Office administrator jobs in Framingham, MA

The Medical Administrative Coordinator provides support for an Interdisciplinary team with the primary responsibility for scheduling and managing appointments as well as transportation. Is dedicated to deliver excellent customer service and strengthening the patient/team relationship. Works to improve clinical operations through coordination of contact between team clinicians, patients and referrals outside the center. Reports to the department supervisor. This position is full time M-F 8am to 4pm with no weekend or holiday hours and excellent benefits! ESSENTIAL RESPONSIBILITIES: Schedules and confirms patient diagnostic appointments, surgeries and medical consultations with specialists as directed. Attends team meetings and participates in the coordination of participant care. Functions as the Transportation Driver Designee on the IDT and communicates all transportation needs and changes to the Transportation Liaisons. Maintains the master weekly appointment schedule and communicates the appointments with participants, caregivers and appropriate staff. Tracks receipt of returned office notes, test results, hospital documents and other pertinent documentation in the electronic medical record. Runs reports in EMR to ensure tasks and office notes are completed in a timely manner. Maintains all current and inactive participants' charts as directed. Develops and maintains relationships with existing and new transportation providers and outside specialty offices. Works directly with transportation vendors to schedule rides to/from the ADH as well as outside medical appointments based on safety and efficiency. Conducts transportation quarterly audits to ensure compliance with CMS for successful surveys. Participates in Element Care Committees, as required, and communicates relative information back to the team. Perform various clerical and administrative functions, such as ordering and maintaining an inventory of supplies. Verifies all demographic and insurance information with hospitals/specialty offices and makes changes as necessary. Brings organization and sense of calm to chaotic situations, as necessary, while maintaining standards. Ability to pass a fit test. Position requires mask where seal is critical. Incumbent is required to not have facial hair that interferes with a tight seal of the respirator. Performs other duties as required. JOB SPECIFICATIONS: High school degree or equivalent. Two years experience as a Secretary; Experience as a Medical Secretary-Preferred Certified in Medical Terminology- Preferred Electronic Medical Record experience- Preferred. Strong written and verbal communication skills. Ability to multi-task efficiently and effectively in a high pressure environment. Organizational skills, problem solving skills and ability to prioritize work. Possesses a strong commitment to team environment dynamics with the ability to work independently. Personally responsible to complete work in a timely and consistent manner. Strong computer skills. Covid vaccine required. Mandarin speaking Required EEO Statement Element Care is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability. Element Care is committed to valuing diversity and contributing to an inclusive working environment PI0c762dfa17b7-37***********9

Join the VitalCore Team in Massachusetts! We're people who are fueled by passion, not by profit. VitalCore Health Strategies (VCHS), an industry leader in Correctional Health Care has openings for a Part-Time (20 hours/week) Administrative Assistant at Old Colony Correctional Center (OCCC) in Bridgewater, MA! Looking for a rewarding career in the healthcare field with competitive wages, an annual incentive bonus, and an excellent benefits package? At VitalCore we pride ourselves on retaining and acquiring compassionate, dedicated individuals who are committed to providing quality services. Join our team and experience first-hand how VitalCore Health Strategies promotes a positive work environment that is based on respect and appreciation of the hard work and dedication of our staff. ADMINISTRATIVE ASSISTANT BENEFITS PACKAGE: Holiday Pay: New Year's Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, and Christmas Day Medical Dental Vision Insurance Health Savings Account Life Insurance Short Term/Long Term Disability Identity Theft Protection Pet Insurance Employee Assistance Program and Discount Center 401K & Plan Matching PTO Annual Incentive Bonus ADMINISTRATIVE ASSISTANT POSITION SUMMARY The Administrative Assistant performs general administrative office assignments, medical record keeping, and functions as a communication link to and within the healthcare unit as appropriate. ADMINISTRATIVE ASSISTANT ESSENTIAL FUNCTIONS Process correspondence in a timely and systematic manner. Compile and prepare reports and documents accurately. Classify and file all documents to be maintained in the office in a retrievable system. Schedule meetings, appointments, and work assignments to meet or exceed deadlines. Communicate effectively and demonstrate respect, concern, and courtesy in all interpersonal communications. Monitor supplies, equipment and services required in the healthcare unit. Maintain skills and continue professional development to enhance the operations and image of the organization. Adhere to personnel policies to enhance the operation of the healthcare unit. Attend training and meetings as required. ADMINISTRATIVE ASSISTANT MINIMUM REQUIREMENTS At least 2 years of administrative experience or the equivalent of education and experience. Must possess a good working knowledge of all Microsoft Office applications, including Word, Excel, Outlook and PowerPoint. Ability to communicate effectively, both orally and in writing; ability to maintain calendars and schedule appointments. Ability to divide attention among several tasks and prioritize those tasks. ADMINISTRATIVE ASSISTANT SCHEDULE Part-Time VitalCore Health Strategies is an equal opportunity employer and committed to creating and maintaining an inclusive workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. Compensation details: 23-23 Hourly Wage PId99666d848aa-37***********7

Our client, a leading retail company is seeking a Mid-Level Administrative Assistant for a 3+ month contract role in Framingham, MA (parking available). This position offers 36.25 hours per week (9-5, with lunch) at a pay rate of $26/hour. The Administrative Assistant will support senior leaders within the Planning and Allocation team, providing high-level administrative support in a fast-paced corporate environment. Qualified and interested candidates are encouraged to apply today for immediate consideration. Key Responsibilities: Manage multiple calendars, schedule meetings, and coordinate travel/expenses Provide administrative support to senior leadership and large teams Respond to complex and confidential inquiries with professionalism Maintain filing systems, records, and office organization Coordinate meetings, catering, and conference logistics Track timekeeping, order supplies, and support new hire equipment needs Serve as back-up to other Administrative Assistants as needed Candidate Qualifications: 5-8 years of experience as an Administrative Assistant in a corporate setting Strong skills in Microsoft Office Suite (PowerPoint, Excel, Outlook, Word) Excellent communication, organization, and interpersonal abilities Proven ability to support large groups, manage shifting priorities, and work in a fast-paced environment Experience with travel coordination, calendar management, and expense processing Ability to collaborate effectively with peers and handle confidential information Preferred: experience in a large corporate environment Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

TJ Maxx At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores-TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family-a Fortune 100 company and the world's leading off-price retailer. Job Description: Opportunity: Grow Your Career Responsible for promoting an excellent customer experience. Oversees a team of Associates at front of store ensuring prompt, courteous customer service and promotion of loyalty programs. Leads by example by engaging and interacting with all customers, and maintaining a clean and organized store. Role models outstanding customer service. Creates a positive internal and external customer experience Promotes a culture of honesty and integrity; maintains confidentiality Takes an active role in training and mentoring Associates on front end principles Trains and coaches Associates on personalizing the customer experience while promoting loyalty programs Assigns registers, supports and responds to POS coverage needs, and coordinates breaks for all Associates Addresses customer concerns and issues promptly, ensuring a positive customer experience Ensures Associates execute tasks and activities according to store plan; prioritizes as needed Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates Provides and accepts recognition and constructive feedback Partners with Management on Associate training needs to increase effectiveness Ensures adherence to all labor laws, policies, and procedures Promotes credit and loyalty programs Supports and participates in store shrink reduction goals and programs Promotes safety awareness and maintains a safe environment Other duties as assigned Who We're Looking For: You. Available to work flexible schedule, including nights and weekends Strong understanding of merchandising techniques Capable of multi-tasking Strong communication and organizational skills with attention to detail Able to respond appropriately to changes in direction or unexpected situations Team player, working effectively with peers and supervisors Able to train others 1 year retail and 6 months of leadership experience Benefits include: Associate discount; EAP; smoking cessation; bereavement; 401(k) Associate contributions; child care & cell phone discounts; pet & legal insurance; credit union; referral bonuses. Those who meet service or hours requirements are also eligible for: 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long term disability; paid parental leave; paid holidays/vacation/sick; auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to the terms of the applicable plan or program and may change from time to time. Contact your TJX representative for more information. In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Address: 437 Boston Post Road Location: USA TJ Maxx Store 0281 Sudbury MAThis position has a starting pay range of $16.00 to $16.50 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

Administrative Assistant (Mid-Level) Schedule: Full-Time, Monday-Friday (8:00 AM - 5:00 PM or 9:00 AM - 6:00 PM) Contract Length: 12 months+ with potential for long-term opportunities Pay Rate: $35-$42/hr (W2) depending on experience We're seeking a proactive and dependable Administrative Assistant to support busy, high-performing technical groups. This is not a front desk or receptionist role - we're looking for someone with demonstrated success supporting large departments or teams, ideally in a fast-paced or technical/corporate environment. You will play a critical role in scheduling, planning internal events, coordinating visits, and handling day-to-day operations for teams of 40+ individuals across multiple managers. Key Responsibilities Manage complex calendars and scheduling across multiple leaders and team members Coordinate internal and external meetings, customer visits, and onsite sponsor engagements Support event logistics: ordering food, reserving rooms, sending invites, and ensuring smooth execution Place and track purchase orders for equipment and services; follow up with vendors as needed Assist in triaging requests from staff and leadership - redirecting and escalating appropriately Partner with other administrative professionals across departments to maintain team alignment and coverage Use MS Office Suite (Outlook, Word, Excel) for daily communications, scheduling, and documentation Maintain office organization, supplies, and shared resources Preferred Qualifications 5-10 years of administrative experience, ideally in a corporate or technical environment Proven ability to support larger departments or teams (not just 1-2 executives) Experience with complex scheduling, coordinating visits, and managing administrative workflows Strong communication and collaboration skills - able to work across teams with a positive, low-drama approach Adaptability is key: comfortable learning new systems and flexing responsibilities as needs evolve Detail-oriented, dependable, and capable of operating independently once trained Work Environment & Expectations 100% onsite in Lexington, MA - this is required and non-negotiable, particularly during the first 3-6 months Must be reliable, punctual, and able to handle a high-volume, fast-moving office You will be joining a collaborative team of administrators - this is a highly team-based role Arrival time must be between 7:30 AM - 9:30 AM, with flexibility to support team needs through 5:00-6:00 PM

Job Title: Office Clerk Duration: 3 months contract Pay Rate: $17.13 - $19.59 hourly Manages front desk reception. Monitors the reception area in a professional manner. Answers and directs phone calls, addresses visitor inquiries with discretion. Maintains conference room schedule, checks for availability, confirms reservations. Sets up conference rooms for next day. Sorts and distributes incoming and outgoing mail and faxes. Provides administrative support. Provides clerical support: filing, copying, scanning, data entry, and generating reports. Works with highly sensitive information ensuring proper safeguards and confidentiality. Types and processes correspondence, spreadsheets, meeting minutes, etc. Manages dated information and tracks deadlines Maintains an organized and confidential filing system. Maintains existing Excel and Access databases. Assists with updating records such as procedure manuals and contact lists. Maintains and troubleshoots office systems (copiers, postage meter, A/V equipment, etc.) and coordinates IT support as needed. Coordinates various Human Resource functions. Schedules interviews for candidates for employment. Contacts references for recommended candidates. Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit ******************* to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Duration: 6 months with possibility of extension 1 day onsite , 4 days remote Required Skills: Requirements: · Administrative experience in a corporate setting required. We are looking for Senior level talent · Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment · Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word · Excellent communication manner, solid written and verbal communication skills and must be customer service oriented · Able to effectively manage confidential and sensitive information · Must thrive in a very busy atmosphere · Proven success of juggling many things at one time and ability to shift gears and prioritize · Willingness to learn, take direction well and be a team player · Ability to focus and get the job done while avoiding distractions · Former experience scheduling meetings, managing multiple different time zone calendars, arranging travel schedules and processing expenses critical · Strong ability to build relationships and collaborate with team members and other admins · Great at being resourceful and leveraging relationships to problem solve

At Empath Labs, we believe that empathy is a catalyst for better healthcare outcomes. Our flagship product, Clinical Companions, transforms the pediatric clinical trial experience through interactive, play-based tools that simulate medical procedures and reduce anxiety. By preparing children and their caregivers for what to expect, we improve adherence, retention, and trust-ultimately accelerating drug development and ensuring trials are inclusive of younger patients. The Clinical Companions program centers around an interactive plush and a mobile application that trial participants can use to care for their companion, mirroring the activities of the study protocol. We partner with leading pharmaceutical companies and CROs to distribute localized study-specific site kits of our Clinical Companions to pediatric clinical trial sites worldwide. Role Description We are seeking an Operations Associate to join our team at Empath Labs' Providence headquarters. This role is integral to ensuring smooth operations of our Clinical Companions program, supporting fulfillment logistics, maintaining inventory, and assisting with day-to-day office administration. The ideal candidate is highly organized, proactive, and eager to support both operational and team needs. Primary Job Responsibilities Clinical Companions Fulfillment & Operations Packout of Products: Assemble, quality inspection, and packing of Clinical Companions products to customers. Work closely with program management to ensure timely deployment and shipment accuracy. Logistics & Shipping Coordination: Generate and process shipment documentation (labels, import documentation), coordinate dispatch with carriers, and monitor delivery timelines. Shipment Tracking & Issue Resolution: Proactively track shipments, troubleshoot delays, and communicate with clients/sites regarding status updates and resolution of any delivery issues. Documentation & Record-Keeping: Maintain organized records of shipments, inventory, and administrative purchases utilizing Salesforce CRM. Inventory Management: Maintain accurate stock levels and coordinate reordering as needed. Clean & Safe Environment: Maintain both office and warehouse/production areas in safe, organized working condition. Office Administration & Team Support Office Supply & Resource Management: Order, track, and organize office and operational supplies; ensure availability for both administrative and fulfillment needs. Team Logistics & Events: Coordinate team meals, meetings, and internal events to support a collaborative work culture. Vendor & Partner Coordination: Liaise with external vendors (printers, couriers, suppliers) to support both fulfillment and office functions. Cross-Team Support: Assist program management, software, and design teams with ad-hoc tasks related to study deployment. Travel: Local errands, travel to warehouse (10 miles) may be required on a ~weekly basis; Access to reliable transportation required.

Administrative Assistant Compensation: 50k-60k We are a busy accounting firm in Stoneham seeking a Receptionist/Administrative Assistant to provide essential office support. This role requires strong organizational skills, excellent communication, and proficiency in Microsoft Office. The ideal candidate should be adaptable, detail-oriented, and eager to learn new software programs. Responsibilities: Manage billing, accounts receivable, and accounts payable Maintain and update client databases Oversee office supply inventory and restock as needed Answer and direct phone calls while greeting visitors professionally Organize and maintain electronic and physical filing systems Handle incoming and outgoing mail distribution Perform general administrative duties to support the team Qualifications: Associate's degree or higher preferred Strong verbal and written communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) Ability to quickly learn and adapt to new software programs Previous administrative or office experience is a plus Key Skills & Attributes: Strong attention to detail and accuracy Excellent organizational and time-management skills Ability to multitask and prioritize effectively Flexible, proactive, and a team player All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The Administrative Assistant will support a VP and two AVPs, for Global Talent Management and 2 AVPs. This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality. · Schedules and maintains multiple calendars of appointments and meetings · Supports and monitors the on-going administration of HR and Talent program processes to ensure consistent and timely execution · Coordinates travel itineraries and process expenses · Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature · Involves appropriate Associates from other departments or divisions to resolve issues. · May provide functional guidance and training to other Associates within department and across the Corporate functions, as needed · Analyses operating practices and creates/revises systems and procedures as necessary · Organizes and maintains files, record keeping systems, and office layout · Oversees and monitors administrative projects. Performs other duties as required or directed · Organizes meetings (Catering, Booking Rooms, Follow up, etc.) · Manage and administer department payroll and timekeeping · Back-up Support to other Admins · Manages and administers various documents and spreadsheets · Acts as Proxy for certain systems as needed · Support meetings, training and conferences with prep and logistics needs · Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events · Communicates pertinent information among appropriate departments Who We Are Looking For: You. · Administrative experience in a corporate setting required · Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment · Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word · Excellent communication manner, solid written and verbal communication skills and be customer service oriented · Able to effectively manage confidential and sensitive information · Must thrive in a very busy atmosphere · Proven success of juggling many things at one time and ability to shift gears and prioritize · Willingness to learn, take direction well and be a team player · Interest in Human Resources is a plus · Ability to focus and get the job done while avoiding distractions · Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical · Strong ability to build relationships and collaborate with team members and other admins · Great at being resourceful and leveraging relationships to problem solve

A family-owned and privately held property management company, First Realty Management, has more than 70 years of experience with the industry knowledge to match. We combine the resources of a large company with the personal touch and attention to detail of a small, local firm. At the core of it all, our talented employees are what make us stand out above the rest. While we perform as a top-tier property management company, we strongly emphasize our close-knit, family-owned foundation. Professional growth is encouraged through a commitment to educational advancement and opportunities to learn from industry thought leaders. We create a sought-after community atmosphere by recognizing and celebrating those who go above and beyond. And above all else - we always put our team members first. A full-time position is available for a Management Assistant reporting to the Property Manager in E. Boston. This individual will be the first point of contact for all site management staff and residents. The ideal candidate will have excellent customer service, communication, and marketing skills. Provides superior customer service to residents by assisting them with site services such as but not limited to: Parking assignments and parking issues. Assisting with move-ins, getting keys, and prepping other materials needed. Responsibilities include telephone reception, initiating work orders, filing, correspondence, etc. They will also assist in the coordination of rental activities and address residents' general concerns. Provides superior customer service by: Answering telephones, directing incoming calls appropriately, taking messages, and assisting callers whenever possible. Greeting and assisting all visitors to the management office. Taking maintenance service requests and following up with maintenance staff to ensure completion when necessary. Taking resident complaints and handling matters according to guidelines established by a property manager. Supports the site management office in an administrative capacity by : Maintaining resident files, lists, and other resident-related data. Collecting and processing rent checks and preparing rent receivables reports. Preparing memos, letters, reports, and other documents. Completing guest cards. Scheduling various services and inspections relating to buildings and apartments; Coordinating and communicating with residents when applicable. Ensures the efficient operation of the management office by: Ordering office supplies, maintaining postage machines, and arranging office equipment repairs. Working with other staff members to ensure the management office maintains a professional appearance and environment. Assuming additional responsibilities and assisting co-workers when necessary. Other Job Functions: Assists with the processing of rental applications. Helps to facilitate resident activities and parties. Other duties as assigned. Requirements: Excellent resident relations, customer service, and telephone skills. General Office Skills. Good communication skills, both verbal and written. Strong organizational skills and attention to detail. Abilities: Ability to work on simultaneous tasks calmly and effectively. Interest and ability to interact with other people effectively. Interest and ability to learn. Knowledge of: Microsoft Word and Excel. Business English and letter format. Experience: Prior work experience in an office environment. Will be required to cover the Management Office in the Property Manager's absence. This position requires strong resident relations, along with the ability to work effectively with a wide variety of individuals. Strong knowledge of computer applications such as Word, Excel, etc. is essential. Must be able to organize priorities effectively and have excellent attention to detail. The ability to multi-task is essential. The schedule is Monday - Friday, 9 a.m. - 5 p.m. Benefits: Sign-on bonus. Paid Vacation, Holidays, PTO/Personal leave. 401(k) plan. Health, Vision, and Dental Insurance. Life Insurance, Short- & Long-Term Disability. Flex spending accounts & Transportation expense accounts. Opportunity for professional growth and development.

Davis is a vertically integrated real estate investment, development and management firm that leverages five decades of experience, the strength of its leadership team and employees and a diversified portfolio to deliver maximum value for its investors and tenants. Headquartered in Boston and investing across the United States, Davis prides itself on taking a nimble, collaborative approach to delivering best-in-class results from complex opportunities. With $12.8 billion in gross asset value invested through real estate equity, debt and fixed-income securities, Davis today owns a real estate portfolio of approximately 15.2 million square feet of healthcare and life science, industrial, retail, office and hospitality properties and more than 5,800 residential units across the United States. For further information, visit ************************* The Administrative and Office Assistant will provide a wide range of office support functions to ensure smooth daily operations. This role serves as the first point of contact for visitors and callers, requiring a professional demeanor, neat appearance, and a positive, upbeat attitude. Specific responsibilities include, but are not limited to, the following: Reception & Guest Service • Greeting guests in a professional, friendly, and hospitable manner. Offer every guest a beverage upon arrival. • Directing guests and answering their questions, notifying staff of visitor(s) arrival. • Answer, screen and route incoming telephone inquiries with professional telephone etiquette. • Manage and update phone message system to include office hours and closings and holiday hours. • Accept and sign for packages and distribute mail, including forwarding mail to Property Managers via Optima or Fly Over the City. Office Operations • Open and close office daily. This includes filling water in conference rooms, setting up glasses, filling secondary ice bin in freezer, loading and unloading dishwashers, setting up speakers in “South End” Conference Room and other duties as assigned by Office Manager. • Establish working relationships and serve as Point of Contact with Davis third party vendors (WB Mason, Amazon, Boston Bean) • Assist with scheduling meetings/interviews/onboarding by sending calendar invites and adding visitor information to Tishman's Building Guest List for entrance. • Order building access cards through Tishman. Order replacement cards as needed. • Ensure timely and accurate mal distribution to support seamless business operations. • Consistently maintain a safe, clean, and pleasant appearance of the reception area, conference rooms, and all common areas in the office. • Manage the schedule for multiple conference rooms. • Manage the Toner Recycling Program. • Create Inventory Systems to manage, budget, and replenish daily Office & Kitchen supplies. • Assist with the maintenance of office equipment, including copiers/fax/printers and postage machines. • Maintain and replenish office and kitchen items (i.e., soda, coffee, snacks, napkins, etc.) on a regular basis. Administrative Support • Assist Executive Assistants in coordinating meetings and catering for investors and guests. Prepare/clean up office and conference rooms for lunches and meetings, as directed. • Enter service requests with Tishman Speyer and follow-up on progress through completion of task. • Scan invoices to Property Managers upon request. • Binding presentation materials. • Assist the Director of People and Culture with event coordination, and other administrative tasks, as assigned. • Managing expense reports for Human Resources and Marketing departments. • Assist with special projects. • Perform other duties, as assigned. Skills & Qualifications: • Possess a high level of energy to be the first point of contact at Davis located at our front desk. • Associate degree preferred, but not required. • 1-2+ years of related work experience required. • Excellent verbal and written communication skills. • Ability to identify areas of process improvement and the initiative to implement change. • Excellent phone etiquette. • Detail oriented, strong organizational and multi-tasking skills. • Ability to work under pressure in a fast-paced environment. • Ability to work with minimum supervision. • Problem solving mindset. • Technology Skills - Knowledge of MS Office (Word, Teams, Excel, Zoom, Outlook, PowerPoint). • Ability to professionally interact with onsite staff and management. • Timeliness, dependability and the ability to deal effectively with many and varied visitors' needs are essential. • Highly professional with strong interpersonal skills. • Able to work effectively with others and be a team player. • Flexible and adaptable in a changing environment. • Possess a high level of energy. • Dependable and reliable Monday-Friday to open and close our office. Compensation & Benefits: Compensation will include a competitive base salary and bonus, and an attractive benefits package. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age (40 or older), marital status, sexual orientation, gender identity/expression, citizenship, real or perceived disability or handicap, genetic predisposition, veteran status, and/or any other protected category in accordance with applicable federal, state or local laws.

Serves as the first point of contact for patients entering the organization. This role plays a critical part in shaping the patient experience by providing both call center and administrative support. Working in a team-oriented environment, collaborate with colleagues and supervisors to ensure smooth operations and a positive experience for patients and their families. Act as liaison for incoming calls, assisting patients, caregivers, clinicians, and staff across multiple service areas. This role requires excellent customer service skills, multitasking ability, and strong problem-solving capabilities. MINIMUM JOB QUALIFICATIONS High School Diploma/GED required; Bachelor's Degree preferred Administrative and/or customer service experience strongly preferred Experience in a call center or phone-based service environment is a plus PRIMARY DUTIES AND RESPONSIBILITIES Serve as the first point of contact for patients or referring providers by triaging calls and addressing questions when possible Provide administrative support and coordination for patient care, with a focus on incoming calls Triage issues and answer general questions, escalating or routing as needed Recognize urgent or emergency situations and respond according to established procedures Provide general program or service-specific information within scope of knowledge and authority Collaborate with team members to ensure coverage and continuity of service during varying staffing levels Assist with implementing new processes and procedures as needed Ensure compliance with established standards, policies, and quality expectations Perform additional administrative duties as assigned KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Strong communication, organizational, and time management skills Ability to multitask and resolve issues in real time Excellent phone etiquette and customer service focus Strong attention to detail Ability to function effectively as part of a team Proficiency with PC systems and ability to learn new software quickly Knowledge of medical terminology is helpful but not required

RESPONSIBILITIES Enter vendor invoices and ensure accuracy by comparing information to approved purchase orders and receiving documents, checking general ledger account to be charged, ensuring proper sales tax has been charged and monitoring vendor statements. Recommend vendors to be paid every other week by preparing a schedule based on vendor due dates and other critical information. Review schedule with Controller and CFO. Make any necessary changes to list, cut the vendor checks and mail them. Ensure a signed, completed Form W-9 is received from all vendors before mailing a check. After year-end, determine which vendors should receive Form 1099's and then have them properly printed and mailed. Maintain an updated list of vendors that must be paid on the 1st of the month such as insurance, rent, etc. Close AP trial balance at end of each month and ensure that it reconciles to the general ledger. Match receipts against Company credit card charges and determine g/l account distribution for the journal entry. Prepare the prepaid expenses balance sheet reconciliation and related journal entry based on reviewing invoices, determining periods of service and account distribution. Review repairs and maintenance general ledger accounts each month to ensure that no invoices represent a fixed asset which should be reclassed. Reconcile the CIP account by project and work with the appropriate parties to determine in-service dates. Assist with accumulating any expenses that were incurred but not recorded and set up the related journal entry at month-end. Review the monthly income statement vs. budget for any variances and any areas where an accrual may be needed. Prepare other various month-end reconciliations by compiling and analyzing account information. Reconcile bank account each month end. Assist in the costing of raw material inventory by referencing the costs of purchased materials from invoices. Administrative duties such as collecting, sorting, and distributing mail. Assisting other co-workers with FEDEX/UPS/USPS. Preparing and maintaining control over Purchase Orders. . Basic accounting support as needed. Competencies Ethical Conduct Time Management Organizational Skills Financial Management Project Management Attention to detail Proficiency with QuickBooks and Microsoft Excel skills Work Environment Level 1: Office Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phone, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands or arms. Must be able to lift 10 pounds. Required Education and Experience Associate's or bachelor's degree in Accounting or Business 1 year of related experience. Proficiency in using computer, QuickBooks, Microsoft Word, Excel, Outlook and Power Point. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with us without notice. Reports to: Finance/Accounting Analyst/s POSITION TYPE/EXPECTED HOURS OF WORK This is a full-time or part-time on site position. Full time requiring 40 hours of work per week Monday-Thursday. Occasional Friday work could be remote. Part time hours Monday-Thursday AM hours to be determined by supervisor.

A client of Insight Global is seeking a Front Desk Administrative Assistant to join their school operations team. This role is responsible for managing front desk operations, supporting school staff, and ensuring a welcoming and organized environment for students, families, and visitors. Key Responsibilities: Oversee front desk operations, including phone and visitor management Monitor building access and security protocols Coordinate student and visitor check-in/out processes Track and report student attendance; maintain accurate records Provide administrative support to school leadership and staff Assist with event coordination, communications, and special projects Manage mail, deliveries, and school supply inventory Support multilingual communication (Spanish/English preferred) Maintain school signage and informational displays Qualifications: High school diploma; 2-3 years of office experience Strong interpersonal, organizational, and communication skills Proficiency in Microsoft Word, Excel, and database systems Ability to multitask and work independently Bilingual in Spanish and English preferred Work Environment: Typical office setting, collaborative team culture, and a commitment to diversity and inclusion.

Job Responsibilities Administer a variety of administrative duties including telephone support, calendar scheduling, travel arrangements, document preparation, and general office management functions. Support sales process by preparing materials, greeting and registering seminar and class attendees, maintaining an inventory of manuals and products, preparing various operations and sales reports and ensuring that the sales database is accurate and up to date. Process registrations in Salesforce.com and invoicing in Salesforce and QuickBooks. Submit and manage all financed paperwork and deals for all customers. Coordinate activities including marketing, training, and scheduling of classes, instructors, and events. Manage vendor relationships including office, break room, catering, and facility suppliers. Greet and assist incoming guests, customers, and vendors. Organize office, classroom, and break room and maintain supplies and equipment. Sort and distribute mail; prepare outgoing mail and packages. Serve as the contact person to the building maintenance department and service vendors when needed. Experience, Education and Qualifications: Excellent telephone and customer service skills; ability to greet customers and ensure they feel welcome and comfortable. Must be a self-starter who is well organized and can work without a lot of direct supervision; able to ask for direction or additional help when needed. Excellent verbal and written communication skills. Comfortable with multi-tasking and managing multiple priorities and/or projects at the same time while maintaining a positive and outgoing attitude. Previous work experience in a sales administration role or as an executive assistant in a sales organization is desired. Strong computer skills using Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.) required. Experience with sophisticated sales contact management system Salesforce.com or similar desired. Experience with fundamentals of accounts and knowledge of QuickBooks preferred. Familiarity with office equipment such as copiers, fax machines, phones, and computers required. High School diploma required; some college and college degree highly desirable. Physical Requirements: Must have reliable transportation for running errands. Minor lifting and carrying of supplies. Weekend flexibility will be necessary for helping to run weekend events.

Job Title: Administrative Assistant- Leasing & Asset Management ** Recruiters not needed at this time** Position: Marathon Construction is dynamic and growing real estate development and construction organization dedicated to delivering high-quality services across New England. With a reputation for professionalism and excellence, we manage a diverse portfolio of properties and assets. We are seeking a detail-oriented Administrative Assistant with experience in Leasing and Asset management to support our property management team and ensure smooth operations. Postion Summary: The Administrative Assistant will play a vital role in supporting the leasing and asset management teams by handling administrative tasks, coordinating tenant and vendor communications, preparing lease documents, and assisting with property management functions. The ideal candidate is organized, proactive, and has prior experience in leasing, property management, or asset management. This postion requires a minimum of two onsite work days (Providence, RI). Principal Duties and Responsibilities: Administrative Support Provide day-to-day administrative support to the leasing and asset management team. Draft, format, and process lease agreements, amendments, and related correspondence. Maintain digital and physical filing systems for leases, tenant communications, and property records. Leasing & Tenant Relations Assist with the preparation of marketing materials and property listings. Coordinate tenant move-ins, move-outs, and lease renewals. Track critical lease dates (options, renewals, expirations) and maintain database accuracy. Serve as a point of contact for tenant inquiries, escalating issues as appropriate. Asset & Property Management Support asset managers with reporting, budget tracking, and vendor contracts. Coordinate with property management on maintenance requests, vendor scheduling, and compliance documentation. Assist with financial tracking, invoice processing, and preparation of asset performance reports. Communication & Coordination Liaise with brokers, vendors, tenants, and internal departments to support leasing and property management activities. Prepare presentations and reports for management review. Support special projects as assigned. Qualifications: Experience & Education Minimum of 2-3 years of administrative experience in real estate, leasing, property management, or asset management. Real Estate License is a plus Associate's or Bachelor's degree preferred, or equivalent professional experience. Technical Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with property management software (e.g., Yardi, MRI, ProCore, or similar) preferred. Strong organizational and data-entry skills with attention to accuracy. Professional Skills Excellent communication skills, both written and verbal. Strong multitasking ability with a proactive, solution-oriented approach. High level of discretion and professionalism in handling confidential information. Why join us? Opportunity to gain experience across leasing, property management, and asset management. Collaborative and professional work environment. Growth potential within a dynamic and expanding organization. Competitive salary and benefits package. Salary Range upon request. *Marathon Construction and Development is an equal opportunity employer. We value diversity and do not discriminate based on gender, race, national origin, religion, sexual orientation, disability, or any other protected status.

TJ Maxx At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores-TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family-a Fortune 100 company and the world's leading off-price retailer. Job Description: Opportunity: Grow Your Career Responsible for promoting an excellent customer experience. Oversees a team of Associates at front of store ensuring prompt, courteous customer service and promotion of loyalty programs. Leads by example by engaging and interacting with all customers, and maintaining a clean and organized store. Role models outstanding customer service. Creates a positive internal and external customer experience Promotes a culture of honesty and integrity; maintains confidentiality Takes an active role in training and mentoring Associates on front end principles Trains and coaches Associates on personalizing the customer experience while promoting loyalty programs Assigns registers, supports and responds to POS coverage needs, and coordinates breaks for all Associates Addresses customer concerns and issues promptly, ensuring a positive customer experience Ensures Associates execute tasks and activities according to store plan; prioritizes as needed Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates Provides and accepts recognition and constructive feedback Partners with Management on Associate training needs to increase effectiveness Ensures adherence to all labor laws, policies, and procedures Promotes credit and loyalty programs Supports and participates in store shrink reduction goals and programs Promotes safety awareness and maintains a safe environment Other duties as assigned Who We're Looking For: You. Available to work flexible schedule, including nights and weekends Strong understanding of merchandising techniques Capable of multi-tasking Strong communication and organizational skills with attention to detail Able to respond appropriately to changes in direction or unexpected situations Team player, working effectively with peers and supervisors Able to train others 1 year retail and 6 months of leadership experience Benefits include: Associate discount; EAP; smoking cessation; bereavement; 401(k) Associate contributions; child care & cell phone discounts; pet & legal insurance; credit union; referral bonuses. Those who meet service or hours requirements are also eligible for: 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long term disability; paid parental leave; paid holidays/vacation/sick; auto/home insurance discounts; scholarship program; adoption assistance. All benefits are provided in accordance with and subject to the terms of the applicable plan or program and may change from time to time. Contact your TJX representative for more information. In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law. Applicants with arrest or conviction records will be considered for employment. Address: 141 Needham St N201 Location: USA TJ Maxx Store 1145 Newton MAThis position has a starting pay range of $16.00 to $16.50 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

The Patient Administrative Assistant will ensure efficient operation of the healthcare facility and assist with direct patient services. Their duties and responsibilities include: Answer and direct phone calls in a polite and friendly manner Register new patients and update existing patient demographics by collecting patient detailed information Schedule and confirm patient appointments, follow-ups, and procedures Process patient billing and payments Organize and maintain patient waiting areas as well as office files and records Assist patients with forms and paperwork, explaining procedures, and answering questions Communicate with healthcare professionals and patients regarding appointments, cancellations, and rescheduling Ensure compliance with medical laws and regulations Order office supplies and maintain inventory Coordinate with insurance companies for claim management and patient insurance verification Maintain patient confidentiality, following HIPAA guidelines Qualifications A bachelor's degree is required 1-2 years of work experience as a Healthcare Administrative Assistant or similar role Knowledge of healthcare systems and medical terminologies Understanding of medical billing procedures Proficient in MS Office (MS Excel and MS Outlook, in particular) Strong organizational and multitasking skills Excellent communication and interpersonal abilities