Legal Secretary Jobs in Mesquite, TX

Mid-size defense litigation firm seeking seasoned legal secretary. Successful candidates must be poised and professional with strong and proven background in working with a combination of partners, associates and paralegals. Must be organized, proficient with transcription and able to work independently. This position requires a high level of confidentiality and interaction with clients. Candidate must be comfortable with assuming a variety of responsibilities and have the ability to multi-task. Duties included, but not limited to: Filing of documents in Federal and State Courts Legal terminology is a must Assist with attorney time entries Transcription Assist paralegals with compiling documents into notebooks Assist with case preparation Assist other secretaries in the firm as time allows This firm offers a competitive salary and benefits package. Benefits: 401(k) with match Health/Dental/Vision Insurance Life Insurance PTO accrual beginning Day 1 Free Parking Free On-Site Gym Our firm views our secretaries very highly and as an integral part of the team.

The ideal candidate will be proactive, detail-oriented, and able to handle multiple tasks in a fast-paced environment. This is a fantastic opportunity to work with a collaborative and respected firm where your contributions will directly impact the success of the team and the firm. Responsibilities, including but not limited to: Provide comprehensive administrative support to litigation attorneys, including preparing, drafting, and filing legal documents such as complaints, motions, subpoenas, discovery requests, and deposition summaries. Prepare and format legal correspondence, pleadings, discovery, and other court documents with high attention to detail and accuracy. Coordinate filing of documents with state and federal courts, including e-filing, ensuring compliance with court rules and deadlines. Manage attorney calendars, schedule meetings, hearings, depositions, and trials. Maintain and organize case files, ensuring all documents and correspondence are properly filed and readily accessible. Coordinate and communicate with clients, witnesses, experts, and other parties involved in litigation matters. Assist with the preparation and organization of trial materials Handle billing entry and timekeeping for attorneys. Qualifications: Minimum of 3 years of experience as a litigation legal secretary or legal assistant in a law firm Solid understanding of litigation processes, court rules, and legal terminology. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and legal software (such as iManage, Relativity, or similar case management systems). Strong organizational skills, with the ability to prioritize and manage multiple deadlines. Excellent written and verbal communication skills. Ability to maintain professionalism and confidentiality in all client interactions and documentation. Detail-oriented, proactive, and able to work effectively both independently and as part of a team. Experience with e-filing systems, court filings, and legal document formatting.

The Contract Administrator/Paralegal will be responsible for managing, reviewing, and negotiating contracts with clients ensuring that all legal and operational terms are clear, fair, and aligned with company policies and industry standards. The role will be responsible for performing technical tasks, interacting with the customer, and providing data to the team to understand the status of the project, compliance and identify issues requiring resolution. Direct hire/permanent role Onsite position - office is in Addison, TX Pay: $35-40/hour Must have Paralegal experience, ideally with a Construction industry company at some point Contract Administrator/Paralegal ESSTENTIAL JOB RESPONSIBILITIES: Review and negotiate contracts with clients. Identify key potential risks in contractual terms and work with senior leadership to develop strategies for mitigation. Maintain and organize an effective contract tracking system, ensuring that all deadlines, renewals, and amendments are met. Provide support in resolving any contractual negotiations and disputes, working with legal counsel as necessary. Draft and maintain standard templates and procedures for various types of contracts, ensuring they are up-to-date with current laws and best practices. Provide training and guidance to project teams on contractual matters, processes, and best practices. Prepare reports on contract statuses, compliance, and risk issues for senior leadership. Assist Project Accountants with finalizing contracts and setting up construction projects, including research, form preparation filing, calendaring and tracking the status of applications through the process. Assist with proposal management and tracking of deadlines and due dates. Ensure compliance with legal, regulatory, and internal policies by maintaining accurate records and documents. Manage compliance team to ensure all projects, deadlines and requirements have been met on-time and data submitted to business' General Contractors. Education: Paralegal Certificate or Associate's degree in a Paralegal Studies or other related field from an accredited program, or a Bachelors Degree in Legal Studies or other related field with relevant legal coursework. Experience may be considered in lieu of formal education for qualified candidates. Experience: Minimum of 2-4 years of experience as a paralegal or in a similar legal administrative role, with demonstrated expertise in legal research, document preparation, and case management. Experience in construction is required. Skills: Strong knowledge of legal terminology, legal procedures, and document formatting. Proficient in legal research. Strong technology skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook).. Excellent written and verbal communication skills, with the ability to effectively communicate with other internal departments, partners, legal professionals, clients, and other stakeholders. Strong organizational skills and attention to detail. Ability to manage multiple tasks simultaneously and meet deadlines. A commitment to maintaining confidentiality and adhering to ethical standards. Preferred Qualifications: Paralegal certification from NALA or NFPA, or another nationally recognized legal organization is a plus. Prior experience in construction law is required.

Paralegal | Legal Support 💰 Pay: $53K - $55K (based on experience) 🗓 Schedule: Monday - Thursday, minimum 35 hours per week (4-day workweek, Fridays off!) Our client is a well-established law firm specializing in healthcare and business law, providing innovative legal solutions to a diverse client base. They offer a collaborative work environment with a strong emphasis on culture, teamwork, and professional growth. They are looking for you-a motivated Paralegal with a proactive mindset and strong organizational skills. This direct-hire opportunity is perfect for someone who thrives in a professional setting and is eager to contribute to a dynamic legal team. What You Get to Do: • Draft, revise, and format legal documents, including agreements, letters, and memos • Assist with entity formations and corporate book preparation • Conduct Secretary of State searches, Corsearch trademark reports, and other research • Communicate professionally with clients via email, phone, and in person • Track deadlines and proactively provide updates to attorneys and clients • File and organize legal documents under attorney supervision • Attend business development events as needed What You Need to Succeed: • Paralegal certificate required (must-have to be considered) • 0-2 years of relevant experience (law firm experience not required) • Strong project management and multitasking skills • Excellent written and verbal communication skills • Ability to work both independently and as part of a team • Reliable, detail-oriented, and able to maintain confidentiality • A positive, collaborative attitude-company culture is a top priority! What's in It for You? • A 4-day workweek (Fridays off!) • A supportive and team-oriented work environment • Direct mentorship from experienced legal professionals • Exposure to corporate and healthcare law in a growing firm 📩 Apply now! One of our recruiters will review your profile and reach out if you qualify!

Tollefson, Bradley, Mitchell & Melendi, LLP is an established insurance law firm with offices in Uptown Dallas. We are seeking to add a full-time, experienced paralegal to our team. The ideal candidate will have the following qualifications: • Strong litigation experience; 5 or more years' experience with a litigation law firm is required • Proficient in the use of Microsoft Word, Excel & Outlook • Proficient in trial management software such as Trial Director or Summation • Able to operate office equipment for scanning, faxing, mailing and answering a multi-line telephone system • Excellent typing, writing and verbal communication skills • Work well within a team & independently • Excellent problem-solving skills • Ability to prioritize & organize duties • Ability to meet critical deadlines • Receive direction well, in a fast-paced environment • Ability to lift and move files and/or property • Certified Paralegal Certificate preferred Responsibilities: • Prepare and respond to discovery (interrogatories, requests for document production) • Prepare record subpoenas and follow-up • Summarize depositions, answers to interrogatories and other documents and records • Prepare trial notebooks, exhibits and other materials required for trial • Conduct legal research as needed • Conduct searches in public records, online records, court databases and social media • Schedule depositions and mediations • Other duties as assigned This position is a full-time, in office position in Dallas, Texas and is NOT remote. If you do not live in the DFW area, please explain when you are planning to move here. Our firm offers paid vacation, paid holidays, 401(k) retirement plan with firm match, firm paid employee health insurance and free parking. Salary commensurate with experience. Send resume and include references and salary requirements. Tollefson Bradley Mitchell & Melendi, LLP is an Equal Opportunity Employer. Candidates must pass a criminal background check.

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an experienced paralegal to join our Dallas, Texas, office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. This is a 100% in office position and remote work is not available. The following characteristics describe people who succeed in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours) Duties and Responsibilities: Assist attorneys with the preparation of a civil case throughout discovery and prepare for, attend, and assist at trial Discovery and records management, including preparation of subpoenas and tracking responses Ability to summarize medical and employment records, create medical chronologies, summarize discovery responses, prepare meet and confer correspondence Review, manage, summarize, and synthesize records and data of all kids in various types of cases, including medical records and deposition transcripts Motion writing experience, such as oppositions to motions including discovery motions, motions to continue trial Proficient in software programs such as Microsoft Word, PowerPoint and Excel and able to learn other programs including document and case management systems Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision and exceptional attention to detail Maintaining accurate and promptly recording billable time Education, Experience, and Skills: 3+ years paralegal experience in a law firm Civil litigation experience required Familiarity with performing research tasks using web-based legal research services Experience working with paperless files. iManage experience a plus Must successfully pass a background/drug screen Bachelor's degree and paralegal certificate from ABA-approved program required. What we offer you: Competitive compensation Comprehensive benefits package, including medical, dental, and vision HSA and FSA plans available for employees and dependents Work-life balance Generous PTO policy 401K plan including a 3% Employer Safe Harbor contribution Firm paid life insurance and long-term disability Employee Assistance Program Year-end bonuses and referral fee programs EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law. FMG complies with all applicable federal, state, and local laws. Employment dependent on successful completion of a background check and drug screen.

Beacon Hill Legal is seeking a Paralegal to join medium law firm in Downtown Fort Worth. The Paralegal will be responsible for supporting multiple attorneys in various practice groups. The firm specializes in areas including business law, regulatory practices, family law, and litigation. This opportunity is full time, on-site, and direct hire. Responsibilities: Perform administrative duties, including managing calendars, deadlines, and logistics Gather relevant information from various sources Conduct legal research Interview clients to gather case information and discuss their goals Explain legal terminology and procedures to clients unfamiliar with the law Draft legal documents and discovery requests Requirements: Must have experience as a Litigation Paralegal in a law firm; Family Law experience preferred Highly organized with the ability to manage multiple deadlines Strong writing and communication skills with attention to detail Extensive computer and database expertise Associates degree in Paralegal Studies or relevant certification required Pay: $70,000.00 - $80,000.00 per year Benefits: 401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance If you have experience with Family Law and/or civil litigation, we encourage you to apply! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Real estate document preparation legal professional to serve on a team fulfilling high-volume legal document orders for real estate closings. Required Experience: 2+ years serving as a legal assistant, legal secretary or paralegal. Real estate document preparation experience, preferred. Specific work assignment training provided. Required Skills: Microsoft Office Proficient (All Platforms) Document Drafting, Editing and Management. Attention to detail. Strong work ethic. Reliability. Team-player mentality. Problem-solving skills. Good disposition and positive attitude. Benefits and Compensation: Training provided. Executive office environment. Positive atmosphere. Hours rotating between 8-5 and 9-6, M - F. Salary $65 - $75K, based on experience and qualifications. 401K available Paid Downtown Parking Two (2) weeks Personal Paid Time Off (PTO) Approximately ten (10) days of paid holidays in addition to PTO.

SAFREST Resources is currently conducting a confidential search for a Law Firm client in the following city. Based in Dallas, the Legal Secretary role involves providing extensive secretarial support to attorneys specializing in litigation and corporate/transactional practice areas. This position reports to the Dallas office location Director of Administration. Responsibilities include: Assisting in drafting letters, spreadsheets, presentations and shells/templates, including complex formatting and preparation of documents for filing with appellate courts, district courts and various state courts through attorney service and e-filing portals. This includes, but is not limited to, tables of authorities, exhibits, declarations and [proposed] orders. Prepare corporate closing binders and signature packets, calculate litigation calendaring deadlines, coordinate and schedule depositions and office meetings and arrange and coordinate travel through office travel agency. Familiarity with signature packets and real estate transaction closings is helpful but not required. Candidate must have the ability to research and obtain information, facilitate the completion of forms and processes, and other administrative tasks, including processing invoices, reimbursements and reviewing time entries. Successful candidate must have strong litigation skills, the ability to work effectively with various courts, agencies, firm departments and offices, engage resources in an appropriate manner and complete other job duties as assigned QUALIFICATIONS Qualified candidate must have comprehensive knowledge of legal office procedures, demonstrate initiative and have strong interpersonal, verbal and written communication skills, as well as the ability to use good judgment in handling tasks in a timely and professional manner with limited supervision. Strong attention to detail, organization, solid computer proficiencies and the ability to prioritize multiple tasks and problem solving while remaining calm in deadline-driven situations is required. Candidate will also exhibit a work ethic of punctuality and reliability. Excellent grammar, punctuation, proofreading and spelling skills is integral EXPERIENCE 10 + years of experience supporting corporate and litigation attorneys at a law firm. 2+ years of experience in professional services preferred Proficiency in Microsoft Word, Excel and PowerPoint; experience in Adobe, Forms Workflow, Workshare Compare and Best Authority preferred. Compensation & Benefits: The annual compensation range for this position is $75-90k. The salary offered within this range will depend upon qualifications and other operational considerations. Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Hinshaw & Culbertson LLP, a leading national law firm, is seeking a legal secretary for its Houston, Texas office to provide comprehensive legal and administrative support to a team of attorneys. Position Summary: The ideal candidate will have experience in the practice areas of state and federal litigation (including bankruptcy), ideally with experience in the following practice areas: banking and consumer finance, labor and employment, construction, insurance defense and insurance coverage. The ideal candidate will also have demonstrated excellence in dependability, pro-activity, and the ability to work independently and within a team. Duties and Responsibilities: Prepares, edits, files and may compose legal documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas, and other legal documents as required by the practice area. Files documents with the state and federal courts, including e-filing. Transcribes from electronic dictation program and/or handwritten documents. Updates and maintains databases that include e-mail lists, iCreate info and client matter lists. Screens telephone calls and/or take messages when needed. Reviews and processes all incoming mail. Opens new files, checks conflicts of interest, maintains client and general files. Conducts periodic review of files for possible closure/off-site storage. Greets clients and visitors. Interacts with clients, counsel, court personnel and others. Maintains professional appearance and demeanor. Maintains good public relations and customer service with clients. Maintains confidentiality of attorney-client relationship. Establishes and maintains calendar and deadline reminder systems. Records court dates, deposition dates, etc. Works with attorneys, secretaries, and docketing personnel to ensure accuracy of calendar. Schedules appointments and makes business travel arrangements. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc. Maintains the office including keeping the office stocked with supplies and managing mail. Other related duties and special projects as assigned. Qualifications and Prior Experience: High School diploma or equivalent required; Bachelor's degree preferred. Minimum of five (5) years of legal secretarial experience is preferred. Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints. The ability to multi-task and work for multiple attorneys in different practice areas is critical. Knowledge of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements, and practices (including trial, mediation, and arbitration). Knowledge of or ability to learn office procedures, rules, and regulations. Knowledge of and demonstrated proficiency in computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint, iManage and Adobe. Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; organize solve problems and work well within a team environment; incur overtime in order to perform the essential duties of the position; may require irregular hours. Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management, and staff. We offer competitive compensation and comprehensive benefits including medical/dental/vision/life and AD&D Insurance, 401(k) savings plan and retirement, generous paid time off and opportunities for professional development. As an EOE/AA employer, Hinshaw & Culbertson LLP will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any factor prohibited by law.

Collin County is seeking candidates for the position of Legal Secretary I. This position assists the District Attorney's office by maintaining the court docket, maintaining case files, and preparing legal documents. Provides administrative support by preparing various reports, assisting clients and visitors, answering and directing phone calls, maintaining office supplies, drafting correspondence, and assisting court personnel as needed. Performs related duties as required. Candidates must have at least six months of advanced study or training past the high school equivalency, at least one year of related experience, and the ability to pass a typing test at the rate of 45 words per minute or better. Must possess and maintain a valid Texas Class C Driver's License with an acceptable driving record. Testing Requirements This position requires that you pass a typing test at the minimum rate specified above. * If you have taken a typing test with us within the last 6 months that meets or exceeds the requirements above, you do not need to take it again. * If you have never taken our typing test, have not met the requirements above, or it has been more than 6 months since your last test, you will need to take the test in order for your application to be complete. Typing tests are administered in the Human Resources Testing room from 8:30am - 4:30pm, Monday through Friday. You do not need an appointment to test, but you will need to bring a government issued photo ID.

SourcePro Search has a fantastic opportunity for an experienced legal secretary with a well known and prestigious patent practice in Dallas. The ideal candidate is: professional, polished and has 3+ years of IP/Trademark Prosecution experience. Must currently be in an IP environment and be experienced with both foreign and domestic filing practices. This is a high salary role and only experienced candidates will be considered. ****************************

Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm has an immediate opening for a Legal Secretary for our Dallas, TX Office. Responsibilities: The individual in this role will assist attorneys in defending civil litigation matters. This is a hands-on position that involves working collaboratively with clients and employees of the firm. Under attorney direction drafts and prepares correspondence and other written documents as required including responses, reports, filings, pleadings, answers, motions, interrogatories, contracts, opinions, position papers, letters, etc., and other documents as necessary. Transcribes dictation Experienced in bankruptcy and Federal court removals Prepares and handles tracking and disposition of subpoenas or other request for information. Assures organization of files including maintenance and management. Monitors files and escalates issues requiring attorney involvement. Performs timely handling of highly sensitive issues and materials related to case. Maintains calendar for trial and discovery deadlines. Obtains trial settings, coordinates and assists in preparation. Performs other duties as assigned. Qualifications: 3+ years of prior legal secretary experience supporting litigators in civil defense, preferably in a high-volume, fast-paced law firm environment. Strong working knowledge of area of specialization (civil litigation) State and Federal Court filing including E-Filing experience required. Proficiency in Microsoft Office applications such as Excel, Word, Power Point and Outlook required. Requires critical thinking skills, superior communication and organizational skills, decisive judgment and the ability to work with minimal supervision. High School Diploma or its equivalent required. Physical Demands: This position is considered to be mostly sedentary and will require the employee to sit for extended periods of time. It will also require the employee to occasionally stand, walk, and reach with hands and arms. They may engage in bending, stretching, reaching and other motions in the course of a working day. They will be engaged in using office equipment and computers. They may engage in lifting of supplies and materials up to 20 pounds from time to time. While performing duties of this position, the employee is regularly required to see, talk and hear. Working Conditions: This job is located primarily in an indoor office environment with varying noise levels. There may be varying degrees of temperature. The employee may be interrupted from time to time. Benefits: Our firm offers competitive salaries and a comprehensive benefits package for full-time hourly employees including medical, dental & vision insurance, employer paid life insurance, employer paid short-term disability insurance, generous 401(k) plan match, paid vacation, and more. Benefit offerings for positions other than full-time may vary. The above statements are not intended to be an exhaustive list of all responsibilities and activities required of the position. They are intended to describe the general nature and level of work being performed for this job. QPWB is an Equal Opportunity Employer seeking enthusiastic candidates eager to work in a fast-paced and challenging environment. #LI-AN1

Provides routine secretarial support for a unit of attorneys to ensure completion of their work in an efficient and conscientious manner. Utilizes computer knowledge to create forms for documents that are used repeatedly, screens telephone calls, compiles routine data in established formats, organizes and maintains all files and calendars. Works with minimal supervision and relies on experience and judgment to plan and accomplish assigned tasks.1. Assists attorneys by making follow-up calls on their cases, retrieving documentation and evidence and drafting legal correspondence and documents utilizing standardized formats. 2. Serves as a liaison for the department: greets, screens and routes visitors and incoming calls, takes messages and/or answers routine inquiries. 3. Enters and maintains case and statistical data and generates related reports. 4. Maintains filing system, including receiving, filing, sorting, verifying and routing a variety of legal documents. 5. Assists attorneys with tasks such as making copies, delivering correspondence, filing papers with the courts and maintaining office supplies. 6. Provides limited assistance to attorneys regarding computer and/or software related issues. 7. Performs other duties as assigned.Education, Experience and Training: Graduation from an accredited high school/GED program. Three (3) years of work related experience or 45 hours of college credit or a combination of the two. Special Requirements/Knowledge, Skills & Abilities: Ability to type 50 wpm, with proficiency in using word processing, spreadsheet and database software. Candidates for all clerical, administrative and/or secretarial positions will be required to take and pass at least one skill(s) test(s) which will be determined by the Elected Official or Department Head based on the position and the operational needs of the department. Testing may include one or more of the following: 10-key, Coding, Data entry, Filing, Grammar, Math, MS Excel, MS Word, Proof Reading, Spelling, Sorting, Timed Typing (3 minute). Ability to understand and follow written and verbal instructions, organize and process work and establish and maintain effective working relationships with other County employees and the general public while maintaining confidentiality. Physical/Environmental Requirements: May require prolonged sitting, standing and ability to lift and carry up to 25 lbs., unassisted.

A global law firm is seeking a Legal Secretary for their Dallas, Texas office. From high-profile transactions to regulatory issues and complex litigation, our lawyers harness their knowledge across multiple legal disciplines to provide a holistic perspective for sophisticated matters. This firm prides itself on offering lawyers and professional staff, countless opportunities to apply their talents toward important, challenging projects on a global stage. Their office culture attracts people with diverse skills and backgrounds who are dedicated to teamwork, collaboration, and superior client service. Summary: Provides lawyers and other legal personnel with executive-level administrative and secretarial assistance and support; ability to proactively manage all aspects of high-level professionals in a fast-paced environment; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with top level management, supervisors, co-workers, and clients by performing the following: Duties and Responsibilities: Manages U.S. & Foreign travel arrangements by securing and finalizing air, hotel, rail and car reservations and ensuring accuracy in scheduling all aspects of travel. Prepares and tracks travel expense reports and other business related expenses using the electronic Accounting system and prepares detailed itineraries. Manages and tracks reimbursements of other firm and client related expenses, such as entertainment, recruiting, etc. using the electronic Accounting system. Maintains electronic calendar of meetings and appointments, and proactively advises lawyers of responsibilities in advance of commitment. Coordinates luncheons and schedules conference rooms for meetings using the electronic room scheduler. Reads, responds and highlights emails of importance and keeps lawyers apprised of pressing matters. Develops and maintains email filing system and ensures proper archiving of same. Monitors spam folder for work related emails. Inputs and maintains contacts in Outlook for assigned lawyers, pursuant to lawyer's preference. Maintains list of principal contacts or working group lists for each client and matter. Receives, screens and transmits telephone calls to lawyers and takes messages as necessary, with recognition of and attention to the particular needs of clients. Schedules conference calls for lawyers and effectively manages conflicting appointments. Conveys all necessary information needed for conference calls. Creates, maintains and updates all client litigation files on a daily basis in accordance with standards set by the Records Management Center using the electronic Records Management database and maintains other files as needed. Must have thorough knowledge of indexing litigation files. Maintains current files for all correspondence. Facilitates work with the Accounting Department to coordinate and manage tracking of client bills, analyze billing data, and respond to client inquiries/requests. Processes, tracks and apprises status of new business forms, new client/matter reports and conflict of interest checks. Drafts, inputs and tracks daily time entries for lawyers in electronic Time Billing System, and proofreads and edits time entries for accuracy. Proofreads and revise all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy of copy, grammar, punctuation and syntax, and drafts correspondence. Coordinates and quality checks work performed by Support Services for prompt production and delivery of documents. Manage lawyers' CLEs to ensure hours are accurate and reported appropriately Performs other job-related duties such as compiling notebooks and exhibits, and preparing documents in connection with bar association activities. Also performs other administrative tasks as needed. Qualifications: Education and/or Experience: Required: High school diploma or general education degree (GED); three or more years of related work experience and/or training; or equivalent combination of education and experience. Thorough working knowledge of Microsoft Word, legal terminology and formats (legal documents). Preferred: Law Firm Experience Bachelor's degree Ability to type 50-60 wpm

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success. Haynes and Boone is one of the largest law firms in Dallas, and it continues to grow. In 2023, Haynes and Boone moved its headquarters to a new 27-story office tower in the Harwood District of uptown Dallas. Lawyers in our Dallas office serve all the firm's practice and industry areas - including corporate, litigation, banking/finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust. Our Dallas lawyers are widely recognized in their practice areas in publications such as The Best Lawyers in America directory (Woodward/White, Inc.) and the Chambers USA legal directory (Chambers & Partners). This office attracts high-energy, technically proficient people who enjoy working in a collegial environment. We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork. This non-exempt position performs full secretarial and administrative duties for attorneys under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of organizational procedures and precedents. Essential Duties Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports. Manage a heavy billing desk. Takes dictation and transcribes, composes correspondence for client-related matters. Draft, proofread, and format legal documents, including purchase agreements, lease agreements, and closing documents. This includes proofreading and redlining work for accuracy - copy, format, etc. Prepare correspondence, memos, and reports related to real estate transactions. Ensure accurate filing and organization of physical and electronic documents. Track key deadlines and follow up on required documentation. Assist with preparing and organizing materials for real estate closings. Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work. Coordinate with title companies, lenders, and clients to ensure smooth transaction processes. Maintains physical and electronic files, and contacts. Coordinates meetings and appointments, and properly receives clients/guests, as requested; keeps appointment calendar for attorney(s). Handles incoming and outgoing mail. Other Duties Provides secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent. Performs other related duties as needed or assigned. Reporting Relationship The legal secretary reports directly to the Office Administrator and indirectly to assigned attorneys Qualifications Knowledge/Experience At least three to five years of experience with real estate/transactional work. The secretary should possess working knowledge of general office procedures, as well as strong familiarity with legal terminology related to Real Estate. Working knowledge and experience with the Firm's technology and applications strongly preferred (NetDocs; Chrome River; Elite). Prior experience with handling expense reports, client bills, and conflict-checking forms, as well as working with Interaction, or another CRM database, is strongly preferred. Prior experience supporting more than one attorney is required. Skills The legal secretary must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, and Outlook. The individual must possess excellent written and verbal communication skills, including grammar, spelling and punctuation. Strong phone etiquette, attention to detail and follow through skills are required. Must be highly organized and able to successfully multi-task and meet set deadlines. Strong customer service skills, ability to be flexible and work effectively as part of a team is required. Education The legal secretary should possess a high school diploma. Two years of college or equivalent preferred but not required. Physical Demands Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time. Working Conditions Office environment. Overtime required.

ANNOUNCEMENT Legal Secretary - Statewide Expunction - (Full- Time Position) Immediately Available and Closed When Filled Location: Hybrid/Remote - Multiple Locations in Texas - Dallas, Fort Worth, Denton, McKinney, Lubbock, Amarillo, Midland and Odessa OVERVIEW: Legal Aid of NorthWest Texas (LANWT) seeks a dynamic, self-starting individual who has vision, initiative, and a demonstrated commitment to public interest law to fill a legal secretary position with the Statewide Expunction Project. DESCRIPTION: LANWT is a non-profit public interest law firm that provides high-quality free civil legal services to low-income persons in 114 counties in North and West Texas. DUTIES AND RESPONSIBILITIES: A legal secretary provides support for multiple full-time staff attorneys including general secretarial support, correspondence, legal pleadings, filing and providing translation and interpretation in the delivery of services to our clients. Other responsibilities include: * Ensure compliance with Legal Services Corporation Act and regulations, as well as with LANWT's policies and procedures. * General secretarial support, especially preparing legal documents and correspondence through typing and transcribing. Accurate proofreading of correspondence, pleadings, and reports in draft and final form. * Proficient and accurate use of MS Word processing software, databases and LANWT's electronic case management system. * Filing, copying, mail distribution, answering telephones, maintaining legal files and client records, including tickler systems, calendaring and time-keeping system. * File legal papers/pleadings at the courthouse or through e-filing, including setting hearing dates, and interacting with court staff, opposing parties and clients. * Client interviews by phone and in person. Provide back-up for other support personnel as needed, including office mail, telephone duties and other legal assistance as requested. * Translate for clients who speak a different language than their advocate (if applicable). * Monitor and accurately maintain case status through electronic case management system. * Maintain phone log, visitor log, and intake schedule as required. * Maintain confidentiality and professionalism toward clients, visitors, and other employees at all times. * Performance of any other duties which may from time-to-time be assigned by the Managing Attorney, Deputy Director and Chief Executive Officer. QUALIFICATIONS: * High School Diploma, GED or equivalent. * Fluent in Spanish - both verbal and written is required. * Prior law office experience in the capacity of secretarial support is preferred. * Ability to communicate and interact in a professional and courteous manner with a diverse population, including office personnel, applicants/clients, vendors, and other professional contacts. * Candidate must be detail oriented, efficient, organized and self-motivated. * Ability to establish priorities and meet deadlines. * Excellent communication skills, both verbal and written. * Excellent computer skills with use of Microsoft products preferred. * Ability to work independently and exercise good judgment and discretion in the performance of all duties. * Ability to engage in occasional work-related travel. * Excellent attendance record. SALARY: Current entry-level salary is $35,640 per year. The salary for the successful applicant may be significantly higher, based on applicant's years of experience. BENEFITS: Excellent benefits package that includes paid sick leave, vacation and holidays; a retirement plan; health, dental, vision and life insurance. Please submit a cover letter expressing interest, a resume, and three professional references during the application process. LEGAL AID OF NORTHWEST TEXAS IS AN EQUAL OPPORTUNITY EMPLOYER VETERANS ARE ENCOURAGED TO APPLY

Administrator, Central Office/Paralegal Additional Information: Show/Hide Days: 226 Pay Grade: 103 * Please check the Salary Schedule for current rates and stipend eligibility. (Scroll down after clicking this link) Qualifications: * High school diploma or equivalent * Minimum of three (3) years of legal experience in a law firm, school district, or related setting * Please see attached Job Description for more information. Attachment(s): * Job Desc - Paralegal

Cozen O'Connor is seeking an experienced paralegal with a minimum of 5 years of experience working in a plaintiff-oriented practice to support the attorneys in the Subrogation Department. Candidate will have proven civil litigation experience with knowledge/experience of state and federal courts, rules of civil procedure and e-filing. The candidate will be expected to work flexible hours and overtime as needed from time to time. The individual will be part of a dynamic team, with the potential of working across different offices and time zones, and will have access to resources like HR services, training programs, and firmwide communications to support their professional development. The firm is offering a hybrid work schedule of 3 days in the office, 2 days remote for all paralegals. Responsibilities • Analyze and summarize damages • Case file management (create, organize, track and maintain files; monitor calendars and meeting deadlines; document actions; input information into file database and case management software). • Document management including but not limited to review of documents, bates labeling, organization of documents and compiling information for discovery responses/pleadings/motions. • Coordinate scene examinations, destructive testing and depositions • Drafting discovery, court pleadings and motions • Review financial and business records and prepare chronologies • Preparing FOIA requests • Witness and fact investigation • Trial and deposition preparation • E-filing in both state and federal court Qualifications A minimum of 3 years of experience in a legal environment. Ability to manage confidential information with discretion. Strong interpersonal skills to build a rapport with team and clients. Detail oriented, able to work independently, and possess excellent organizational and written/oral communication skills. Must have the motivation and skill to juggle multiple priorities in a fast-paced environment. Proven computer/technology skills. Microsoft Office Suite a must. A four-year college degree and/or paralegal certificate required.