Legal Secretary Jobs in Lauderhill, FL

A major international firm (our client) is looking for a Litigation Legal Secretary to join their team in Miami. Will be handling highly complex, low volume insurance litigation cases. Experience working with senior level attorneys or partners, and be accustomed to working in a high stakes, busy environment is highly preferred. Varied responsibilities, including, providing administrative support to litigation attorneys/paralegals, reviewing and proofreading correspondence and documents, e-filing with state and federal courts, managing multiple attorney calendars using Outlook calendars to schedule appointments and meetings, inputting case related deadlines into firm's docketing program, preparing shells for various pleadings, discovery, and motions, and handling arrangements for in-house and external depositions, including booking court reporters. Experience with FileSite, iManage, or equivalent document management system is highly desired. Must have knowledge of e-filing procedures for Federal and State Courts. Experience with hand calendaring and handwritten time keeping notes is highly preferred. Excellent benefits, compensation, and the opportunity to work at one of the world's leading law firms. Please apply to Bridgeline Solutions today!

Mid-Sr Level Legal Assistant - Commercial Real Estate Miami, FL 5+ Years of Experience in Commercial Real Estate is Required Evolve Workforce Solutions is representing a prestigious law firm in Miami, Florida, seeking a skilled Legal Assistant - Real Estate to support their dynamic Real Estate Practice Group. This role involves performing various administrative tasks, providing exceptional client service, and ensuring the accurate and timely completion of assignments. The ideal candidate will have extensive law firm experience and a proactive approach to managing responsibilities in a fast-paced environment. What's in it for You Competitive Compensation: A salary package that reflects your experience and qualifications. Comprehensive Benefits: Medical, dental, and vision coverage, alongside a 401(k) plan with profit sharing. Paid Time Off: PTO, including holidays, bereavement, and parental leave, plus resources focused on health and well-being. Professional Growth: A collaborative, team-oriented work environment with opportunities for career advancement and skill development. Key Responsibilities As a Legal Assistant - Real Estate, you will: Create, edit, proofread, and transcribe documents following established firm standards for accuracy and completeness. Prepare forms and documents using the firm's Best Practice methods. Manage timekeepers' calendars and schedule appointments as needed. Input, review, edit, and close timekeepers' time entries through the firm's time entry program. Handle monthly client billing, including reviewing prebills for accuracy and completeness. Prepare timekeepers' expense reports and arrange payment for vendor invoices. Open new matters, generate conflict checks, and maintain paper and electronic files. Print and organize documents received in various formats, including emails and attachments. Answer telephone calls, relay accurate messages, and arrange video conferences and conference calls. Actively seek ways to maximize productivity, promote teamwork, and assist with overflow work. Maintain the highest level of confidentiality for all firm and client information. Respond to client requests professionally and meet deadlines for firm processes, including timesheets, time entry, and financial documentation. Qualifications & Experience The ideal Legal Assistant - Real Estate candidate will have: 5+ years of law firm experience, with a background in real estate and condominium law. Excellent grammar, spelling, punctuation, and communication skills. Strong organizational and analytical skills with keen attention to detail. Proficiency in Microsoft Office applications and familiarity with FileSite, SAP Concur, Smart Time, and Aderant. A flexible attitude and the ability to adapt to changing assignments and priorities. Availability for overtime and physical attendance at the workplace during core hours (Monday to Friday, 9:00 a.m. - 5:30 p.m.). About the Firm This prestigious law firm, represented by Evolve Workforce Solutions, is known for its exceptional client service and collaborative work environment. With a strong focus on real estate law, the firm provides excellent long-term career opportunities and full benefits, fostering professional growth for its team members. Apply now by clicking the "Easy Apply" button to join this dynamic team and advance your career as a Legal Assistant - Real Estate!

Legal Receptionist - West Palm Beach Office Employment Type: Full-Time, Onsite Pay Rate: $18 - $20 per hour (with opportunity for a wage increase after a 90-day probationary period) Hightower, Stratton, Novigrod & Kantor is seeking a professional and courteous Legal Receptionist to join our West Palm Beach office. As the first point of contact for clients and visitors, you will play a key role in providing exceptional customer service and administrative support to our legal team. Key Responsibilities: Reception Duties: Answer, screen, and direct phone calls to the appropriate staff or attorneys. Maintain a clean, organized, and welcoming reception area. Coordinate conference room bookings for meetings. Receive, sort, and distribute mail and packages. Arrange outgoing mail and courier services, tracking important deliveries. Administrative Duties: Format, proofread, and assist with e-filing legal documents via the Florida E-filing portal. Maintain both electronic and physical filing systems for easy accessibility. Enter client and expert information into the firm's case management system (Litify). Manage office supplies, order as needed, and coordinate equipment repairs. Key Skills & Qualifications: Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with legal software (e.g., Litify) is a plus. Basic understanding of legal terminology and procedures. Interpersonal & Organizational Skills: Strong verbal and written communication skills. Professionalism and composure in a fast-paced environment. Excellent multitasking, time management, and attention to detail. Education & Experience: High school diploma or equivalent (Associate's degree preferred). 0-3 years of experience as a receptionist, administrative assistant, or in a legal setting. Work Environment: Office-based with a professional dress code. Standard business hours: 8:45 a.m. - 5:15 p.m. This is a great opportunity to join a respected law firm and grow within a professional and supportive environment. If you're organized, detail-oriented, and thrive in a client-facing role, we'd love to hear from you!

Boyd, Richards, Parker & Colonnelli, a civil litigation defense law firm, is seeking an experienced and motivated paralegal for its Miami office, located in downtown Miami. Qualified candidates must have 3 - 5 years' experience preferably with billing practices and in civil defense. The candidate will work in a team-based environment handling cases from inception to trial and must possess strong organizational, analytical and writing skills. Position requires to be in office twice per week. The litigation paralegal will work closely with and support our attorneys in handling litigated files in various areas of the law from pre-suit stages through trial. Job duties may include: Prepare all aspects of discovery, including drafting and responding to discovery requests Prepare medical and billing chronologies in personal injury cases Draft and prepare required subpoenas and follow up on obtaining records Prepare binders including binders for depositions, mediations, hearing, and trial Handle all aspects of expert discovery Prepare trial disclosures Gather and investigate relevant information for the cases from a variety of sources Other tasks as requested by the attorneys Obtain, review and analyze documents, including financial records, tax and employment records, or any other relevant information Prepare for trial by preparing trial notebooks, exhibits, and witness files Compile evidence and supporting information by searching records, discovery documents, transcripts, libraries, and databases Coordinate with support services and clients, opposing law firms, and courts Collaborate with internal team to manage court docket calendar Generate status reports, logs, and indexes Correspond with clients and opposing law firms Legal research Perform additional duties as required Be a team player that works well with others Job Requirements: This job requires you come into our Downtown Miami offices twice per week. We offer a competitive salary - usually amongst the highest in the field - and we expect experience and drive that can measure up. Expect a comprehensive employee benefits package and room for growth.

We are seeking a personal injury paralegal with litigation experience to join our client's team! Qualifications: We are looking for a paralegal who is experienced in personal injury and wrongful death civil litigation. The ideal candidate has assisted attorneys in many cases and at least 5 trials. The hired paralegal will assist in important cases with a great team. This position is rarely open at our firm and will work directly with prominent attorney John Phillips and our award-winning team to tell the stories of our amazing clients. Responsibilities: Experienced with trial preparation; Knowledge of Florida Rules of Civil Procedure. Rules of Evidence and Rules of Professional Conduct.. Knowledge of personal injury and wrongful death cases. Continuous review and management of case files; Working knowledge and experience of e-Filing in both State and Federal Court systems. Prepare initial discovery, i.e., interrogatories, request for production, request for admissions; Journal deadlines for responses and monitor for timeliness. Prepare deposition and medical record summaries. Prepare legal documents such as pleadings, chronologies, deposition and/or trial binders for use by attorneys. Investigate facts as requested by the attorney, including experience in advanced social media and internet investigation.

The Bruce Law Firm is a firm that specializes in helping women divorce narcissistic, controlling husbands. Most cases in this Firm are not simple, cookie cutter type divorce cases. This makes for a challenging and exciting environment where every day is different and each case is unique in its own way. We have offices in West Palm Beach, Wellington and Boca Raton. You will be expected to be present in an office on an as needed basis. Role Description This is a full-time remote-hybrid role for an Experienced Family Law Paralegal at Bruce Law Firm, PA. The Family Law Paralegal will be responsible for assisting attorneys in preparing legal documents, conducting legal research, reviewing documents, and managing communication with clients. The role involves maintaining case files, drafting motions, and all discovery related tasks. Daily tasks also include organizing and managing various case-related information and ensuring all legal procedures are followed. Qualifications Strong expertise in Family Law and Legal Document Preparation Excellent Communication and Interpersonal skills Experience in Legal Research and Document Review Organized and detail-oriented with the ability to manage multiple tasks Proficiency in legal software and case management tools Paralegal certification or degree in Legal Studies is preferred Previous experience in a family law setting is required Ability to maintain confidentiality and handle sensitive information

The Law Firm proudly serves clients both in South Florida and nationally, providing high-quality legal services to personal injury clients. Our team of dedicated trial lawyers has successfully represented clients in cases involving product defects, medical malpractice, and wrongful deaths. We prioritize personalized attention, believing that people come first and striving to truly listen and treat our clients with dignity and respect. Our diverse team includes a national board-certified civil lawyer and many trial lawyers, all working together to deliver exceptional legal representation. Role Description This is a full-time on-site role for a Paralegal, located in Coral Gables, FL. The Paralegal will be responsible for preparing legal documents, conducting research, reviewing documents, and maintaining effective communication with clients and legal professionals. Day-to-day tasks will include drafting legal documents, managing legal files, and assisting attorneys during trials and hearings. Qualifications Proficiency in Law and Legal Document Preparation Strong Communication and Research skills Experience in Document Review Excellent organizational and multitasking abilities Ability to work effectively both independently and as part of a team Bachelor's degree in Paralegal Studies, Law, or related field is preferred Relevant certification (e.g., NALA or NFPA) is a plus

Vedder Price's Miami office is looking for a Legal Secretary. The Legal Secretary provides support to attorneys and paralegals, resulting in a high level of client service; document processing and editing; preparing financial transaction documents; managing extensive domestic and international travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, and e-mails; maintaining and updating client files and other tasks. This position works to provide consistent quality service by using innovative technical skills and creative soft skills. As a Legal Secretary, your duties will include but not be limited to: Prepare and revise, format and finalize a wide variety of legal documents Assist attorneys with new client applications, conflict checks and audit letters Accurately enter attorney time into timekeeping system to meet weekly deadlines Work closely with Accounting Department staff to prepare client billings and receivables Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like) Answer, screen and place phone calls to clients and other business associates and respond to client inquiries Open, review and route mail as directed Provide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs Provide assistance to Shareholders to prepare for all internal/external meetings Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies Interact on a daily basis with departments within the Firm to facilitate highest possible legal support Prepare and submit expense reports Manage attorney calendars and schedule client meetings Skills & Competencies: Able to prioritize tasks in a high-pressure environment Strong organizational skills combined with the ability to work independently on several projects at one time Personable, professional, detailed-oriented and a problem solver Knowledge of legal terminology Excellent written and verbal communication skills Ability to deal courteously and effectively with others Ability to read, interpret and follow instructions Ability to work core business hours with flexibility for overtime, as required Advanced knowledge in formatting briefs, pleadings and other litigation documents Knowledge of e-filings and Federal Court procedures Excellent written and verbal communication skills Qualifications & Required Experience: Associate's degree preferred Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred Position also requires the ability to work under pressure to meet strict deadlines Experience with managing monthly client billings preferred Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Proficient in Word Adobe PowerPoint Excel Equal Employment Opportunity Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.

The work of the legal secretaries at Sidley Austin LLP (the "Firm") is critical to the overall operation of the Firm and the ability of each and every lawyer to serve the Firm's clients effectively. At the Firm, legal secretaries are considered professionals and important members of the team. An effective team is based on mutual respect, cooperation and commitment to a common goal. When a secretary is hired by the Firm, she or he is hired by the Firm and not by a particular lawyer. Thus, secretaries are expected to play an active role in assisting their assigned lawyers - and, when necessary, assisting other lawyers and other secretaries - toward the common goal of providing the Firm's clients with the best service possible. To be an effective member of the team, secretaries should familiarize themselves with Firm procedures, from the way files are organized in the Records Department to the billing procedures of the Accounting Department. To be an integral part of a practice group, secretaries should also work with their assigned lawyers in establishing and maintaining the particular procedures of the practice group and the lawyer's individual requirements and procedures. Duties and Responsibilities * Advanced skills in MicroSoft Office Suite (particularly, Outlook, Word, Excel) * Knowledge of Document Management Systems (i.e., DeskSite) * Strong organizational skills and attention to detail * Good judgment and strong interpersonal communication skills * Strong analytical and problem solving skills * Strong time management skills * Requires strong computer and Internet research skills * Ability to multi-task and prioritize work proficiently and effectively completes same in a timely manner * Ability to work independently and anticipate needs of assignments * Maintains composure while meeting multiple deadlines (even with frequent interruptions) * Assist and support lawyers in dedicated assignments as well as associates assigned to Practice Support Team(s) * Conserves assignments' time by reading, researching & routing email correspondence * On behalf of assignments, liaise with various support departments of the Firm * Maintains assignments' calendars, plans and schedules meetings, conferences, teleconferences, video conferences and travel; apprises assignment of schedule in advance of commitments * Analyzes, allocates, processes and monitors complex expense reports * Maintains and updates assignments' client/matter lists, Outlook contacts and Marketing mailing lists * Responsible for assignments' annual mailings * Researches and routes correspondence * Produces information by formatting, inputting, editing, retrieving, copying and transmitting documents * Proofreads and reviews all work produced * Receives, screens and transfers telephone calls; relays telephone messages according to method preferred by assignments (e.g., written messages, email, or voicemail) * Responsible for submitting requests for conflicts reports; prepares and monitors creation of new business forms * Coordinates client billing with billing specialist * Enters, proofreads and finalizes assignments' time entries on a daily basis; * Maintains assigned lawyers' files pursuant to the Firm's Policy on Records Management * Support visiting lawyers/clients when required * Ability to work well with all levels of internal management and staff as well as outside clients and vendors * Works harmoniously and effectively with others as part of a team * A self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions * Exercises confidentiality and discretion * Volunteers to assist others and seeks out work during slow periods in workload * Continues to develop skills and abilities * Maintains a safe and unobstructed work area, including a neat and well-organized desk; demonstrates safe work practices * Other duties, as assigned Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits. Target Salary Range $61,000 - $92,000 if located in New York or reporting to a supervisor in New York Qualifications To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email ************************** (current employees should contact Human Resources). Education and/or Experience: Required: * High school diploma or general education degree (GED) * Demonstrated proficiency in the Microsoft suite (Word, Excel, Powerpoint) * Demonstrated proficiency in basic knowledge of legal terminology, formatting of legal documents and practice group's systems and procedures (e.g., court procedures, closings) Preferred: * B.A. or B.S. degree from an accredited college or university * Previous experience in a professional services firm (not necessarily all in a law firm) * Advanced proficiency in Spanish language * Types accurately at 60-70 wpm * Proficiency in advanced functions of Microsoft suite (e.g., Adobe) * Excellent command of Blackline packages such as DeltaView Sidley Austin LLP is an Equal Opportunity Employer

Legal Secretary #4132 Lawyer Regulation - Fort Lauderdale, FL Min starting salary $42,751 (includes area differential) with excellent benefits Summary function: This is highly responsible work performing a variety of duties by providing administrative and secretarial assistance to bar counsels. Required minimum education: High School Diploma (or its equivalency). Required minimum professional work experience: Five (5) years of progressively responsible secretarial experience. Essential Duties and Responsibilities: Maintains and monitors disciplinary files in the case management system (importing emails, check scanned documents, updating data, etc.). Types and finalizes drafted pleadings and correspondence. Sets up monthly grievance committee meetings, maintains member lists, assists committee members, and posts files to GC web page. Answers telephone and makes case notes in the case management system regarding call. Maintains bar counsels calendars, sets up meetings and hearings, and updates calendar daily. Misc. (Prepare bar counsel weekly expense report in Excel, change toner in equipment, add paper to equipment, prepare closed files for scanning which requires redacting all confidential information, drafts correspondence for bar counsel). Other duties as assigned. Knowledge of: - Correct spelling, punctuation and grammar - Standard business formats and styles - Adobe Acrobat - Legal terminology - Style and format of legal pleadings - Office procedures and practices - Basic knowledge of computers, printers, copiers, scanners, and postage meter Skilled in: - MS Office (Outlook, Word and Excel) - Use of personal computer - Basic arithmetic Ability to: - Type sixty (60) correct words per minute - Learn and work with various databases - Pay attention to detail - Type letters, memoranda and pleadings in correct format - Create ADA compliant forms and documents using Adobe - Organize and prioritize work - Communicate effectively and professionally, both verbally and in writing - Handle multiple tasks - Operate well under pressure and in a team atmosphere - Tactfully manage difficult situations - Demonstrate initiative in group projects and individual settings - Consistently provide an excellent service-oriented attitude - Sit for long periods of time, hear, and converse over the telephone and key/work frequently on a computer - Lift 5 to 10 lbs. Please notify HR, in advance, if you need reasonable accommodations to participate in the employment process. EOE. This organization participates in E-Verify. Position is open until filled. Non-exempt. This position is in Fort Lauderdale, Florida and is not a remote position.

A well-established Trusts & Estates team is seeking a Client Service Specialist (CSS) to provide high-level administrative and legal support to attorneys. This role is ideal for a proactive professional who thrives in a fast-paced, detail-oriented environment and values client service excellence. Key Responsibilities: Serve as the primary point of contact for client inquiries, screening calls, and scheduling meetings. Assist attorneys, paralegals, and clients to ensure seamless information management and workflow. Handle document preparation, formatting, and proofing with accuracy and attention to detail. Manage attorney calendars, tax-related deadlines, and client travel arrangements. Facilitate new business intake, including matter openings, conflict reviews, and maintaining client files. Coordinate electronic filings and court submissions as needed. Work proactively with legal team assistants and internal resources to complete tasks efficiently. Maintain strict confidentiality while upholding firm policies and procedures. Qualifications: Associate's Degree preferred; Bachelor's Degree a plus. 3+ years of legal administrative experience in a law firm or corporate legal department. Trusts & Estates experience preferred. Strong organizational skills and ability to manage multiple priorities in a deadline-driven environment. Exceptional verbal and written communication skills with a professional demeanor. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Typing speed of 60 WPM or higher. Familiarity with court filings, tax deadlines, and administrative procedures. Why Join Us? Work in a highly respected Trusts & Estates practice with a deep client base. Diverse and meaningful workload with opportunities for growth. Competitive salary and benefits package. Collaborative and team-oriented environment. If you are a skilled legal administrative professional looking to support a thriving Trusts & Estates practice, apply today!

Litigation Assistant required immediately for National firms Fort Lauderdale, FL office. As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will: Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents. File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys. Verify all attachments, exhibits and enclosures are included with transmittal letters/memos. Proofread documents and check for appropriate formatting, spelling and grammar. Maintain good public relations with clients. Review all incoming mail, distribute to teams as needed and upload to the DMS. Prepare documents and packages for mail, messenger and overnight delivery. Prepare expense reports, manage vendor invoices, mailings, and request checks as needed. Enter attorney time. Send time entry reminders. Process client billing. Assist with review and edit of bills as necessary. Schedule appointment and make arrangements for meetings, conferences and travel. Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed. Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services). Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys. Other duties and projects as assigned. You Have A minimum of 5 years of litigation secretarial experience. (Insurance Defense experience is a plus). Strong proofreading skills, attention to detail and solid grammar/spelling skills. High degree of proficiency with Microsoft programs (Word, Outlook, Excel). Legal citation and legal terminology expertise. Familiarity with iManage, Compulaw or similar technology. The ability to organize, prioritize and meet the demands off multiple attorney assignments. Flexibility to work overtime occasionally. Good attendance and punctuality.

Working Title: SECRETARY SPECIALIST - 80081471 Pay Plan: Career Service 80081471 Salary: $1,363.72 + $48.80 CAD = $1,412.52 Bi-Weekly Salary Posting Closing Date: 05/07/2025 Total Compensation Estimator Tool The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation's veterans and their families. We value the service given to our country and support the hiring of service members and military spouses. LOCATION, CONTACT AND SALARY INFORMATION: Location: Department of Juvenile Justice, Probation & Community Corrections - Circuit 15 West Palm Beach, Florida Contact Person: Catherine Bens ************** or Gregory Starling ************** Minimum Bi-weekly Rate of Pay $1,363.72. The position also include a CAD of $48.80 bi-weekly for a total bi-weekly rate of pay of $1,412.52 (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee's current rate, whichever is higher.) DESCRIPTION: This work is providing clerical support by performing routine clerical and administrative functions utilizing various computer systems to include: drafting correspondence, preparing reports, handling information requests, assisting constituents, date stamping incoming mail, scheduling appointments, conference calls and meetings, organizing and the taking of minutes. Additional tasks may also include fiscal responsibilities (ordering goods, ordering and maintaining supplies, paying bills), maintaining records management and electronic files, as well as greeting and receiving visitors and providing information as the receptionist. Other miscellaneous general office duties may also be required as needed by Administration and Unit Supervisor. This position may require flexibility with the work schedule. DUTIES AND RESPONSIBILITIES: Schedules appointments and make all travel arrangements for the Juvenile Probation Officer Supervisor and staff. Answer all incoming calls, accurately take and distribute messages, provide assistance to staff, clients and visitors. Greet all guests in a polite and courteous manner and direct them to the appropriate staff, program, or resources. Maintain accurate inventory of supplies for the unit, ensure proper functioning of all office equipment and make arrangements for service calls whenever necessary. Tracks usage of postage meter and ensures adequate postage on hand for the circuit. Receive and review all incoming mail and correspondences for the Juvenile Probation Officer Supervisor and staff. Prepare responses as deemed necessary. Forward any pertinent correspondence to Juvenile Probation Officer Supervisor and staff. Maintain a file of all correspondence. Sort, stamp, and direct outgoing mail. Type correspondences reports, records, orders and other office documents from rough drafts, notes and oral instructions and submit in a timely manner. Proofreads all typed assignments and correspondence for JPOS and JPOs of the unit as needed. Ensure correspondence is free of misspelled words, grammatical errors or visible corrections prior to submittal for approval of final draft. Attend all staff and departmental trainings and meetings as required. Complete a minimum of 24 hours of training annually. Perform other related duties as required. Operate a variety of general office equipment such as: copy machine, typewriter, personal computer terminal, fax machine, etc. Provide customer service to internal and external customers. Experience using Microsoft programs to perform routine clerical and administrative duties. This position must comply with the requirements set forth in Section 215.422 Florida Statutes, Prompt Payment Compliance Law. MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES: A high school diploma or its equivalent. Knowledge of the Department's Policies and Procedures; Statutory requirements relating to Probation; and basic computer skills. Ability to write professionally using proper spelling, grammar and punctuation; manage time and prioritize workload issues; and operate a computer and basic computer software. Ability to effectively communicate, verbally and in writing with staff, youths, and parents; manage time and workload issues in order to complete all assignments and deadlines within the allotted time frames; use JJIS, the Department's information system; and operate basic computer software packages such as E-mail and Internet Explorer. Ability to maintain an orderly office environment and provide excellent customer services and always be a team player. Knowledge of standard business formats, styles for letters and business forms, and basic filing practices. Knowledge of the techniques for handling telephone calls in a courteous and efficient manner. Ability to organize files and other records, and plan, organize, coordinate work assignments. PREFERRED QUALIFICATIONS: Two years of secretarial or clerical work experience. College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience. Experience using Microsoft programs to perform routine clerical and administrative duties. Experience in performing fiscal, personnel, purchasing, reporting, and other major office functions. Experience providing support to a work unit/group. A valid driver's license. SPECIAL NOTES: All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care positions. DJJ participates in E-Verify (Employment Eligibility). When identified on a position description, a valid driver's license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver's license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Private Wealth Services Jr. Paralegal available in our Fort Lauderdale office. We offer competitive compensation and an excellent benefits package. Position Summary: The Private Wealth Services Jr. Paralegal will primarily assist attorneys and paralegals in estate administrations and drafting of various estate planning instruments. Must perform in an organized, efficient manner, and be willing to support the department with high level paralegal work and special projects as needed. Candidate should also be flexible to work overtime as needed. Duties & Responsibilities: Assists in drafting, proofreading, and organizing estate planning documents such as wills, trusts, powers of attorney, etc Prepares client correspondence and documents for estate administration Marshaling and obtaining values of estate assets Drafts and prepares legal forms, letters, and memos as required by attorneys and paralegals Skills & Competencies: The successful candidate will be a team player with a positive attitude who is able to maintain a consistently high standard of service Must be a self-starter who can work well under minimal supervision as well as take a proactive approach to his or her work and be team oriented The ideal candidate will have exemplary organizational skills, attention to detail, strong client service skills, excellent verbal and written communication skills, and the ability to work well under pressure, multi-task and set priorities while meeting deadlines in a fast-paced environment Qualifications & Prior Experience: Bachelor's Degree preferred Must be able to independently, with attorney oversight, handle all aspects of estate and trust administration Proficiency with Windows-based software and Microsoft Word, Excel and Outlook are required The Firm is committed to the principles of non-discrimination on any protected basis and the principle that all talent should have an equal opportunity to be considered for advancement based on merit. The firm engages in both internal and external efforts to recognize and support engagement, diversity, and full inclusion in the workplace, such as the establishment of affinity groups open to all, avenues of communication recognizing and supporting diversity, inclusion, and allyship in the workplace, and Mansfield certification.

Cozen O'Connor is seeking an experienced paralegal to support the attorneys in the Global Insurance Department. The candidate should have strong communication, organizational and interpersonal skills, and thrives in a high intensity environment. The candidate will be expected to work flexible hours and overtime as needed from time to time. The individual will be part of a dynamic team, with the potential of working across different offices and time zones, and will have access to resources like HR services, training programs, and firmwide communications to support their professional development. The firm is offering a hybrid work schedule of 3 days in the office, 2 days remote for all paralegals. Responsibilities Assist with all aspects of a case from discovery to trial to include, preparing and responding to discovery requests, preparing and responding to non-party requests, assisting with deposition set-up and preparation, and assisting with trial preparation. Case file management (create, organize, track and maintain files; monitor calendars and meeting deadlines; document actions; input information into file database and case management software). Oversee/assist with the discovery process, including requesting and analyzing medical records, scheduling depositions, assisting with discovery requests and responses, and preparing /filing pleadings, privilege logs and memoranda. Document management including but not limited to review of documents, electronic bates labeling, organization of documents and compiling information for discovery responses/pleadings/motions. Analyze and summarize damages Utilize computer databases to organize, store and access information; conduct moderately complex research and cite checking cases on LEXIS, Westlaw and other online computer assisted research databases. Trial preparation and attendance at trial (organizing evidence, preparing exhibits, scheduling witnesses, ensuring that witnesses are ready when needed). Keep apprised of all developments of E-discovery, including the technical aspects of collecting, reviewing, filing and producing electronically stored information (state and federal court). Proficiency in Excel , Pacer, Adobe and Relativity preferred. Qualifications A minimum of 3 years of experience in a legal environment. Ability to manage confidential information with discretion. Strong interpersonal skills to build a rapport with team and clients. Detail oriented, able to work independently, and possess excellent organizational and written/oral communication skills. Must have the motivation and skill to juggle multiple priorities in a fast-paced environment. Proven computer/technology skills. Microsoft Office Suite a must. A four-year college degree and/or paralegal certificate required.

Manage the receipt of new legal matters including claims, subpoenas, and lawsuits to ensure proper handling. Closely monitor all deadlines and communicate status of subpoenas and discovery requests with Claims Manager and General Counsel. Review and compile company records in response to discovery requests and subpoenas. Support General Counsels in all aspects of legal work including document preparation, reports, and communications. Your Responsibilities: * Coordinate with General Counsel, management teams, client's counsel, and outside counsel to respond to discovery requests, including gathering responsive documents and company records. * Manage the subpoena process from intake through production. This will include closely watching deadlines, maintaining communication with parties, reviewing documents, redacting confidential information, producing responsive documents, withholding privileged documents, invoicing, and tracking payments. * Assist General Counsel and Claims Manager with the intake of all new legal matters and handling of lawsuits, claims, and agency complaints; including investigation, calendaring, follow up, and data entry into legal databases. * Respond to inquiries and requests from associates, outside counsel, and others then coordinate with General Counsel on such matters. * Develop a strong familiarity of all company systems, servers, programs, and data storage locations to locate and retrieve documents responsive to discovery requests. * Extensive use of E-Discovery software to review records and apply subjective and objective coding to produce records in response to discovery and records requests. * Assist General Counsel by preparing, sending, and tracking Litigation Holds internally. * Assist General Counsel and other Legal Staff with projects, presentations, reports, correspondence, or assignments as requested. Skills & Qualifications: * Bachelor's Degree with a minimum of three to five years related experience working in a law firm, legal department, and/or in-house legal department setting. * Florida Registered Paralegal preferred. * Ability to manage own workload independently, meet deadlines, and work well under pressure. * Ability to work well independently, as well as in a team environment. Must be self-driven. * Detail-oriented with excellent organization, planning, motivation, and interpersonal skill * Strong analytical skills, critical thinking, complex problem-solving, judgment, and decision-making abilities related to legal information and documents. * Strong verbal and written communication skills. * Must have strong proficiency in eDiscovery software, Windows, and Microsoft Office programs, including but not limited to: Word, Excel, PowerPoint, and Outlook. Proficiency in researching the Internet. Will be trained in Proprietary Management Software. * Ability to work with sensitive or confidential information. What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. This position will be hybrid 3 days in-office in Plantation, Florida. Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. INDHOH #LI-TL1

Job Details Job FamilySTAFF - Support Non-Exempt (SNE) Grade9Salary$18.50 - $22.94Department The Honors College Reports ToDirectorClosing DateMarch 13, 2025FLSA StatusNon-ExemptFirst Review DateJanuary 22, 2025 Provides administrative support to a School Director, Associate Dean, College-wide Director, and/or an Assistant Vice Provost. Duties & Responsibilities * Compiles and processes information for analysis as requested * Makes decisions regarding dissemination of information, screening of visitors and deferral or immediate action in absence of supervisor * Answers telephone, screens callers, relays messages, and greets visitors * Maintains calendar, correspondence, and supplies * Opens, sorts, and screens mail and prepares outgoing mail * Maintains time and attendance records as assigned * Prepares or acts as back-up preparer for on-line payroll as needed * Establishes and maintains filing system for the designated area * Prepares correspondence, proposals, and reports * Interviews, assigns, trains and supervises student assistants assigned to the Department * Assists with record keeping and monitoring of departmental expenditures to include department requisitions, charge card purchases and blanket orders * Produces electronic information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text data and graphics * Handles highly confidential information * Performs other duties as assigned Minimum Requirements * Associates degree and two (2) years of successful secretarial/clerical experience in an office setting; or three (3) years of advanced clerical work, including or supplemented by courses in secretarial training or Business courses in high school or college; or a combination of experience and training * All degrees must be from a regionally accredited institution. * Knowledge of College policies and procedures * Knowledge of spreadsheets, Microsoft and database software applications and office equipment (i.e., photocopier, printer, fax machine, calculator) * Knowledge of office practices and procedures * Ability to type 40 wpm * Effective interpersonal skills in order to make sound judgments to decide how duties and responsibilities are completed between himself/herself and coworkers, the supervisory chain, faculty, staff, students and customers * Ability to think, reason, and make sound judgments to decide how duties and responsibilities are completed in compliance with college standards and guidelines * Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manual * Ability to write routine reports and correspondence * Ability to make arithmetical calculations such as addition, subtraction, multiplication and division * Ability to speak effectively before groups of customers or employees of organizations * Ability to work in a multi-ethnic and multi-cultural environment with students, faculty and staff Preferences Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority for this job vacancy. In addition, they may be eligible to receive waivers for postsecondary educational requirements outlined in this job vacancy. Additional Requirements The final candidate is to successfully complete a background screening and reference check process. EQUAL ACCESS/EQUAL OPPORTUNITY Miami Dade College is an equal access/equal opportunity institution which does not discriminate on the basis of sex, race, color, marital status, age, religion, national origin, disability, veteran's status, ethnicity, pregnancy, sexual orientation or genetic information. To obtain more information about the College's equal access and equal opportunity policies, procedures and practices, please contact the College's Equity Officer: Cindy Lau Evans, Director, Office of Equal Opportunity Programs / ADA Coordinator / Title IX Coordinator, at ************** (Voice) or 711 (Relay Service). 11011 SW 104 St., Room 1102-1; Miami, FL 33176. *****************

A North Miami (Bay Harbor) law firm seeks a personal injury paralegal for their growing practice. This position is responsible for the coordination of all correspondence, research, scheduling, and client communications necessary for each case. Role and Responsibilities: Experience handling personal injury cases from inception to closing Bilingual Spanish is a MUST Coordinate file closings for all litigation cases Draft routine or complex legal documents for review and use by attorneys Conduct legal research and investigations as needed Schedule hearings and depositions Prepare documents and responses to discovery requests Organize and maintain personal injury files Obtain medical records as needed Conduct investigations and interviews with clients Prepare assistance in preparation for trial, depositions, or mediation Client communication Education Required: Paralegal certificate (preferred)

We are seeking an experienced Personal Injury Paralegal to join our legal team. This role is ideal for a detail-oriented professional who thrives in a fast-paced litigation environment and enjoys managing cases from pre-litigation through trial. Key Responsibilities: Provide comprehensive litigation support for personal injury cases, including drafting pleadings, motions, discovery requests, and trial exhibits. Manage discovery, including document review, ESI collection, and preparation of privilege logs. Prepare detailed case summaries, medical chronologies, and damage assessments. Assist attorneys in trial preparation, including organizing witness and exhibit lists, deposition page-line designations, and trial binders. Support attorneys during trial, including jury selection logistics, witness preparation, and real-time case management. Draft and compile mediation materials, such as PowerPoint presentations, timelines, and expert reports. Negotiate and resolve liens, including Medicare and Medicaid claims, post-settlement. Communicate with clients, experts, opposing counsel, and court personnel to ensure case progression. Train and mentor junior paralegals and legal assistants as needed. Qualifications: Experience: Minimum of 5+ years of experience as a litigation paralegal in personal injury law. Education: Paralegal Certificate from an accredited institution preferred. Skills: Strong litigation and trial preparation experience. Proficiency in legal research, drafting, and case management. Experience with case management software (e.g., Abacus, TrialWorks, Clio, Neos). Excellent organizational skills with a keen attention to detail. Strong written and verbal communication skills. Bilingual (English/Spanish) is a plus. Why Join Us? Work on high-profile cases and gain trial experience. Collaborative and professional work environment. Competitive salary and benefits package. If you're a motivated Personal Injury Paralegal looking to advance your career with a dynamic legal team, we encourage you to apply!