Assistant Retail Management
Office Administrator Job In Port Charlotte, FL
When you join our team as an Assistant Store Manager, you'll take on key store management responsibilities including assisting with supervising day-to-day store activities, ensuring overall store performance, managing schedules, and developing operational action plans while identifying training opportunities to develop and grow the team.
Position Type: Full-Time
Average Hours: 38 hours per week
Starting Wage: $24.50 per hour
Wage Increase: Year 2 - $25.50 per hour
Duties and Responsibilities:
Must be able to perform duties with or without reasonable accommodation.
• Assists the direct leader with developing and implementing action plans to improve operating results
• Establishes and communicates job responsibilities and performance expectations to their direct reports to ensure mutual understanding and desired results
• Identifies training and development opportunities that will assist their direct reports in achieving enhanced performance
• Understands the overarching company strategy, as well as communicates and models the core values of the organization, to create a sense of teamwork and membership among employees
• Monitors the competitive environment within the community and informs the direct leader regarding adjustments necessary to maintain the company's competitive position
• Provides product feedback to the direct leader, including making recommendations regarding new items to carry or those that should be discontinued
• Participates in the interviewing process for store personnel
• Communicates information including weekly information, major team milestones, developments, and concerns
• Ensures store personnel adhere to inventory procedures, product handling guidelines, and cash control policies to minimize losses
• Ensures an appropriate resolution of operational customer concerns in their direct leader's absence
• Identifies and rectifies hazards, ensuring proper ergonomics and maintaining store equipment in proper working order
• Maintains store cleanliness standards and proper store signage at all times
• Assists the direct leader with maintaining proper stock levels through appropriate product ordering
• Merchandises product neatly to maximize sales
• Ensures the quality and freshness of products for sale and accuracy of product signage
• Assists their direct leader with achieving the store payroll and total loss budget, inventory counts, and training new employees
• Supervises the day-to-day operations of their team, escalating issues to the appropriate level of support and/or leadership when necessary
• Ensures direct reports complete assigned responsibilities in a timely and effective manner to provide the highest level of customer service for the business
• Complies with all established company policies and procedures while upholding the security and confidentiality of documents and data
• Other duties as assigned
Physical Demands:
• Ability to stock merchandise from store receiving to shelving; ability to place product, weighing up to 45 pounds, on shelving at various heights
• Regularly required to sit, stand, bend, reach, push, pull, lift, carry, and walk about the store
• Must be able to perform duties with or without reasonable accommodations
Job Qualifications:
• You must be 18 years of age or older to be employed for this role at ALDI
• Ability to work both independently and within a team environment
• Ability to provide and lead others to provide prompt and courteous customer service
• Ability to develop rapport, trust, and open communication that enhances the growth and job performance of direct reports
• Ability to interpret and apply company policies and procedures
• Ability to establish goals, guide employee performance to ensure the quality and completion of work assignments
• Ability to evaluate and drive performance of self and others
• Ability to understand and apply management principles concerning budgeting, personnel costs, and expenses
• Ability to operate a cash register efficiently and accurately
• Ability to safely and properly operate equipment, including electric/manual hand jack, floor scrubber, and cardboard baler and perform general cleaning duties to company standards
• Excellent verbal and written communication skills
• Ability to stay organized and multi-task in a professional and efficient manner, following instructions and giving attention to detail
• Meets any state and local requirements for handling and selling alcoholic beverages
Education and Experience:
• High School Diploma or equivalent preferred
• A minimum of 3 years of progressive experience in a retail environment
• A combination of education and experience providing equivalent knowledge
• Prior management experience preferred
ALDI offers competitive wages and benefits, including:
401(k) Plan
Company 401(k) Matching Contributions
Employee Assistance Program (EAP)
PerkSpot National Discount Program
In addition, eligible employees are offered:
Medical, Prescription, Dental & Vision Insurance
Generous Vacation Time & 7 Paid Holidays
Up to 6 Weeks Paid Parental Leave at 100% of pay
Up to 2 Weeks Paid Caregiver Leave at 100% of pay
Short and Long-Term Disability Insurance
Life, Dependent Life and AD&D Insurance
Voluntary Term Life Insurance
Click here to learn more about the benefits ALDI has to offer
ALDI is committed to equal opportunity for all employees and applicants. As a proud Equal Opportunity Employer (EOE), we do not discriminate based on race, color, national origin, ancestry, citizenship status, religion, sex, sexual stereotyping, sexual orientation, gender, gender identity, gender expression, age, marital status, mental or physical disability, medical condition, genetic information, military or veteran status, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), or any other protected characteristic. Employment may be contingent upon ALDI's receipt of an acceptable and job-related drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.
Nursing Administrative Officer - Nursing Administration - FT - Nights - MHP
Office Administrator Job In Pembroke Pines, FL
At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience.
Summary:
Provides nursing leadership for all nursing units during assigned shift.
Responsibilities:
Evaluates the effectiveness of patient care and identifies any issues that affect desired patient outcomes. Coordinates patient care services with staff, physicians, and other departments.Determines, coordinates, and monitors the flow of patients between units to maximize the use of resources and meet service level objectives.This is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.Responds to complaints/conflicts and manages through established channels. Makes administrative decisions in the absence of the Director of Nursing.Provides leadership, coaching, and mentoring to staff. Responds to staff requests for assistance with providing or managing direct patient care in complex or difficult matters.
Competencies:
ACCOUNTABILITY, CUSTOMER SERVICE, MANAGING PEOPLE - AON, PATIENT AND FAMILY CENTERED CARE, PATIENT SAFETY - NURSING AON, PROFESSIONAL CREDIBILITY - NURSING SUPERVISION, RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR
Education and Certification Requirements:
Bachelors (Required) BLS American Heart E-Card (BLS AHA ECARD) - American Heart Association (AMERICAN HEART), BLS Cert American Heart_non ecard (BLS AHA) - American Heart Association (AMERICAN HEART), Registered Nurse License (RN LICENSE) - State of Florida (FL)
Additional Job Information:
Complexity of Work: Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Required Work Experience: 3 years
Working Conditions and Physical Requirements:
Bending and Stooping = 60%
Climbing = 0%
Keyboard Entry = 80%
Kneeling = 40%
Lifting/Carrying Patients 35 Pounds or Greater = 60%
Lifting or Carrying 0 - 25 lbs Non-Patient = 60%
Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 40%
Lifting or Carrying > 75 lbs Non-Patient = 0%
Pushing or Pulling 0 - 25 lbs Non-Patient = 60%
Pushing or Pulling 26 - 75 lbs Non-Patient = 40%
Pushing or Pulling > 75 lbs Non-Patient = 40%
Reaching = 0%
Repetitive Movement Foot/Leg = 0%
Repetitive Movement Hand/Arm = 80%
Running = 40%
Sitting = 80%
Squatting = 40%
Standing = 80%
Walking = 80%
Audible Speech = 80%
Hearing Acuity = 80%
Smelling Acuity = 0%
Taste Discrimination = 0%
Depth Perception = 80%
Distinguish Color = 80%
Seeing - Far = 80%
Seeing - Near = 80%
Bio hazardous Waste = 60%
Biological Hazards - Respiratory = 60%
Biological Hazards - Skin or Ingestion = 60%
Blood and/or Bodily Fluids = 60%
Communicable Diseases and/or Pathogens = 60%
Asbestos = 0%
Cytotoxic Chemicals = 0%
Dust = 0%
Gas/Vapors/Fumes = 60%
Hazardous Chemicals = 0%
Hazardous Medication = 40%
Latex = 0%
Computer Monitor = 80%
Domestic Animals = 40%
Extreme Heat/Cold = 0%
Fire Risk = 0%
Hazardous Noise = 0%
Heating Devices = 0%
Hypoxia = 0%
Laser/High Intensity Lights = 0%
Magnetic Fields = 0%
Moving Mechanical Parts = 0%
Needles/Sharp Objects = 60%
Potential Electric Shock = 0%
Potential for Physical Assault = 40%
Radiation = 40%
Sudden Decompression During Flights = 0%
Unprotected Heights = 0%
Wet or Slippery Surfaces = 60%
Shift:
Nights
Disclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification.
Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process.
Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity.
Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, gender identity or expression, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law.
We are proud to offer Veteran's Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program.
Employment is subject to post offer, pre-placement assessment, including drug testing.
If you need reasonable accommodation during the application process, please call ************ (M-F, 8am-5pm) or email *******************************
Office Administrative Assistant
Office Administrator Job In Palm Beach, FL
🌟 Family Office Administrative Assistant - South Palm Beach, FL
🌟 Palm Beach, Florida
🌟 $65k-$75k Plus Benefits!
Are you a detail-oriented, highly organized professional who thrives in a fast-paced, dynamic environment? Do you have a knack for anticipating needs, managing complex schedules, and handling high-level projects with discretion and professionalism? If so, this could be the perfect role for you!
We're looking for an Office Administrative Assistant to support a team and executives with top-tier administrative and project management expertise.
Why This Role?
💼 High-Level Exposure - Work closely with executives, ensuring seamless operations in a fast-moving environment.
✈️ Exciting & Varied Work - From managing daily calendars to coordinating luxury travel, no two days are the same.
🔑 Confidential & Trusted Role - Handle sensitive information with discretion and professionalism.
🏡 Beautiful Location - Work in South Palm Beach, FL, a premier destination.
What You'll Do:
✔️ Manage executive calendars, appointments, and travel
✔️ Provide concierge-level assistance, including dining reservations, gift purchasing, and event coordination
✔️ Assist in planning and tracking various high-level family office projects
✔️ Handle confidential documents and maintain an organized filing system
✔️ Coordinate with vendors, office maintenance, and deliveries
✔️ Manage mail, office supplies, and special projects as needed
What We're Looking For:
✅ 1-3 years of administrative experience, preferably in a family office, wealth management, or high-net-worth setting
✅ Exceptional organizational & multitasking skills - Ability to shift priorities quickly
✅ Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
✅ Professionalism, discretion, and integrity in all interactions
✅ Ability to work independently while collaborating with a dynamic team
This is more than an administrative role-it's an opportunity to be a key player in an elite, high-performing environment. If you're ready to bring your expertise to a fast-moving, rewarding setting, we'd love to hear from you!
📩 Apply today!
Office Administrator
Office Administrator Job In Miami, FL
Onsite opportunity
The Office Administrator will assist in supporting essential business operations and administrative functions. This role includes managing account-related tasks, collaborating with various departments, and providing technical support for internal tools and platforms. The ideal candidate will possess strong attention to detail, excellent organizational skills, and a proactive approach to handling multiple responsibilities.
Key Responsibilities:
Account Cancellations and Terminations
Efficiently process account cancellations and terminations, ensuring accuracy and timeliness.
Collaborate with relevant departments to ensure smooth and complete account closures.
Account Setup and Configuration
Establish new accounts and ensure all necessary configurations are implemented.
Verify account information for correctness and ensure compliance with company policies.
Technical and Administrative Support for OMNI
Provide both technical and administrative support for OMNI systems.
Troubleshoot and resolve issues to maintain seamless system operations.
Event Coordination for CTTI
Coordinate and manage the logistics for CTTI event setups, ensuring all requirements are met.
Work closely with event organizers to ensure the successful execution of events.
Onboarding and Weekly Development Group Calls
Support the onboarding process for new members of development groups.
Organize and participate in weekly calls, documenting notes and following up on action items.
Shopify Store Management and Support
Assist in managing the Shopify store, including updates, troubleshooting, and responding to customer inquiries.
Monitor store performance and escalate issues as necessary.
Contract Review and Processing
Review, process, and manage contracts in alignment with company guidelines.
Maintain accurate contract records and ensure timely renewals or terminations.
Collaborate with relevant stakeholders to resolve any contract-related issues.
Qualifications:
Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
Strong communication and interpersonal skills.
Proficient in platforms and tools such as Shopify, CRM systems (preferably GHL), and Google Office Suite.
Capable of troubleshooting technical issues and working collaboratively with cross-functional teams.
Prior experience in event coordination or administrative support is a valuable asset.
Mail Room-Office Clerk
Office Administrator Job In Tallahassee, FL
Greetings from Kaizen Technologies Inc.
Job Title: FL- FWC-Tallahassee-Mail Room-Office Clerk
This candidate will be handling money.
They MUST be able to pass a level 2 background
Position: Pay Rate: $13.00hr
JOB DESCRIPTION:
*** Performs daily duties in the FWC Bryant Building mailroom, picking up, sorting mail
*** Data entry of revenue received in fwcc-laserfiche system.
*** Performs internal mail runs twice daily, and, at times may require external mail runs twice daily. (using FWC furnished vehicle)
*** Processing daily, all outgoing mail and express shipments.
*** Experience handling money
*** Able to lift 50 pounds at a minimum.
*** Able to follow verbal and written instructions, as well as clear communication either verbally or written to supervisors and/or Stakeholders.
--
Vijender D
Kaizen Technologies Inc.
Work: ************
Email ID: ***********************
Administrative Specialist II - Onsite, Multiple U.S. Locations
Office Administrator Job In Miami, FL
Administrative Specialist II - Onsite, Miami & Multiple U.S. Locations
Available Locations: Atlanta, GA; Baltimore, MD; Boston, MA; Buffalo, NY; Chicago, IL; Dallas, TX; Denver, CO; Detroit, MI; El Paso, TX; Fairfax, VA; Harlingen, TX; Houston, TX; Los Angeles (Downtown), CA; Miami, FL; New Orleans, LA; New York City (Manhattan), NY; Newark, NJ; Philadelphia, PA; Phoenix, AZ; Salt Lake City, UT; San Antonio, TX; San Diego (Downtown), CA; San Francisco, CA; Seattle, WA; St. Paul, MN.
Company:
Universal Strategic Advisors LLC (US Advisors) is a small business consulting practice specializing in domestic and international government administration, technology implementation & application, law enforcement operations, homeland security solutions, immigration strategy and operations, border security, and compliance. US Advisors brings proven expertise and a trusted insider network to help our clients solve their toughest challenges while managing risk. We acknowledge that change is accelerating. None of us can afford to think just two steps ahead; every decision we make today impacts our ability to safeguard, evolve, grow, and thrive. Our practice is rooted in deep expertise leading organizations through transformation and building operational, analytical, and technological strategies to meet mission demands.
Job Description:
US Advisors is seeking a highly organized and detail-oriented Administrative Specialist II to support daily administrative operations. This full-time role will provide administrative and clerical support to DHS Immigration and Customs Enforcement (ICE). The Administrative Specialist will be engaging aliens who appear at ICE offices. The ideal candidate is bilingual English/Spanish, proactive, efficient, adaptable, and capable of managing multiple administrative responsibilities while maintaining a high level of professionalism and confidentiality.
Responsibilities:
Administrative Documentation: Prepare, maintain, and manage administrative records related to processing. Electronically file documents related to immigration cases.
Data Entry & Record Management: Accurately enter and update relevant information in designated systems while maintaining confidentiality.
Document Control & Compliance: Maintain organized records, files, and documentation, ensuring confidentiality and adherence to regulations.
Intake & Property Management: Process and document the intake of aliens, ensuring accurate tracking and secure storage of personal property throughout the process.
Appointment & Case Tracking: Monitor and verify scheduled appointments, ensuring timely filing of required immigration paperwork and notices.
Case Status Monitoring: Ensure all immigration case statuses and outcomes are accurately updated and recorded.
Administrative Support: Provide clerical and administrative assistance to agents and agency personnel as needed.
Bilingual Communication: Communicate effectively in Spanish to support alien interactions and assist in translation as needed.
Required Qualifications:
High School diploma, GED or equivalent completed.
2 or more years of proven experience in an administrative, clerical or office support role.
Fluent in English and Spanish in a working environment.
Experience working with Microsoft Word and Excel.
High-comfort level working in a customer service facing position.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or other relevant software.
U.S. Citizenship required.
Preferred Qualifications:
Associates degree or higher.
Excellent organizational and time-management skills.
Professional written and verbal communication skills.
Ability to multitask and prioritize tasks efficiently.
High level of discretion, professionalism, and attention to detail.
Additional Information:
Work mode is fully onsite at work/office location. You will be expected to report to your assigned location Monday to Sunday and work five 8-hour shifts within the business hours of 7:00 AM to 7:00 PM local time.
Offer is contingent on candidates passing a thorough background check for federal employment. This position requires a background investigation, including a criminal history check, as part of the employment process. Successful completion of this background investigation is a condition of employment. The background investigation will include verification of employment history, education, and other relevant information as determined by the agency.
Benefits:
Health & Medical Insurance: Eligibility for employer-sponsored health, dental, and discounted vision coverage.
401(k) Plan: Eligibility after one full year of employment, with enrollment available at the beginning of each calendar year.
Paid Time Off (PTO): Ten (10) days annually, including sick leave, accrued over time.
Federal Holidays: Ten (10) paid Federal holidays, details to be provided during training/orientation.
Compensation:
Hourly Compensation up to $27.50/hr.
Equal Opportunity Employer:
US Advisors is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status.
Office Administrator
Office Administrator Job In Lutz, FL
Insight Global is looking for a Permitting Coordinator, in the Maitland, Florida area. They will be responsible for checking accuracy and creating permitting documents. The documents are used for ROW (right of way) access so that the company can park their vehicles on the land that belongs to the county and city to survey the utility poles. The permits will be completed either electronically or written and in most cases with be submitted to the county's municipality. The permits will be created based on a set of criteria/rules and regulations provided by the municipality.
REQUIRED SKILLS AND EXPERIENCE
Minimum of an AA degree in any field if no permitting experience
Must be computer literate - experience with outlook, excel, or other computer softwares.
Soft skill: heads down, reliable worker Strong desire to get into utility field
Duration: 4 month contract to hire
Rate: $18/hr for 4 months then goes up to $23.50/hr
Hotel Administrative Specialist
Office Administrator Job In Miami, FL
The Hotel Administrative Specialist plays a key role in ensuring the smooth operation of the Corporate and Fleet hotel's administrative functions at our head office in Miami.
This position involves providing administrative support to the cruise ship's management teams, assisting with various hotel operations, managing office procedures, and facilitating communication across departments. The ideal candidate will be highly organized, detail-oriented, and able to handle multiple tasks in a fast-paced environment.
The position will be responsible for creating documents, operating office equipment, distributing internal and external mailings, and performing other ad hoc daily office tasks. These tasks include but are not limited to database system maintenance, typing, filing, heavy inter-department communication, reporting, administrative writing, computer, managing processes, organization, analyzing information, problem solving, supply management and verbal communication.
What You Will Do
Reporting to the Vice President Hotel Operations, you will be responsible for:
Timely distribution of monthly KPI reports
Provide day-to-day administrative assistance to cruise ship's hotel management, including scheduling meetings, managing calendars, and coordinating travel arrangements.
Prepare and maintain reports, correspondence, and presentations for management and department heads.
Handle incoming calls, emails, and other inquiries, directing them to the appropriate departments or individuals.Maintain filing systems, both electronic and physical, ensuring documents are organized and easily accessible
Timely distribution of accurate minutes of various meetings
Timely distribution of future cruises occupancy reports and special request (meals, beverages, celebrations, guest chefs et.)
Liaison between the corporate office, charterers and vessels
Updating Standard Operating Policies and Procedures and monitoring proper filing procedures by shipboard and office users
Creating/updating all printed materials used by the vessels.
What We Are Looking For
Education: High school diploma or equivalent required. Associate's or bachelor's degree in hospitality, business administration, or a related field is preferred.
Experience: Previous administrative experience in a hotel or hospitality environment is preferred, but not required.
Skills:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to multitask and handle multiple responsibilities simultaneously.
Attention to detail and problem-solving abilities.
Professional demeanor and ability to work well with both guests and staff.
What We Offer
We are committed to providing a dynamic and stimulating work environment where your ideas are valued, and your growth is nurtured. This role provides:
A unique opportunity to work with a globally recognized ship management company;
Exposure to high-impact projects;
Hands-on training and mentorship to aid your professional development;
A competitive compensation and benefits package;
A culture that promotes a healthy work-life balance and prioritizes employee well-being.
We believe in the potential of our team members and are dedicated to fostering careers, not just jobs. If the above energise you, we invite you to join our team!
This is a full-time / permanent position and you will be based in our office in Miami.
If you are interested in this challenge, please share your CV with Anne Thibault at **************************
Office Administrative Assistant
Office Administrator Job In Orlando, FL
About DEVEN
DEVEN is a Real Estate Development Firm, headquartered in Orlando, FL, with an office in New York. With plans to continue expanding throughout the Southeast and broader United States, our success is dependent on our deep analytical investment approach and commitment to integrity.
Our mission is to develop, invest in, and own projects that offer superior risk-adjusted returns. We believe that a company of means with an intimate understanding of real estate can transform difficult projects into successful ventures for owners and investors, and for governmental partners as well. Our success as a developer in the private and public sectors stems from actively managing that process from start to finish, innovative structuring, and an unwavering commitment to our clients and investors. As an investor we rely on rigorous analysis, creative transactions, and the same commitment to integrity in all our dealings, and we have a long track record of success confirming that this approach works.
Job Summary
We are seeking a highly organized, proactive, and tech-savvy Administrative Assistant to support the President and executive team in our fast-paced, entrepreneurial real estate development office. This role is ideal for a detail-oriented professional who thrives in a dynamic environment, enjoys collaboration, and takes pride in keeping the administrative office functions running smoothly, including answering phones, calendar management, and travel planning. In addition, the Administrative Assistant will play a key role in assisting in the creation of marketing proposal packages.
This position is ideal for someone with an entrepreneurial mindset, who is organized, creative, and eager to contribute to the growth of a thriving real estate investment company.
Key Responsibilities
Executive Support: Manage calendars, answer phones, schedule meetings, coordinate travel, and handle correspondence to optimize the President's and executive team's time. Assist in the preparation of executive level reports and presentations. Assist in a variety of research and organizational projects.
Marketing & Proposal Development: Assist in designing and assembling marketing and proposal materials using PowerPoint, Adobe Creative Suite, or similar software.
Confidentiality & Professionalism: Handle sensitive information with discretion while maintaining a high level of competency.
Relationship Management: Serve as a point of contact for internal teams, corporate office administration, and external partners, fostering strong professional relationships.
Team Culture & Collaboration: Contribute to a positive and engaging office environment by being team oriented and supporting company initiatives.
Special Projects & Additional Tasks: Take initiative on assignments, demonstrating flexibility and problem-solving skills.
Qualifications
Experience supporting executive leadership in a professional office environment, including calendar and travel management.
Prior experience in real estate or a related industry is a plus.
Proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and Adobe Creative Suite (or similar design software).
Skilled in designing compelling PowerPoint presentations with visually engaging graphs and images.
Excellent written and verbal communication skills, including ability to interact with a wide range of people.
Outstanding attention to detail, organizational abilities, and problem-solving skills.
Highly motivated and independent professional with strong accountability and the ability to work effectively with minimal supervision.
Impeccable integrity with desire to succeed in a high growth / changing environment.
Administrative Assistant
Office Administrator Job In Coral Springs, FL
Are you an experienced Administrative Assistant with a desire to excel? If so, then TALENT Software Services may have the job for you! Our client is seeking an experienced Administrative Assistant to work at their company in Coral Springs, FL.
Position Summary: Join our dynamic team in Coral Springs, FL, and play a crucial role in supporting our senior management. As an Administrative Assistant, you'll be based at our office located at 3975 NW 120th Ave Coral Springs, FL 33065, working Monday through Friday for 8 hours a day. This position offers a fantastic opportunity to work closely with our executives and potentially assist the Senior Vice President.
Primary Responsibilities/Accountabilities:
Provide administrative support to ensure efficient office operations.
Answer phone calls, direct callers to appropriate personnel, schedule appointments, and assist clients and other visitors.
Respond to emails and other digital queries and correspondence.
Manage calendars for senior staff, including making travel arrangements.
Input and update information in databases and spreadsheets.
Prepare meeting agendas and take meeting minutes.
Coordinate logistics for meetings, including room setup and catering.
Work closely with other administrative staff and support other colleagues as needed.
Handle sensitive information with discretion to maintain confidentiality and ensure compliance with privacy policies and regulations.
Ensure that deadlines are met and adapt to changing priorities.
Present a positive and professional image for the organization.
Qualifications:
Experience in preparing expense reports using Concur.
Strong digital literacy and research skills, including the ability to analyze the reliability of information.
Familiarity with standard office platforms, such as Microsoft Office.
Excellent written communication skills.
Strong time management, multitasking, and flexibility skills.
Exceptional organizational skills with accuracy and attention to detail.
Excellent interpersonal skills, professional and courteous demeanor, and excellent office and phone etiquette.
Ability to work well under pressure and navigate multiple deadlines.
Proactive approach to problem-solving and process improvement.
Ability to work well independently and in collaboration with others.
Experience in event planning and coordination.
Bilingual in English and Spanish is a plus.
Front Desk Administrative Assistant
Office Administrator Job In Miami, FL
Employment Type: Full-time
Salary: $16 - $20 per hour (commensurate with experience)
English 100% Conversational/ native
Spanish 80% Conversational
Vierge Group is a global company specializing in designing customized technological solutions, with a presence in Hong Kong, Chile, Colombia, Peru, the United States, Venezuela, and Mexico. We are dedicated to integrating the latest technologies to meet the specific needs of our clients, offering innovative solutions in payment systems, digitalization, and the use of artificial intelligence.
Job Summary:
The Front Desk Administrative Assistant serves as the first point of contact for Vierge Group, managing front desk operations and providing administrative and financial support. This role is ideal for candidates with strong organizational skills and a proactive approach to problem-solving. Students currently enrolled in college or associate graduates are encouraged to apply. Knowledge of accounting is a valuable plus.
Key Responsibilities:
Reception Duties:
Greet and welcome visitors in a professional and friendly manner.
Answer and direct incoming phone calls to the appropriate personnel.
Maintain a clean and organized front desk area.
Administrative Support:
Coordinate travel arrangements, including booking flights, hotels, and other accommodations.
Process online payments and maintain records of transactions.
Assist in scheduling meetings, appointments, and conference calls.
Prepare and edit correspondence, reports, and presentations.
Accounting Assistance:
Record basic financial transactions in the system.
Support the finance team in maintaining accurate and updated records.
Assist in reconciling accounts and processing invoices.
Office and Team Support:
Collaborate with the Director of Finance and Vice President on administrative and operational tasks.
Monitor and order office supplies as needed.
Assist in organizing company events and meetings.
Handle any other office-related tasks to support overall efficiency.
Qualifications:
Current college student or associate in arts (AA), or related field.
Knowledge of administrative processes; basic accounting knowledge is a plus.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time management skills.
Bilingual (Spanish/English) Excellent verbal and written communication skills.
A professional demeanor and ability to maintain confidentiality.
Proactive and adaptable, with a willingness to learn new skills.
Benefits:
Competitive hourly wage based on experience.
Opportunities for professional development and career advancement.
Comprehensive benefits package.
PTO & Vacation
Other benefits could be apply.
Administrative Assistant
Office Administrator Job In Orlando, FL
Currency Exchange International (CXI) is a Financial Services and Technology Provider based in Orlando, Florida.
Currency Exchange International, Corp. is a publicly traded company on the Toronto Stock Exchange (CXI) and OTC (CURN). CXI provides a wide range of foreign exchange services to customers in both the United States and in Canada. CXI's primary business channels to service customers are through its company-owned branch locations and foreign exchange partnerships with financial institutions and corporations. CXI has been providing global payment solutions for clients that span wide-ranging industries. As one of North America's leading foreign exchange wholesalers, CXI can provide personalized and efficient service, competitive rates, as well as a number of settlement options. To learn more, please visit: *************
Our Value Statement: We help our clients identify and create foreign exchange solutions, delivering a best practices approach through unparalleled customer service and integrated technology to create significant financial and operational efficiencies.
Our Values:
Customer First -
We earn the right to be our clients' first
Integrity -
We hold ourselves to the highest standard to build trust.
Collaborative -
We always win as a team.
Innovative -
We find new methods to deliver change and advance technology to the industry.
Passionate -
We are driven to be the best in class.
Currency Exchange International is looking for a proactive, results-driven, and organized professional to the join their team as an Administrative Assistant in a Part-Time capacity!
Description: The Administrative Assistant is responsible for performing a range of clerical and administrative tasks to support daily operations. Their duties include overseeing front office activities such as the reception area, assisting with incoming phone calls, mail, fulfilling purchase requests and replenishment. They will be responsible for assisting and maintaining coordination of office services and related activities for the department to keep the business operations running smoothly.
Essential Functions:
Manages the reception area to ensure effective telephone, front door, and mail communications both internally and externally to maintain professional image
Collection and distribution of incoming mail throughout the office
Maintains a clean, organized, and fully supplied office, lunchroom, and work environment to avoid interruptions in standard front office procedures
Helps coordinate and input travel plans, itineraries, and agendas into calendar; this includes flight arrangements, hotel booking, reservations, and all other required transportation
Assists in organizing and preparation of Town Halls.
Tracks inventory of supplies needed to fulfill department requests such as: Accounting, Marketing (for Supply Clerk), Lunchroom etc.
General administrative/personal assistance to CEO Department
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities and activities may change at any time with or without notice.
Competencies:
Action Oriented
Functional Skills
Situational Adaptability
Effective Communication
Optimizing Work Processes
Nimble Learning
Required Education and Experience:
Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
Excellent project management, problem-solving ability and creativity
High energy with a strong work ethic
Strong organizational skills; Attention to detail and diligent follow through on tasks and projects
Adaptability and flexibility in dealing with others
Effective working both independently and within a team
Position Type/Expected Hours of Work:
This is a part-time position. Days of work range from Monday through Friday. The hours range from 9:00 AM to 5:00 PM, 20-24 hours per week.
Benefits:
Commuter Reimbursement - CXI will pay the driving toll, bus or metro cost in and out of work
Holiday Pay
Sick/Personal Days
401K Plan - Eligible to enroll in this plan with the Company match at 5%
Tuition Reimbursement
Please attach your resume for submission.
Office Administrator
Office Administrator Job In Dade City, FL
We are looking for a proactive and organized Office Administrator to support and contribute to our team at Wozniak Builders. This role will handle a variety of administrative tasks, including assisting with procurement and permitting, to ensure smooth project execution and office efficiency. If you believe you would thrive in a family owned environment that would allow you to develop and excel in multiple capacities relating to residential construction, this position is for you!
Key Responsibilities:
Manage general office duties, including answering phones, assist in scheduling meetings, and maintaining files.
Assist in procurement by sourcing materials, coordinating with vendors, and tracking orders for custom home projects.
Support permitting processes by preparing applications, liaising with local authorities, and ensuring compliance with regulations.
Maintain accurate records for procurement, permits, and office operations.
Provide administrative support to project managers and team members as needed.
Handle correspondence, invoicing, and basic bookkeeping tasks.
Present in a professional manor for clients and vendors visiting office.
Qualifications:
Proven experience as an office administrator, administrative assistant, or similar role (construction industry experience a plus).
Strong organizational and multitasking skills with attention to detail.
Familiarity with procurement and permitting processes (or ability to learn quickly).
Proficiency in Microsoft Office, QuickBooks, and/or project management software.
Excellent communication skills, both written and verbal.
Upbeat, optimistic personality that enjoys building relationships with team members and vendors.
High school diploma required; relevant certification or associate's degree preferred
Why Join Us?
Wozniak builders is a 3rd generation family owned general contractor that has been serving Dade City and greater Pasco county areas for over 23 years. We take great pride the service we provide but more importantly the team makes up the business.
This role enables a future employee to develop in various capacities and values an individuals ability to grow further in roles.
A tremendous support team will be excited to help on board the future employee and their responsibilities.
How to Apply:
Please send your resume and a brief cover letter to **************************** by. We look forward to meeting with you!
Office Assistant
Office Administrator Job In Plantation, FL
We are looking for an Office Assistant for top pet retailer hybrid in Plantation, FL! Top pet retailer is hiring an HR Office Assistant, responsible for triaging tasks assigned to the Team Member Services team at the company in their Plantation, FL office. The ideal candidate will be tech-savvy, have a strong customer service orientation, and be detail-oriented. This role is responsible for quickly and efficiently reviewing incoming tickets in ServiceNow and assigning them to the appropriate team/employee for resolution. This role is an ideal entry-level HR opportunity, gaining exposure to a vast array of HR inquiries and questions. We believe in excellence in all we do and accept nothing less. You'll be successful in this role because you are results-oriented, you excel in quickly assessing core issues/concerns and you are efficient and organized.
Responsibilities:
Review tickets and issues submitted to HR through ServiceNow
Triage and assign the cases to the appropriate HR contact
Provide advisement and process design insight on the organization of the HR Service Catalog in ServiceNow
Assist with research and tracking of case issues and metrics
Provide ongoing support on decreasing triaging traffic through standardizing self-service support
Provide Tier 1 inbound phone support for HR Shared Services.
Qualifications:
HS Diploma or GED, Bachelor's degree preferred
Experience preferred in working in ServiceNow or similar case management platform
Previous HR Experience preferred
Customer service focused, have a passion for process improvement, self-motivated and able to work both independently and in a team environment
Excellent communication, analytical, problem-solving and troubleshooting skills
Detail-oriented; demonstrate strong organizational and time management skills, as well as strong data entry skills
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
Administrative Assistant
Office Administrator Job In South Miami, FL
We are seeking an administrative assistant to join our client's team in South Miami. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.
Objectives of this role
Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
Coordinate internal and external resources to expedite workflow
Oversee and achieve organizational goals while upholding best practices
Responsibilities
Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
Coordinate domestic and international travel arrangements for employees
Maintain filing system, contact database, employee list, and inventory
Order and oversee office supplies and food deliveries for group meetings
Office Support Specialist
Office Administrator Job In Gainesville, FL
Role and Responsibilities
The role reports to the Administrative Assistant to the Director at State Materials Office (SMO). It supports
meeting and event coordination, information management, and communication across SMO, ensuring efficient
operations and a well-organized work environment. Responsibilities span calendar and resource management,
documentation, communication, and process improvements. The ideal candidate will have strong organizational
skills, attention to detail, and the ability to work in a fast-paced environment.
Specific duties include:
Meeting and Event Coordination: Oversee the scheduling, planning, and logistical arrangements for meetings and events, including room reservations, configuration, technology, and resource needs. Collaborate with team members to confirm and manage recurring schedules and adjust dates or attendees as necessary.
Documentation and Communication: Attend meetings to capture and distribute notes, minutes, and other relevant documents. Manage announcements and notifications regarding personnel changes and updates within SMO, as well as content for departmental displays and communication channels.
System and Resource Management: Manage email distribution lists and membership across various platforms. Regularly update the Travel and Training App with approvals, calendar entries, and generate reports as needed.
Recognition and Engagement Initiatives: Support Employee of the Month program and other recognition activities by drafting announcements, printing certificates, and updating organizational materials, as well as contributing content for department monitors highlighting news, events, and key announcements.
Information and Resource Library Maintenance: Maintain an organized repository of photos, videos, and shared resources by documenting events, soliciting content, and managing folders. Update and maintain internal SharePoint content for resource accessibility.
Process Improvement: Recommend and implement improvements for documentation, shared sites, and digital processes. Collaborate with technical teams to refine workflows, update procedures, and ensure information is current and accessible.
Additional Support: Provide general administrative and operational support as needed or as requested by the Administrative Assistant.
Qualifications and Education Requirements
Qualifications and Education Requirements
Preferred Skills
• Strong communication and interpersonal skills
• Organized and highly motivated
• Data entry and quality review experience
• Specific computer skills, Outlook Email, Excel, Word, PowerPoint, and SharePoint.
• Technical writing skills.
• Be able to multi-task and work well with others or individually to meet common goals.
Additional Notes
This position operates in a professional office setting and may require occasional travel for meetings and events. The role may involve periodic extended hours for high-priority projects.
Administrative Assistant
Office Administrator Job In University Park, FL
Title: Administrative Assistant | Temp-to-Perm
Compensation: $26/hr +PLUS (depending on experience)
Industry: Insurance
Schedule: M-F 9am-5pm | ON-SITE (35 hrs/week)
Job Description
We are seeking a detail-oriented and organized Administrative Assistant to support various reporting, data entry, and administrative functions. The ideal candidate will have strong analytical skills, proficiency in Microsoft Excel, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Key Responsibilities:
Enter, update, and track data in internal systems related to engineering and loss control.
Prepare and distribute reports, including property loss control fee reports and monthly quoting reports.
Track and analyze hit ratios and identify opportunities for targeted outreach.
Assist with account review preparation for new and existing accounts.
Generate reports by combining data from multiple sources.
Support form template creation for internal use.
Coordinate travel and expense bookings.
Provide general administrative support as needed.
Skills & Qualifications:
Proficiency in Microsoft Excel and Word.
Strong interpersonal and communication skills.
Experience with Power BI is a plus.
Ability to prioritize tasks and manage time effectively in a fast-paced setting.
High attention to detail with strong organizational skills.
Ability to handle confidential and sensitive information with discretion.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: *****************************************
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting *************
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Administrative Support Specialist
Office Administrator Job In Destin, FL
About the job
As an Administrative Support Specialist, you will play a key role in ensuring the seamless operation of various administrative tasks that support our business initiatives. From market research to trade show coordination, managing bid processes, and handling social media efforts, your work will contribute to the company's efficiency and growth. Check out our family of companies ************************** ******************** **************
Key Responsibilities:
Conduct market research to identify trends, opportunities, and potential competitors.
Assist in registering sister company Polysport USA with buyer groups via CO-OP and government entities.
Coordinate logistical arrangements for trade show participation, including booth setup, promotional materials, and vendor communication.
Support the preparation and submission of bid documents, ensuring accuracy and compliance with deadlines.
Collaborate with third-party vendors to implement website updates and changes.
Manage social media accounts, driving engagement and increasing brand visibility.
Provide administrative support for proposal generation and project coordination.
Assist in managing sponsorships, fostering relationships, and maximizing exposure for the company.
Use research techniques to identify leads and support customer acquisition efforts.
Maintain accurate records in the CRM system through data entry and updates.
Organize and distribute product literature to support team efforts.
Coordinate sample orders from suppliers to aid ongoing initiatives.
Qualifications
Requirements:
Proven experience in administrative support roles, sales coordination, or construction proposal coordination.
Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
Excellent written and verbal communication skills.
Proficiency in CRM systems and Microsoft Office Suite.
Ability to work independently and collaboratively within a team environment.
Availability to work Monday through Friday, 9 AM to 5 PM.
Featured benefits
Medical insurance
Vision insurance
Dental insurance
401(k)
Sales and Office Assistant
Office Administrator Job In Wellington, FL
Sales and Office Assistant for the DeNiroBootCo offices located in Wellington, FL.
Company is in the equestrian sector, and imports, distributes and sells Italian made luxury leather footwear for horseback riding and competition.
Job duties include:
· Order-Ship-Bill-Collect Cycle Management
· Assist with Inventory & Warehouse Management
· Showroom sale for a local direct customer
· Customer Care for Reseller Customer
Ad hoc projects to support Sales and Marketing, Social Media management, and Sales at Horse Show events.
Responsibilities:
Warehouse & Office assistant for orders management, inventory management, office admin and bookkeeping.
Sales for a local Direct customers and at the horse show.
Experience & Education:
High School graduate / College student.
Job training provided.
Skills & Qualities:
Motivated, hard-working and able to take initiative. Results oriented.
Good communication and customer service skills.
Likes equestrian world.
Legal Project Assistant
Office Administrator Job In Plantation, FL
JOB SUMMARY: This position is responsible for providing support for and coordinating cases referred to pro bono or contract attorneys. This position is also responsible for helping recruit and maintain a pro bono or contract attorney panel for such referrals and assisting with other Private Attorney Involvement projects as assigned.
ESSENTIAL JOB FUNCTIONS:
Oversee and act as the office point of contact for clients and cases that have been accepted for handling by the office PAI program.
Refer appropriate cases to pro bono or contract attorneys.
Maintain pro bono or contract case files.
Communicate regularly with PAI attorneys regarding assigned cases, including requesting necessary status reports or case updates.
Where relevant, maintain financial records for contract cases and coordinate with Administration bookkeeping and the Managing Attorney concerning financial records and budget for contract attorney cases.
Work with the Managing Attorney and other staff to maintain positive and professional relations with the local bar throughout the service area and help recruit, reward, and recognize members of the office PAI program.
Attend training and meetings concerning private attorney involvement, and participates in the PAI working group/committee.
Participate in training in high-priority substantive law practice areas.
Assist in development, organization and presentation of PAI training events,
Acquire and maintain knowledge of services available for clients throughout service area.
Demonstrate knowledge and expertise of the law and legal system.
Provide assistance to other staff, PAI attorneys, and clients as directed by the office Managing Attorney.
Work on statewide and other PAI activities with management and other program staff as assigned.
Embrace and support the Organization's overall mission, standards, policies and procedures, and confidentiality guidelines.
ADDITIONAL RESPONSIBILITIES:
• Perform other duties and projects as required by management.
The position is a member of Broward Lawyers Care Pro Bono Project reporting directly to the Pro Bono Director, and Pro Bono Coordinator.
KNOWLEDGE, SKILLS, AND ABILITIES:
Good verbal and written communication skills.
Good interpersonal skills: able to work well with a wide range of people.
Strong organizational and time management skills.
Demonstrate dependability through good attendance and adherence to timelines and schedules.
Good follow-through on projects.
Good analytical skills.
Good problem-solving skills.
Demonstrate resourcefulness and ability to take initiative in development and completion of projects.
Strong sense of community service
Excellent computer skills. Proficient in Word, Excel, and related office equipment
Able and willing to continue professional development
Ability to multi-task
Bilingual ability in English/Spanish is strongly preferred.