrity in all that we do. The University of Utah offers a comprehensive benefits package, including: * Excellent health care coverage at affordable rates * 14.2% employer retirement contribution * Tuition reduction for employees and family members * Paid leave time (vacation, sick leave, and holidays) * Wellness programs to support physical and mental well-being * Professional development opportunities for career growth * Free UTA public transit pass (buses, TRAX, and FrontRunner) * On-campus shuttles for convenient transportation * Pre-tax commuter benefits for parking expenses * Employee discounts for campus events, athletic games, and cultural experiences Responsibilities 1. Day-to-Day Support, Customer Service, and Office Management Manages daily office operations and serves as the first point of contact for internal teams, donors, and university leadership. Provides responsive support, ensuring inquiries are addressed promptly and directed appropriately. Maintains office records, schedules meetings, distributes mail, and oversees administrative support functions. Manages the calendar for the Deputy Chief Philanthropy Officer for Principal Gifts and supports the Principal Gifts team's scheduling needs as needed. Coordinates meetings, donor engagements, and internal team schedules. Prepares meeting spaces, assists visitors, troubleshoots office logistics, and manages campus errands such as check pickups, document deliveries, and maintaining office supplies. Writes professional emails and correspondence on behalf of the team, ensuring clear and effective communication with internal and external stakeholders. 2. Financial and Budget Administration Oversees financial transactions, maintains budget records, and ensures compliance with university financial policies. Prepares financial reports, assigns costs, and ensures timely processing of expenses. Manages purchasing card (p-card) reallocation and receipt tracking, ensuring timely reconciliation. Coordinates travel arrangements and reimbursements for Principal Gifts Team staff and donors, ensuring that itineraries, confirmations, and documentation are processed correctly. Works directly with Gift Processing to ensure proper documentation of check deposits and financial transactions. Coordinates payments for external sponsorships and ensures funds are allocated appropriately, working with departments to manage related expenses. Occasionally picks up checks and ensures proper documentation and accurate fund allocation in coordination with Gift Processing. Utilizes the UNITE CRM system for financial tracking and reporting. 3. Travel Arrangements and Logistics Coordinates travel for staff and donors, ensuring itineraries, confirmations, and reimbursement paperwork are processed correctly. Assists with last-minute travel adjustments or document delivery as needed. Serves as a key resource for travel-related inquiries, troubleshooting booking issues, and ensuring all travel logistics align with university policies. 4. Donor Engagement, Acknowledgment, and Stewardship Logistics Supports donor engagement and stewardship logistics, ensuring high-priority donors receive personalized and seamless experiences. Oversees the preparation and timely distribution of stewardship gifts and donor baskets, including holiday gifts. Manages logistics for donor visits, ensuring meeting spaces, materials, and details are handled professionally. Ensures stewardship reports, financial statements, and other donor-related materials are prepared and distributed professionally and on time. 5. Proposal and Grant Management Tracks deadlines, compiles materials, and submits proposals in coordination with the Principal Gifts Team. Compiles pre-proposal concepts into donor-ready documents, ensuring they are formatted professionally and align with donor engagement strategies. Professional writing and editing of proposals and grants. Ensures grant reports and stewardship materials are completed and submitted on time. Manages in-person tasks such as printing, assembling, and delivering proposals and financial reports to key stakeholders. Tracks award notifications, collects account information, and ensures event sponsorship payments are correctly documented. 6. Meeting Coordination and Donor Events Manages logistics for internal and donor-related meetings, securing meeting spaces, setting up rooms, preparing materials, and troubleshooting technology issues. Orders and manages promotional items for donor visits and fundraising efforts. Coordinates small donor events, including ordering catering, securing parking, and handling other logistics. Tracks event sponsorship details, collects chartfield information, and ensures all event-related payments are processed correctly while providing real-time support during meetings and events. 7. Team Morale and Internal Support Supports the Principal Gifts Team by establishing weekly meeting agendas, assisting with retreat planning and execution, and coordinating internal team engagement activities. Ensures smooth adoption of process changes and provides support for special projects that require research, troubleshooting, and sourcing materials or information. 8. Vendor and Catering Coordination Manages vendor orders and catering logistics, ensuring orders are placed accurately and delivered on time. Troubleshoots catering-related issues and ensures a high level of service for guests while serving as the primary contact for vendors and catering providers. 9. Onsite Troubleshooting and Other Duties as Assigned Provides onsite troubleshooting and administrative support to ensure office, meeting, and event logistics run smoothly. Troubleshoots technical issues, arranges last-minute print jobs, and ensures spaces are set up correctly. Handles urgent, unexpected logistical challenges, such as resolving catering issues, retrieving last-minute materials, or adjusting meeting spaces as needed. 10. Operational Support and Special Projects Supports high-priority projects, process improvements, and operational initiatives. Fields questions from internal teams, providing customer service and troubleshooting administrative challenges. Assists with research, sourcing materials, and implementing new workflows as needed. Researches and applies Advancement and University policies to ensure compliance with administrative procedures. Uses project management software (such as Notion) to organize work, track deadlines, and support team-wide efficiency. Occasionally supports donor-related tasks in coordination with the Principal Gifts Team. This position requires a proactive and adaptable approach to supporting donor engagement, financial management, and office operations. The officer ensures that all processes run efficiently while providing extraordinary customer service to donors, university leaders, and internal teams. Additionally, the individual in this position must demonstrate our University Advancement core values of belonging, collaboration, empowerment, and integrity when interacting with donors, alumni, colleagues, students, faculty, staff, patients, volunteers, and community members. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferred Qualifications: A strong background in administrative support, financial processes, and office management, with the ability to learn quickly and adapt to evolving priorities is strongly preferred. Candidates must have experience handling complex scheduling, processing financial transactions, and managing office logistics in a fast-paced environment. Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks while meeting deadlines are essential. Experience in a related field or an equivalent combination of education and experience. The ideal candidate demonstrates professionalism, discretion with sensitive data, and strong written and verbal communication skills, including the ability to draft professional emails and correspond effectively with leadership and internal teams. A customer-service mindset and the ability to work independently while anticipating needs and troubleshooting challenges are critical. Proficiency with basic functions in Microsoft Office, including Outlook, Word, Excel, and Teams, is required, along with the ability to manage digital records and maintain organized files. Experience with or the ability to quickly learn UNITE CRM and project management tools such as Notion is preferred. Preferences Type Benefited Staff Special Instructions Summary At this time, this role does not offer sponsorship for employment visa status (e.g. H-1B status). Additional Information The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at ************** for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at ************** or ************** or University Human Resource Management at ************** if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: *************************************** Online reports may be submitted at oeo.utah.edu ************************************ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. Posting Specific Questions Required fields are indicated with an asterisk (*). * * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education) * Yes * No * * How many years of experience do you have in maintaining complex financial records, developing departmental budgets and preparing related reports? * Less than 1 year * 1 year or more, but less than 3 years * 3 year or more, but less than 5 years * 5 year or more, but less than 8 years * 8 years or more * * Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)? * Yes * No Applicant Documents Required Documents * Resume * Cover Letter Optional Documents * Historical Only - Do Not Use - See Document Description for More Information - Addendum to the University of Utah - Veteran Only * Historical Only - Do Not Use - See Description for More Information - Appropriate discharge document (such as DD-2214) - Veteran Only * List of References

Aladdin Industries is a local well established company since the 1960s. We are looking for part time office administration help. Preferred hours are 9am to 3pm, but we can work with your schedule during business hours.. Basic office skills a must, good communication, speaking with customers on the phone and greeting walk-in customers. email, computer literate, scanning, filling, experienced with word and excel. Must be a fast learner. Must also be comfortable learning new things, especially new software and systems.

Job Title: Office Administrator - Executive Office Reports to: Senior Management We are seeking a highly organized, detail-oriented Office Administrator to support the executive office in daily administrative operations. The ideal candidate will have excellent communication skills, a proactive mindset, and the ability to handle multiple tasks while maintaining a high level of professionalism and confidentiality. This role plays a crucial part in ensuring the smooth functioning of the executive office, providing administrative support to senior leadership, and managing key office operations. Key Responsibilities: 1. Executive Support: Provide administrative assistance to executives, including scheduling meetings, managing calendars, and organizing travel arrangements. Prepare and proofread internal and external correspondence, reports, and presentations. Manage and prioritize executive emails and phone calls, ensuring timely follow-up and responses. Handle confidential and sensitive information with discretion. 2. Office Management: Oversee the day-to-day operations of the executive office, ensuring it runs smoothly. Coordinate office supplies, equipment, and maintain inventory. Organize and maintain filing systems and databases, both physical and electronic. Manage office events and meetings, including catering, room bookings, and preparing meeting agendas. 3. Communication & Liaison: Act as a liaison between the executive team and internal/external stakeholders. Serve as a point of contact for executives, clients, and vendors, ensuring professional communication at all times. Coordinate and facilitate internal communications between departments. 4. Project Management Assist with special projects and initiatives as needed, ensuring deadlines and objectives are met. Support the preparation and execution of corporate events and board meetings. 5. Administrative Tasks: Handle general administrative duties such as filing, typing, scanning, and data entry. Track and manage office budgets and expenses for the executive office. Maintain the organization of the executive team's office space and ensure a professional working environment. Qualifications: Bachelor's degree in Business Administration, Office Management, or a related field (preferred). Proven experience (3+ years) as an office administrator or executive assistant, preferably within a corporate setting. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to multitask and prioritize tasks effectively. High attention to detail and accuracy. Discretion and ability to maintain confidentiality. Professional demeanor with a customer-service focus. Additional Skills: Knowledge of office management procedures and best practices. Ability to work independently with minimal supervision. Adaptability and the ability to handle shifting priorities in a fast-paced environment. Application Requirements: Candidates must upload the following: Cover letter Resume Two-minute video introducing themselves and answering the following questions: What has been your life's greatest achievement? What frustrated you most about your last position or job? What most attracted you to respond to our ad? Please submit your video as a link (not as a file) using one of the following methods: Upload directly on this application (preferred) Email the link to ****************** Text the link to ************ Accepted formats include YouTube links, Google Drive links, or other shareable video links.

Down Under Construction is a growing utility contractor; looking for individuals to join our team that are self starters and want to get the job done. Down Under Construction currently services in the telecommunication and power industries for the last 25 years. We are a fast paced, family friendly company who cares deeply about their customers and employees. Down Under Construction is a prime utility contractor in Utah providing directional drilling, missile bore, trenching, fiber optics and general underground utility construction. Primary Job Responsibilities: Answer phones and emails in a timely manner Enter data into correct systems and spreadsheets Filing Prepare jobs for invoicing Permitting Communicating with fellow employees and managers Able to follow specifications for the job and company policies. Complies with safety procedures on and off the project site. Strive for optimal production while working safely and performing quality work. Skill Requirements: • Working knowledge of Microsoft Office applications • Basic Math Skills • Basic computer skills, to develop and maintain reports. • All employees must pass a background check. • Must be able to pass a pre-employment drug screening Education: • High School diploma or GED is preferred Experience: • One year of customer service Benefits: • Health • Dental • Vision • Short-term disability • MetLife - Accident/Cancer/Critical Illness • 401k • Voluntary Life • Basic Life • Long-term disability • PTO Accrual • Holiday Pay New full-time employees are eligible for benefit enrollment 1st of month following 60 days with holiday pay, PTO accrual eligibility following 90 days. Many of the benefits of joining the Down Under team go well beyond the paycheck and include 401k, company parties, and access to working with developing technologies. We offer a competitive wage and the team of management employees who will be coaching and working with you have combined work experience of 50+ years. If you have a team spirit and want to be a part of a growing, progressive company

ACD Direct is a growing national company based in Farmington, Utah. We provide technically viable solutions to clients who need telephone-based support for fundraising, live technical assistance and other call based services. We have developed an economical, customizable and user-friendly product aimed to meet our clients' business needs. With end user in mind, All ACD Direct solutions are designed to optimize resources, maximize efficiency/productivity and simplify processes. Job Description Title: Office Admin/Communications Associate Status: Non-Exempt/Administrative Department: Call Center Reports to: Director of Operations Location: On Site Wage/Salary: $10.25 per hour Scheduling: 25-40 Hours Per Week Application Process: Resume Required We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. Office Administration primary duties include: Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly Implement and monitor projects as directed by management, and see the programs through to completion Generate memos, emails and reports when appropriate Maintain office supplies by checking inventory and order items Respond to questions and requests for information Answer incoming calls and emails, and assume other receptionist duties when needed Communications/Marketing primary duties include : Build and manage a rich content that attracts a qualified audience to our owned properties (including newsletters, whitepapers, social media posts, reports, webinars, infographics, etc.). Grow new leads, including marketing-qualified leads, by converting site traffic through calls-to-action, landing pages, and lead generation content (including offers). Build and manage the company's social media profiles and presence, including Facebook, Twitter, LinkedIn, and additional channels that may be deemed relevant. Run regular social promotions and campaigns and track their success (e.g., Twitter chats, LinkedIn discussions, etc.). Responsible for assisting with hiring manager's duties including: online job postings, reviewing resumes and applications, setting up interview appointments, interviewing prospective employees, researching candidates who previously worked for ACD Direct and aiding in hiring decisions. Coordinates, implements and supports social media marketing projects, processes and programs Qualifications Proficiency in MS Office with expertise in Microsoft Word, Outlook and Excel Ability to analyze and revise operating practices to improve efficiency Detail oriented and comfortable working in a fast-paced office environment Exceptional communication skills Superior organization skills and dedication to completing projects in a timely manner Additional Information All your information will be kept confidential according to EEO guidelines.

Handles administrative matters relating to the total functioning of an academic or administrative unit. Position is anticipated to primarily administer payroll and employment record management to start, and as that gets organized, transition into more general departmental administrative tasks, while continuing to administer payroll and employment records. Responsibilities 1. Handles the administrative matters regarding employment record management, payroll, and related procedures of the Department of Health and Kinesiology. 2. Helps maintain employment record management system. 3. Submits, reviews and evaluates personnel action forms. 4. Makes budgetary recommendations and adjustments. 5. Writes and edits program related publications and promotional or educational materials. 6. Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures. 7. May develop departmental procedures as needed. 8. Other department tasks as assigned. Officers may make hiring recommendations on other departmental employees. Disciplinary actions generally require coordination with the Department Chair or other administrator. There exists a very broad authority in the decision-making process regarding procedural decisions in record maintenance, the application of appropriate accounting classifications, approving expenditures and/or the commitment of unit resources. Non-routine problems may be handled independently but it is expected that such actions will be coordinated with the appropriate officials. Problems encountered in this position may involve the interpretation and application of university policy, federal and state regulations affecting the use of available funds, reconciling varied and complex financial data and assuring the orderly flow of information into the university's automated systems. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

About Us Summit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America's premier utility construction companies. Headquartered in Heber City, Utah, we offer powerline and substation construction and maintenance services in a variety of utility markets. Like many Quanta operating companies, Summit Line continues to experience significant growth. As our national operations expand, we seek motivated individuals to join the team! About this Role Company Overview: Summit Line Construction is headquartered in Heber City, Utah with additional Utah locations in Sandy and Provo. You can also find us in Northern California, Reno, Las Vegas and Phoenix. We offer our team members competitive pay and benefits, rewarding work, growth opportunities, and a constructive and collaborative work environment. Position Summary: We are seeking an organized and proactive Office Coordinator to join our Heber, UT team! This role goes beyond traditional receptionist duties, encompassing broader administrative responsibilities and coordination to ensure the smooth operation of the office. The Office Coordinator is the central point for office activities, supporting both internal teams and external visitors while contributing to an efficient and welcoming environment. *This position will report full time out of our Heber, UT location* What You'll Do Key Responsibilities: Customer Service & Front Office Management Serve as the primary point of contact for office visitors and callers, delivering exceptional service and ensuring inquiries are resolved or directed appropriately. Supervise the reception area, maintaining its cleanliness, organization, and professional image. Assist in onboarding new team members by coordinating office tours, workspace setup, and introductions to staff. Act as a liaison between staff, clients, and visitors to foster strong communication and relationships. Office Coordination & Administrative Support Manage office schedules, including coordinating shared calendars and booking meeting rooms to optimize resource use. Oversee the procurement of office supplies, ensuring availability while adhering to budget guidelines. Support office management functions, including maintaining filing systems, updating organizational charts, and preparing documentation. Assist in tracking and processing invoices, expense reports, and other basic financial documentation. Meeting & Event Coordination Organize and oversee the logistics of meetings and events, including scheduling, catering, preparing agendas, and setting up required materials or equipment. Assist with planning office functions, celebrations, and team-building activities to enhance workplace culture. Work with external vendors on event set up, logistics, catering, space etc. for external offsite meetings and events. Mail, Documentation & Recordkeeping Monitor and handle incoming and outgoing mail and packages, maintaining logs for tracking purposes. Support the preparation of reports, presentations, and correspondence as needed by team leaders. Maintain office records and documentation, ensuring adherence to confidentiality standards. Office Operations & Maintenance Oversee general office upkeep, including organizing shared spaces and troubleshooting equipment issues. Partner with facility management to address maintenance requests and ensure the office remains safe and operational. Implement and reinforce office policies and procedures, promoting a productive and collaborative environment. What You'll Bring Qualifications: High school diploma or equivalent required. Associate degree in business administration or a related field preferred. Minimum of 3 years in an administrative or office coordination role, preferably in a fast-paced environment. Exceptional verbal and written communication skills. Strong organizational and multitasking abilities. Proven ability to manage priorities and meet deadlines with minimal supervision. Collaborative mindset with a focus on problem-solving and supporting team goals. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with scheduling tools, office equipment, and basic IT troubleshooting. Comprehensive understanding of office administration practices and customer service principles. Awareness of safety protocols and confidentiality standards. What You'll Get Benefits: We offer an extremely competitive and comprehensive benefits package including: PTO that starts accruing DAY 1 401K Immediate Vesting; employer match starting same day Several medical plans to choose from Dental Plan and Vision Plan Life insurance, short term & long-term disability Paid Holidays Pet Insurance Employee discounts, EAP and Wellness Program Identity Theft Protection and so much more! #SLC_HP Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

Bookmark this Posting Print Preview | Apply for this Job Please see Special Instructions for more details. At this time, this role does not offer sponsorship for employment visa status (e.g. H-1B status). Announcement Details Open Date 01/15/2025 Requisition Number PRN40979B Job Title Administrative Officer Working Title Advancement Administrative Officer Job Grade D FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary M-F 8:00 a.m. - 5:00 p.m. VP Area President Department 00289 - Development Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $50,000 Close Date 04/14/2025 Priority Review Date (Note - Posting may close at any time) Job Summary The Advancement Administrative Officer role is responsible for performing activities supporting fundraising operations within the University Advancement Student Success team. Responsibilities 1. Oversees day-to-day support and customer service operations and coordinates office administrative activities. 2. Manages budget related items including but not limited to purchasing card reallocation and receipt tracking, setting up travel and travel reimbursements, managing invoices and payments. Monitor expenses and ensure budget goals are met. Work with campus partners to set up new gift activity accounts as needed. 3. Support donor relations manager in donor stewardship efforts including printing, mailing and sending timely acknowledgement letters to donors each week, as well as annual donor holiday gifts and other projects as needed. 4. Assist fundraising team in fundraising efforts including small event management, ordering catering, assisting with campus parking, and other logistics as needed. Order promotional items, prepare gifts for donor visits, and help provide extraordinary customer service to donors. 5. Assist principal advancement director for student success with calendaring and scheduling needs. 6. Assist Student Success team leadership with team morale by establishing weekly meeting agendas, assisting with retreat planning and executing, and other team activities and programming. 7. Other duties as assigned. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor's degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Completion of provided supervisory training within one year of employment may be required. Master's degree in a related area may be preferred. Type Benefited Staff Special Instructions Summary At this time, this role does not offer sponsorship for employment visa status (e.g. H-1B status). Additional Information The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at ************** for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at ************** or ************** or University Human Resource Management at ************** if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: *************************************** Online reports may be submitted at oeo.utah.edu ************************************ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. Posting Specific Questions Required fields are indicated with an asterisk (*). * * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education) * Yes * No * * How many years of experience do you have in maintaining complex financial records, developing departmental budgets and preparing related reports? * Less than 1 year * 1 year or more, but less than 3 years * 3 year or more, but less than 5 years * 5 year or more, but less than 8 years * 8 years or more * * Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)? * Yes * No Applicant Documents Required Documents * Resume Optional Documents * Cover Letter * Historical Only - Do Not Use - See Document Description for More Information - Addendum to the University of Utah - Veteran Only * Historical Only - Do Not Use - See Description for More Information - Appropriate discharge document (such as DD-2214) - Veteran Only