Legal Assistant Jobs in Newark, NJ

Legal Practice Assistant for Cole Schotz Onsite in Hackensack, NJ Onsite: Hackensack, NJ Salary Range: $75K - $115K + benefits pending what you bring to the table Bonus Eligible - Yes Skills and Certifications Proficiency in Microsoft Office, Outlook, Excel, and InTapp is essential 3 plus years of legal support (admin) Our client, a prestigious Am 100 law firm, seeks a Legal Practice Assistant with over three years of legal experience. The successful candidate will provide support to attorneys across various practice areas including Bankruptcy, Corporate, Environmental, Litigation, Real Estate, Tax, Trusts & Estates. Applicants should have excellent communication skills, be client-focused, and be highly organized with a demonstrated ability to multitask effectively in a dynamic, high-volume setting. Proficiency in Microsoft Office, Outlook, Excel, and InTapp is essential; familiarity with IManage and PowerPoint is advantageous. Candidates should be capable of working both independently and as part of a team. Minimum Education - High School Diploma or Equivalent

Stradley Ronon Stevens & Young, LLP is currently seeking a Legal Administrative Assistant to join our New York City office and provide comprehensive support to our Investment Management attorneys. The ideal candidate will have prior experience working in a law firm, will have exceptional skills in communication and administration, and be adept at problem-solving and working collaboratively as part of a team. This is a hybrid position requiring three days/week onsite. Stradley Ronon Stevens & Young, LLP is a national, full-service law firm with marquee practices in investment management, litigation, and business. We are committed to smart growth, innovative thinking, excellence and integrity. With 225 attorneys and 180 business professionals, we proudly serve a diverse base of household-name clients, many of whom help shape the world of financial services and products, working together to produce achievements greater than the sum of our parts. Requirements: · Ability to handle calendar management, travel arrangements and itineraries, expense reports, and other administrative duties; · Ability to multi-task in a fast-paced environment, handle competing priorities, and meet deadlines with minimal supervision; · Exceptional organization and prioritization skills; · Excellent client service and communication skills, both oral and written; · Ability to coordinate and work across different teams and office locations; · Ability to think critically and analytically under pressure; · Willingness and ability to learn new skills as they become necessary; · Discretion and understanding the need for confidentiality. Qualifications: · 3+ years of experience as a legal administrative assistant in a law firm; · Proficiency with Microsoft Office, Outlook, and ability to learn law firm specific software as needed; · Strong technical skills; experience with iManage, or similar document management system, a plus; · Bachelor's degree preferred. The estimated base salary range for this position is $78,000 - $94,000, commensurate with experience.

Title: Legal Assistant Salary: $50,000 - 65,000, Based on Experience *THIS IS A RETAINED SEARCH - PLEASE DO NOT CONTACT MYSELF OR THE FIRM IF YOU ARE A RECRUITER* About Mark | Lavigne, LLC. Law Firm: As a dedicated civil litigation firm focused on plaintiff-side employment, we take an honest approach serving as our clients' advocates. We are seeking a personable, hardworking Legal Assistant comfortable handing cases from inception to trial. We take pride in our collegial, laid-back culture and provide a balanced work environment. To learn more, please visit our website: *************************** Benefits: 10 PTO days & firm observed holidays Medical, dental, and vision insurance An annual potential performance bonus Job Responsibilities To Include: Manage Attorney calendars and confirm meetings Create new files for clients and send out retainer letters Manage and delegate incoming client and prospective client communication Greet clients visiting the office, phones, intakes, and extra intra-office communications Draft pre-litigation communications, pleadings, and discovery demands and response Coordinate and work closely with Associates on all talks for litigation Required Background/Skills 2+ years of legal assistance experience Excellent written and verbal communication Organized, detail-oriented, and efficient Personable and team-oriented with a positive attitude Proficiency in MS Office and Court filings (State e-Courts and Federal Pacer/ECF) Preferred Experience Spanish-speaking Have worked for an employment law firm Have worked for a civil litigation firm Mark | Lavigne, LLC an equal opportunity employer. The position is located in the firm's Springfield, NJ office. Relocation Assistance is not offered for this position. Applicants must be legally authorized to work in the United States. Please note that this job description is intended to provide a general overview of the position and is not representative of all responsibilities, duties, and skills required.

We represent a firm seeking a Legal Assistant - Worker's Comp in Middletown, NJ for a Direct-Hire Career Opportunity. Responsibilities: Prepare legal documents and e-file with courts Effectively communicate with clients, attorneys and court representatives Must have knowledge of Worker's Comp Law Requirements: MUST have 2+ years of Workers' Compensation experience Paralegal certification is a plus!

Seeking full-time legal assistant for a small law firm in lower Westchester that practices Real Property Tax appeals and litigation (a/k/a tax certiorari law). Candidate must have 15+ years of office experience, preferably with a legal background. Must be a quick learner and have the skills necessary to work efficiently and independently. Knowledge of Microsoft Word and Excel is a must. Responsibilities will include all functions related to the preparation and filing of various legal documents. Other responsibilities will include, correspondence, transcription, answering phones, dealing directly with clients, drafting miscellaneous documents, etc. Shorthand is a plus. The position will require a six-month training period with the employee who is retiring.

Must-haves: -High School Diploma or GED -Exposure or experience working with legal language or documents -Previous data entry experience -Rapid typist - Verified ability to type a minimum of 45 words per minute and 5,000 keystrokes is essential -Ability to work independently Plusses: -Bachelors degree -2+ years of experience within the legal field Day-to-Day: One of our large telecommunication clients is looking to hire Legal Assistants / Entry Specialists to join their growing Legal Emergency Response Team. The Case Management is a group within the Legal and Emergency Response team that responds to legal demands that are served upon the company for historical customer information. The primary role of this contract position is to analyze documents submitted by law enforcement, private attorneys and pro se litigants including court orders, search warrants, subpoenas, and preservation letters and applying standard practices and policies in naming the documents for proper handling. While a specific academic degree is not required, it is preferred that the candidate have some type of formal training/experience in reading legal demands. With minimal supervision, the individual will review legal demands and code them for proper routing within Legal and Emergency Response. While the majority of the demands are for Case Management, demands are also routed to both Real Time Operations and our Emergency Response Center as needed. Both RTO and ERC work real time and emergent issues. Proper handling of these demands is vital. It is imperative that the candidate be a quick learner, detail oriented, goal driven, has excellent communication skills and professional. The information they have access to is Sensitive Information and is highly confidential.

Fantastic opportunity for a college graduate who is looking to gain experience in the legal field. Our client is a very established litigation firm and is seeking a Legal Assistant to join the firm. This is a great role for someone who plans on attending law school in the next couple of years. Full time, in office and paying 45k plus free metro card and benefits, as well as a generous PTO structure.

Troia & Associates provides counseling and litigation services to condominiums, cooperatives, commercial and residential property owners and real estate investment companies with substantial holdings throughout New York City, Nassau, Suffolk and Westchester counties. Our firm is located in lower Manhattan and we are actively seeking an entry-level Legal Assistant/Paralegal to support all aspects of our fast-paced and rapidly growing business. This is an in-person position (100% non-remote) Primary Responsibilities Prepare and/or modify legal documents, correspondence, cover sheets and reports for attorney review and ensure timely distribution of such documents Work with attorneys in the preparation, filing and serving of all court documents. Create copies, bind and distribute court documents. Organize exhibits and appendices Calendar court appearances Administrative support duties include, but are not limited to, answering telephones, scheduling meetings, updating and coordinating attorneys calendars for court appearances, meeting and deadlines, scheduling messengers and gathering documentation for attorney meetings and court appearances Attending to all correspondence, documents, emails, pleadings, discovery and other related materials received in connection with legal matters Proofread and review documents for grammar and punctuation, exhibits and enclosures Case management. Monitor cases. Timely performs assignments, data entry into computer program system, preparation of status reports, maintenance of digital and physical files, close out files and maintain computer program system Effectively communicate with courts, clients, attorneys, respondents and vendors. Utilizes computer devices for entering correct data Input attorney time sheets Perform other duties as may be assigned by attorneys and administrative personnel Ideal Candidate Qualifications 2+ years related real estate legal experience or 3+ of unrelated legal experience while working within a law firm Knowledge and experience in Supreme and/or Civil Court litigation Experience with state court filing system, document retrieval rules and procedures Strong writing skills Ability to work in independently and in team settings Ability to multitask Time management General knowledge of law firm procedures/practices Supreme Court and Civil Court experience Acute attention to detail with excellent proofreading skills Possess excellent communication and organizational skills Inquisitive with passion for learning Proficiency with computers, Microsoft Office Suite (Word, Excel, Outlook) and e-filing Familiarity with law, legal procedures and protocols All interested candidates must submit a resume.

Haworth Barber & Gerstman is a growing Insurance Defense Litigation trial practice. Our team resides in New York and New Jersey and work on a wide variety of matters involving trucking, general liability, construction, product liability and more. We are seeking legal assistants with 2+ years of experience for our Hackensack, New Jersey office. Haworth Barber & Gerstman is looking for energetic and creative team members. We have an open-door policy and are looking for staff that want more from their career. We offer a full range of benefits and the flexibility of a hybrid work schedule. Responsibilities include but are not limited to: Responsibilities file management drafting documents and correspondence E-court filing (PACER & NYCEF) assembling motions calendaring procuring medical records managing firm phone line Qualifications Bachelor's degree or equivalent experience Experience in legal assistance Familiarity with law, legal procedures, and protocols Proficiency in MS Office and Adobe Professional demeanor Ability to organize and prioritize deadlines with strong attention to detail Please send resume and references to **************************

Sucato Law Group LLC is a mid-sized law firm known for its excellence in the practice areas of estate administration, estate planning including wills and trusts along with real estate. Located in Bayonne, NJ, we serve clients across New Jersey. Role Description This is a full-time on-site role for a Legal Assistant at Sucato Law Group LLC in Bayonne, NJ. The Legal Assistant will be responsible for legal document preparation, communication with clients and attorneys, providing administrative assistance, and supporting other legal tasks as needed. Qualifications Legal Document Preparation Mental Toughness Strong Communication Skills Experience in Administrative Assistance Legal Assistant background Attention to detail Proficiency in legal software and tools Technologically savvy

. Requirements: MUST have 3+ years of plaintiff litigation experience within a personal injury law firm in New Jersey MUST know how to put a case into litigation (not only cases that settle) Must be able to draft own pleadings, complaints, motions

Ready to Level Up? TDLMM is seeking driven, confident, and passionate individuals to join our expanding team as Legal Assistants. In this fast-paced litigation role, you'll support attorneys with clerical tasks, calendar management, and communication with insurers, vendors, courts, and other counsel. What You'll Be Doing: Organizing documents for court filing and record keeping Transcribing and proofreading legal documents Scheduling client appointments and court dates Maintaining client confidentiality and privacy Qualifications: High school diploma or GED 1-2 years of applicable experience preferred Strong Proficiency in Microsoft Word and Excel Preferred Skills: Strong time management and organizational skills Typing skills with attention to grammar and accuracy Ability to work independently while handling confidential information Effective listening, verbal, and written communication skills Ability to manage deadlines, multitask, and reprioritize tasks Self-motivated and driven with a proactive approach to problem-solving Benefits: Simple IRA after two years of continuous employment Dental, Vision, and Medical Insurance PTO and paid holidays Compensation: Highly competitive salary based upon experience

This role will work out of our New York City office assisting attorney(s) by providing clerical and research support services, including document preparation and review, legal research, and file organization. Responsibilities and Duties Communicate with attorneys, clients, and other professionals to discuss assigned cases or projects. Analyze and research statutes, regulations, legal articles, judicial decisions, and other legal sources; provides written analysis to attorneys. Develop and maintain records on specific cases. Draft legal documents including routine pleadings and motions, affidavits, and interrogatories; files motions and pleadings according to judicial procedures. Interview clients and witnesses and prepare summaries of their statements. Prepare, organize, store, and retrieves case files, which may include evidence, exhibits, depositions, pleadings, exhibits, and other items. Manage attorney calendar. Perform other related duties as assigned. Qualifications Bachelor's degree is preferred, recently graduated candidates are encouraged to apply. Familiarity with legal terminology, principles, research methodologies, and court procedures is a plus. Proficient in learning and utilizing legal software effectively. Excellent time management skills with a proven track record of meeting deadlines. Excellent verbal and written communication skills. Strong interpersonal and customer service skills. Highly organized with a keen attention to detail. Strong analytical and problem-solving capabilities. Ability to maintain confidentiality, and to exercise discretion and good judgment. The annualized salary range for this position is $40,000 to $50,000. The referenced salary range is based on the Firm's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Weitz & Luxenberg, P.C. is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. E-Verify This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

Role: Legal Assistant Status: Contract Assignment Duration: six months, could go longer Pay Rate - $23.50/hour Details of the role... Bachelor Degree - recent grads Environment Practice Area Six-month duration to start; possible extension Full-time hours (M-F, 35 to 40 hours a week). 100% onsite NYC Pay Rate - $23.50/hour Medical Benefits - after 30 days No Vacation time 5 Sick days per year Responsibilities and Duties Speaks with attorneys, clients, and other professionals to discuss assigned cases or projects. Drafts legal documents including routine pleadings and motions, affidavits, and interrogatories, files motions and pleadings according to judicial procedures. Researches and analyzes statutes, regulations, legal articles, judicial decisions, and other legal sources; provide written analysis to attorneys. Interviews clients and witnesses and prepares summaries of their statements. Prepare, organize, store, and retrieve case files, which may include evidence, exhibits, depositions, pleadings, exhibits, and other items. Develops and maintains records on specific cases. Performs other related duties as assigned. Qualifications Bachelor's degree is preferred, and recent graduates are encouraged to apply. Understanding legal language and principles, research methods, court pleadings and processes, and other related matters is a plus. Adept at learning and using legal software. Excellent time management skills with a proven ability to meet deadlines. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Strong analytical and problem-solving skills. Ability to maintain confidentiality, and to exercise discretion and good judgment.

Our client, a global law firm, is seeking an experienced Legal Secretary to join their team in NYC! The ideal candidate will provide administrative and legal support to attorneys in a fast-paced environment. This role requires exceptional organizational skills, proficiency in legal document preparation, and knowledge of court procedures. Key Responsibilities: Provide administrative support to attorneys, including calendar management, scheduling, and correspondence. Prepare, proofread, and file legal documents such as pleadings, motions, and discovery responses. Coordinate court filings, including e-filing and hard copy submissions. Maintain and organize case files, ensuring all documents are up-to-date and easily accessible. Communicate with clients, court personnel, and opposing counsel in a professional manner. Assist with trial preparation, including assembling exhibits and coordinating logistics. Manage billing, expense reports, and other administrative tasks. Ensure compliance with legal deadlines and firm procedures. Qualifications: 5+ years of experience as a Legal Secretary, preferably in litigation. Bachelor's degree preferred, but an equivalent combination of education and experience will be considered. Strong knowledge of legal terminology, court rules, and litigation procedures. Proficiency in Microsoft Office Suite, legal billing software, and document management systems. Excellent typing, proofreading, and document formatting skills. Ability to work independently, manage multiple tasks, and meet deadlines. Strong attention to detail and organizational skills. Professional demeanor and excellent communication skills. The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

: Legal Administrative Assistant Prinston Pharmaceutical Inc. ABOUT US: Prinston Pharmaceutical, Inc. is a fully integrated pharmaceutical company engaged in product development, product registration, manufacturing, marketing, and sales of high-quality, affordable generic prescription products to customers. We deliver and maintain high quality and integrity in all our products manufactured in world-class cGMP manufacturing facilities. Our highly experienced R&D team rapidly meets market needs through innovation, bringing cost-effective quality products to the US market and helping patients get the best pharmaceutical products while reducing their medical costs. This is an excellent opportunity to work on meaningful projects and exposure to a corporate environment. Job Description: The Legal Assistant will work on a range of projects that will support the legal team. Duties Prepare correspondence, reports, presentations and other materials. Perform legal research. Organize and analyze information and data. Review and monitor new and updated laws and regulations in relevant fields. Assist with reviewing, drafting and revising various contracts, including CDA, supply collaboration agreement, etc. Maintain procedures, forms, and legal policy documents. Assist with litigation and dispute resolution. Manage Intellectual property portfolios. Coordinate matters with Human Resources. Other duties may be assigned. Qualifications: Must be able to start work immediately Must be currently enrolled in a J.D. program at an accredit academic institution, preferably second or third-year law student. Prior corporate paralegal experience preferred. Prior experience in the pharmaceutical industry preferred. Strong organizational, customer service, and project management skills. Strong work ethic, positive attitude, and professional demeanor. Ability to work independently and as part of a team. Excellent verbal and written communication skills. Must be eligible to work in the U.S. Job Type: Part Time Expected hours: 20 - 35 per week Work Location: Hybrid remote in Somerset, NJ 08873

Regional mid-sized firm with diverse civil litigation practice is seeking a dedicated, motivated, detail-oriented paralegal with 4+ years of law firm experience for its Newark, NJ office. Excellent writing skills, time management and a must take-charge attitude. Paralegal certificate preferred. Excellent benefits and salary. If you have a salary requirement, please state it in your cover letter. Salary negotiable. Job Type: Full-time Pay: $55,000.00 - $70,000.00 per year Email resume to: *********************** For more information about our firm, please visit our website at ************

Freeman Mathis and Gary, LLP is a rapidly growing, national litigation firm seeking an enthusiastic Paralegal to join our Newark, New Jersey office. We are eagerly seeking candidates that have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours) Duties and Responsibilities: Assist attorneys with the preparation of a civil case for trial Discovery and records management Ability to summarize medical and employment records, create medical chronologies, summarize discovery responses, prepare meet and confer correspondence Motion writing experience, such as oppositions to motions including discovery motions, motions to continue trial Proficient in software programs such as Microsoft Word, PowerPoint and Excel Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision and exceptional attention to detail Education, Experience, and Skills: 5-10 years paralegal experience in a law firm Civil litigation experience required Familiarity with performing research tasks using web-based legal research services Experience working with paperless files. iManage experience a plus Must successfully pass a background/drug screen Bachelor's degree and paralegal certificate from ABA approved program required. What we offer you Competitive compensation Comprehensive benefits package, including medical, dental, and vision HSA and FSA plans available for employees and dependents Work-life balance Generous PTO policy 401K plan including a 3% Employer Safe Harbor contribution Firm paid life insurance and long-term disability Employee Assistance Program Year-end bonuses and referral fee programs EEO Statement Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law. FMG complies with all applicable federal, state, and local laws. Employment dependent on successful completion of a background check and drug screen.

New York City office of well-known international, full-service law firm is looking for a Litigation Legal Executive Assistant (hybrid schedule) to support the Litigation Group. This is a chance to join a collegial group and be an integral part of a busy team. What you will do: Interface with clients, firm resources, and vendors on attorneys' behalf Book travel Process expenses Manage calendars and scheduling Prepare engagement letters, open new matters, interface with New Business and Conflicts Prepare basic correspondence such as client letters and memos Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents) Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.) Enter, edit, release, and revise attorney time entries Interface with finance and assist with billing Set up and maintain document workspaces and serve as file keeper for case matters Manage email distribution lists for teams and contact information for clients and vendors Maintain list of court login/passwords and keep admissions up to date Maintain memberships of bar associations, CLE credits and dues, etc. Serve discovery and other substantive mailings/submissions Order Certificates of Good Standing for Pro Hac Vice Assist with hearing and trial logistics Handle printing, copying, and binder creation Process vendor invoices Prepare audit letters E-filing experience in state and federal courts is preferred Requirements/Qualifications: Must have at least 5 years of litigation experience within a law firm as: Legal Executive Assistant, Legal Administrative Assistant or Legal Secretary. Bachelor's degree Understanding of the litigation process Strong attention to detail, follow-up, and excellent organizational skills, with the ability to effectively prioritize tasks Ability to treat sensitive/confidential information with appropriate discretion Strong sense of urgency, accountability, flexibility, and resourcefulness Ability to function professionally under pressure, while managing multiple concurrent tasks and deadlines Must possess tact, discretion, good judgement, and act with integrity in all situations Excellent interpersonal, written, and verbal communication skills Excellent computer proficiency (MS Office - Word, Excel, and Outlook) Excellent file management skills Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices Ability to work overtime as needed If you are qualified, looking for a new role and want to learn more, please send an MS Word version or PDF version of your resume to Jess Levinson at ******************. Applicants with no resume attached may not be considered. Desired Skills and Experience At least 5 years of experience in a law firm as a: Litigation Executive Assistant, Litigation Legal Secretary or Litigation Legal Admin Assistant Bachelor's Degree Knowledge of litigation process Hybrid schedule overtime as needed Polished, professional, personable Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)