Office Administrator Jobs in Fitchburg, MA

Our client is looking to hire an Office Coordinator on a 3-month+ contract basis to provide administrative support for their busy Cambridge, MA office. The ideal candidate for this role will have 1+ years of administrative office experience and be able handle day-to-day administrative duties and upkeep of the office. Candidates must be friendly, reliable, confident, motivated, have a sense of urgency, self-starter with excellent organizational and communication skills and can work well under pressure. Contract Compensation: $25-$27 per hour* *rate listed not guaranteed - potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range. Applicants must be able to work 5 days onsite to be eligible for this position. If you are interested and meet the qualifications below, apply with your resume for more information! Responsibilities: Provides administrative support to office staff Responsible for scheduling and calendar management Monitoring general email and general voicemail inboxes Responsible for meeting preparation, mail, inventory/stocking of office products, handling catering needs, assisting with coordinating office events Expense reporting Setting up any new hires Other administrative projects as needed Qualifications: Bachelor's degree 1+ years of administrative office experience Strong Microsoft Office Suite experience Ability to work effectively individually and in a team Strong organization and time management skills Desire to work in a fast-paced environment Excellent verbal and written communication Strong attention to details Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Our client, a global medical technology company located in Lexington, is seeking an office coordinator. This is a temporary opportunity and can compensate up to $30/hr. depending on experience. Qualified candidates are encouraged to apply today for immediate consideration! Responsibilities: Reception & Guest Services - Greet visitors, manage site access and badging, handle mail and deliveries, and ensure security procedures are followed. Office Coordination & Upkeep - Maintain a clean, organized office, oversee kitchen and office supplies, and coordinate weekly office lunch. Administrative Support - Assist executives with meetings, catering, travel arrangements, and office-related tasks. Vendor & Budget Management - Manage vendor relations, office procurement, SAP administration, and track office-related costs. Event Planning & Employee Engagement - Lead site activity committee, organize office events, and coordinate team-building activities. Key Competencies - Professionalism, time management, organizational skills, attention to detail, discretion, strong collaboration, and service-oriented mindset. Qualifications: Must demonstrate professionalism, courtesy, and a strong customer focus. Excellent time management skills with the ability to track and execute multiple priorities. Strong ability to anticipate challenges and proactively address needs. Proficiency in computer skills, including Microsoft Office Suite. Exceptional attention to detail. High level of discretion and integrity when handling confidential information. Strong organizational skills in both physical spaces (e.g., maintaining an efficient workspace) and information management (e.g., contracts, purchasing, etc.). Commitment to continuous improvement. Service-oriented mindset with strong collaboration skills. Proactive drive to develop new systems and processes while actively contributing. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

We are seeking highly organized Administrative Assistant to provide critical support to senior stakeholders and internal teams. This role requires strong project management, communication, and problem-solving skills in a fast-paced environment. Key Responsibilities: Provide executive-level administrative support, including travel coordination, calendar management, and expense processing. Develop and maintain project plans to ensure timely and accurate deliverables. Plan and manage logistics for internal and external events, client meetings, and staff functions. Coordinate Webex meetings and manage incoming/outgoing communications. Prepare reports using Excel and develop/edit PowerPoint presentations for client meetings. Process invoices, manage visitor logistics, and maintain departmental reports. Utilize various administrative systems such as Concur, Tableau, Outlook, and e-procurement tools. Partner with other assistants to provide seamless support across multiple locations. Qualifications: Bachelor's degree with 3-5 years of administrative experience in a financial institution. Strong Microsoft Office Suite skills, particularly in Excel, PowerPoint, and Outlook. Excellent organizational and time management skills with the ability to multitask. Strong verbal and written communication skills, demonstrating professionalism and confidentiality. Experience in event planning, project management, and executive support.

Our client is seeking a talented Office Coordinator to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Duties and Responsibilities: • Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies • Travel arrangements for non-management team members • Serve as the face and voice of the company • Maintaining and stocking the kitchen daily • Maintaining and stocking the office supply room, ordering supplies as needed • Picking up the mail daily and distributing it to employees • Manage calendars for conference rooms; set up conference calls and GoToMeeting • Coordinate outside guest seminars and meetings; including but not limited to room set-up • Assist with planning and set up of weekly company socials and company events • Assist HR team with coordinating candidate visits, booking candidate travel and lunches • Other ad-hoc projects as needed Qualifications and Skills • Bachelor's Degree or relevant experience working in an administrative support role, outward facing • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions • Detail oriented and comfortable working in a fast-paced office environment • Exceptional written and verbal communication skills • Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

03+ Months contract with possible ext. Cambridge, MA 02138 pay rate of $24.11/hr on w2 Administrative Coordinator - Harvard College Office of Equity, Diversity, and Inclusion NOTE Role requires 7-year criminal background and CORI/SORI • Work Schedule: 35 hours/week • Background check: should we run the 7 years criminal and a CORI/SORI? Or just a CORI/SORI? Yes • Top 3 technical or soft skills you'd like to see that will lead you to request an interview. Both verbal and written communication skills, dependable, and have strong ethics or principles. Job Description The administrative coordinator will be responsible for supporting the mission of the Harvard College Office of BGLTQ Student Life. This is an on-campus, in-person position and will primarily entail supporting the day-to-day operations of the Office at the guidance of the office staff. 35 hours per week, M-F The administrative coordinator will have primary responsibility for the following projects: Space Related Tasks Greet visitors and answer general questions about office, mission, values Inventory/upkeep office supplies, including: safer sex supplies, community pantry, and community fridge items Assist with the daily opening and closing of the space for community hours Work with interns to keep the space tidy and update announcement boards Help with any printing/photocopying needs for staff and students Coordinate office upkeep with central maintenance as needed Administrative Support Assist with tasks in preparation for office events, including but not limited to: food and supply orders, advertising signature events, coordinating with partner offices and student organizations across campus, and signature event setup/breakdown Schedule space reservations and/or virtual meetings as needed Review space use training/protocols and train users on specifics Support management on other projects as needed Communications Monitor email accounts and forward pertinent/timely messages as needed Compile relevant events and information to distribute through Offices' weekly newsletter Monitor official social media accounts and email distribution lists Draft and post website content updates as needed Ensure the digital presence of the QuOffice (social media, website, newsletter, etc.) is accessible Update brochures and flyers

Trinity Staffing Group is seeking a travel Skilled Nursing Facility Physical Therapy Assistant for a travel job in Billerica, Massachusetts. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Start Date: 04/13/2025 Duration: 13 weeks 40 hours per week Shift: 8 hours, days Employment Type: Travel Trinity Staffing Group is seeking skilled Therapy professionals. The ideal candidate is passionate about delivering quality care and making a real difference. Requirements: • Qualified applicants MUST be a graduate of an accredited PTA program. • Valid State License • Eligible to work in the United States Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined.

Our client, a reputable financial services firm in Boston, is seeking an Administrative Coordinator to join their team. This role is perfect for a highly organized and detail-oriented professional with a strong sense of hospitality and a proactive approach to administrative support. Key Responsibilities: Serve as the first point of contact for clients, guests, and employees by managing front desk operations, answering calls, and handling visitor check-ins Provide administrative support to the team, including scheduling meetings, preparing documents, and coordinating travel arrangements Maintain office organization, supplies, and vendor relationships to ensure smooth daily operations Assist with event coordination, internal communications, and special projects as needed Handle incoming and outgoing mail, courier services, and general correspondence Qualifications: Bachelor's Degree required. 2-3+ years of administrative experience, ideally within professional services (finance, law, consulting, etc.) Strong organizational skills with exceptional attention to detail and the ability to multitask in a fast-paced environment Excellent verbal and written communication skills with a polished, professional demeanor Proficiency in Microsoft Office Suite and a general comfort with learning new technologies A proactive, hospitality-minded approach with a commitment to providing high-level support

At the heart of Boston's Financial District, we are seeking an experienced Office Services professional to lead and support various operational functions for a prestigious AmLaw 100 firm. As a polished professional with experience working in a legal environment, you understand the culture and will be able to immediately step into this role and make a difference. The ideal candidate will have a proven track record of office management and will thrive in a role where you'll wear many hats, balancing reception, catering, print, mail, supplies, inventory, and hospitality-related tasks. Your ability to manage various operational functions while maintaining a high level of service is key. The role is between an Office Services Associate and an Office Manager, and requires thick skin, as you will be the first face of the Firm, anticipating needs before they arise and managing day-to-day office operations with professionalism and a smile. Shift: 8:30am - 5:00pm; Monday - Friday Pay Rate: $27.00 - $28.50/hr Key Responsibilities: Reception Management: Oversee front desk operations, ensuring excellent client service and smooth guest arrivals. Catering: Manage office catering services, including organizing meetings, events, and daily office refreshments. Print and Mail Services: Coordinate print services, ensuring timely and accurate production of documents. Handle incoming and outgoing mail deliveries and distribution. Supplies and Inventory Management: Maintain accurate inventory records for office supplies, ordering as needed, and ensuring proper stock levels. Hospitality Support: Provide hospitality-related services for clients, guests, and internal meetings, maintaining a high standard of professionalism. Coordination and Oversight: Supervise and support junior team members in various facilities-related tasks. Requirements: Prior experience in a legal firm or similar professional services environment is preferred. Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to handle multiple tasks and prioritize effectively. Strong attention to detail and problem-solving abilities. A professional and polished demeanor with a focus on providing top-notch client service. If you are a highly motivated, proactive individual with experience in office management and facilities support in a legal firm setting, we encourage you to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Orr & Reno, P.A. is seeking a Finance and Administrative Assistant to support our Finance and Administration Department. Responsibilities will include, but are not limited to, file management including scanning and organization of documents, record-keeping, and providing backup to the receptionist. The successful candidate will be an excellent communicator, have a keen eye for detail, possess strong math skills, and be an efficient multitasker. This is an entry-level position intended for a motivated individual who is eager to learn and take on increasing responsibility over time as part of our Department's growth and development. Duties/Responsibilities include: Providing high-level administrative support to the Finance and Administration Department; Establishing and managing accounting record keeping systems, as well as procedures for tracking and reporting; Assisting with processing payments, including vendor invoices, individual reimbursements, and other accounts payable and receivable, all of which include researching discrepancies as necessary; Providing backup to the firm receptionist by covering lunches and breaks, offering end-of-day coverage, and covering at other times as requested; Performing other clerical and administrative duties as requested, which may include record-keeping; Responding to and resolving administrative inquiries and questions; Contacting customers to obtain, verify, and update account information when necessary; Contributing to other Departmental goals as required. Required Skills/Abilities: Must be detail-oriented and professional; Must possess excellent verbal and written communication skills; Must possess excellent organizational and time management skills; Must be extremely proficient with Microsoft Excel; Must be able to work independently; Must possess a basic understanding of clerical procedures and systems such as recordkeeping and filing; Must possess good analytical and problem-solving skills; Must be able to handle complex and confidential information with discretion; Must be flexible and adaptable in various situations and when interacting with many different personalities. Education and Experience: A minimum of 2-4 years of experience in a related role is preferred, but we are willing to train the right candidate. Physical Requirements: Must be able to sit/stand for prolonged periods at a desk while working on a computer. Must be able to lift up to 15 pounds at times. Orr & Reno offers a competitive salary and benefits package, which includes medical, dental, life, 401(k), paid vacation, paid holidays, and paid sick leave. Since 1946, our firm has distinguished itself by providing clients with high-quality legal services while offering market-competitive compensation and comprehensive benefits, a collegial and team-based approach to practice, excellent employee and attorney retention, and a unique emphasis on fostering a friendly and positive work culture. Orr & Reno is an equal opportunity employer. Please include a cover letter (including any relocation plans if you are not currently within a commutable distance) and résumé when submitting to: Orr & Reno, P.A. Attn: HR Director PO Box 3550 Concord, NH 03302-3550 Fax: ************** E-Mail cover letter and résumé to: ******************** No phone calls or agencies, please.

Pride Health is hiring an Administrative Assistant for one of its clients in Massachusetts. This is a 3-month contract with a possible extension with competitive pay and benefits. Pay range - $20 - $23.50 per hour. Length of assignment - 3 months (Possibility of Extension) Shift and Schedule - Monday to Friday, 8:30 am-5 pm. Job Summary Must be comfortable working with patients who have cancer, answering phones, staffing the clinic/being patient facing. Job Duties Answers and screens telephone calls. Takes accurate messages or directs calls to the appropriate person. Greets and directs patients/families, visitors, and staff. Responds to requests promptly and provides clear and accurate information within the scope of knowledge and authority. Types and prepares correspondence and documents according to quality standards. Proofreads and edits materials for grammar, punctuation, and spelling. Drafts routine correspondence. Compiles and distributes reports and other information as needed. Schedules appointments and meetings and maintains calendars and schedules for assigned staff. Assists in preparation for conferences, seminars, and other department-sponsored programs or events. Receives, records, and prepares related materials and performs other related duties as assigned. Organizes and maintains department files, records, and databases following established procedures. Enters information from source documents into databases and/or spreadsheets. Prepares, routes, and tracks routine administrative forms and documents. Routes materials for required authorizations and monitors receipt by final destination. Communicate with other BIDMC departments to resolve delays, problems, and errors. Requirements High School diploma or GED required. Associate's degree preferred. Experience: 2+ years of related work experience in a healthcare secretarial and administrative role. Must have EPIC experience. Skills: Strong organizational and multitasking abilities to handle a fast-paced environment. Exceptional communication and customer service skills. Ability to work independently and within a team environment. Certifications: COVID-19 booster and flu vaccine required (medical exemptions will be considered). Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

We are currently looking for a person to fill a full-time permanent position in a dynamic and growing global consulting firm located in Boston, Massachusetts. The responsibilities include the execution of administration, human resources, marketing and travel related activities in coordination with central corporate areas. FUNCTIONS Administration: Provide administrative executive support to Management controlling and registering of expenses, including the request and registry of checks. Support the MIS process: feed information into the systems periodically, reconcile management and accounting information, support the information flow to the headquarters. Support employees in the time and expenses reporting processes. Travel: Manage contacts with hotels, apartment owners, flights and trains booking agencies. Search for best offers ensuring the application of corporate policies. Handle reservations, bookings, and maintain accurate records in the internal system General administrative responsibilities: Office reception desk, calls, mailing, shipping, filing and copying. Manage procurement of all office supplies, equipment and furniture. Monitor and control office supplies and hardware. Support relationship with outsources and vendors (training companies, etc.). Filing and maintenance of contracts (clients, office, provider, vendors, etc) and activation of renewal processes. Support relationship with clients: meeting arrangement, invoice process. IT and Office Management Support: Coordinate with IT for general office needs, including WiFi maintenance, troubleshooting laptop incidents, and managing building access cards. Human Resources: Support personnel recruiting process: contact with Universities, arrange meetings with candidates and update Human Resources Data Bases. Collaborate in “welcome process” for new hires. Assist in screening and scheduling candidates throughout the recruitment process Support training activities including preparation and room set up as well as attendance. Marketing: Organization of meetings and seminars relating the Financial Industry: contact assistance and follow up, hotel services, catering, etc.). Organization of yearly corporate events (Christmas dinner, USA yearly meetings, etc.). Support to the execution of Social Action activities. REQUIREMENTS: Foreign language skills in Spanish preferred. Strong verbal and written communication skills. Ability to effectively negotiate with customers, vendors and internal staff. Proven organizational skills with extremely strong attention to details. Positive attitude, be energetic, enthusiastic, and be able to manage own time. Proven ability to work simultaneously in multiple tasks, problem solve, be a self starter. Manage confidential information and activity with extreme professionalism. Strong skills and expertise in Microsoft Office. Previous experience in office management and administrative tasks.

The Office Assistant is responsible for supporting the office operations as directed by the Office Manager. Support the Office Manager in a variety of administrative and operational tasks on a daily basis. Assists in coordinating with building management for all building maintenance activities. Maintain and update filing, inventory, and mailing database systems. Responsible for the office reception area, answering phones, greeting guests, and referring callers to appropriate parties. The Office Assistant will provide general clerical support to office activities and provide support services to staff with any project-related deadlines. Scan, copy, and bind reports, specifications, and other requests. Prepare powerpoint presentations and monthly reports. Prepare agendas and plan for meetings. Prepare conference rooms for clients and meetings. Track and log trip tickets for client fleet and rental vehicles Handle purchase order requests Upload, create, and maintain projects using Document Locator Prepare/set up audio and video conferencing. Enter/update data and format within tables. Burn reports to CD or DVD and create labels. Maintain office supplies inventory. Maintain paper supply at copiers. Create and maintain project filing. Assist with project set-ups and archive closed projects. Distribute mail. Coordination of office events and activities. Job Requirements: Qualifications: AS Degree in Business Administration or related field or 5 years related experience. Effective verbal and written communication skills. Proficient in Microsoft Office EEO/Minorities/Females/Disabled/Veterans This position is a part-time position, 4 hours a day. Benefits: Medical, Vision, and Dental Insurance Plans 401k Retirement Fund About the Company Infrastructure Engineering Firm We design and build essential infrastructure for cities. Our commitment to safety and quality has driven our success since 1898. Join our team and contribute to building a thriving society. Keywords: Office Assistant, Administrative Support, Office Manager, Project Support, Operations Support, Microsoft Office, Organization, Communication, Teamwork 24-15806 #gttnonit #gttjobs

At Klaviyo, we value the unique backgrounds, experiences and perspectives each Klaviyo (we call ourselves Klaviyos) brings to our workplace each and every day. We believe everyone deserves a fair shot at success and appreciate the experiences each person brings beyond the traditional job requirements. If you're a close but not exact match with the description, we hope you'll still consider applying. Want to learn more about life at Klaviyo? Visit careers.klaviyo.com to see how we empower creators to own their own destiny. About the Team The Global Real Estate Operations (GREO) team is a special and thoughtful group of facilities and office operations professionals that are approachable and efficient. Together we help the business by creating a Klaviyo-first experience. We empower our internal customers to own their destiny by ensuring our workplaces are remarkable, enable meaningful in-person connections and embody our culture. The first member of the GREO Boston team will support the offices in a wide variety of ways, from facilitating in person meetings and events to day to operations of the Boston Hub. All members of the Global team collaborate with Global IT, Employee Experience, Talent Acquisition and Klaviyos from all areas of the organizations to ensure positive in office experiences. About the role Klaviyo is seeking an Office Coordinator to join our Global Real Estate Ops team. We're looking for someone who is experienced in maintaining an effective and efficient office working environment, genuinely enjoys working with diverse people, and is passionate about creating a welcoming and collaborative environment for both employees and visitors. This highly impactful role will be part of the Finance organization, report directly to the Manager of Office Operations and Facilities, and will work cross-functionally with Global IT, People Operations, Marketing, Internal Comms, Employee Experience and and with the Senior Community Manager. This person will have the opportunity to join us on our mission to enable Klaviyos to thrive, to contribute to a uniquely special culture, and to make the company the place where the best-of-the-best come to work. How You'll Make a Difference * Managing the day to day operations of our Boston Hub. * Field daily inquiries by employees in the Boston Hub on questions and issues. * Monitor Office Operations support ticket queue and resolve questions with comprehensive answers. * Coordinate with the Global IT team to ensure scheduled meetings have appropriate onsite AV support. * Work with and act as a primary contact for the local property management team. Handle suite related needs and maintenance. * Responsible for enforcing and suggesting updates to office policies, procedures and safety standards (emergency evacuation plan, visitor registration, security, Health & Safety Compliance, etc.) * Greet and register office vendors and visitors. * Assist in facilitating the future of work plan for the Boston Hub. * Utilize space management software, OfficeSpace, to assist with space management and helping Klaviyos find meeting spaces. * Assist in facilitating meetings/events coordination with the Employee Experience, Executive Business Partners and other internal stakeholders. * Assist in maintaining the overall appearance, organization, and cleanliness of the Boston Hub. Performing daily walkthroughs to ensure workstations, conference rooms and public spaces are clean and presentable. * Restock and maintain inventory and supply management of office supplies, cleaning supplies, bathroom supplies, PPE, technology accessories, etc. * Oversee recurring office service vendors. * Assist to manage office access for Klaviyo employees/new hires by creating, replacing and terminating access cards. * Assist the New Hire Onboarding team with scheduled in person onboarding for Boston Hub based employees. Provide a seamless integration into the Boston Hub by ensuring access cards, instructions and training rooms are set up. * Assist with company health and safety procedures and facilitate any site-specific safety protocols when needed. * Assist in facilitating in-office food and beverage programs. * Assist in monitoring office utilization. * Assist with interoffice moves. * Be an ambassador of company culture and values. Be approachable, reliable and energetic. * Assist with additional special projects, as required. What we are looking for * 1-3+ years of office, facilities, or related experience. * Monday-Friday in-office attendance required, ~8:00-4:30 pm with flexibility around onsite events. * Ability to prioritize workload, follow through, and complete tasks in a timely manner. * Strong organization and planning skills. * Comfortable owning projects and making decisions; takes initiative and works well independently as well as with others. * Customer service oriented; outgoing and personable; polished approach with internal and external clients. * Ability to work in a fast-paced environment with changing needs and requirements. * Strong attention to detail, can learn quickly and understand big picture concepts. * Ability to lift >20lbs Nice to have: * Prior customer service, IT, admin, or event management experience is a plus. * Experience with GSuite, Slack, OfficeSpace, and Freshworks is a plus. Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. The pay range for this role is listed below. Some sales and success roles are also eligible for variable compensation and hourly non-exempt roles are eligible for overtime in accordance with applicable law. This role is eligible for benefits, including: medical, dental and vision coverage, health savings accounts, flexible spending accounts, 401(k), flexible paid time off and company-paid holidays and a culture of learning that includes a learning allowance and access to a professional coaching service for all employees. Base Pay Range For US Locations: $26.15-$39.23 USD Get to Know Klaviyo We're Klaviyo (pronounced clay-vee-oh). We empower creators to own their destiny by making first-party data accessible and actionable like never before. We see limitless potential for the technology we're developing to nurture personalized experiences in ecommerce and beyond. To reach our goals, we need our own crew of remarkable creators-ambitious and collaborative teammates who stay focused on our north star: delighting our customers. If you're ready to do the best work of your career, where you'll be welcomed as your whole self from day one and supported with generous benefits, we hope you'll join us. Klaviyo is committed to a policy of equal opportunity and non-discrimination. We do not discriminate on the basis of race, ethnicity, citizenship, national origin, color, religion or religious creed, age, sex (including pregnancy), gender identity, sexual orientation, physical or mental disability, veteran or active military status, marital status, criminal record, genetics, retaliation, sexual harassment or any other characteristic protected by applicable law. IMPORTANT NOTICE: Our company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official career site. Please be cautious of job offers that come from non-company email addresses (@klaviyo.com), instant messaging platforms, or unsolicited calls. By clicking "Submit Application" you consent to Klaviyo processing your Personal Data in accordance with our Job Applicant Privacy Notice. If you do not wish for Klaviyo to process your Personal Data, please do not submit an application. You can find our Job Applicant Privacy Notice here.

Job Title: Office Administrator Department: Administration and Operations Reports To: Director of Administration and Operations FLSA: Non-Exempt GRADE: 7 Salary: $58,921.69 - $70,706.03 The primary responsibility of the Office Administrator position is to provide support for administrative and operational office management tasks. The Office Administrator will provide exceptional customer service to internal and external clients as well as serve as a point of contact for requests for maintenance services, office supplies, and general office operations. Essential ResponsibilitiesManage office operations, ensuring smooth and efficient flow of office processes.Provide exceptional customer service via phone and in person to current staff, visitors, and vendors.Perform everyday office administrative tasks such as office supply orders and inventory management, phone/e-mail monitoring and prioritization, filing/organizing, etc. Overall responsibility for mail, ensure timely entry of mail and calls into the in-house contact management system.Manage and maintain office services: cleaning services, AC, coffee & water machine, mail, courier deliveries, watering plants, and tasks as needed. Responsible for the office reservation system. Take ownership of maintaining a comfortable, safe, and productive physical work environment by keeping common areas clean. Supports on-boarding of new employees and acts as liaison to internal departments for new employees including but not limited to guiding new hires for badge pick up, office tours, and assisting new hires with common office equipment, protocols, and resources.Assist in the coordination of assigned projects and special events Provide support in the implementation of electronic signature and documentation management system.Assist in maintaining up to date office emergency and safety procedures. Maintain regular attendance including presence in-office either 4 or 5 days per week. Other Responsibilities and DutiesHelp with special projects as assigned and needed. Required Education, Experience, and Skills (unless otherwise noted) Associate degree and 2 plus years of demonstrated related professional office-based experience. Proficient Use of Office technology with working knowledge and demonstrated experience of MS Office 356 applications such as Excel, Word, SharePoint, Teams, Outlook. Very good time management and organization skills and the ability to prioritize work.Very good interpersonal communication skills and sound judgement skills.Ability to write clear, concise and effective forms of communication. Professional, calm demeanor.Customer service oriented and ability to work with complex issues.Ability to pay attention to small details and deliver work with accuracy.Ability to work both independently, as part of a team and demonstrate support of needs of staff Ability and willingness to occasionally travel.Ability and willingness to maintain confidentiality at every level.Ability to maintain confidential and highly sensitive information.Ability to problem solve issues that arise in the scope of office maintenance. $58,921.69 - $70,706.03 a year This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management's discretion, the employee may be assigned different or additional duties from time to time.

TITLE: Office Assistant DEPARTMENT: Management SUPERVISOR: Louise Lawson: ****************** EXTENSION: 4564 DUTIES AND RESPONSIBILITIES: Assist the Management faculty with general administrative and clerical support. Other duties include: photocopying, assisting with faculty research, supporting FME faculty teaching in the HELV, organizing supplies and snacks in the Olin 3rd floor suite for management faculty that have offices in creating tent and bio cards, creating/editing PowerPoint slides, filing, and campus errands. QUALIFICATIONS: Good communication skills and professionalism. Ability to work independently. Dependable. Attention to detail and strong organizational skills. Proficiency with Microsoft Office, PowerPoint and Excel The ability to maintain confidentiality. Research skills a plus. Additional Information: This is a part time position. The hours can vary but typically are six to eight per week based on the workload requested by the management faculty and the division coordinator.

Full-time Description The Retail Administration Officer will assist with leading the retail banking division, driving the overall strategy, performance, and growth of the retail banking portfolio. This role involves assisting with all aspects of retail banking operations and ensuring the delivery of exceptional customer experiences. Additionally, the Retail Administration Officer is responsible for executing the training strategy of the retail banking division, participating in retail projects, and maintaining retail policies and procedures. Branch Operations Management: o Oversee daily operations of the branches to ensure that all processes run smoothly and efficiently. o Manage and monitor branch performance, identifying areas for improvement in efficiency and customer service. o Coordinate and support branch staff in handling day-to-day banking activities and ensuring operational workflows are followed. Compliance & Risk Management: o Ensure that the branch complies with all regulatory requirements, internal policies, and procedures. o Assist in conducting audits, reviewing security protocols, and ensuring adherence to financial regulations. o Identify and report any discrepancies, risks, or operational issues to management, ensuring prompt resolution. Staff Support & Training: o Provide training and guidance to branch staff on operational procedures, systems, and customer service expectations. o Ensure that the branch team is adequately staffed and equipped to deliver efficient banking services. o Address any operational concerns raised by staff and offer solutions to improve performance. Administrative Support: o Provide administrative support to the branch manager and team members, assisting with scheduling, reporting, and maintaining branch records. o Prepare and manage daily, weekly, and monthly operational reports, ensuring accuracy and timely submission to management. o Handle documentation related to regulatory compliance, customer accounts, and internal policies. Customer Support: o Support front-line staff in providing high-quality service to customers, ensuring that issues are resolved promptly and professionally. o Monitor customer satisfaction levels and address any service gaps or customer complaints that impact the overall branch experience. o Help ensure that the branch maintains a positive, customer-centric environment. Teller Services & Security: o Oversee teller processes, including cash balancing, cash replenishment, and proper security measures to safeguard branch assets. o Work with security personnel to ensure that the branch follows proper procedures for security, cash handling, and fraud prevention. o Ensure that cash drawers are balanced, and all discrepancies are identified and addressed. Branch Facilities & Equipment: o Ensure that branch facilities, including ATM machines and other equipment, are well-maintained, operational, and meet necessary health and safety standards. o Report any equipment malfunctions or facility issues to the appropriate department and follow up on repairs or replacements. Product Promotion & Sales Support: o Support the promotion of banking products and services within the branch, working closely with the sales team to ensure product offerings meet customer needs. o Assist in preparing materials for customer outreach and promotional activities. Operational Improvements: o Identify opportunities to streamline branch operations, enhance customer service, and reduce operational costs. o Implement process improvements that lead to greater efficiency, productivity, and profitability for the branch. Requirements Education: High School diploma or equivalent required; a degree in business, finance, or related fields is preferred Experience: 5+ years of experience in retail banking or financial services 2 years in a retail administration or operations role preferred 2 years of management experience preferred Experience leading informational and/or training sessions Travel to other branch locations or corporate offices is required Skills: o Strong understanding of retail banking products, services, and customer needs, regulations, and market trends. o Proven track record of successfully managing retail banking operations and driving business growth. o Strong organizational and multitasking abilities. o Effective communication and interpersonal skills. o Analytical mindset with strong problem-solving abilities and a results-oriented approach. Ability to analyze data o Ability to analyze data and prepare detailed reports. o Strong problem-solving and decision-making abilities.

* Londonderry, County Londonderry * Up to £12.59 per hour + FLEXI, * Posted March 3, 2025 We are currently recruiting for AO based in Ballykelly. The successful candidates will be required to start once the vetting paperwork and ANI completed. Hours of work: Full time 37 Hours per week Rate of pay: £12.59 ph Key Responsibilities: The branch functions, roles and responsibilities cover the following areas: Co-ordinating and scrutinising divisional Financial returns, Managing divisional returns of Private Office and co-ordination network exercises, Providing Executive Support to the Senior Management Team, Managing divisional governance responsibilities, including assurances on the implementation of corporate policies and procedures,Monitoring the divisional resourcing position and supporting SMT in filling posts, Developing and implementation of the divisional training plan. The post holder requires the ability to: * Communicate well both orally and in writing to a diverse range of customers both internal and external. * Maintain relevant recording systems, databases and spreadsheets. * Use a range of computer systems to action tasks. * Gather, check, assess and interpret information to make decisions/recommendations against clearly defined criteria, regulations, procedures and deadlines. * Participate in a team in a target driven environment to support the delivery of customer service, quality and performance. * Process financial transactions in adherence with Departmental and Account NI procedures. * Provide general administrative support where required, for example, ordering stationery, organising meetings and taking minutes, booking venues and hospitality. * Handle and communicate personal data in accordance with departmental policies. Essential Criteria applicants must have: * five GCSE/GCE passes (at A, B or C) with Maths and English. ( Proof of certs required ) * Excellent IT skills, including use of Microsoft Word and Excel. * Excellent communication skills. * Proven ability to use own initiative. Please send your CV via the link or email RecCoBelfast

The Executive Administrative Coordinator for Business Development (EACD) is a temporary position that plays a pivotal role in ensuring the efficiency and success of the Vice President for Education Outreach and Social Entrepreneurship's office. This position provides high-level administrative support, managing complex scheduling, streamlining communications, and overseeing operational processes that enhance productivity. The EACD serves as a strategic partner, facilitating business development initiatives, fostering internal and external relationships, and supporting scaled outreach and engagement efforts. This role requires a proactive, highly organized, and adaptable professional who thrives in a fast-paced environment. The ideal candidate is comfortable with technology, virtual platforms, scheduling systems, and administrative decision-making, demonstrating a strong sense of ownership and accountability. With a focus on efficiency, problem-solving, and relationship management, the EACD significantly contributes to advancing the organization's mission and impact. Key Responsibilities • Executive Support & Administration Serve as the primary administrative coordinator for the Vice President, managing scheduling, correspondence, and task prioritization. Streamline workflows and processes, enabling the VP to focus on high-level strategic priorities. Oversee and coordinate reports, meetings, and communications across departments. • Strategic Operations & Business Development Support fundraising efforts, budgeting, financial administration, and contractor onboarding. Ensure smooth execution of large-scale initiatives, outreach programs, and social entrepreneurship efforts. Assist with scaling and expanding initiatives, driving impact and operational efficiency. • Collaboration & Culture Building Work closely with the Senior Project Manager and Assistant Dean on campaigns and strategic initiatives. Foster a positive and inclusive organizational culture, emphasizing collaboration, engagement, and service-oriented problem-solving. Act as a liaison for internal and external stakeholders, strengthening partnerships and supporting institutional initiatives. • Event & Project Coordination Provide essential on-site support at major events and engagements (some evenings and weekends required with advance notice). Oversee logistics and planning to ensure seamless execution of programs and initiatives. Qualifications & Attributes • Bachelor's Degree or equivalent demonstrated skills and experiences. • At least 5-years of professional office and entrepreneurial-related and/or cultivation experiences • Exceptional organizational and multitasking skills, with the ability to manage multiple priorities simultaneously. • Strong interpersonal and communication skills, demonstrating professionalism, respect, and approachability. • Proficiency in virtual meeting platforms, scheduling systems, and administrative technologies. • Self-motivated with a high level of initiative and accountability in decision-making. • Deep commitment to the Berklee mission, vision and core values in all aspects of the role. • Ability to think strategically, problem-solve independently, and adapt to evolving priorities. Work Environment & Commitment This position operates in a hybrid/remote capacity but requires on-site support for key events. The EACD plays a crucial role in driving organizational success, operational efficiency, and program impact, ensuring music education remains affordable, accessible, and transformative This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee: We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law. As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at ************************ or call ************. Berklee is committed to increasing the diversity of our institution, community, and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area. *Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.* Employee Type:Temporary (Fixed Term)

The Administrative Associate II - Patient Flow & Capacity Center will be responsible for * Document Preparation: Transcribe and type correspondence, forms, reports, and other materials involving complex scientific and technical terminology. Utilize specialized software for formatting and graphics, ensuring all documents are proofread and edited for accuracy in grammar, punctuation, and spelling. * Communication and Support: Answer, screen, and route phone calls; greet and direct patients, families, visitors, and staff. Provide standardized information as needed and draft responses to routine correspondence. * Scheduling and Coordination: Manage appointment and meeting schedules for physicians and supervisors. Reserve meeting spaces, arrange for refreshments, prepare agendas, and handle travel arrangements. * Assist in organizing departmental conferences and events, including registration and supply management. * Records Management: Maintain departmental files, records, and databases. * Input data from source documents into computer systems, compile reports, and manage the office library of reference materials. * Monitor and maintain office equipment and inventory supplies. Reorder standard supplies as needed and coordinate repairs. Reconcile supply orders and invoices, addressing any discrepancies with vendors and support services. * Prepare, route, and track administrative forms and documents, ensuring necessary authorizations are obtained. Collaborate with other departments to address any delays or issues. * Perform routine clerical tasks, such as sorting mail, managing patient records, photocopying, and distributing documents. * Deliver positive and effective customer service that supports the operations of the department and the hospital as a whole. Assist with timekeeping. Schedule: M-F- 7a-3:30p 100% on site To qualify, you must have: * Education Required: High School Diploma or GED * Work Experience Required: No prior experience required; basic computer skills are necessary. Join our team at Boston Children's Hospital and contribute to our commitment to providing exceptional care and support to our patients and their families!