Legal Assistant Jobs in Sweetwater, FL

We are seeking a Legal Assistant to provide administrative and legal support to a growing team. The ideal candidate will have a solid understanding of legal processes within the financial services industry, possess excellent organizational skills, and be able to effectively support our legal professionals in managing and executing complex matters. Key Responsibilities: Conduct legal research related to financial services regulations, compliance issues, and contract law. Provide concise and accurate summaries of findings for attorneys and clients. Assist in the preparation, drafting, and review of financial agreements, contracts, loan documents, and regulatory filings. Ensure all documents comply with relevant financial regulations and legal standards. Serve as a point of contact for clients, ensuring timely communication and responding to inquiries related to financial services matters. Provide clear and concise explanations of legal processes and updates. Maintain accurate case files, manage deadlines, and assist in preparing for hearings, meetings, or arbitrations. Ensure all case-related documents and communications are properly organized and filed. Assist in ensuring the firm's legal practices are compliant with relevant financial services laws and regulations, such as Dodd-Frank, SEC rules, or other industry-specific standards. Manage schedules, coordinate meetings, prepare briefing materials, and assist with other administrative tasks to support the legal team. Assist in financial transactions by preparing necessary documents, conducting due diligence, and ensuring compliance with financial regulations. Qualifications: Associate's degree in Legal Studies, Business Administration, Finance, or a related field. A Bachelor's degree is preferred. Previous as a Legal Assistant, Paralegal, or similar role, specifically within financial services or a financial institution. Bilingual - English & Spanish Excellent written and verbal communication skills. Strong attention to detail and organizational skills. Proficient in Microsoft Office Suite, legal research tools, and case management software. Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment. Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

The ideal candidate will ensure smooth running of the office and effective case management by providing legal services under the supervision of an attorney. This individual will communicate frequently with the clients in order to serve them adequately. Additionally, this candidate will conduct necessary case research to aid the legal proceedings. Responsibilities Provide administrative support to lawyer Handle communication with clients Locate and develop case relevant information Qualifications Bachelor's degree or equivalent experience Experience in legal assistance Familiarity with law, legal procedures, and protocols A highly-regarded, fast-paced, and growing Miami firm seeking a legal assistant. Primarily litigation in the areas of personal injury, first-party, insurance claims, commercial litigation, and other general litigation matters. Duties include, but are not limited to: calendaring, answering phones, receptionist role, handling ingoing/outgoing mail, preparing weekly and monthly calendars, drafting correspondence and legal documents, filing/serving pleadings and other court filings, working hand-in-hand with attorneys, client intake/interaction, researching, file/case management, scheduling/coordinating hearings/depositions/other matters, trial preparation, etc. Recommended educational requirement: associate's degree (AA) or B.A./B.S. Experience with calendaring, Microsoft Word, other word processing programs, Adobe, PowerPoint, e-filing, legal pleadings/filings, etc. Some prior legal experience (less than 5 years) is preferred but not required. Candidate must possess strong written and verbal communication skills, strong organization skills, ability to multitask, self-starter, attention to detail, strong listener, quick learner, takes direction well, and works well in a team environment. Qualified candidates should send a cover letter, resume, writing sample (if any), employment references, and/or personal references. Job Types: Full-time, Contract Pay: Hourly or Salary. Open to negotiation based on experience and other factors. Job Type: Full-time Expected hours: 40 per week Benefits: Paid time off Schedule: 8 hour shift Monday to Friday Education: Associate (Preferred) Experience: Microsoft Office: 3 years (Preferred) Language: Spanish (Preferred) Work Location: In person

About Us: Foreman Friedman is a full-service litigation and business law firm based in Miami, FL. The firm represents individuals, small businesses, and international insurance companies in a wide range of legal matters, including but not limited to corporate law, personal injury defense, litigation, and admiralty. We are seeking an experienced Personal Injury Legal Assistant to join our dynamic team. The ideal candidate will have at least five years of experience. Role Description: This is a full-time role with a hybrid schedule. The Legal Assistant will be responsible for finalizing legal document preparation, communication, administrative assistance, and supporting attorneys with various tasks in personal injury and maritime defense cases. Key Responsibilities: Familiar with state and federal rules and procedures. Format and finalize pleadings, correspondence, discovery, Provide administrative support, including managing calendars, scheduling meetings, hearings, and depositions. Assist team with trial preparation. Perform general administrative duties. Benefits: Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays 401(k) retirement plan

Our Team is helping a Prestigious Firm in Miami, FL find a Legal Assistant/Junior Paralegal. Must have transactional experience as a Legal Assistant/Paralegal in a law firm (no litigation) Salary is 75-80k

Looking for an experienced Corporate Legal Assistant will provide broad-based support to the Legal Department in the administration and support of the company's legal affairs, all in a manner that displays excellence, a high degree of attention to detail, and a service-oriented approach. Must be okay with doing legal admin work - create presentations, minutes for board, record keeping etc. Legal Duties Provide support to in-house counsel, including preparation of various legal documents, confidential communications with Board of Directors and senior management. Conduct legal and factual research under the direction and guidance of the Company's attorneys. Preliminary drafting of various form agreements, including, Confidentiality Agreements, and Supply Agreement and General Terms and Conditions' Amendments for review by General Counsel and/or Senior Corporate Counsel. Drafting professional communications for internal and external purposes. Support litigation matters in conjunction with both inside and outside counsel, including the management of litigation holds and e-discovery support, the review and collection of documents for responsive information, and assistance with discovery and subpoena responses. Maintenance of Intellectual Property portfolio, supporting trademark, patent and copyright filings and calendaring renewals. Establish working, professional relationship with the Board of Directors in verbal and written/electronic correspondence. Maintaining the Bylaws, and Board of Director forms, e.g., rosters, annual election documents, confidentiality agreements, board travel policy, etc. Distribute and track execution of Board of Directors Code of Conduct and Annual Disclosure and create report for General Counsel's review. REQUIREMENTS: Bachelor's degree and Paralegal Certificate from an ABA-approved program Current Florida notary public At least 7-10 years' experience as a paralegal in a law firm or in-house corporate law department with significant experience in corporate governance, entity and contract management Strong interpersonal skills and ability to interact with all levels of management

Vernis & Bowling is currently seeking Legal Assistants for its Hollywood office's First Party Property division. We pride ourselves on internal experience, diligence, and dedication to help the client achieve their goals. This position is fast-paced and is best suited for a driven individual looking to grow and develop a career! Why join us? · Excellent benefits · Career advancement · Amazing culture · Competitive salary · Supportive leadership · Competitive 401(k) · Ongoing Cross Training & paralegal career path Duties: · Compile, analyze, and organize information. · Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney. · Organize and track files from case documents and make them available and easily accessible to attorneys. · Helps develop cases by maintaining contact with people involved in the case; scheduling depositions; forwarding summonses and subpoenas; filing discovery requests. · Keeps clients informed by maintaining contact, communicating case progress. · Maintains case costs by verifying outstanding balances with attorney, clients, and providers. · Track hours and bill to clients. · Enhances trial proceedings by organizing evidence; organizing exhibits; scheduling. Preferred Requirements: · Associate degree or equivalent work experience in a law firm setting · Insurance defense and/or personal injury experience is a plus.

The ideal candidate is energetic, punctual, organized, well-presented, welcoming, professional, bilengual (spanish preferred), charming, clean, and able to represent the law firm well as a professional in all aspects as the first person most clients and colleagues will see or speak with when contacting the firm. The candidate will be responsible for assisting attorneys in communicating, scheduling, billing, filing, preparation and all other aspects of legal assistance. This candidate should feel comfortable answering phones, greeting clients, scheduling appointments, communicating with clients/potential clients, communicating with Judges/Judicial Assistants, handling billing matters, providing beverages when necessary, cleaning and organizing conference room before client appointments, processing payments and screening cases. Summary This role will work closely with attorneys, law clerks and paralegal, providing the support of a legal assistant. Successful candidates will be responsible for areas including but not limited to the following. Responsibilities Answer phones Greeting clients and potential clients Communication with clients and potential clients in English and Spanish Be punctual at all times Handle billing matters and process client payments Assist with case management Coordinate and schedule calendars and appointments Trial assistance Prepare or simple legal documents including pleadings, motions, affidavits, complaints, and legal memoranda Organize & E-file all court documents in state and federal court Communicate with clients, courts, counsel, and others Draft and serve summons Coordinate and summarize depositions Prepare trial binders and exhibits Maintain pleadings and discovery indexes Filing Organizing exhibits, documents, evidence, briefs, and appendices Aid Attorneys with numerous aspects of their occupation Gather relevant information from a variety of sources Help with witness preparation Qualifications Associate's Degree, certificate, or equivalent work experience Experience in Civil Litigation in South Florida (preferred) At least 2 years of working experience as a receptionist / assistant or in legal services under an attorney or lawyer in a law firm setting Ability to multitask, organize, prioritize, handle a fast-paced environment, and manage workload with a positive attitude and minimal supervision Strong written and verbal communication skills, as well as attention to detail Bilingual (Spanish) Energy and Taking Pride in Their Work Professionalism Benefits For full-time employees, after advancing past a short probationary period, we offer an excellent benefits package including medical, vision and dental insurance, paid time off and paid holidays. Equal Opportunity Statement Bilu Law provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

A major international firm (our client) is looking for a Junior Litigation Legal Secretary to join their team in Miami. Will be handling highly complex, low volume insurance litigation cases. Experience working with senior level attorneys or partners, and be accustomed to working in a high stakes, busy environment is highly preferred. Open to considering entry-level candidates that are looking to gather exposure to the legal field. Varied responsibilities, including, providing administrative support to litigation attorneys/paralegals, reviewing and proofreading correspondence and documents, e-filing with state and federal courts, managing multiple attorney calendars using Outlook calendars to schedule appointments and meetings, inputting case related deadlines into firm's docketing program, preparing shells for various pleadings, discovery, and motions, and handling arrangements for in-house and external depositions, including booking court reporters. Knowledge of e-filing procedures for Federal and State Courts is highly desired. Excellent benefits, compensation, and the opportunity to work at one of the world's leading law firms. Please apply to Bridgeline Solutions today!

A prestigious litigation law firm in Broward County wants to hire an experienced commercial litigation legal secretary to join its growing team. The ideal candidate will have: 1. Excellent communication skills, 2. Be well organized and detail-oriented, 3. Have in-depth knowledge of civil procedures, and 4. Be comfortable e-filing with various court systems. Responsibilities include: · Provide secretarial support to 2-3 attorneys; · Scheduling and Calendaring of depositions, mediations, hearings, court deadlines, etc.; · Electronic filing and service; and · Handle communication with clients, courts, and opposing counsel; The firm would consider a hybrid, with a minimum of 3 days/week in the office, after 90 days. Salary commensurate with experience, plus excellent benefits. If interested, please send your resume to Bill Karp, ******************* Ref 15509

WEST PALM BEACH ON-SITE FULL TIME SALARY MID 60'S Career opportunity for a talented Legal Assistant with a background in litigation to join a top Florida law firms' group in their West Palm Beach office. The firm offers a great work environment, market competitive salary with a comprehensive benefits package, including discretionary yearly bonus. If you are a mid-level legal assistant and want to advance to a larger firm, working on interesting cases, please apply now! SUMMARY: MUST BE ABLE TO PERFORM ALL DUTIES Must be able to work independently for the litigation department. Must be knowledgeable with Civil Rules of Procedures. Experience in State and Federal courts. Must be able to complete the steps to file a complaint from start to finish in State & Federal Courts. Calendaring all dates in a trial order. Must be able to retrieve dockets from both State and Federal Courts? Experience retrieving research from other state and governmental databases, (i.e. Sunbiz, Papa) Experience setting special set hearings, scheduling court reporters, mediations, etc. Familiarity with time entry systems, prebills and legal Billing. Knowledge of MS Office programs including outlook, word and excel. Knowledge of Adobe. Familiarity with document management systems, specifically Filesite or similar. PLEASE RESPOND WITH RESUME ATTACHED. ALL INQUIRIES ARE CONFIDENTIAL.

We represent victims of sexual abuse in civil cases. Our attorneys have extensive experience advocating for survivors of sexual abuse. We are dedicated to helping victims of these horrible crimes heal the wounds of their abuse by empowering them through the legal process. Role Description We are currently seeing a full-time, on-site Litigation Assistant to join our Legal Department in Boca Raton. The position will be responsible for requesting records for cases and conducting follow up, receiving and organizing documents for the legal team, preparing authorizations for opposing counsel during discovery, and managing health insurance liens through settlement. We offer a competitive salary and complete benefits package, combined with a great working environment. Qualifications 2-5+ years of relevant experience, including handling health insurance liens or requesting case records Strong ability to multitask and effectively prioritize responsibilities and deadlines Excellent written and verbal communication skills Highly organized and detail-oriented Proficient in Microsoft Office, including Excel Previous experience in a personal injury law firm is preferred

Yates & Schiller, P.A. is an insurance subrogation and commercial collections law firm based in Boca Raton, Florida. Our team has successfully handled thousands of claims for major national insurance carriers, rental car companies, and various other clients. We serve all 67 counties in the State of Florida, handling cases from Small Claims Court to Circuit Court. Role Description This is a full-time, on-site role located in Boca Raton, FL, for a Senior Litigation Assistant. The Senior Litigation Assistant will support attorneys by preparing motions and orders and discovery documents and managing legal correspondence. Daily tasks include organizing scheduling and calendaring motions, trials, depositions and mediations, maintaining communication with clients and court officials. Benefits include: 100% Health Insurance with major PPO insurance company 100% Vision Insurance with major PPO insurance company 100% Dental Insurance with major PPO insurance company PTO Days Paid Holidays Paid Training Office hours are 8:45am to 5pm with one hour of lunch No weekend or evening hours Casual Dress Great central Boca Raton location convenient to many shops and restaurants Qualifications 2-5 years Florida Legal Experience Experience in Legal Document Preparation and Calendaring Strong Communication skills, both written and verbal Ability to work on-site in Boca Raton, FL Excellent organizational and time management skills Ability to work effectively in a team-oriented environment

We are seeking an experienced Personal Injury Paralegal to join our legal team. This role is ideal for a detail-oriented professional who thrives in a fast-paced litigation environment and enjoys managing cases from pre-litigation through trial. Key Responsibilities: Provide comprehensive litigation support for personal injury cases, including drafting pleadings, motions, discovery requests, and trial exhibits. Manage discovery, including document review, ESI collection, and preparation of privilege logs. Prepare detailed case summaries, medical chronologies, and damage assessments. Assist attorneys in trial preparation, including organizing witness and exhibit lists, deposition page-line designations, and trial binders. Support attorneys during trial, including jury selection logistics, witness preparation, and real-time case management. Draft and compile mediation materials, such as PowerPoint presentations, timelines, and expert reports. Negotiate and resolve liens, including Medicare and Medicaid claims, post-settlement. Communicate with clients, experts, opposing counsel, and court personnel to ensure case progression. Train and mentor junior paralegals and legal assistants as needed. Qualifications: Experience: Minimum of 5+ years of experience as a litigation paralegal in personal injury law. Education: Paralegal Certificate from an accredited institution preferred. Skills: Strong litigation and trial preparation experience. Proficiency in legal research, drafting, and case management. Experience with case management software (e.g., Abacus, TrialWorks, Clio, Neos). Excellent organizational skills with a keen attention to detail. Strong written and verbal communication skills. Bilingual (English/Spanish) is a plus. Why Join Us? Work on high-profile cases and gain trial experience. Collaborative and professional work environment. Competitive salary and benefits package. If you're a motivated Personal Injury Paralegal looking to advance your career with a dynamic legal team, we encourage you to apply!

Boyd, Richards, Parker & Colonnelli, a civil litigation defense law firm, is seeking an experienced and motivated paralegal for its Miami office, located in downtown Miami. Qualified candidates must have 3 - 5 years' experience preferably with billing practices and in civil defense. The candidate will work in a team-based environment handling cases from inception to trial and must possess strong organizational, analytical and writing skills. Position requires to be in office twice per week. The litigation paralegal will work closely with and support our attorneys in handling litigated files in various areas of the law from pre-suit stages through trial. Job duties may include: Prepare all aspects of discovery, including drafting and responding to discovery requests Prepare medical and billing chronologies in personal injury cases Draft and prepare required subpoenas and follow up on obtaining records Prepare binders including binders for depositions, mediations, hearing, and trial Handle all aspects of expert discovery Prepare trial disclosures Gather and investigate relevant information for the cases from a variety of sources Other tasks as requested by the attorneys Obtain, review and analyze documents, including financial records, tax and employment records, or any other relevant information Prepare for trial by preparing trial notebooks, exhibits, and witness files Compile evidence and supporting information by searching records, discovery documents, transcripts, libraries, and databases Coordinate with support services and clients, opposing law firms, and courts Collaborate with internal team to manage court docket calendar Generate status reports, logs, and indexes Correspond with clients and opposing law firms Legal research Perform additional duties as required Be a team player that works well with others Job Requirements: This job requires you come into our Downtown Miami offices twice per week. We offer a competitive salary - usually amongst the highest in the field - and we expect experience and drive that can measure up. Expect a comprehensive employee benefits package and room for growth.

Our client an North Miami based law firm seeks a full-time Legal Assistant with 2+ years of law firm experience, preferable in Trusts and Estates, corporate or real estate . This role involves preparing legal documents such as Wills, Trusts, Health Care Proxies, and Powers of Attorney while providing administrative support to attorneys. Candidates should have strong organizational skills, attention to detail, and excellent grammar, typing, and multitasking abilities. Responsibilities include organizing case files, maintaining calendars, scheduling meetings, drafting and revising legal documents, e-filing, and managing attorney schedules. Additional tasks include answering client calls, scanning documents, submitting expense reports, entering attorney time, and attending Will signings. Candidates should exhibit professionalism, empathy, and teamwork, with a willingness to learn new skills and adapt to emerging technology.

We are seeking a motivated and experienced Legal Assistant to join our team, specializing in Employment Law on the Plaintiff side. The ideal candidate will have at least 2 years of experience in this area of law, and will be able to work onsite in Coral Gables. If you have a strong background in legal support and are fluent in Spanish or Creole, we encourage you to apply! Responsibilities: Provide administrative support to attorneys specializing in Employment Law on the Plaintiff side. Draft and file legal documents, including complaints, motions, and discovery responses. Organize and maintain client files, case files, and legal correspondence. Assist with legal research and prepare summaries of case law and statutes. Coordinate and communicate with clients, opposing counsel, and court personnel. Manage deadlines and calendar for court dates, filings, and client appointments. Perform additional tasks as required by the legal team. Requirements: Minimum of 2 years of experience as a Legal Assistant, specifically in Employment Law on the Plaintiff side. Strong organizational skills and attention to detail. Ability to multitask and manage competing priorities in a fast-paced environment. Strong communication skills, both written and verbal. Fluency in Spanish or Creole is a plus. Proficiency with Microsoft Office and legal management software.

Position Description: We are seeking an experienced paralegal to join our Homeless Legal Rights Unit. The paralegal will assist attorneys and take primary responsibility for case files, acting with a substantial degree of independence and responsibility. Qualifications: Ability to analyze and draft legal documents Proficient with technology Tracking deadlines Overseeing administrative tasks such as filing, scheduling, and answering calls Ability to prepare and maintain comprehensive spreadsheets Ability to perform legal research using online/electronic databases Experience serving low-income communities preferred but not required Demonstrable awareness and sensitivity to the needs of the populations we serve Ability to prioritize work activities Willingness to accept directions from Supervising Attorney and other team members Spirit of teamwork and cooperation Dependable work record, including prompt and regular availability Good written and communication skills Bachelor's degree Entry-level, will train Certification in paralegal studies is a plus Ability to speak more than one language is a plus Salary and Benefits: This exempt, full-time position offers a competitive salary ranging from $44,000 to $50,000, commensurate with experience. The salary for the successful applicant may be significantly higher based on years of experience. The client provides a generous benefits package, including health, vision, dental, and life insurance (for the employee), retirement, 13 paid holidays, and generous annual and sick leave allotments starting at 15 days of vacation and 12 days of sick leave per year, promoting a good work-life balance.

We are seeking a skilled Paralegal with specialized experience in personal injury and litigation to support our legal team in a fast-paced law firm environment. The ideal candidate will have a strong background in case management, discovery, trial preparation, and client communication, with a focus on personal injury claims. This role requires exceptional organizational skills, attention to detail, and the ability to thrive under deadlines while assisting attorneys in delivering successful outcomes for clients. Key Responsibilities Assist attorneys in managing personal injury cases from intake through settlement or trial, including drafting demand letters, complaints, and settlement agreements Conduct legal research and gather evidence, such as medical records, accident reports, and witness statements, to support personal injury claims Prepare and organize discovery materials, including interrogatories, requests for production, and depositions; summarize findings for attorney review Coordinate trial preparation, including assembling exhibits, preparing witness lists, and drafting pre-trial motions and pleadings Communicate with clients to provide case updates, gather information, and assist with documentation, maintaining a compassionate and professional approach Manage case deadlines, track court filings, and ensure timely submission through e-filing systems and court calendars Support attorneys during hearings, mediations, and trials by organizing case files, taking notes, and liaising with court personnel Qualifications Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, or a related field (or equivalent experience) 3+ years of paralegal experience, with specific expertise in personal injury law and litigation Strong understanding of personal injury case processes, including insurance negotiations, liability assessments, and damages calculations Proficiency in legal research tools (e.g., Westlaw, LexisNexis) and case management software (e.g., Clio, MyCase) Excellent written and verbal communication skills, with a client-focused mindset Ability to multitask, prioritize, and meet deadlines in a high-pressure litigation environment Paralegal certification preferred but not required

Overview: The MISSION UNITED Veterans Pro Bono Project is seeking a dedicated Legal Assistant/Paralegal to join our team. This role involves supporting attorneys in various legal tasks, particularly in the areas of Housing/Landlord-tenant, Public Benefits, and Veteran Benefits. Experience with veterans' issues is preferred but not mandatory. Key Responsibilities: Conduct legal research and draft pleadings under attorney supervision. Schedule appointments and manage case files. Perform legal assessments, intakes, and case management. Conduct outreach and assist with family law and veteran matters. Learn about unique military/veteran issues and laws from both private and public entities. Prepare correspondence and review client eligibility. Open and close case files in the Legal Server database. Scan and upload case documents. Take and return phone messages from clients and other involved parties. Other duties as assigned by the Staff Attorney. Qualifications: Experience serving low-income, veterans, or other marginalized communities preferred. Awareness and sensitivity to the needs of the populations served. Ability to manage a large caseload and work professionally in a high-stress environment. Strong organizational and time management skills. Ability to work independently and as part of a team. Excellent written and communication skills. Constructive collaboration with others. Bilingual skills are a plus. Willingness to work beyond a minimum seven-hour workday, including evenings and weekends. Strong typing skills. Salary and Benefits: Starting salary: $45,000, commensurate with experience. Generous benefits package including health, vision, dental, and life insurance. Retirement plan. 13 paid holidays. 15 days of vacation and 12 days of sick leave per year. Good work-life balance.