Office Administrator Jobs in Caledonia, MI

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company's general administrative activities. About you Self-motivated Positive thinker Takes initiative Community driven Organized Responsibilities Supports office operations related to organization and communication such as preparing documents, distributing income work, filing documents, scheduling meetings, greeting visitors, answering incoming communications, updating social media. Must maintain confidentiality. Write and distribute email, correspondence memos, letters, faxes, and forms Update and maintain office policies and procedures Home Office liaison for required service items and education and training topics Maintain contact lists; may be asked to communicate with members Provide general support to visitors Assist with recruiting processes and systems Assists with coordination of Fraternal processes; this may include submitting requests, filing reports, making arrangements, etc. Attend and organize community networking opportunities and information. Hours would be somewhat flexible with 3-4 days per week, 4-6hrs each, in the downtown Plainwell office. Skills Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task About Us Since 1883, we've been focused on securing futures with financial guidance and products. Our representatives provide financial products to help members protect their families and their futures. These sales help fund member benefits and social, educational, and volunteer programs that identify and meet local needs. These activities build relationships, allowing for membership growth and greater community impact. What Makes us Different - Why Modern Woodmen? In terms of assets, Modern Woodmen of America is the nation's third-largest fraternal benefit society. Fraternalism is a unique combination of business and giving back to the communities we serve and causes that are meaningful to both individual employees and the company as a whole - a continuous cycle of positive impact. As a Fraternal organization, we exemplify our desire to make a positive impact on the world around us by offering our members, unwavering support in their volunteer efforts, providing access to large networks, social events, continuous education and leadership development, “Make an Impact” Scholarship opportunities, and “Do Good” Grants. We want to support and invest in YOU and the things you hold most important. 2023 MWA Community Impact statistics Approximately 2,200 local chapters and 500 youth service clubs nationwide $46.4 million contributed to worthy causes through fundraisers (includes total raised by member chapters and clubs partnering with community groups). 250,449 volunteer hours donated by members in chapters, Summit chapters, and youth service clubs. $18.2 million in support of members and their communities in 2023. Modern Woodmen is an equal opportunity employer.

Cresset is an award-winning, independent multi-family office and private investment firm. Our goal is to redefine the wealth experience by providing clients with access to top-tier talent, ideas, and investment opportunities traditionally available to the largest single-family offices and endowments. We offer deeply personalized wealth management, investment advisory, and family office services through Cresset Asset Management, an SEC-registered investment advisor managing over $65 billion in assets. Recognized as a top RIA firm by Barron's and Forbes, Cresset is committed to excellence in service and innovation. Job Summary: This role is responsible for overseeing the office experience for employees, managing facilities operations, and handling various administrative and fiduciary support duties. The ideal candidate will serve as the primary liaison between employees, facilities management, and executive leadership, ensuring a seamless and engaging workplace experience. Essential Duties & Performance Responsibilities - To perform this job successfully, an individual must be able to execute the following responsibilities effectively. Additional duties may be assigned as needed. Office Experience - Employee Support Coordinate with HR and IT to onboard new hires, including preparing checklists, arranging gift baskets, setting up workstations and computers, and scheduling non-HR training. Serve as the primary liaison between Cresset Office Experience and Executive Management. Organize weekly office lunches, including scheduling, ordering, setup, and cleanup. Plan and coordinate employee birthday and anniversary celebrations and gifts. Organize and execute office events. Assist with new hire and termination paperwork, maintaining related checklists. Manage the Outlook vacation calendar and compliance-mandated vacation tracking. Communicate personnel updates, including illness, bereavement, and celebrations. Office Experience - Facilities Management Act as the primary liaison with building management and maintenance personnel, including managing building access cards. Coordinate with parking vendors for access card distribution and cancellations. Implement the Office Safety Warden program, including first aid/CPR/AED training. Oversee emergency preparedness drills and activities. Coordinate holiday gifts, cards, and office decorating. Schedule periodic document destruction per record retention policies. Circulate building and local traffic updates to employees. Prepare and distribute bi-weekly office updates. Maintain historical personnel files and ensure compliance with record retention policies. Serve as the primary backup to the Client Experience Coordinator. Administrative Support Manage corporate records storage and document retention scheduling. Maintain written instructions and procedures for assigned responsibilities. Support the Report Task Force by printing, proofreading, and distributing client reports, verifying user setups, and managing digital archiving. Assist Accounting with document management in Laserfiche. Create and distribute agendas for bi-weekly administrative and interdepartmental meetings. Document and circulate notes from administrative team meetings. Manage physical trust files and perform administrative backup duties as needed. Assist with foundation grant requests, electronic uploads, and proofreading. Process fiduciary distributions, including check printing, verification, and ACH file releases. Essential Knowledge & Skills - These requirements are representative of the knowledge, acquired skills, abilities, or certifications required to perform this job satisfactorily. Education & Training High school diploma required, associate degree in business or related field preferred. Skills & Experience Minimum of two years of relevant administrative or office management experience. Proficiency in Microsoft Outlook, Word, and Excel. Typing speed of 45+ words per minute with strong keyboard proficiency. Physical Requirements Typical office environment: quiet, temperature-controlled, and well-lit. Work is primarily sedentary, performed at a desk with standard office equipment. Occasional standing, walking, bending, and carrying items up to 30 pounds. Ability to use stairs or elevators in a multi-floor office setting. Standard near vision, speech clarity, and speech recognition required. Occasional local or overnight travel may be required. What We Offer: At Cresset, we focus on people first. As a service business, our people are our assets. Engaging our clients and employees is our highest priority. Cresset offers a competitive compensation package including an annual incentive and a benefits package to all full-time employees including medical, dental, vision, life insurance, 401(k) retirement plan, health savings accounts, short and long-term disability insurance, voluntary critical and accident insurance, and pre-tax parking and transportation programs. Aligning employee and organizational interests, all employees receive equity in Cresset. Equal Employment Opportunity It is the policy of Cresset to ensure equal employment opportunity (EEO) for all employees and applicants for employment without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, or related conditions), national origin or ancestry, age, disability, veteran status, uniformed servicemember status, sexual orientation, gender identity, status as a parent, genetic information (including testing and characteristics), or any other characteristic protected by applicable federal, state, or local law. It is Cresset's policy to comply with applicable laws concerning the employment of persons with disabilities, including reasonable accommodation for applicants and employees with disabilities.

Job Title: Commercial Administrator Job Type: Full-Time, Non-Exempt Compensation: $24 - $28 Per Hour About Us: Summit Point Roofing is a dynamic and innovative company specializing in roofing, gutters, siding, etc. We are committed to delivering top-notch services/products and building strong relationships with our clients. Position Overview: We are seeking an enthusiastic and organized Commercial Administrator to join our growing team at Summit Point Roofing. The role will assist in the effective management of contracts, agreements, and financial matters related to the company's commercial roofing operations. The role involves ensuring that all commercial activities are completed efficiently, accurately, and in compliance with company policies. This position will work closely with project managers, clients, suppliers, and other stakeholders to ensure smooth project execution. The ideal candidate will possess strong organizational skills, a passion to serve the team, and a drive to meet deadlines inside all specified requirements. Core Responsibilities: Assist in drafting, reviewing, and managing contracts with clients, suppliers, and subcontractors. Ensure all contracts comply with legal and company standards. Track and monitor contract performance, ensuring deadlines are met. Support the preparation of budgets and cost tracking for commercial projects. Assist in preparing invoices and liaising with clients to ensure prompt payments. Maintain accurate records of transactions and expenses. Coordinate with various teams to ensure project deadlines and budget constraints are met. Monitor progress on commercial projects, tracking key milestones. Assist in handling queries or issues from clients, suppliers, or team members. Maintain accurate databases and records, including financial and contractual data. Assist in the preparation of reports and project submittals. Update and manage project documentation, ensuring it is up to date in the CRM and other applicable platforms. Liaise with clients and suppliers to ensure clear communication and the timely delivery of goods and services. Assist in scheduling meetings and ensure a high standard of customer service. Ensure compliance with all relevant industry regulations and standards. Assist in identifying and mitigating risks. Stay current on industry trends and best practices. Qualifications: Excellent verbal and written communication skills. Strong organizational skills and attention to details. Thrive at time management with the ability to manage multiple projects and deadlines. A team-oriented attitude with the ability to work independently. Experience in an administrator role, preferably in a service-based or construction industry. Proficient in Microsoft Office Suite, Google Suite, and experience with CRM software. Physical Requirements: Ability to work in a fast-paced environment with occasional travel to job sites, meetings, or events.

Benefits: Paid Holidays 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance New City Kids, Inc - a faith based organization - is a high energy, creative ministry for and with youth in Jersey City and Paterson, NJ and Grand Rapids and Detroit, MI. We are unique in trusting teens with leadership. It is a joyful place filled with laughter and hard work, and has an excellent staff of dedicated adults who love children. We employ local high school students as interns to lead an excellent and unique music- focused after school center and summer camp for children ages 6-13, which provides a platform for a whole host of development opportunities for children! We have an excellent opportunity for an experienced, organized and highly effective administrative professional who has a passion for the mission of NCK and assisting our afterschool program as a part-time Administrative Assistant for our Grand Rapids location! This is a permanent part-time position, approximately 30 hours per week. The Administrative Assistant will support the Executive Director and the Grand Rapids site by assisting with daily administrative tasks; including but not limited to; providing administrative and organizational support for the Executive Director to ensure operational success, scheduling, filing, organizing, general administrative task, daily mail, office supply oversight - ensuring the center is stocked and orderly, answering and returning general inquiry calls and emails about new City Kids, assist with volunteer recruitment and coordination for New City Kids programs, provide administrative program center support by assisting with attendance, registration, parent parent relations, donor support as necessary. Will assist with coordinating and executing special events and special projects as assigned by the Executive Director. This position is 30 hours per week with a set schedule; Monday through Friday 12:30pm - 6:30pm The ideal candidate will have: A strong commitment and ability to communicate the goals and mission of New City Kids, including a personal and active Christian commitment, and alignment with our statement of faith and diversity, equity, and inclusion policy Associates degree or equivalent A minimum of 2 years of direct experience Bilingual- able to speak English and be fluent in Spanish Ability to communicate effectively both orally and in writing and the ability to exercise discretion and maintain confidentiality Organized, and is able to do basic data entry, is comfortable with Microsoft Excel, able to work independently Proven experience, demonstrated awareness, knowledge, and skills to engage and communicate across cultures Knowledge of and experience with web based programs and virtual platforms such as Zoom, Google, Word, Excel, and PowerPoint Strong attention to detail Compensation: $14.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. New City Kids' Mission "Loving kids for change to create a community of spiritual, leadership, academic, and musical development." New City Kids offers after school programming for youth in under-resourced neighborhoods. Children and teens get a chance to explore music and academics in a creative and fun environment-these programs give children a safe place to feel and hear that they are valued and loved. New City Kids aims to draw children into hope by developing in them skills, talents, and desires for their future. By surrounding them with a community of love and development, we set youth on a path of transformation that will carry them forward for the rest of their lives.

Answer calls and respond to inquiries professionally, directing to appropriate contacts and handling sensitive matters. Handle administrative tasks like scheduling, meeting coordination, and document preparation. Build positive relationships with external partners and ensure accuracy in all communications. Maintain organized filing systems and manage office supplies. Attend meetings, record minutes, and follow up on action items. Complete special projects and obtain necessary document approvals. Qualifications: 3-5 years of relevant experience. Tech-savvy. Preferred: Bachelor's degree.

Are you looking for a way to apply your administrative support and customer service skills in a dynamic environment? Are you a detail-oriented individual who consistently strives to complete accurate and timely work? If so, this may be the perfect job opportunity for you. About Us Kalamazoo Valley Community College is a comprehensive, fully accredited, public, two-year college in Kalamazoo, MI. We offer associate degrees in more than 60 areas of study and 50 certificate programs. Kalamazoo Valley Community College creates innovative and equitable opportunities that empower all to learn, grow, and thrive. About the Opportunity Kalamazoo Valley is seeking a full-time Senior Office Specialist. The individual in this position will also support the instructional mission of the institution and promote positive student and customer relations. Specific responsibilities of this position include the following: * Provide training program support, including creation of materials and class preparation in accordance with department commitments. * Provide program documentation support including roster creation, instructor payments, invoices, contracts, certificates and course data capture. * Perform customer outreach and inquiry. * Maintain updates to the customer database. * Perform records retention activities in alignment with compliance requirements. * Provide support to class participants as needed. * Learn, use and provide support for the career and continuing education registration software. * Prepare reports, letters, social media updates and other communication. * Maintain confidentiality of student records and other information. * Provide backup assistance for front desk operations, and facility, event and customer service management. * Collect fees, maintain fee collection records and follow standard bookkeeping procedures. * Schedule meetings, create agendas and record notes for meetings. * Serve as a point person for logging help tickets for IT and facility services. Additional Required Areas of Knowledge, Skill and Ability * Knowledge of Microsoft Office Suite, basic mathematics and general office procedures. * Skill in working with a variety of customers, balancing priorities and working in a team environment. * Ability to prioritize work responsibilities. * Ability to communicate effectively across multiple mediums, such as e-mail, in-person, phone and virtual meetings. * Ability to organize and track paperwork, prepare written information for reports, arrange data in a prescribed order and proofread/edit documents. * Initiative to proactively assist others and recommend process changes to improve operational efficiency. * Skill in working with social media platforms and coordination of social media marketing efforts. Minimum Qualifications: Appropriate education, training, experience and talents are required. An example of this would be a high school diploma, or equivalent, with 2 years of related administrative and/or customer service experience. Preferred Qualifications and Experience: Physical Demands: Routine office work including: * Long periods of sitting. * High amount of computer screen interaction. * Light lifting of supplies and materials. Work Hours: Core business hours are 8:00 a.m. - 5:00 p.m. Monday through Friday. On rare occasions, hours may flex to support program needs. Posting Date 02/07/2025 Closing Date: Special Instructions to Applicants: Please apply online at jobs.kvcc.edu This position will remain posted until filled, however, priority consideration will be given to applications received by February 23, 2025. EEO Statement As an employer, Kalamazoo Valley encourages, welcomes, and fosters differences because we believe that diversity makes us great. It is the policy of Kalamazoo Valley Community College not to discriminate on the basis of race (including traits associated with race such as hair texture and protective hairstyles), religion, color, national origin/ethnicity, sex, sexual orientation, gender identity, gender expression, pregnancy, disability, genetic information, age, height, weight, familial status, veteran status, marital status, citizenship, or any other status or characteristic protected by law, in its programs, services, employment or activities. All qualified applicants will be given equal opportunity and consideration for employment; please consider joining us as we empower all to learn, grow and thrive. Prior to a job offer, candidates will be required to complete a criminal record background check. For some positions, a credit history investigation will also be required. Information gathered will be used for job-related purposes to the extent permitted by applicable law and will not result in an automatic disqualification from an employment opportunity.

Our Company Gentiva Hospice is a member of the Gentiva family - an industry leader in hospice, palliative, home health, and personal home care. Our place is by the side of those who need us, offering physical, spiritual and emotional support to patients and their families so they may make the most of every moment. We believe that better care for caregivers and clinicians means better care for everyone, so we offer ongoing professional training, lower nurse-to-patient ratios, and comprehensive benefits for eligible employees. Here, you'll join gifted colleagues who make a lasting difference in people's lives every day. Overview We are looking for a Office Coordinator to join our team. This position will directly report to the Executive Director and is responsible for supporting the branch's day-to-day operations and ensures compliance with non-clinical policies and practices. This is a full-time weekday position, 8am-5pm, providing administrative support with our hospice operations. We offer a supportive culture, full benefit package, competitive compensation and an opportunity to be a part of supporting patients at end of life while growing your career! About You High School diploma Three years' experience working in healthcare industry, strong preference for medical records experience Excellent organization, record keeping, filing, typing, and time management skills; good oral and written communication skills; documentation management Must be able to demonstrate flexibility by performing a variety of tasks, often changing from one to another of a different nature without loss of efficiency or composure Responsible functioning in the work place, maturity, cooperation, flexibility, tact in dealing with co-workers and all members of the hospice team. Must be able to effectively operate computer, facsimile equipment, copier and cell phone/beeper Must have and maintain transportation to be used for work We Offer Comprehensive Benefits Package: Health Insurance, 401k Plan, Tuition Reimbursement, PTO Opportunity to participate in a Fleet Program Competitive Salaries Mileage Reimbursement Professional growth and development opportunities Legalese This is a safety-sensitive position Employee must meet minimum requirements to be eligible for benefits Where applicable, employee must meet stage specific requirements We are proud to be an EEO employer We maintain a drug-free workplace Location Gentiva Hospice

The Office Administrator is responsible for being first on answering incoming calls and greeting visitors, as well as delivering professional customer relations with a positive and uplifting demeanor. This position also assists with Accounts Payable and Accounts Receivable work where needed. This is a very dynamic position that assists several departments with various office tasks and activities. Team Member Benefits * Competitive base pay: $18 - $20/hr., based on experience * Health, Vision, & Dental Benefits * 401(k) plan, with company match * Short Term and Long Term Disability * Employee Assistance Program * Profit sharing * Referral bonus * Performance reviews * Company events * Awards and recognition from peers and leaders * Ongoing training and development * Career advancement Requirements * Answer incoming calls on first ring and provide superior customer service. * Greet and assist incoming visitors and route them to the appropriate team member. * Manage incoming and outgoing mail, including bulk mailings. * Organize, order and inventory of office supplies - including paper, storage area and kitchen items. * Maintain office equipment - copier/scanner, postage machine. * Support Accounts Receivable and Accounts Payable where needed to ensure timely invoice processing. * Assist other administrative staff in registering new sales inquiries. * Review incoming statements monthly and request copies of any missing invoices. * Complete basic office tasks as needed - scanning, filing, projects, COI requests etc. * Enter incoming invoices and bills in company filing program, and route to the necessary individuals for approval. * Assist other team members or departments as needed. DJ's Landscape Management is a drug-free workplace. As a condition of employment, new Team Members are required to pass a pre-employment drug test and participate in random drug tests during their active employment. DJ's Landscape Management is an equal opportunity employer and values diversity. All employment decisions are decided on the basis of qualification, merit and business need. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex or national origin.

Job Details Experienced Administrative Office - Lansing, MI Day (General Business Hours) Admin - ClericalDescription Under the supervision of the Business Services Manager and the Human Resource Manager, the Office Coordinator provides support and assistances to the Finance and HR departments. The Office Coordinator will assist with managing and controlling financial activities related to the organization. This includes duties related to payroll, budget adherence, receivables, payables, contract compliance. The Office Coordinator will assist with other various duties within the office including orientation, answering phones, and maintaining the front desk/reception area. Under direct supervision of the Business Services Manager: Assist BSM with miscellaneous payroll functions as directed. Assist BSM with “Charge Capture” to include but not limited to daily charting, clinical notes and any other billable services. Communication with BSM regarding authorized services ensuring that only authorized or reimbursable service are provided unless otherwise approved Assist BSM with stakeholder or persons served accounts receivable or collections accounts as appropriate. Assist with the timely and accurate processing of accounts payables to include credit cards, miscellaneous invoice payable data ensuring that expenses are appropriately departmentalized and source verified in terms of a contract or other supporting documentation provided by the FSM or ED. Data collection and input of data into database. Data collected could include but not limited to: employee and person served demographic data, employee, person served, and referral source satisfaction data, and other indicators as outlined. Assist with organizational audits and site surveys related to maintaining contractual compliance with funding sources and other stakeholders. Coordinate stakeholder satisfaction surveys at least semiannually via Mail Chimp, Survey Monkey or similar platforms. Under direct supervision of the Human Resource Manager: Coordinate bi-weekly orientation of new staff. Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen, and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material Provide basic and accurate information in-person and via phone/email Receive, sort, and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk Order front office supplies and keep inventory of stock Update calendars and schedule meetings Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing Qualifications Two Years of related experience within Finance and/or Human Resources. The ideal candidate will possess a combination of both. Associates or Bachelor's Degree preferred in Accounting, Finance, Business, Human Resources or related field. In lieu of formal education, may consider at least three years of progressive related experience working within human resources, accounting, or related environment. Experience in the health care field preferred, not required. 18 years of age or older; Clear Criminal History and Background check; Valid Michigan Driver's License with less than 4 points; Clear of having been determined by a federal, state, or local government to have committed abuse, neglect, fraud or embezzlement related crime. Maintain a positive and professional relationship with all internal and external stakeholders. Be considerate and aware of resident, employees, and other stakeholders cultural diversity. Proficient in computer skills to include the Internet, Electronic Medical Record, Scheduling Software; Outlook, Microsoft Word, Excel and Power Point . Ability to understand and implement all TLRRS/New Leaf policies and procedures as written. The ability to communicate expressively and receptively in order to follow plan requirements, reports, and activities performed. Willing to participate in peer review and accepting of constructive coaching. Present self on time and in a professional manner including hygiene and dress Complete and Pass Physical Examination;

Details Do you speak Spanish and have office experience? Welcome to Samaritas Nation! Samaritas is a Michigan-based human service organization that connects people with families and communities, empowers them to live their fullest life possible, and creates a ripple effect of transformation. The reference to the work of the Good Samaritan in our name is especially fitting as it is consistent with our mission, values and the services our faith-based company provides. APPLY TODAY! #BeTheRock, creating ripples of positive transformation in the lives of those we are entrusted to serve! This position has a pay rate of $18.00 per hour What's In It For You Some of the benefits you may receive are: Full Time/Part Time * Competitive Medical, Dental, & Vision benefits, effective the first of the month following 30 days of employment * Company paid Basic Life Insurance ($10,000 minimum for each full time and part time employee) * Company paid Short Term Disability accrual (Full time employees) * Retirement Plan (403b) - Company matches on first 1.5% of gross income at 133% * Great Personal Time Off (PTO) accruals * Awesome Employee Discounts * UKG Wallet - Pre-Pay Options * Plus, many more benefits _________________________________________________________________________________ Provides administrative and reception support to assigned office/center. Duties and Responsibilities Maintain current knowledge of organization's services and other community services to accurately inform and appropriately refer persons requesting services. Provide receptionist services as necessary, including answering phones, greeting clients and/or guests, maintaining staff schedules, monitoring and disbursement of daily mail. Maintain an office system that ensures the effective handling of all petty cash, incoming and outgoing mail and phone messages, and typing of reports and letters for office staff. Inventory, monitor and distribute office supplies and equipment. Recommend purchases and submit orders with appropriate approvals. May monitor office equipment and space; arrange for repair and maintenance of office equipment, telephones, computers and space. Contact maintenance persons or outside contractors as appropriate. Create and maintain various databases and provide necessary reports. Inform appropriate staff of any changes to building policies and procedures. Coordinate and oversee office's security, safety and wellness programs. Assist with or coordinate special events for the center and the various programs as requested. May maintain financial database, depending upon office/center being supported. _________________________________________________________________________________ Job Qualifications Education, Training, and Licensure/Certification * High school diploma or equivalent. * Some college business and/or office management courses preferred. Experience * Minimum two years' experience working in an office setting preferred. Knowledge, Skills and Abilities * Ability to work constructively with staff, clients and general public. * Ability to perform basic arithmetic operations such as addition, subtraction, multiplication and division, to compute rates and percentages. * Ability to speak, read and write fluent English; ability to prepare business letters, summaries and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style. * Ability to effectively verbally communicate both with co-workers, persons served, other organizations, the general public, etc. * Strong organizational and prioritization skills. * Ability to prioritize, organize and implement tasks and projects with minimal assistance. * Knowledge of and ability to utilize various computer software applications to meet the needs of the center. Working knowledge of Microsoft Office, including Word, Excel and Outlook. * Ability to display compassion and sensitivity in all situations, being mindful of the Samaritas mission of serving people as an expression of the love of Christ. * Ability to maintain confidentiality with personnel and client information. #clerical #receptionist #administrative

Cost Center Contact Center Scheduled Weekly Hours 0 Work Shift Shift & Status Who Are We? We at Pine Rest believe in the power of healing and that everyone in our community has the right to expert care for mental health and substance use disorders. We are much more than just the third largest non-profit behavioral health system in the country, our 220-acre main campus, and our network of clinical sites across Michigan. We are a tight-knit community of healers who witness the impact of our life-changing work each day. Each day, we are closing the gaps in access to care. We are innovating through leading-edge research, testing, programs, and treatment modalities that others replicate across the country. Our services include a state-of-the-art psychiatric urgent care center and a soon-to-be-built pediatric behavioral health center, outpatient, inpatient, partial hospitalization (day programs), assessment and testing, residential, addiction treatment and specialty services such as crisis response, employee assistance programs, forensic psychiatry and psychology, and neuromodulation. On-the-job educational programs for nurses, psychologists, advanced practice providers, psychiatrists, and chaplains are equipping the next generation of care providers. We are passionate about serving and are honored to be a part of this incredible work. What Will You Do? As an Administrative Intake Support Specialist at Pine Rest, you'll be part of tight-knit team that believes in the healing power of your expertise and compassion. This position provides intake phone triage, customer reception, registration, external courtesy communication and completes admission in accordance with patient needs. Administrative Intake Support Specialists are dedicated to excellent customer service, enthusiastic about the care we offer, and foster a sense of belonging and empowerment in a diverse workplace. Principal Duties and Responsibilities: Professionally and calmly handles crisis calls to determine appropriate next steps in the assessment process. Complete phone triage intake for all HRS admission referrals. Reviews/monitors/collects program data, providing evaluation to enhance data. Works effectively and collaboratively in a multi-disciplinary team to insure excellent patient experience. Performs related office duties such as patient registration, insurance verification and courtesy phone calls. Able to manage and implement emergency procedures for the entire organization. Manage switchboard operations for the entire organization, directing customers to the requested persons. Orient patient to assessment process and complete admission paperwork. What Does This Role Require? Education/Experience: Associate degree or equivalent knowledge, skills, experience and abilities required. Ability to provide culturally inclusive care with a wide range of individuals in a diverse community setting. Interpersonal relationship skills necessary in order to relate to a wide variety of internal and external contacts including patients and families, multi-disciplinary treatment team members, other hospital employees, and a variety of individuals in the social sphere of the patient under treatment. What Benefits Do We Offer? Medical, dental, vision & life insurance plans 403(b) retirement match contribution by Pine Rest Generous PTO for full and part time employees Tuition assistance & loan forgiveness Employee Assistance Program offering many free and discounted services for therapy, legal, accounting, gym membership, etc. Partnership with Davenport University provides generous discount on tuition for employees and family members. Notice: Pine Rest provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All new employees are subject to a criminal background check and education verification which may include sending a copy of your high school diploma, GED, or college transcripts. Successful completion of a drug screen prior to employment is also part of our background process.

We are currently looking for an Office Coordinator that has a passionate of helping and assisting customers and fellow employees. The Office Coordinator will perform a wide range of administrative and office support activities for the department and/or Management to facilitate the efficient operation of the organization. The primary duties and responsibilities for this position include the following but others can be assigned: Handle general administrative duties Be a liaison between employees and human resources Oversee and submit all required documentation for new hires at each location Print timesheets, making sure they have been signed and summited Follow all procedures on submitting injury reports; documenting and sending in required information to insurance Perform all aspects of bookkeeping and update the accounting system Handle all aspects of cash handling Update petty cash logs, account payables, and credit card spreadsheets Handling payoffs; scan all documents to designated person and make changes if needed during posting process Handle all external incentives (spiffs) Handle all aspects of RV deal postings; review deals in systems verify and print commission reports Keeping up trade titles, and making sure new units are logged Oversee reception area; filling in or relieving receptionist when needed, making work schedules receptionists Order office supplies when needed Work with compliance auditors Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · High School Diploma or equivalent. · Prior Customer Service experience · Good communication skills, both written and verbal · Strong organizational skills. · Able to multitask in a fast-paced environment. Benefits We offer a competitive salary and an excellent benefit package including: Major Medical-Dental-Vision Insurance Life Insurance Paid Vacation Paid Holidays 401K (profit sharing) Christmas Savings Plan Employee Discounts in Company Store Fun Town RV is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status. Applicants must be authorized to work in the US. Drug screen, driving record and background checks may be conducted prior to, and during employment. Content of this ad and fulfillment of offers is sole responsibility of Fun Town RV

Job Details Experienced Kalamazoo Office - Kalamazoo, MIDescription About Cresset Cresset is an award-winning, independent multi-family office and private investment firm. Our goal is to redefine the wealth experience by providing clients with access to top-tier talent, ideas, and investment opportunities traditionally available to the largest single-family offices and endowments. We offer deeply personalized wealth management, investment advisory, and family office services through Cresset Asset Management, an SEC-registered investment advisor managing over $65 billion in assets. Recognized as a top RIA firm by Barron's and Forbes, Cresset is committed to excellence in service and innovation. Job Summary: This role is responsible for overseeing the office experience for employees, managing facilities operations, and handling various administrative and fiduciary support duties. The ideal candidate will serve as the primary liaison between employees, facilities management, and executive leadership, ensuring a seamless and engaging workplace experience. Essential Duties & Performance Responsibilities - To perform this job successfully, an individual must be able to execute the following responsibilities effectively. Additional duties may be assigned as needed. Office Experience - Employee Support Coordinate with HR and IT to onboard new hires, including preparing checklists, arranging gift baskets, setting up workstations and computers, and scheduling non-HR training. Serve as the primary liaison between Cresset Office Experience and Executive Management. Organize weekly office lunches, including scheduling, ordering, setup, and cleanup. Plan and coordinate employee birthday and anniversary celebrations and gifts. Organize and execute office events. Assist with new hire and termination paperwork, maintaining related checklists. Manage the Outlook vacation calendar and compliance-mandated vacation tracking. Communicate personnel updates, including illness, bereavement, and celebrations. Office Experience - Facilities Management Act as the primary liaison with building management and maintenance personnel, including managing building access cards. Coordinate with parking vendors for access card distribution and cancellations. Implement the Office Safety Warden program, including first aid/CPR/AED training. Oversee emergency preparedness drills and activities. Coordinate holiday gifts, cards, and office decorating. Schedule periodic document destruction per record retention policies. Circulate building and local traffic updates to employees. Prepare and distribute bi-weekly office updates. Maintain historical personnel files and ensure compliance with record retention policies. Serve as the primary backup to the Client Experience Coordinator. Administrative Support Manage corporate records storage and document retention scheduling. Maintain written instructions and procedures for assigned responsibilities. Support the Report Task Force by printing, proofreading, and distributing client reports, verifying user setups, and managing digital archiving. Assist Accounting with document management in Laserfiche. Create and distribute agendas for bi-weekly administrative and interdepartmental meetings. Document and circulate notes from administrative team meetings. Manage physical trust files and perform administrative backup duties as needed. Assist with foundation grant requests, electronic uploads, and proofreading. Process fiduciary distributions, including check printing, verification, and ACH file releases. Qualifications Essential Knowledge & Skills - These requirements are representative of the knowledge, acquired skills, abilities, or certifications required to perform this job satisfactorily. Education & Training High school diploma required, associate degree in business or related field preferred. Skills & Experience Minimum of two years of relevant administrative or office management experience. Proficiency in Microsoft Outlook, Word, and Excel. Typing speed of 45+ words per minute with strong keyboard proficiency. Physical Requirements Typical office environment: quiet, temperature-controlled, and well-lit. Work is primarily sedentary, performed at a desk with standard office equipment. Occasional standing, walking, bending, and carrying items up to 30 pounds. Ability to use stairs or elevators in a multi-floor office setting. Standard near vision, speech clarity, and speech recognition required. Occasional local or overnight travel may be required. What We Offer: At Cresset, we focus on people first. As a service business, our people are our assets. Engaging our clients and employees is our highest priority. Cresset offers a competitive compensation package including an annual incentive and a benefits package to all full-time employees including medical, dental, vision, life insurance, 401(k) retirement plan, health savings accounts, short and long-term disability insurance, voluntary critical and accident insurance, and pre-tax parking and transportation programs. Aligning employee and organizational interests, all employees receive equity in Cresset. Equal Employment Opportunity It is the policy of Cresset to ensure equal employment opportunity (EEO) for all employees and applicants for employment without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, or related conditions), national origin or ancestry, age, disability, veteran status, uniformed servicemember status, sexual orientation, gender identity, status as a parent, genetic information (including testing and characteristics), or any other characteristic protected by applicable federal, state, or local law. It is Cresset's policy to comply with applicable laws concerning the employment of persons with disabilities, including reasonable accommodation for applicants and employees with disabilities.

The Front Office Administrator plays a vital role on the WSI team, serving as the first point of contact for associates, clients, and guests. In what can often be a stressful time for job seekers, your warm, friendly, and professional demeanor helps put people at ease and creates a welcoming environment. This fast-paced and dynamic role is ideal for someone with excellent people skills, strong resilience, and a passion for positivity. Essential Duties and Responsibilities: Provide a warm and professional greeting to all associates, clients, and guests via phone, email, and in person. Assist associates with onboarding documents, including tax forms and insurance enrollment. Maintain accurate and detailed documentation in the applicant tracking system. Handle calls, directing inquiries appropriately and taking messages as needed. Communicate consistently with the staffing team via email to provide support. Conduct phone screenings with potential candidates. Generate and manage various reports as directed by management. Oversee general office organization, cleanliness, and inventory management, including kitchen and restroom upkeep. Represent WSI at community events, including job fairs. Assist the manager with special projects as needed. We'd love to talk to you about the Front Office Administrator role if: A polished and professional demeanor with exceptional communication skills. The ability to thrive in a fast-paced, high-energy environment. Ambition and a drive to continuously challenge yourself to achieve more. Resilience and the ability to handle difficult conversations with professionalism. Strong multitasking abilities and adaptability under pressure. A collaborative team player who enjoys working toward shared goals. Excellent customer service skills, including empathy, non-judgment, and a passion for helping others succeed. Disclaimer: By submitting your application for this position, you are agreeing to receive communication from WSI, which may include calls, texts, and emails. You have the option to unsubscribe from email communications or remove yourself from SMS messaging by replying 'stop' at any time.

Creates a comfortable, friendly and professional environment for all individuals served by the agency, visitors and other employees. Provides communication flow for the office. Ability to provide and track accurate messages. Capable of using a multi-line telephone system. Supports the organization through document processing, information routing and tracking, and office operations. Identifies opportunities for improvement and actively participates intheir implementation. QUALIFICATIONS : Ø Education: § Minimum High School diploma, GED or working toward graduation or completion. Ø Experience: § Must be experienced in the operation of a multi-line telephone system. § Experience with customer service. Ø Knowledge, Skills and Abilities: Ability to communicate, verbally and in writing, in a clear, and concise manner. Knowledge of computer, word processing and data entry. Typing speed minimum of 40 words per minute. Ø Requirements: § Applicant must be at least 16 years of age. § Must have three acceptable references per Spectrum Community Services requirement. § Ability to successfully complete training(s) as required for the position. § Applicant must have a current valid driver's license. § Completion of the personnel hiring requirements specified in the Conditional Job Offer.

We are looking for an Administrative Assistant/Data Entry Receptionist to assist with a variety of administrative responsibilities. This person needs to be able to handle busy phones and provide top-notch customer service to our Clients. This person must be eager, friendly and a self-starter. The ideal candidate will have a proactive and positive personality. This is a multi-faceted position in a fast paced environment. Job responsibilities will include all front desk duties, assisting and supporting all other departments. This position requires ADVANCED computer skills, specifically with Microsoft Word and Excel. The ideal candidate must be organized and have great customer service skills to succeed. For immediate consideration, please respond to this email *********************

Job Details FOX RIDGE APTS - Kalamazoo, MI Full Time DayDescription Independent Management Services is a full-service property management and marketing firm, specializing in the revitalization of under-managed multifamily housing developments. Since our founding in 1989, we have expanded our nationwide presence to include over 100 sustainable communities in 11 states focusing exclusively in the affordable and workforce housing sectors. However, our total breath of experience also includes market rate and commercial property management. We offer competitive salaries commensurate with experience and a comprehensive benefit package. We intend to build a team of individuals, who are self-motivated, willing to learn and grow with our firm. We progressively uphold a professional management team to serve our clients, enhancing our management skills and capabilities. Your progress, training, experience, motivation, attitude, and goals may create many possibilities for career opportunities with our company. If you have superior attention to detail with outstanding communications skills and enjoy a challenging fast pace environment, join our team now! Responsibilities: Frequent telephone and personal contact with perspective/current residents. Initial processing of rental applications and credit reports with recommendations to Site Manager. Maintain the rental waitlist and prepare approval/denial letters to perspective residents. Complete move-in orientation with residents including reviewing rental lease, House Rules, etc. Schedule move ins/outs, rental applicant interviews, and other dates critical to the leasing process. Administrative support tasks such as filing, typing, answering telephones, processing mail, and data entry. Generate reports to assist in management of community assets, expenses, and financial objectives. Process all payables and complete payment of community expenses/bills. Purchase, inventory, and maintain all office supplies. Process delinquent accounts and report activity to Site Manager. Receive and resolve resident requests and concerns. Foster positive working relationships with residents while always maintaining a professional demeanor. Reports directly to the Site Manager. Job Qualifications: Basic office skills including typing, filing, and telephone etiquette. Excellent follow-up skills via telephone and email correspondence. Proficiency with Paycom software and Microsoft Office suite preferred. Demonstrated track record regarding work attendance and reporting for work timely. Must adhere to Federal Fair Housing Laws. Qualifications We offer a competitive salary plus benefits including: Employer paid health and dental insurance (100% employee only) with affordable dependent and family coverage. Voluntary insurance options: Vision, Life, Accident Injury, Long-Term Disability, and Identity Theft. 401(k) with above-average employer matching contribution. Generous paid time off package. Training and employee development program. Among many other employee benefits.

Job Title: Nutrition Operations Assistant Reports to: Meals on Wheels Supervisor Work Location: Lansing, MI Work schedule: 2 positions available Monday - Friday 8:30 a.m. to 5:00 p.m. Full-Time or Monday - Friday 7:30am to 4:00pm Full-Time Compensation: $14.24/hourly plus PTO, sick time, and paid holidays General Responsibilities: Provides operational support to the Home Delivered Meals Program. Essential Job Functions: (Reasonable accommodation will be provided, if necessary, for individuals with disabilities who can perform the essential job functions.) Answers telephone calls, communicates changes, processes forms, and maintains files for Home Delivered Meals operations. Prepares and distributes various business correspondence including letters, memos, reports, and program documents. Helps maintain participant and volunteer databases. Helps maintain volunteer base by assisting with outreach to potential volunteers. Serves as a go-to person when volunteers have questions or concerns. Ensures coverage for all routes daily. Generates and processes routes and packing sheets. Ensures all relevant information is communicated to appropriate kitchen staff and volunteers. Assists with food preparation and distribution as needed. May be required to deliver meals to participants. Examples of job functions listed do not include all tasks which may be found in this position. Duties and responsibilities may be added, deleted, or modified at any time. Knowledge, Skills & Abilities: Commitment to the organization's missions and goals. Computer skills sufficient to learn specific departmental software programs. Ability to maintain confidential information regarding all aspects of participant, volunteer, employee, and agency information. Ability to work independently or as part of a team. Ability to communicate effectively and establish good relationships with staff, participants, volunteers, and vendors. Ability to represent the Agency in a professional manner. Must be able to adjust priorities to meet deadlines in a timely manner. Ability to meet department standards regarding job knowledge, participant focus, initiative, productivity, communication, teamwork, and attendance. Requirements: A high school diploma or GED is required. A valid Michigan driver's license in good standing is required. One year of clerical experience is required. Working Conditions: The work environment varies. When in the office, safe work practices regarding use of office equipment, avoiding trips/falls and adhering to fire regulations are required. Physical mobility is required for sitting, walking, standing, bending, and lifting/holding/carrying objects of up to 20 pounds. Must be able to move around in multiple locations with varying physical environments & barriers. Ability to enter and access information using a computer. Must be able to communicate effectively with co-workers and vendors in person, virtually and over the telephone. Must be able to operate a motor vehicle. Sensory requirements include exposure to varying temperatures, noise levels, environments, and activities. Mental requirements include the ability to handle varying and intense levels of stress. To view the complete posting and to apply online visit, ******************************** To apply in person, visit us at Tri-County Office on Aging, 5303 S. Cedar, Suite 1, Lansing, MI 48911. Tri-County Office on Aging is an Equal Opportunity Employer

Job Title: Multi-Department Coordinator Company:CarGuys Inc Job Type: Full-Time About Us: At CarGuys Inc, we're passionate about connecting clients with top-tier automotive recruiting solutions. We're a dynamic team looking for a versatile, multi-skilled individual to join us as a Multi-Department Coordinator. If you thrive in a fast-paced environment and love wearing multiple hats, this is the perfect opportunity to grow with us! Job Description: We're seeking a highly adaptable and skillful **Multi-Department Coordinator** to support our team across various functions. This role is ideal for someone who enjoys learning new skills, collaborating with different departments, and making an impact in a growing company. You'll assist with client-facing tasks, recruitment efforts, account management, and business operations-all while bringing your diverse talents to the table. Key Responsibilities: -Client Demos & Support:Schedule, coordinate, and assist in completing engaging demos for clients, ensuring a seamless experience from start to finish. Follow up to confirm demo details and client satisfaction. -Candidate Sourcing:Learn to source and attract top talent for our team, supporting recruitment efforts with creative and effective strategies. -Account Management:Work alongside our account management team to communicate with current clients, offering solutions to enhance their subscriptions and strengthen relationships. -Management Support: Assist leadership with various business-related tasks, from project coordination to operational support, ensuring smooth day-to-day operations. -Cross-Functional Collaboration: Jump in wherever needed, adapting to the unique demands of each department with a proactive and positive attitude. What We're Looking For: - A versatile, self-motivated individual with strong communication and organizational skills. - Ability to learn quickly and adapt to new tasks across departments (sales, recruitment, account management, and operations). - Experience or interest in client interaction, scheduling, or customer service is a plus. - Comfortable multitasking and managing priorities in a dynamic environment. - Passion for the automotive industry is a bonus, but not required-we'll teach you what you need to know! Why Join CarGuys Inc? - Gain hands-on experience in multiple areas of our business. - Work with a supportive team that values your growth and contributions. - Be part of an exciting, fast-growing company in the automotive space. How to Apply: Ready to bring your diverse skills to CarGuys Inc? Submit your resume and a brief note about why you'd be a great fit for this role. We can't wait to meet you! Keywords:Office assistant, office admin, admin assistant, administrative assistant, office manager, organization, communication skills, computer skills, customer service, attention to detail, scheduling, multi-tasking, record-keeping, data entry, administrative support, typing, filing, teamwork, problem solving, microsoft, word, excel, bookkeeping, office procedures.