Office Administrator Jobs in Hockessin, DE

Wholesale Lending Services Middle Office WLS provides global end to end loan support including, but not limited to, Loan Origination, Deal Closing & Funding, Trade Confirmations, Closing & Settlements, Special Credit Services, and Syndicated/Agent Bank Booking and Servicing. The Loan Trading Documentation Team within the WLS Middle Office primarily supports the North America Credit Trading, Loan Total Return Swap and Syndicated Leverage Finance businesses within the Corporate and Investment Bank and is responsible for primary and secondary trade closing support and Third Party Agency Review. POSITION This role is for Trade Support Specialist within the Loan Trading Documentation team. The Trade Support Specialists primary responsibility is the review, coordination and settlement of Primary assignments. RESPONSIBILITIES Work with front office, clients, counsel and operations to settle Primary assignments Establish and maintain strong working relationships with clients/counterparts Manage heavy trade portfolio across various lines of business while maintaining a clean ageing profile Review LSTA standard documents and other legal documents Review Credit Agreements, specifically assignability language Identify and escalate issues to the front office, in-house legal counsel and management, when necessary. Prepare daily/weekly MIS reporting to track the status of open items and measure risk QUALIFICATIONS Must Have 1-3 years of experience in Corporate or Financial Services environment Strong Microsoft Excel (VLOOKUP, Pivot Tables) skills Bachelor's degree or equivalent experience Soft skills: Excellent oral and written communication skills Excellent analytical and critical thinking skills Ability to work in a fast paced, high-pressure environment and prioritize workload efficiently Ability to take initiative and self-motivate as well as work as part of a team Nice-To-Haves Familiarity with loan-based software (LoanIQ, ClearPar) Experience with LSTA standard documentation, knowledge of the LSTA Standard Terms and Conditions Knowledge of the trade lifecycle and/or experience supporting a trading business Familiarity with Syndicated Loans Prior knowledge of loan products or trading operations Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Leonardo Helicopters is a multinational company, producing helicopters deployed in more than 150 countries across the globe. Leonardo Helicopters' U.S. headquarters has been in Philadelphia since 1980 and is home to a world-class production facility, maintenance center, training academy and stellar engineering team. We offer competitive compensation, exceptional benefits with a free healthcare option, 401k match, generous paid time off and much more. Summary of Position: The Supplemental Type Certificate (Organization Designation Authorization (ODA) Associate Administrator is responsible and accountable and has authority to successfully oversight STC projects on behalf of the FAA as assigned by the Lead ODA Administrator, advising, and working closely with the STC Applicant team. As a Mechanical Systems DER serves as the Subject Mater Expert on aircraft mechanical systems and provides FAA approval for the associated certification documents. Responsibilities: Provide oversight specific STC design approval programs in adherence to all FAA and ODA approved processes and procedures. With Engineering staff and ODA Project Engineers, review and approve project plans, compliance checklists, conformity inspection plans, substantiation lists, unit member assignments, exemptions, issue papers, special conditions, and other necessary certification documentation. Schedule and chair FAA board meetings in support of STC projects. Interface with the FAA for assigned projects. Work closely with applicant engineering to ensure applicant showing of compliance and ODA finding of compliance for assigned STC projects. Under the Lead ODA Administrator, ensure the optimum certification and engineering methods are applied to achieve regulatory compliance. Coordinate ODA Unit Member (UM) assignments, training, and guidance. As a DER, serve as the primary point of contact for all certification activities related to mechanical systems, and components. Oversee mechanical systems design, environmental, ground and flight test programs. Provide FAA approval for mechanical systems certification documents as delegated by FAA/ODA. Education: BS degree in Mechanical/Aerospace Engineering, MS degree is preferred Experience: Minimum of 10 years of relevant aviation or aerospace industry experience In depth knowledge of all phases of aircraft design, testing, system safety, approval, FAA certification, manufacturing, inspection, service and continued operational safety ODA Administrator experience OR Must be able to meet the requirements contained in FAA Order 8100.15 to act as an ODA administrator, subject to approval by the ODA FAA OMT

About Us: Our client, a Financial Advisory Firm offering Small Business Lending, is seeking an Administrative Assistant to join their growing team in Turnersville, NJ. They are a small business brokerage, empowering clients to secure unsecured capital, enabling them to seize opportunities with confidence and achieve long-term growth as a new business owner. We are seeking a highly organized and proactive Administrative Assistant to join our team. This role is perfect for a detail-oriented problem solver who thrives in a fast-paced environment and enjoys contributing to a dynamic team . Key Responsibilities: Administrative Support Manage and organize email inboxes; respond to referrals and lead inquiries promptly. Handle daily tasks from email, Slack, and text communications. Print and organize weekly credit evaluations and advisor sheets. Maintain office supplies (e.g., paper, coffee/snacks) and keep the kitchen tidy. Coordinate and order weekly lunch plans for the office. Process office rent payments and miscellaneous bills. Scan and distribute meeting notes to appropriate team members. Upload monthly bank and credit card statements for the bookkeeper. Team Coordination Prepare agendas for weekly team huddles, bi-weekly one-on-ones, and quarterly reviews. Track PTO, manage employee day-off requests, and oversee quarterly team votes. Organize and send gifts for birthdays, anniversaries, and significant life events. Collect and document quarterly goals and team surveys. Plan team events, including happy hours, sales outings, and charity activities. Recruitment Support Post job openings, manage Indeed applications, and screen resumes. Coordinate interviews and assist with hiring decisions. Facilitate onboarding for new hires, including background checks, paperwork, and training schedules. Marketing and Event Support Maintain inventory of marketing materials; design and order new items as needed. Prepare materials for events and webinars. Organize and manage holiday gifts/cards for clients and partners. Errands and Miscellaneous Run errands, such as picking up mail, lunches, and packages. Ensure the office remains stocked, organized, and operating smoothly. Qualifications Proven experience as an executive assistant, administrative assistant, or in a similar role. Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Excellent written and verbal communication skills. Proficiency in office software and tools (e.g., email platforms, Slack, Excel). Positive attitude, resourceful mindset, and team-oriented personality. Perks Collaborative and supportive team environment. Opportunities for professional growth and development. Flexible schedule within a dynamic and fast-growing organization Pay range and compensation package Salary Range: $16-$20/hour; Hours: 25-35 hours/week; Will become full-time over time Job Type: Full-time; Monday-Friday between 8am-5pm Location: Turnersville, NJ Benefits: Medical Insurance, Dental, Vision, PTO, Work-Life Balance, Quarterly Employee Events. Equal Opportunity Statement Include a statement on commitment to diversity and inclusivity. If this sounds like your profile and you are looking for a career where your skills, values, and ambitions align with a growing, dynamic company, we encourage you to apply today and one of our specialized recruiters will connect with you! Follow us and apply at ********************************************

Job Title: Office & Soft Services - Workplace Experience Coordinator Contract Duration: 8+ Months Schedule: Monday - Friday 8-5 As a client Workplace Experience Coordinator, you'll be responsible for delivering a world-class customer service experience to employees and guests of a designated building. This job is part of the Workplace Experience function. They are responsible for providing world-class customer service to the clients and visitors of a designated building. What You'll Do: The Workplace Experience Coordinator will be the first point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols. Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups. Arrange and confirm recreational, dining, and business activities on behalf of the requestor. Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services, including mail, office supply services, and onboarding. Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional, customer service-driven manner. Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivering supplies. Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building. Coordinate with vendors who supply services or goods to the workplace. Explain detailed and/or complicated information to the team. Follow specific directions as given by the manager. Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. What You'll Need: High School Diploma or GED with up to 2 years of job-related experience. Ability to follow basic work routines and standards in the application of work. Communication skills to exchange straightforward information. Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Strong organizational skills with an inquisitive mindset. Note: Receptionist heavy role Background in hospitality Benefits: Medical, Vision, and Dental Insurance Plans 401k Retirement Fund About GTT GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation's largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity! 25-19628 #gttnonit #gttutility

SPECIALTY WEATH ASSET ADMINISTRATION OFFICER II WHAT IS THE OPPORTUNITY? This is an advanced level Specialty Wealth Assets Officer position, responsible for supporting the asset management and administration of Trust Real Estate, Closely Held Businesses, and Mineral/Oil/Gas interests held in fiduciary accounts. Under general guidance from the SWA team, this position facilitates the addition and removal of assets from accounts, processing of income and asset-related expenses, assistance with the collection of information/documents related to general request or regulatory requirements, updating of inter-department tracking reports, as well as general support of the asset management team. This position is also responsible to assist on more complex accounts, tasks and projects related to the administration of the SWA team and its operations. Develop and maintain relationships with colleagues and clients (as necessary) to help execute day to day administrative functions. Maintain up-to-date knowledge of account activity by reviewing various reports. What you will do Process administrative tasks related to Specialty Wealth Assets, including the processing of income/expenses, property taxes, insurance matters, etc. , in accordance with account agreements and established procedures. Prepare and submit documents related to account openings and closings. Provide customer service to trust clients, businesses and professionals, as well as, administrative support to SWA officers and management. Initiate annual administrative review of accounts. Review files for completed forms, codes, review income/expenses and transactions and for accuracy. Prepare and maintain accurate account and departmental documentation, files, and records. Provide client service by responding and researching client and colleague inquires by phone, email, and written communications. Assist with complicated accounts, processes, projects, and tasks, as assigned. Maintain various tracking spreadsheets and logs for the group. Attend both internal and external calls, events, and meetings with clients, COI's, and vendors (as required). Maintain proficient knowledge of and demonstrate ongoing compliance with all laws and regulations applicable to this position, ensure ongoing adherence to pertinent policies, procedures, and internal controls, and meet all job-specific training requirements in a timely fashion. Maintain all appropriate training and continuing education requirements for both internal programs and external licenses and certifications. Perform other related duties as assigned or directed. Must-Have* H. S. Diploma Minimum 8 years of administrative/clerical experience And Minimum 5 years of experience in a real estate industry Or Minimum 5 years of experience in Personal Trust administration Skills and Knowledge Strong written and verbal communication skills Ability to gather, arrange, compile, interpret, analyze, summarize and evaluate information and data to identify opportunities and formulate conclusions and recommended actions Ability to set priorities, and objectives Demonstrate working knowledge of trust administration Demonstrate excellent working knowledge or real estate, closely held entities, and/or mineral/oil/gas interests Compensation Starting base salary: $65,296 - $104,304 per year. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions. *To be considered for this position you must meet at least these basic qualifications The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Benefits and Perks At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues. Get an inside look at our Benefits and Perks. ABOUT CITY NATIONAL City National Bank, a subsidiary of Royal Bank of Canada, is the largest bank headquartered in Los Angeles with $92. 03 billion in assets as of April 30, 2024. Founded in 1954, City National provides personalized banking, investment and trust services in select markets including Los Angeles, Orange County, San Diego, the San Francisco Bay Area, New York City, Nashville, Atlanta, Delaware, Las Vegas, Washington D. C. and Miami. * In addition, the company and its investment affiliates manage or administer $96. 83 billion in client investment assets. City National is dedicated to strengthening communities, and in 2023 alone, the company made more than $11 million in charitable contributions to nonprofits that support the communities it serves. *City National Bank does business in Miami and the state of Florida as CN Bank. For more information about City National, visit cnb. com. EQUAL OPPORTUNITY EMPLOYER & REASONABLE ACCOMMODATION City National Bank is an equal opportunity employer committed to promoting and maintaining a diverse, equitable and inclusive working environment where differences are valued and encouraged. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other basis protected by the laws or regulations in the locations where we operate or in our Code of Conduct. READ MORE If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation for any part of the employment process. Please contact us via email or leave a message at **************. These contact methods are dedicated to applicants whose disability prevents them from successfully applying online. Only messages left for this purpose will be returned. Responses may take up to two business days. #LI-JO1 #GD-JO #CA-JO

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer Impact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs. Benefits - We care about your well-being. Agency Description The Office of Emergency Management (OEM) collaborates with governmental and non-governmental partners to mitigate, plan, and prepare for emergencies; educate the public about preparedness; coordinate response and recovery efforts for emergencies and complex events; and develop tools and resources to support the City of Philadelphia's overall preparedness. Job Description Position Summary OEM is seeking an Administrative Officer to coordinate and carry out initiatives on behalf of the OEM Director and Administrative Leadership Team. This role is responsible for ensuring the execution of the agency's strategic goals, coordinating cross-functional initiatives, delivering consistent high-quality emergency management services, maintaining operational standards, and executing special projects. The Administrative Officer plays a key leadership role in ensuring organizational readiness and advancing emergency management programs, within and outside of OEM. Candidates should possess a strong desire to work in a team-oriented, fast-paced, flexible, and professional public service environment, and a willingness to serve the public in the sixth-largest city in the nation. The ideal candidate is self-motivated, solutions-oriented, easily adapts, has diverse project management experience, anticipates needs, and brings a robust set of soft skills including integrity, diplomacy, communication, and persuasion. Essential Functions Under the direction of the OEM Director and in close coordination with the Executive Leadership Team, the Administrative Officer will perform a range of activities including, but not limited to, the following key functions: Resource Management and Administrative Support Collaborate with the Director and leadership team to develop, implement, and monitor strategic plans and policies, such as the annual baseline schedule and OEM Strategy, and use emergency management best practices to inform efforts. Prepare budget and grant requests and associated reports. Provide guidance and expertise on the agency's financial-related activity based on the parameters of individual funding sources and aligned with the agency's vision. Support administrative functions, including the hiring process, staff readiness efforts, and other workforce-supporting projects. Seek opportunities for organizational improvement and implement solutions. As required, supervise or manage teams on an incident, project, or permanent basis. Maintaining Standards and Compliance Engage with the entire agency's work, ensuring compliance with organizational policies and objectives and local, state, and federal emergency management standards and regulations. Develop and implement quality assurance measures to uphold high standards across all programs and recommend improvements to enhance service delivery. Monitor legislative and regulatory developments affecting emergency management and advise on appropriate actions. Special Projects and Initiatives On the Director's behalf, coordinate cross-functional efforts to execute time-sensitive and high-priority initiatives. This includes roles in events like declared disasters, National Special Security Events, and other priority projects of the Mayor, Managing Director, or Director. Lead or support projects that are new to the agency or require additional capacity to advance the agency's strategic objectives and address emerging needs. Support the development, implementation, and evaluation of emergency management solutions in non-traditional emergency management applications to critical issues. Interagency Coordination Be a relationship manager and liaison to OEM's entire network of local, state, federal, and non-governmental partners. This includes leading the delivery of emergency management facilitation services, like exercises and after-action reviews, to key initiatives in coordination with OEM program areas. Manage the organization of the Emergency Management Council. In support of the Director's role on the Southeastern Pennsylvania Regional Task Force, provide project support. Represent the Director in interagency meetings, committees, and public engagements as required. Seek out additional strategic partnerships that are aligned with OEM's mission. Crisis Management and Leadership Serve on-call as an OEM Response Executive, managing the on-call team and overseeing the entire agency's response and recovery roles during emergencies, disasters, and large planned events. Find opportunities within OEM and across its partners to ensure operational readiness for Philadelphia's risks. Provide guidance and direction to staff, through modeling and coaching, to ensure effective decision-making and coordination. Competencies, Knowledge, Skills and Abilities COMPETENCIES The ideal candidate: Exhibits high emotional intelligence and relies on interpersonal, leadership, diplomacy, and negotiation skills to accomplish work. Communicates clearly and thoroughly in writing and speaking, anticipating the needs of their audience. Pays keen attention to details to ensure standards are met, as well as find replicable best practices and to conduct root-cause analysis for improvement planning. Produces projects on-time and within scope based on a stated mission or objective and without significant oversight. Embraces challenges and provides viable solutions to project impediments. Exercises discretion to maintain confidentiality and in navigating sensitive topics with different audiences. Can apply technology to accomplish work, including Microsoft Office Suite, mapping software, web-based platforms for information management and display, and other mediums like audio-visual to convey information. Applies equity and inclusion lenses in all projects. KNOWLEDGE Comprehensive understanding of emergency management principles, practices, and regulatory frameworks, including the National Incident Management System. Familiarity with local government operations, public safety agencies, and intergovernmental relations. Knowledge of budgeting, grant management, and resource allocation in a public sector context. Knowledge of project management and strategic planning tools and frameworks. SKILLS Time management, self-motivation, and accountability : You know what needs to get accomplished and you are able to manage and prioritize your time to ensure you are meeting expectations. You aim to deliver early and you communicate when plans need to change or a breakdown in expectations occurs. Problem-solving, critical thinking, and intuition : You are able to see the whole situation, seek and use existing frameworks for new problems, and conduct your own research to answer questions and propose viable solutions. When the script ends, you can quickly draw on multiple sources to have a plan. Communication and organization : You are methodical and consistent in how you organize and share information. This standard way of operating helps others to predict and organize their actions. Diplomacy and emotional intelligence : The nature of emergency management work presents tense situations due to time urgency, resource gaps, and competing priorities. You rely on interpersonal skills to navigate these situations and find a way to ‘get to yes' as best as possible. You know that your power and authority come through collaboration. Service : You know that service can take many forms and that most acts of service go unrecognized. Helping a colleague or taking extra time to explain a complex subject to someone is standard practice for you. ABILITIES Ability to manage multiple complex projects simultaneously and pivot quickly. Ability to operate in chaotic or uncertain environments. Ability to maintain effective working relationships and develop partnerships. Ability to coordinate diverse groups toward a common goal. Sound judgement and ethical, decisive decision-making. Ability to interpret regulations or policy and program requirements into workflows. Ability to lead strategic planning efforts to turn ideas into outcomes. Qualifications Completion of a bachelor's degree from an accredited college or university. Master's level education is preferred, but not required. Desired focus includes but is not limited to business administration, public administration, management, or emergency management. Minimum of 7 years of relevant experience, or, 4 years of experience in emergency/crisis management, business continuity, public safety, or public administration, combined with graduate-level education. Minimum of 2 years management/supervisory experience is required. Minimum of 2 years project management experience is preferred. Familiarity with the City of Philadelphia is preferred. Professional certification in emergency management, project management, or business continuity is highly desirable. Experience engaging a diverse group of stakeholders through program planning and policy development is preferred. Experience developing, training, and exercising plans is preferred. Experience with the National Incident Management System is preferred. Experience with disaster and relief operations is preferred. Experience planning and executing large events is preferred. An equivalent combination of education and experience in a related field will be considered with approval by OEM and the Office of Human Resources. LICENSES, REGISTRATIONS, AND CERITIFICATION Possession of a valid proper class motor vehicle operator's license issued by the Commonwealth of Pennsylvania within six months of hire. Successful completion of FEMA Independent Study courses (IS 100, 200, 700, and 800) within the first month of appointment. Candidates will have access to secure public safety information. All selected applicants must undergo and successfully complete a background investigation as a condition of placement in this position. Additional Information OEM personnel are required to serve periodically in an on-call capacity which may require the following conditions of work: work outside of typical business hours or for extended periods of time; work during states of emergency; work in a field environment, in a 24/7 watch center, or during activations of Philadelphia's Emergency Operations Center (EOC). Example on-call work environments include, but are not limited to, scenes with the following conditions: materials that are on fire; utilities that are compromised; compromised structures; scenes near hazardous materials storage that may be compromised; scenes in congregate living settings, or in or near crowds; scenes near downed vegetation or other debris; or scenes near flooding and water-damaged materials. All work is performed while donning a level of personal protective equipment that 1) is recommended by the incident safety officer and 2) for which OEM personnel have received training. Example on-call response tasks include, but are not limited to, the following: working at a computer or with a portable tablet; observing and documenting conditions remotely or in the field; staffing an incident command post; communicating with responders or survivors; operating vehicles up to your licensed class; staffing facilities for survivors; transporting materials; being near a site where a serious injury or loss of life has occurred; sitting, standing, walking, climbing, crawling, or lifting or carrying materials. TO APPLY: Interested candidates must submit a cover letter, resume, and writing sample. Salary Range: Starting at $105,000, commensurate with experience Discover the Perks of Being a City of Philadelphia Employee: Transportation : City employees get unlimited FREE public transportation all year long through SEPTA's Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. Parental Benefits: The City offers its employees 8 weeks of paid parental leave. We offer Comprehensive health coverage for employees and their eligible dependents. Our wellness program offers eligibility into the discounted medical plan Employees receive paid vacation, sick leave, and holidays Generous retirement savings options are available Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! *The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to [email protected] . For more information, go to: Human Relations Website: ******************************************************

The Executive Engagement Administrator is an integral member of the search execution team, working closely with the consultants and research team, and acting as project coordinator/manager to ensure the timely success of each assignment. The Executive Engagement Administrator serves as a key contact with clients and candidates, schedules interviews, arranges consultant and candidate travel, ensures all due diligence has been conducted on candidates, reviews results, and flags issues. S/he is responsible for the production of multiple documents throughout the search process. Key Relationships Reports to: Administrative Manager (solid line) One or two executive search consultant(s) (dotted line) Other Key Relationships: Assigned Mentor(s) Executive Engagement Administrators Consultants Corporate Office Staff Research Staff Administrative Staff Key Responsibilities The EEA's primary responsibility will be to provide administrative support to one or two dedicated executive search consultant(s) and assist other members of the office staff to balance the workload of the office. Additional responsibilities include: In accordance with the Firm's brand standards, prepare all production work associated with executing a search assignment from start to finish, including qualifications packages for potential new searches, proposal and confirmation letters, position specifications, target lists, progress reports, candidate presentations, reference reports, closeout letters, and candidate and client correspondence. Close out completed searches and organize all material associated with the search in accordance with audit requirements. Work closely with client organizations to schedule candidates for interviews with clients, including assistance with hotel reservations, air travel, directions and any other search-related requirements. Ensure that clients are properly billed in accordance with any special terms; monitor accounts receivables; review monthly client billing worksheets and consultant corporate card statements for charges to be allocated to relevant searches. Manage and maintain consultant(s) calendar and coordinate trip schedules, making all travel and associated arrangements. Prepare monthly expense reports and ensure accuracy of the allocation of client-related expenses. Provide assistance with additional office responsibilities, including but not limited to reception/front desk/switchboard coverage, supporting multiple consultants, IT liaison, software trainer, document proofreading and quality assurance, client meeting preparation, Executive Assistant mentor, special office projects, social functions and any other tasks identified by the office Administrative Manager on an ad-hoc basis. Ideal Experience Minimum of 5-7 years of experience as an Executive Engagement Administrator Experience in a professional services environment is preferable. Strong project coordination/management skills Experience coordinating complex logistics and projects with multiple stakeholders. Excellent Written and Verbal Communication Skills Expert User of Office Applications (Word, Excel, PowerPoint and Outlook) Experience working with a database is considered a significant asset. Typing speed of 65 WPM or more. An undergraduate degree is desirable Critical Capabilities As measured by year-end performance appraisal and ongoing client, consultant and peer feedback. Communication and Relationship Management: Communicate clearly and interact with others in a manner that demonstrates and inspires confidence. Establish and sustain relationships in order to build and strengthen a network of individuals who work cooperatively with each other, including the ability to interact with very senior-level clients and candidates with the highest degree of professionalism at all times. Demonstrate a team approach to and reinforce collaboration in all internal/external interactions to support work balance among the search team and within the office. Exhibit a client-focused attitude in the work environment. Project Coordination/Management: Proactively manage projects to ensure smooth and high-quality outcomes while working on multiple assignments with differing priorities and abbreviated timelines that involve team members with varying communication and execution styles. Take the lead in the timely and efficient scheduling of candidate/client meetings, ensuring that all parties are kept informed, and all details are confirmed and communicated. Identify the varied resources needed and available to deal with multi-dimensional tasks and putting together a realistic and achievable work plan. Leverage technology such as Outlook, the Microsoft suite of products, and a relational database to their fullest potential in a fast-paced environment. The ideal candidate will do this by: Building collaborative relationships externally and internally, including with individuals in other Spencer Stuart offices. Participating in and guiding teams while fostering an environment of mutual trust. Identifying and assisting in managing the needs and expectations of the internal and external team. Communicating appropriately and effectively with all levels and diverse cultures. Demonstrating effectual presence through high-level, written and oral communication skills. Providing constructive guidance and feedback, and openly receiving the same. Remaining optimistic and positive - even when under stress - facing challenges by looking for solutions and offering support to colleagues who are in need. Quality: Demonstrate ethical, sound professional practices and personal accountability. Act in a manner that is consistent with the Firm's values. Hold others accountable to standards of performance. Display a curiosity and desire for knowledge and staying current with colleagues, the Firm and its systems. Regularly invest time in encouraging the team to innovate, continuously improve processes and share knowledge. Gain an understanding of and follow the Firm's policies, procedures and brand standards. Advocate high-quality work by ensuring that client deliverables are thoroughly reviewed and edited. Embrace and actively participate in training opportunities and proactively seek guidance and coaching from peers or corporate trainers to augment or improve skills. Proactively share best practices with the search team by communicating the benefits of improved efficiencies. This could be in the form of informal, on-the-job opportunities or in formal, structured learning opportunities with colleagues. Personal Characteristics Strong client orientation; inherent desire to deliver beyond the call of duty. Very strong organization and prioritization abilities. Discretion and sensitivity in dealing with confidential communications and documentation. Endurance and the ability to handle multiple conflicting priorities at once. Solid judgment; the ability to make sound decisions and work autonomously in the absence of constant supervision. Proactive; takes steps to prevent problems before they occur. The base compensation range for this position is $90-100k per year. The actual base compensation offered within this range will be dependent on the individual's skills, experiences, and qualifications. This position will be eligible to participate in our annual discretionary bonus program. Spencer Stuart also offers a competitive benefits package, which includes: Retirement savings plan with discretionary profit sharing contribution and employer match; PTO (minimum 15 days per year, increases with tenure), paid sick time (10 days per year), company holidays (12 days per year), and paid leaves of absence when applicable; Comprehensive health benefits, including medical, dental, and vision insurance, and healthcare flexible spending account; Life Insurance, and short-term and long-term disability insurance; Wellness benefits, including an employee assistance program, virtual mental health program, and mindfulness program; and Voluntary benefit options, including supplemental life insurance, identity theft protection, and whole life insurance with long-term care and critical illness coverage. Spencer Stuart is a proud equal opportunity and affirmative action employer. We are committed to non-discrimination without regard to actual or perceived race, ethnicity, creed, color, religion, gender (including pregnancy, childbirth or related medical conditions), national origin, immigration status, ancestry, age, marital status, protected veteran status, physical or mental disability, medical condition, genetic information, sexual orientation, gender identity, or any basis prohibited under applicable federal, state or local law.

APPLICATION INSTRUCTIONS: * CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. * CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. * If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. JOB DESCRIPTION AND POSITION REQUIREMENTS: The South Residence Life Office is looking for a dynamic and energetic individual to join the team. Penn State and Residence Life is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. The Residence Life Office is committed to the development of a safe and inclusive living-learning community that fosters academic, social, cultural, and personal growth. We strive to enable residents to develop respect and responsibility for themselves and their community. The Student Office Worker is a vital part of the team in helping to continue the vision and mission of the department. They are responsible to an Area Office Manager, as well as overseeing the daily activities of the area office. Responsibilities include but are not limited to: * Greeting guests and visitors * Answering phones and taking messages * Sorting and distribution of print materials * Other duties as assigned Interested individuals should apply with resume. This position REQUIRES a Federal Work Study grant award to be eligible. The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAW Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact ************. Federal Contractors Labor Law Poster PA State Labor Law Poster Affirmative Action Penn State Policies Copyright Information Hotlines University Park, PA

This position is responsible for working independently for an AVP, VP, SVP or Chair Executive by providing office support to increase the efficiency and effectiveness of the Executive. Handles a wide variety of situations requiring knowledge of the overall functions of the Executive's area of responsibility with tact and confidentiality. Acts as a central point of contact for other departmental associates and as a liaison for other Executive Team offices. Responds to inquiries and independently represents the Executive in managing internal and external customers. May be responsible for organizational functions such as revision and maintenance of policies and procedures. Typical duties include maintenance of budget records and developing communications on the Executive's behalf. May support subcommittees of Board of Directors/Managers including meeting attendance, preparing minutes maintaining all records, following up on action items and agenda preparation. Essential Functions: * Manages Executive priorities in planning, communication, and coordination of departmental activities. * May provide support to subcommittee of the Board of Directors or Florida or Delaware Board of Managers. This includes but is not limited to: selecting and contracting for meeting site and meeting arrangements; preparing agenda with Chair and ensuring that all materials are available at the meeting; attending and taking minutes; preparing summary report for Chair to present to full Board directly after meeting requiring understanding of committee operations to ensure that priority issues are covered; preparing complete transcription of meeting minutes; following up with committee members who have deliverables to ensure they will be prepared for the next meeting and informing the Chair of any issues or difficulties. * Sets up departmental meetings including agendas requiring knowledge of the purpose of the meetings, organizational priorities, and confidentiality. Ensures that appropriate parties are included in the meetings. Ensures that attendees know of any pre-meeting work required. Compiles pre-meeting materials. Follows up as needed. * Prepares correspondence for the executive's signature as well as for own activities representing the department for both internal distribution as well as to external vendors and other interested parties. * Prepares reports and presentations both for the executive and others as well as for own activities. Frequently assigned projects requiring research, gathering data, and reporting on results. For example, participating in and being assigned an objective as part of the department's strategic management system activities. * Maintains records for budget and other activities such as purchase orders and accounts payable requests, travel records, confidential reports. Prepares expense reports for travel and meetings. * Represents the executive in dealing with both internal Nemours customers and external contacts. Answers questions or deals with problems independently as well as determines who to refer problems to. Keeps executive informed about issues. * Ensures departmental Associates are aware of activities, meetings, policies and procedures. * Arrange travel for executive and others as needed. Coordinate travel with other executives as necessary. * May supervise other clerical/administrative associates including recruiting, training, coaching and counseling, and disciplining as necessary. * May perform other functions to support the overall organization such as being responsible for policies and procedures, including writing, revising, communicating, and maintaining records for assigned area. * Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employee's supervisor. Job Requirements: High School diploma required, Associate degree preferred. 3-5 years of job related experience required Minimum of 3 years of administrative assistant experience required. Experience working for Senior Management/Executives highly preferred.

This position is responsible for working independently for an AVP, VP, SVP or Chair Executive by providing office support to increase the efficiency and effectiveness of the Executive. Handles a wide variety of situations requiring knowledge of the overall functions of the Executive's area of responsibility with tact and confidentiality. Acts as a central point of contact for other departmental associates and as a liaison for other Executive Team offices. Responds to inquiries and independently represents the Executive in managing internal and external customers. May be responsible for organizational functions such as revision and maintenance of policies and procedures. Typical duties include maintenance of budget records and developing communications on the Executive's behalf. May support subcommittees of Board of Directors/Managers including meeting attendance, preparing minutes maintaining all records, following up on action items and agenda preparation. Essential Functions: Manages Executive priorities in planning, communication, and coordination of departmental activities. May provide support to subcommittee of the Board of Directors or Florida or Delaware Board of Managers. This includes but is not limited to: selecting and contracting for meeting site and meeting arrangements; preparing agenda with Chair and ensuring that all materials are available at the meeting; attending and taking minutes; preparing summary report for Chair to present to full Board directly after meeting requiring understanding of committee operations to ensure that priority issues are covered; preparing complete transcription of meeting minutes; following up with committee members who have deliverables to ensure they will be prepared for the next meeting and informing the Chair of any issues or difficulties. Sets up departmental meetings including agendas requiring knowledge of the purpose of the meetings, organizational priorities, and confidentiality. Ensures that appropriate parties are included in the meetings. Ensures that attendees know of any pre-meeting work required. Compiles pre-meeting materials. Follows up as needed. Prepares correspondence for the executive's signature as well as for own activities representing the department for both internal distribution as well as to external vendors and other interested parties. Prepares reports and presentations both for the executive and others as well as for own activities. Frequently assigned projects requiring research, gathering data, and reporting on results. For example, participating in and being assigned an objective as part of the department's strategic management system activities. Maintains records for budget and other activities such as purchase orders and accounts payable requests, travel records, confidential reports. Prepares expense reports for travel and meetings. Represents the executive in dealing with both internal Nemours customers and external contacts. Answers questions or deals with problems independently as well as determines who to refer problems to. Keeps executive informed about issues. Ensures departmental Associates are aware of activities, meetings, policies and procedures. Arrange travel for executive and others as needed. Coordinate travel with other executives as necessary. May supervise other clerical/administrative associates including recruiting, training, coaching and counseling, and disciplining as necessary. May perform other functions to support the overall organization such as being responsible for policies and procedures, including writing, revising, communicating, and maintaining records for assigned area. Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employee's supervisor. Job Requirements: High School diploma required, Associate degree preferred. 3-5 years of job related experience required Minimum of 3 years of administrative assistant experience required. Experience working for Senior Management/Executives highly preferred.

Benefits/Perks Great small business work environmen Flexible scheduling Paid time off, supplemental health benefit, and more! Company OverviewAmerican Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis or pre-scheduled basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability.AFC is the parent company of AFC Franchising, LLC (AFCF). This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises. Job SummaryTo manage operations for an urgent care clinic. Manage all non-physician clinic staff. Ensure quality of patient care. Ensure maintenance of clinic building and supplies. Ensure complete and accurate charges are attributed to each patient. Responsibilities Recruit, hire, and complete onboarding processes for various roles; front office medical receptionist, medical assistant, x-ray, and other positions Supervise, evaluate, and execute performance evaluations of non-provider staff Partner with Medical Director to ensure that medical care is delivered in accordance with physician instructions and that high-quality care is rendered Ensure staff compliance with company policies and procedures and state and federal rules and regulations Lead and organize staff meetings, daily huddles, and in-service programs Spearhead the resolution of patient and staff concerns while continually monitoring patient satisfaction through various tools Ensure compliance with front office procedures and accuracy of financial transactions Ensure maintenance and cleanliness of the facility, and adequate stock of regular medical and office supplies Monitor various key performance indicators and put programs in place for continual improvement Other duties and responsibilities as assigned. Qualifications Bachelor's degree preferred A minimum of two years experience working in a supervisory role in a medical office preferred Computer proficiency Demonstrated skills in written, verbal, and consultative communications Ability to deliver high levels of customer service and achieve customer satisfaction Understanding of compliance and regulatory guidelines (HIPAA, OSHA, etc.) and revenue cycle management experience preferred Compensation: $65,000.00 - $70,000.00 per year PS: It's All About You! American Family Care stated mission is to provide the best healthcare possible, in a kind and caring environment, while respecting the rights of all patients, in an economical manner, at times and locations convenient to the patient. If you are looking for an opportunity where you can make a difference in the lives of others, join us on our mission. We invite you to grow with us and experience for yourself the satisfying and fulfilling work that the healthcare industry provides.

As a global market leader, iPipeline combines technology, innovation, and expertise to deliver ground-breaking, award-winning software solutions that transform the life insurance, financial services, and protection industries. With one of the industry's largest data sets, we help advisors/advisers and agents to transform paper and manual operations into a secure, seamless digital experience - from proposal to commission- so they can help better secure the financial futures of their clients. At iPipeline, you'll play a major role in helping us to provide best-in-class, transformative solutions. We're passionate, creative, and innovative, and together as a team, we continually strive to advance, accelerate, and expand the reach of our technology. We value different perspectives and are committed to creating an environment that embraces diverse backgrounds and fosters inclusion. We're proud that we've been recognized as a repeat winner of various industry awards, demonstrating our excellence and highlighting us as a top workplace in both the US and the UK. We believe that the culture we've built for our nearly 900 employees around the word is exceptional -- and we've created a place where our employees love to come to work, every single day. Come join our team! About iPipeline Founded in 1995, iPipeline operates as a business unit of Roper Technologies (Nasdaq: ROP), a constituent of the Nasdaq 100, S&P 500 , and Fortune 1000 indices. iPipeline is a leading global provider of comprehensive and integrated digital solutions for the life insurance and financial services industries in North America, and life insurance and pensions industries in the UK. We couple one of the most expansive digital and automated platforms with one of the industry's largest data libraries to accelerate, automate, and simplify various applications, processes, and workflows - from quote to commission - with seamless integration. Our vision is to help everyone achieve lasting financial security by delivering innovative solutions that connect, simplify, and transform the industry. iPipeline is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to gender, race, color, religious creed, national origin, age, sexual orientation, gender identity, physical or mental disability, and/or protected veteran status . We are committed to building a supportive and inclusive environment for all employees. This is an office-based position. Responsibilities Position Summary: We are looking for an Associate Jira Administrator to support the configuration, maintenance, and optimization of our Atlassian environment. This role will assist in managing Jira Software, Jira Service Management, and Confluence to ensure smooth workflows, user access, and system performance. The ideal candidate is eager to learn, detail-oriented, and passionate about process improvement. Key Responsibilities: Assist in configuring and maintaining Jira projects, workflows, custom fields, screens, and dashboards. Support user management, including permissions, groups, and roles across Jira and Confluence. Respond to basic troubleshooting requests, resolving issues related to Jira and Confluence usage. Work with teams to document requirements and make minor process improvements. Assist in creating automation rules within Jira to improve efficiency. Help maintain Confluence spaces, ensuring proper permissions and structure for documentation. Learn and support third-party integrations (MS Teams, GitHub, Salesforce, PagerDuty etc.). Assist with system updates, plugin management, and testing before deploying changes. Provide basic training and documentation to end users. Qualifications Qualifications: 1-3 years of experience working with Jira Software or Jira Service Management in an administrative role. Familiarity with Jira configuration, including workflows, custom fields, and dashboards. Basic understanding of Agile methodologies (Scrum/Kanban). Experience with user management and permissions in Jira/Confluence. Strong problem-solving skills with a desire to learn advanced Jira administration. Good communication skills for working with technical and non-technical teams. Bachelor's degree in IT, Computer Science, Business Systems, or related field (preferred but not required). Preferred Skills: Experience with Jira automation rules and scripting (e.g., Groovy, PowerShell, Python). Knowledge of Jira API and third-party integrations. Benefits We offer a competitive compensation and benefits package, opportunities for career growth, an employee stock purchase plan, 401(k), generous time off and flexible work/life balance, company-matched retirement packages, an employee wellness program, and an awards and recognition program - all in a creative, fast-growing, and innovative company.

The Executive Administrator serves as chief administrative officer for the Superior Court of Pennsylvania and is directly responsible to the President Judge of the Superior Court for the performance of all administrative assignments necessary for the efficient operations of the court. Tasks involved with this position include analyzing administrative operations, conducting independent research, preparing detailed reports of findings and recommendations, and performing various liaison duties. Assignments are carried out with considerable initiative and independence but at the direction of the President Judge. The employee provides administrative and managerial support in the development and implementation of programs, policies, and strategies for maintaining and improving the administration of the court. Specific managerial responsibilities include the supervision of assigned staff, regulating the internal management of the court, budget preparation, expenditure control, financial accounting, and procurement and facilities management. Typical Duties Responds to inquiries from judges, chambers staff and the administrative offices. Manages all Superior Court administrative matters and programs. Supervises staff involved in personnel administration, central legal staff, information technology and judicial protection. Supervises fiscal support staff, prepares budget, audit, and fiscal reports, and oversees purchase requisitions and voucher transmittals. Oversees the Superior Court Prothonotary and Reporters Offices to ensure efficient operation of the filing offices and reviews monthly and annual reports submitted to the Court. Oversees the training of management in the administrative offices. Serves as the liaison between the Court and departments of the Administrative Office of Pennsylvania Courts (AOPC) regarding IT, personnel, budget, leases/contracts, and accounting. Collects, interprets, analyzes, and summarizes information to be used as a basis of action by the President Judge. Assists the President Judge in the management of Judiciary programs and maintains accurate records of all pending projects. Manages all Superior Court leased space including statewide judicial chambers and the administrative offices located in each of the court's three districts. Assists in the preparation of requests for lease proposals, the negotiation of contracts with vendors and procures equipment, services, and supplies. Conducts investigations of complaints filed under the UJS Non-Discrimination Policy. Communicates with Executive Administrators of the Supreme and Commonwealth Courts regarding areas of common interest in the respective operations of the appellate courts. Supervises the scheduling and coordination of all Superior Court argument sessions. Regularly travels to the court's three district offices located in Pittsburgh, Harrisburg, and Philadelphia. Minimum Qualifications Graduation from an ABA-approved school of law. Admission and in good standing, to the Bar of the Supreme Court of Pennsylvania. 10 years of progressively responsible management experience with governmental or court administration preferred. Excellent verbal and written communication skills, organizational skills, and the ability to meet deadlines. Salary information Additional Qualifications/Preferences Extensive knowledge of management principles in court administration, and budget preparation and organization principles. Knowledge of public administration principles and practices. Knowledge of court unit organization and functions; court programs and problems; and non-judiciary problem-solving resources. Ability to analyze a variety of administrative, operational, fiscal, and social problems, recommend solutions and prepare working procedures. Ability to communicate effectively, orally and in writing. Ability to maintain harmonious and effective working relationships with Judiciary personnel, other appellate courts and judiciary departments. Satisfactory criminal background check required. How to Apply Candidates interested in applying should apply through the Workday website Careers (myworkdayjobs.com). Please submit a resume with a cover letter noting salary requirements. Commencement Date: April 2025 Salary: The starting salary will depend upon the qualifications and employment history of the selected candidate. Applicants requiring accommodation, for any part of the application and/or interview process, should contact Human Resources at ************** or ***************************.

• Act as the point of contact among executives, employees, clients and other external partners • Oversee all office communications, including but not limited to resident relations, employee referrals, sales calls, prospect/applicant relations, vendor inquires, AR & AP inquires, etc. • Manage information flow in a timely and accurate manner • Track daily expenses and prepare weekly, monthly or quarterly reports • Act as an office manager by keeping up with office supply inventory and maintaining office organization • Format information for internal and external communication - memos, emails, presentations, reports, etc. • Screen phone calls and distribute correspondence accordingly • Process financial receivables (checks) delivered the corporate office • Handle and distribute all office receivables • Take minutes during meetings • Manage building access for corporate employees • Maintain conference room schedule for in- office meetings • Make travel and accommodation arrangements for executive staff • Expanding duties with the continued company growth Requirements: • High school diploma or equivalent • 1-2 years customer service or sales experience • Availability to work during designated shift every day of the year, including weekdays, but excluding vacation and sick hours • Excellent computer and telephone skills • Knowledge of intranet applications, printers, multi-line telephones, fax machine, photocopier • Excellent English communication skills, both verbal and written • Valid driver's license FSLA Status: Exempt #Aionhire

Administrative Associate | Temp | PT (Mon/Tues-Thurs) 9:30a-3:30pm | $35-$40/hour | On-Site in Conshohocken, PA Do you have experience supporting C-level Executives? This is an excellent opportunity to join a prestigious non-profit organization supporting the daily operations of both the Investment Department and Office of the General Counsel. A day in the life of an Administrative Associate: Maintain consistent, efficient administrative operations for the OGC and the Investment Department, including organizing and maintaining files, records and databases Assist with the preparation, approval, and archiving of Committee, Sub-Committee, and Board meeting minutes, including the preparation of requests for compensation for corporate meeting participants Assist with communications (written and via telephone, email and voicemail), including the composition and editing of correspondence and other documents Manage individual and departmental calendars, travel planning and expense accounting Answer, screen and direct incoming telephone calls Requirements for the Administrative Associate: Bachelor's Degree or equivalent work experience required. Demonstrated ability (5+ years) to work with Senior Staff & supporting C-level Executives in administrative operations, preferably in a legal or investments setting Detail oriented with the ability to manage multiple projects and tasks simultaneously Excellent verbal and written communication skills Excellent computer skills, including proficiency with MS Office software EOE employer. If interested in this Administrative Associate position, please apply. If this position is not a good fit for you feel free to share this link! All candidates who receive and accept an offer of employment are subject to pre-screening requirements.

Leonardo Helicopters is a multinational company, producing helicopters deployed in more than 150 countries across the globe. Leonardo Helicopters' U.S. headquarters has been in Philadelphia since 1980 and is home to a world-class production facility, maintenance center, training academy and stellar engineering team. We offer competitive compensation, exceptional benefits with a free healthcare option, 401k match, generous paid time off and much more. Summary: The Supplemental Type Certificate (Organization Designation Authorization (ODA) Associate Administrator is responsible and accountable and has authority to successfully oversight STC projects on behalf of the FAA as assigned by the Lead ODA Administrator, advising, and working closely with the STC Applicant team. As a Electrical Systems DER serves as the Subject Mater Expert on aircraft electrical and avionics systems and provides FAA approval for the associated certification documents. Responsibilities: Provide oversight specific STC design approval programs in adherence to all FAA and ODA approved processes and procedures. With Engineering staff and ODA Project Engineers, review and approve project plans, compliance checklists, conformity inspection plans, substantiation lists, unit member assignments, exemptions, issue papers, special conditions, and other necessary certification documentation. Schedule and chair FAA board meetings in support of STC projects. Interface with the FAA for assigned projects. Work closely with applicant engineering to ensure applicant showing of compliance and ODA finding of compliance for assigned STC projects. Under the Lead ODA Administrator, ensure the optimum certification and engineering methods are applied to achieve regulatory compliance. Coordinate ODA Unit Member (UM) assignments, training, and guidance. As a DER, serve as the primary point of contact for all certification activities related to electrical and avionics systems, and components. Oversee electrical and avionics systems design, environmental, ground and flight test programs. Provide FAA approval for electrical and avionics systems certification documents as delegated by FAA/ODA. Education: BS degree in Electrical/Aerospace Engineering, MS degree is preferred Experience: Minimum of 10 years of relevant aviation or aerospace industry experience In depth knowledge of all phases of aircraft design, testing, system safety, approval, FAA certification, manufacturing, inspection, service and continued operational safety ODA Administrator experience OR Must be able to meet the requirements contained in FAA Order 8100.15 to act as an ODA administrator, subject to approval by the ODA FAA OMT

TRUST ADMINISTRATION OFFICER II WHAT IS THE OPPORTUNITY? This is an entry level Personal Trust Officer position, responsible for administering personal trust accounts such as testamentary/intervivos trusts, foundations and agency accounts in accordance with terms specified in the trust instrument. Under general guidance from the trust team, opens and maintains estates, trusts, agency accounts and guardianships. Become familiar with the governing document to interpret terms, responsibilities and duties of the Bank. Receive guidance in understanding provisions of the documents and strategies associated with the assigned accounts. Develop and maintain relationships with clients to help execute day to day administrative functions. Maintain up-to-date knowledge of account activity by reviewing various reports. Seek guidance on tax and administration issues. What you will do For Trusts where CNB is trustee, reviews and revises paperwork from sales team (e. g. , agreements, fee schedules, transfer proxies, receipt of assets, ensure accurate cost basis and tax acquisition dates, obtain any missing information and signatures, etc. ). Make corrections and additions to ensure accuracy. Prepare new account paperwork, as required. Analyze anticipated income to insure sufficient cash is maintained to meet beneficiary distributions, banks fees, trust bills, etc. Obtain missing documents from clients. For Trust accounts, initiate annual administrative review of accounts. Review files for completed forms, codes, review payments and transactions and for accuracy. Review forms to ensure they are consistent with the Trust Document. Produce and review various tax reports for clients and intermediaries. Research tax deficiency notices. Pay estimated taxes and allocates tax payments between principal and income, file returns, and maintains tax calendars. Communicate with Tax Vendor and external intermediaries. Gather data for account reconciliation, ensuring distribution requirements are met for charitable trusts, computes distribution amounts for uni-trust accounts and reviews fee agreements between the bank, clients, and Co-Fiduciaries. Complete discretionary distribution requests. Submit formal requests to the Trust Officer for approval. Coordinate set up, tracking, and monitoring of personal property inventory; real estate, mineral, oil and gas, intellectual properties, and special financial assets. (i. e. , notes, loans, partnerships, etc. ) Provide client service by responding and researching client and colleague inquires by phone, email, and written communications. Respond to advisors and intermediaries regarding the administration and maintenance of accounts. Fields phone calls from clients and intermediaries. Review documents and responses to compliance department, audit and OCC inquiries after research is performed by TA. Gather information from clients for projects. Prepare draft correspondence letters and memos. Maintain new account logs. Follow appropriate Regulation 9 process. Maintain all appropriate training and continuing education requirements for both internal programs and external licenses and certifications. Must-Have* Bachelor's Degree or equivalent 3+ years of experience in financial services required 3 + years of basic computer experience (e. g. Microsoft Word, Excel, Outlook) required Skills and Knowledge 3+ years of experience in trust administration preferred Strong written and verbal communications skills Ability to gather, arrange, compile, interpret, analyze, summarize and evaluate information and data to identify opportunities and formulate conclusions and recommended actions Ability to set priorities, and objectives Trust Certificate and/or CTFA a plus Compensation Starting base salary: $65,296 - $104,304 per year. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions. *To be considered for this position you must meet at least these basic qualifications The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Benefits and Perks At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues. Get an inside look at our Benefits and Perks. ABOUT CITY NATIONAL City National Bank, a subsidiary of Royal Bank of Canada, is the largest bank headquartered in Los Angeles with $92. 03 billion in assets as of April 30, 2024. Founded in 1954, City National provides personalized banking, investment and trust services in select markets including Los Angeles, Orange County, San Diego, the San Francisco Bay Area, New York City, Nashville, Atlanta, Delaware, Las Vegas, Washington D. C. and Miami. * In addition, the company and its investment affiliates manage or administer $96. 83 billion in client investment assets. City National is dedicated to strengthening communities, and in 2023 alone, the company made more than $11 million in charitable contributions to nonprofits that support the communities it serves. *City National Bank does business in Miami and the state of Florida as CN Bank. For more information about City National, visit cnb. com. EQUAL OPPORTUNITY EMPLOYER & REASONABLE ACCOMMODATION City National Bank is an equal opportunity employer committed to promoting and maintaining a diverse, equitable and inclusive working environment where differences are valued and encouraged. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other basis protected by the laws or regulations in the locations where we operate or in our Code of Conduct. READ MORE If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation for any part of the employment process. Please contact us via email or leave a message at **************. These contact methods are dedicated to applicants whose disability prevents them from successfully applying online. Only messages left for this purpose will be returned. Responses may take up to two business days.

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What We Offer: Impact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs. Benefits - We care about your well being. The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia headed by the Chief Information Officer (CIO). OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia's businesses, residents, and visitors. OIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city's technology assets and the return on the city's technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city department, board, commission and agency. Job Description Essential Functions Responsible for front desk duties including greeting, assisting and directing guests, workers, visitors and the general public. Answer all incoming calls and handle all caller inquiries. Provide office support services to approximately 200 staff members. Maintain a sufficient record of office supplies. Serve as liaison between Building Manager and office staff on issues and problems that arise. Manage and make arrangements for meetings and trainings including registration of participants, production of agenda, copying handouts and arranging for conference rooms. Handle filing, scanning and copying of documents as needed for staff. Manage incoming and outgoing mail, respond to routine inquiries independently with letters or phone calls. Provide administrative support to the CIO as needed. Competencies, Knowledge, Skills and Abilities Strong oral and written communication skills. Highly detail‐oriented and organized. Qualifications 1‐2 years of experience of administrative coordination capacity. High School Diploma, GED, or other equivalent. Familiarity with the Microsoft Office Suite required Additional Information Salary Not to Exceed: $40,000 Starting salary to be determined based on experience and qualifications. Important: To apply, candidates must provide a cover letter and a resume. Work Setting: in-person (onsite) Discover the Perks of Being a City of Philadelphia Employee: • We offer Comprehensive health coverage for employees and their eligible dependents • Our wellness program offers eligibility into the discounted medical plan • Employees receive paid vacation, sick leave, and holidays • Generous retirement savings options are available • Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. • Enjoy a Free Commute on SEPTA - Starting September 1, 2023, eligible City employees will no longer have to worry about paying for SEPTA public transportation. Whether you're a full-time, part-time, or provisional employee, you can seize the opportunity to sign up for the SEPTA Key Advantage Program and receive free Key cards for free rides on SEPTA buses, trains, trolleys, and regional rails. • Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! *The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to [email protected] .

*SPECIALTY WEATH ASSET ADMINISTRATION OFFICER II* WHAT IS THE OPPORTUNITY? This is an advanced level Specialty Wealth Assets Officer position, responsible for supporting the asset management and administration of Trust Real Estate, Closely Held Businesses, and Mineral/Oil/Gas interests held in fiduciary accounts. Under general guidance from the SWA team, this position facilitates the addition and removal of assets from accounts, processing of income and asset-related expenses, assistance with the collection of information/documents related to general request or regulatory requirements, updating of inter-department tracking reports, as well as general support of the asset management team. This position is also responsible to assist on more complex accounts, tasks and projects related to the administration of the SWA team and its operations. Develop and maintain relationships with colleagues and clients (as necessary) to help execute day to day administrative functions. Maintain up-to-date knowledge of account activity by reviewing various reports. What you will do * Process administrative tasks related to Specialty Wealth Assets, including the processing of income/expenses, property taxes, insurance matters, etc., in accordance with account agreements and established procedures. * Prepare and submit documents related to account openings and closings. * Provide customer service to trust clients, businesses and professionals, as well as, administrative support to SWA officers and management. * Initiate annual administrative review of accounts. Review files for completed forms, codes, review income/expenses and transactions and for accuracy. * Prepare and maintain accurate account and departmental documentation, files, and records. * Provide client service by responding and researching client and colleague inquires by phone, email, and written communications. * Assist with complicated accounts, processes, projects, and tasks, as assigned. * Maintain various tracking spreadsheets and logs for the group. * Attend both internal and external calls, events, and meetings with clients, COI's, and vendors (as required). * Maintain proficient knowledge of and demonstrate ongoing compliance with all laws and regulations applicable to this position, ensure ongoing adherence to pertinent policies, procedures, and internal controls, and meet all job-specific training requirements in a timely fashion. * Maintain all appropriate training and continuing education requirements for both internal programs and external licenses and certifications. * Perform other related duties as assigned or directed. *Must-Have** * H.S. Diploma * Minimum 8 years of administrative/clerical experience And * Minimum 5 years of experience in a real estate industry Or * Minimum 5 years of experience in Personal Trust administration *Skills and Knowledge* * Strong written and verbal communication skills * Ability to gather, arrange, compile, interpret, analyze, summarize and evaluate information and data to identify opportunities and formulate conclusions and recommended actions * Ability to set priorities, and objectives * Demonstrate working knowledge of trust administration * Demonstrate excellent working knowledge or real estate, closely held entities, and/or mineral/oil/gas interests *Compensation* Starting base salary: $65,296 - $104,304 per year. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions. **To be considered for this position you must meet at least these basic qualifications* The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. *Benefits and Perks* At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues. Get an inside look at our **************************************************************************************************** ABOUT CITY NATIONAL City National Bank, a subsidiary of Royal Bank of Canada, is the largest bank headquartered in Los Angeles with $92.03 billion in assets as of April 30, 2024. Founded in 1954, City National provides personalized banking, investment and trust services in select markets including Los Angeles, Orange County, San Diego, the San Francisco Bay Area, New York City, Nashville, Atlanta, Delaware, Las Vegas, Washington D.C. and Miami.* In addition, the company and its investment affiliates manage or administer $96.83 billion in client investment assets. City National is dedicated to strengthening communities, and in 2023 alone, the company made more than $11 million in charitable contributions to nonprofits that support the communities it serves. *City National Bank does business in Miami and the state of Florida as CN Bank. For more information about City National, visit ********************* *EQUAL OPPORTUNITY EMPLOYER & REASONABLE ACCOMMODATION* City National Bank is an equal opportunity employer committed to promoting and maintaining a diverse, equitable and inclusive working environment where differences are valued and encouraged. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other basis protected by the laws or regulations in the locations where we operate or in our Code of Conduct. ************************************************************************************************** If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation for any part of the employment process. Please contact us via mailto:*************************) or leave a message at *************. These contact methods are dedicated to applicants whose disability prevents them from successfully applying online. Only messages left for this purpose will be returned. Responses may take up to two business days.