How To Become An Invoicing Specialist: What It Is and Career Path

What is an invoicing specialist and how to become one

Updated January 8, 2025

4 min read

Quoted Expert

Jodi Olson

Invoicing Specialists perform various functions to support an organization's accounting department and billing processes. They can work independently or as part of a team. Different companies from numerous industries employ invoicing specialists to keep their financial processes running smoothly.

Someone in this position might perform daily invoicing and resolve billing errors. The invoicing specialist also updates the financial database and performs general administrative duties. These duties include generating financial statements and preparing a detailed report of accounts receivable status.

Invoicing Specialists must be knowledgeable in accounting. They must possess communication, customer service, administrative, and organization skills. They must also be comfortable with Microsoft Office.

Most specialists have a high school diploma or GED equivalent. Some companies prefer applicants with an accounting or business-related associate's degree. Also, employers hire applicants with one to two years of experience working in a customer service position. Typically, you'll earn up to $60,000 annually in this position.

What's a day at work look like for an Invoicing Specialist?

Jodi Olson

Assistant Accounting Professor, Winona State University

Graduates could see a range of possibilities from working entirely remotely to fully on-site with precautions in place, based on recent graduate and internship experiences we have seen during the pandemic. Except for a very few internships cut short or cancelled immediately at the onset of the pandemic as the profession adapted to unknowns and putting safety measures in place, we have not seen a significant change in the demand for interns or graduates. Some new graduates expect their first day on the jobs to be remote and feel ready to meet that challenge being familiar with the technology required to be productive and communicate virtually. It has become an assumption that precautions are in place, regardless of the remote or in-person setting. It seems that both graduates and employers are working hard together to achieve success, both with caution and the usual high professional standards.

ScoreInvoicing SpecialistUS Average

Salary

2.9

Avg. Salary $37,166

Avg. Salary $59,228

Stability Level

6.0

Growth Rate -5%

Growth Rate 0.3%

Diversity

2.7

Race

American Indian and Alaska Native 0.63%

Asian 6.56%

Black or African American 6.80%

Hispanic or Latino 14.45%

Unknown 3.97%

White 67.60%

Gender

female 77.50%

male 22.50%

Age - 53

Race

American Indian and Alaska Native 3.00%

Asian 7.00%

Black or African American 14.00%

Hispanic or Latino 19.00%

White 57.00%

Gender

female 47.00%

male 53.00%

Age - 53

Stress Level

6.0

Stress level is manageable

7.1 - high

Complexity Level

6.4

Complexity Level is intermediate

7 - challenging

Work Life Balance

7.3

Work Life balance is good

6.4 - fair

Key steps to become an invoicing specialist

Explore invoicing specialist education requirements

Most common invoicing specialist degrees

Bachelor's

50.6 %

Associate

24.8 %

High School Diploma

11.6 %

Start to develop specific invoicing specialist skills

Skills	Percentages
Data Entry	15.96%
Purchase Orders	7.79%
Customer Service	4.99%
Invoice Management	4.86%
Credit Memos	4.64%

Complete relevant invoicing specialist training and internships

Accountants spend an average of 1-3 months on post-employment, on-the-job training. New invoicing specialists learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as an invoicing specialist based on U.S. Bureau of Labor Statistics data and data from real invoicing specialist resumes.

Gain additional invoicing specialist certifications

Invoicing specialist certifications can show employers you have a baseline of knowledge expected for the position. Certifications can also make you a more competitive candidate. Even if employers don't require a specific invoicing specialist certification, having one may help you stand out relative to other applicants.

The most common certifications for invoicing specialists include Certified Billing and Coding Specialist (CBCS) and International Accredited Business Accountant (IABA).

More About Certifications

Research invoicing specialist duties and responsibilities

Manage PO tracker in SharePoint adding the information including vendor name, PO number, amount and special instructions.
Ensure efficient sales order entry processes in CRM and ERP system to enable accurate order fulfillment.
Produce financial status reports using QuickBooks and ProStock.
Post total amounts and account numbers on forms process in ledgers log.

Prepare your invoicing specialist resume

When your background is strong enough, you can start writing your invoicing specialist resume.

You can use Zippia's AI resume builder to make the resume writing process easier while also making sure that you include key information that hiring managers expect to see on an invoicing specialist resume. You'll find resume tips and examples of skills, responsibilities, and summaries, all provided by Zippi, your career sidekick.

Choose From 10+ Customizable Invoicing Specialist Resume templates

Build a professional Invoicing Specialist resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 10+ resume templates to create your Invoicing Specialist resume.

Apply for invoicing specialist jobs

Now it's time to start searching for an invoicing specialist job. Consider the tips below for a successful job search:

Browse job boards for relevant postings
Consult your professional network
Reach out to companies you're interested in working for directly
Watch out for job scams

How do invoicing specialists rate their job?

-/5

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Invoicing Specialist reviews

A zippia user wrote a review on Feb 2019

Pros

Assisting others, meeting goals and deadlines, process management, project management