Human Resources Administrator
Human Resources Generalist Job 36 miles from Brookhaven
KEY QUALIFICATIONS:
Bachelor's degree in business, management or communications.
3-5 years of executive administrative experience in an entrepreneurial environment.
3-5 years' experience managing private company Human Resources, and Employee Benefits programs.
Excellent organizational and administrative skills - ability to multi-task.
Excellent communication and interpersonal skills.
Strong analytical and problem-solving skills.
Ability to take responsibility, work independently as well as with cross-functional teams (sales, operations, finance, etc.).
Proficient in Microsoft Office and Excel with aptitude to learn new software and systems.
NetSuite experience is beneficial but not required.
Family Office / HR Assistant
Human Resources Generalist Job 30 miles from Brookhaven
Family Office/Human Resources Assistant
We are seeking a highly organized and professional Family Office/Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative human resource support of a Private Family on Long Island. This role is essential to ensuring seamless coordination of payroll, scheduling, staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency.
Requirements:
● Bachelor's degree or relevant experience in administration, HR, or a related field.
● Proven experience in household management, family office, or executive support roles.
● Strong organizational and multitasking abilities.
● Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems.
● Exceptional discretion and confidentiality.
● Adaptability and the ability to prioritize in a fast-paced environment.
● Excellent interpersonal and communication skills.
Responsibilities:
Payroll and HR Management:
Oversee payroll for household staff, ensuring accuracy and timeliness.
Prepare offer letters, contracts, and employment agreements for new hires.
Facilitate onboarding and ensure compliance with employment regulations.
Scheduling and Calendar Management:
Maintain and coordinate schedules for the family and household staff.
Arrange appointments, activities, and travel plans.
Ensure clear communication and seamless coordination among all parties.
Administrative Support:
Track and manage household budgets, expenses, and vendor payments.
Organize and maintain important family documents and records.
Act as a liaison with accountants, legal advisors, and external service providers.
Household Oversight:
Manage hiring, training, and scheduling of household staff.
Serve as the primary point of contact for vendors and service providers.
Ad Hoc Duties:
Assist with event planning and coordination.
Handle special requests and projects as needed.
Schedule: Monday to Friday | 9-6PM ET with flexibility
Human Resources Generalist
Human Resources Generalist Job 45 miles from Brookhaven
Who are we?
Vyve Broadband is a leading broadband Internet provider serving largely non-urban communities in 16 states. A technology leader in the cable and broadband sectors, we offer an extensive range of broadband, fiber connectivity, cable television and voice services for commercial and residential customers. Residential services include high-speed Internet with speeds up to Vyve Gig, all-digital, high-definition video and fully featured digital voice. Vyve Business Services provides optical Ethernet, PRI and hosted voice services to the business community. Together, we serve areas of Alabama, Arkansas, California, Colorado, Georgia, Idaho, Kansas, Louisiana, Nebraska, North Carolina, Oklahoma, South Carolina, Tennessee, Texas, Washington, and Wyoming.
Job Summary
The HR Generalist will be responsible for a wide range of HR functions with a primary focus on employee relations and recruitment. The ideal candidate will have a strong understanding of HR best practices, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires a hands-on approach and a genuine interest in helping employees thrive.
Key Responsibilities:
Employee Relations:
Serve as the first point of contact for employee inquiries and concerns, providing guidance and support on HR policies and procedures.
Foster a positive and inclusive work environment by addressing employee issues and resolving conflicts in a timely and effective manner.
Coaches managers on effective employee management, employee retention, and employee recognition, incentive programs, and development techniques.
Recruitment & Onboarding:
Manage the full recruitment process, including job postings, screening resumes, conducting interviews, and extending job offers.
Develop and implement effective recruitment strategies to attract top talent.
Increase bench strength through recruiting of personnel.
Coordinates all recruitment and advertising efforts with hiring managers and continually researches ways to improve the full-cycle recruitment process.
Identifies and builds local and technical affiliations to source talent.
HR Administration:
Maintain accurate and up-to-date employee records in compliance with legal requirements.
Assist with the administration of employee benefits, including enrollment, changes, and inquiries.
Support the development and implementation of HR policies and procedures.
Performance Management:
Assist managers with performance management processes, including setting goals, providing feedback, and conducting performance reviews.
Help identify employee development needs and coordinate training and development programs.
Compliance & Reporting:
Ensure compliance with federal, state, and local employment laws and regulations.
Prepare and submit required HR reports and metrics, as needed.
Keeps abreast of industry developments including but not limited to, changes in regulations, technology
Qualifications:
Bachelor's degree in Human Resources, Business Administration, or a related field.
SHRM CP/SCP or PHR/SPHR a plus
2-4 years of experience in an HR Generalist role, preferably in a small or mid-sized company.
Strong knowledge of HR best practices and employment law.
Excellent interpersonal and communication skills.
Ability to handle sensitive and confidential information with discretion.
Proven ability to manage multiple priorities and work well under pressure.
Proficiency in HRIS systems (ADP WFN) and Microsoft Office Suite.
Why Join Us?
A friendly and fun work environment
Communication and training
Great benefits package
Courtesy cable (in our markets)
A culture that encourages growth
Vyve Broadband is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.
Human Resources Compliance Specialist
Human Resources Generalist Job 42 miles from Brookhaven
HR Compliance Specialist
Our client is seeking an experienced HR Compliance Specialist to join their team. The ideal candidate will have 2-4 years of HR compliance experience within a complex industry and possess strong knowledge of HR compliance practices.
Key Responsibilities:
Policy Development and Implementation: Assist in creating and enforcing HR policies to ensure alignment with current regulations and best practices.
Regulatory Compliance: Monitor and ensure adherence to federal, state, and local employment laws and regulations.
Auditing and Reporting: Conduct regular audits of HR activities to identify compliance gaps and recommend corrective actions.
Training and Education: Develop and deliver training programs to educate employees on compliance requirements and ethical standards.
Record Maintenance: Maintain accurate and confidential employee records in compliance with legal requirements.
Collaboration: Work closely with the Compliance & Benefits Manager to support various HR initiatives and projects.
Qualifications:
Experience: 2-4 years of HR compliance experience in a complex industry.
Knowledge: Strong understanding of HR compliance regulations and best practices.
Skills: Excellent communication, analytical, and organizational skills.
Education: Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
This is a unique opportunity to contribute to a dynamic organization committed to maintaining the highest standards of compliance and ethical practices.
JGA are dedicated to delivering the best possible candidate experience. Due to the high volume of applications, we regret that we are not always able to respond to every individual applicant. If your application is shortlisted, a member of our team will be in touch. Thank you for your understanding.
JGA Recruitment Group Ltd ("We") are committed to equality of opportunity for all applications regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. We strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.
We are also committed to protecting and respecting your privacy. We are a specialist Payroll and HR recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business). These statements together with our privacy notices set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
Human Resources Intern
Human Resources Generalist Job 36 miles from Brookhaven
Connecticut Innovations ("CI")
As Connecticut's strategic venture capital arm and one of the most active investors on the eastern seaboard, CI has a portfolio of 220+ companies across various industries, with strengths in life sciences, technology and climate tech. CI meets with hundreds of companies every year, identifying the most promising early-stage companies looking to grow in the state. Every year, CI invests in 20+ new companies, in addition to providing follow-on capital to existing portfolio companies.
CI has invested $620 million in innovative startups since 1995.
CI's leveraging power is 9X, or $5.6 billion.
CI invested $42.2 million in 71 companies in the fiscal year (FY 2023) ending June 30, 2023. CI's investments also attracted an additional $454.5 million in outside capital into its portfolio companies. This fiscal year generated $38.2 million in cash proceeds through company exits, which includes acquisitions and IPOs.
During the past two fiscal years, CI officially launched two new funds, the $100 million ClimateTech Fund and the $50 million Future Fund, both of which are actively deploying dollars into early-stage companies. In addition to these new funds, CI launched the Innovation Lab to match and fund pilots between state agency partners and CI's scalable portfolio companies, expediting the pilot-to-procurement process for innovative technologies.
Our culture is vibrant, diverse, collaborative and inclusive. We embrace perspective and have mission alignment on our impact to Connecticut's innovation ecosystem. We host or participate in over 20 ecosystem events per year, and our headquarters at The District in New Haven is a catalyst for partnership and an innovation ecosystem community hub.
Human Capital Services (HCS)
CI created the HCS Team because we wanted our Founders to have access to hands-on support for their people strategy and execution tied to growth milestones, and to help fill open roles with CT-based talent.
The HCS Team provides services across organization design and structure, talent acquisition and retention, total rewards and recognition programs, employer branding, HR analytics, process and systems, and more. The HCS Team has identified 'preferred' strategic partners at reduced costs to support some of these services.
HCS Internship
An internship with CI is an exciting opportunity to gain valuable experience in a small team, innovative work environment. This internship with support talent acquisition/hiring within our portfolio companies (over 200) and project-based work. Specifically, this internship will support 3 projects:
Consider Implementation (Talent Network) - we recently procured new software and this internship with lead segmentation of our Talent Network (90,000+), setting up dashboards, process automation, and creating communication templates.
Benefit & Handbook Inventory Management - procure benefit summaries and handbooks from our 200+ portfolio companies and then create a benefit summary grid that can be shared with new portfolio companies.
HCS Artificial Intelligence (AI) Strategy - research and recommend AI opportunities that can be leveraged by the HCS Team.
We are seeking undergraduate and MBA students with a strong interest in the intersection between venture capital and human resources.
Skills & Competencies
High personal passion for a fast-developing innovation ecosystem
Detailed, action-oriented person who takes initiative to follow-up on items
Project management and organization skills to solicit and follow up on meetings
Communicate comfortably with a wide range of stakeholders
Ability to synthesize data into a compelling story
A seeker and learner mentality and someone that likes to laugh
Connecticut Innovations is an equal opportunity/affirmative action employer. We welcome all candidates to apply regardless of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, or genetic information.
HR Operations Associate
Human Resources Generalist Job 26 miles from Brookhaven
ABOUT THE OPPORTUNITY Emplova is a boutique professional employer organization (PEO) that specializes in providing white-glove concierge level service to clients across the USA. We are dedicated to helping companies grow and prosper by providing access to better employee benefits, simplified payroll administration, outstanding HR expertise, extraordinary service, compliance requirements, and advanced HR infrastructure all tailored to the unique needs of their business.
GENERAL RESPONSIBILITIES
The critical role of HR Operations Associate supports both internal operations and external client success efforts by providing as-needed support to the Client Success team. Duties may include but are not limited to:
Monitor and respond to inquiries received in the Emplova Employee Inbox promptly and professionally, providing assistance or redirecting messages to appropriate team members as needed, ensuring timely resolution of employee concerns and inquiries.
Manage administrative tasks such as scheduling meetings, ordering supplies, and handling mail sorting, scanning, and distribution efforts.
Support the client digital onboarding process for their new hires through PrismHR.
Assist in addressing basic payroll inquiries.
Assist in enrolling new employees in benefit programs through PrismHR, processing electronic benefit changes, and providing basic benefits-related support.
Manage employee records electronically within PrismHR, ensuring data accuracy, confidentiality, and compliance with digital recordkeeping policies.
Assist in scheduling compliance training sessions through vendor portal, tracking online attendance, and facilitating employee access to digital training materials.
Generate basic digital reports on HR metrics and KPIs using PrismHR's reporting features, providing support for data analysis and decision-making.
Engage in learning opportunities to enhance skills and contribute to process improvement initiatives within PrismHR and other platforms used by EMPLOVA.
QUALIFICATIONS
The ideal candidate for the HR Operations Associate position will possess a combination of specific qualities, skills, and experience that align with the demands of a thriving service organization, such as:
Be hard-working and driven: The candidate should demonstrate a strong work ethic and be highly motivated to excel in their responsibilities. This includes having a proactive attitude, taking initiative, and being committed to meeting deadlines.
Be independent and self-sufficient: The ideal candidate should be capable of managing their workload, prioritizing tasks, and making independent decisions when necessary.
Be a team player: Collaboration and effective communication are crucial skills required. The ideal candidate should have excellent interpersonal skills and be able to work seamlessly with colleagues and clients.
Have HR knowledge, skills, and prior experience: The candidate should possess a basic foundation of HR knowledge and skills. Familiarity with Prism HRIS software is beneficial. Experience or education in human resources is preferred, although entry-level candidates with a keen interest in the field may also be considered.
Take initiative and possess problem-solving skills: The ideal candidate will demonstrate the ability to analyze situations, think critically, and offer innovative solutions to HR-related issues.
Be organized and possess multitasking skills: The HR assistant will likely encounter various responsibilities simultaneously, such as client onboarding, employee benefits administration, payroll, and leave administration. The ability to multitask, prioritize, and manage time effectively is essential.
Able to adapt and be flexible: The ideal candidate should be adaptable to dynamic work environments and be comfortable with taking on new responsibilities as the need arises. They should also have the flexibility to manage multiple projects simultaneously.
Human Resources Change SME
Human Resources Generalist Job 15 miles from Brookhaven
A NYC agency located in Long Island City, NY is looking for a highly motivated, team driven, and detail-oriented Human Resources Change SME to collaborate with our Project Management team, Department of Information Technology, and a Business Process Engineer for a Human Resources Business Operations Transformation project geared towards analyzing and optimizing HR Workflow processes which are paramount to improving efficiency, transparency, accountability and agencywide communications across all Divisions/Business Units. The ideal candidate will leverage their HR expertise to analyze and optimize HR processes necessary to support the project goal and maximize the experience of all end-users. Responsibilities includes process analysis, quality control, as well as identifying target areas for process automation and quality assurance.
Pay Rate Range: $77-$88 W2
Overview: The agency is embarking on a data modernization initiative to accelerate its data strategy. During the COVID-19 pandemic, data was the life blood of the agency's response to making informed data-driven decisions and policies that directly impacts the lives of New Yorkers. These included operational data in our vaccination campaign at the Vaccine Hubs, distribution strategy throughout the city's vaccine infrastructure, as well as health equity data breaking down lab tests, positive cases, hospitalizations, deaths, and vaccination rates by age, place, and race. The agency is embarking on a data modernization initiative to move from siloed and brittle public health data systems to connected, resilient, adaptable, and sustainable systems. This initiative is not just about technology, but also about putting the right people, processes, and policies in place.
The agency's modernization strategy focuses on key areas in data collection, storage, processing (including transformation, standardization, matching, deduplication), data integration and exchange, data analysis and data reporting and visualization
The DMI initiative will allow the agency to build up foundational technology capabilities within the Division of Information Technology. This includes increasing capacity, knowledge, and experience with Azure cloud technologies within the broader NYC cloud and cybersecurity infrastructure and all within the context of public health.
Job Duties:
* Collaborate with the client's project team, business process engineer, the Division of Information Technology, Human Resources stakeholders, and other business units agencywide in order to conduct a detailed analysis and evaluation of existing Human Resources processes.
* Recommend process optimization strategies to enhance efficiency, reduce time lags, eliminate bottlenecks, and improve the experience of Human Resources, Job Candidates, and Agency Staff
* Engage in a comprehensive gap analysis by identifying business process areas within the operational workflow that require necessary changes to improve digital communications, streamline internal systems documentation, and optimize standardization.
* Recommend priorities for process change implementation based on guidelines developed by the project team.
* Track business process reengineering performance against identified opportunities and KPIs (both efficiencies and growth) in conjunction with HR and DIT executive leadership and project management team.
* Periodically evaluating the effectiveness of the HR Business Process Re-engineering Plan and overarching change management strategy.
* Actively engaging with all impacted stakeholders and end-users by routinely conducting change management training exercises.
* Recommend enhancements to the HRIS, where applicable
* Develop training plan for implementation of new processes.
* Present high-level and detailed findings and recommendations to project team, stakeholders, Steering Committee, and other agency leadership as needed.
* Report progress, work plans, and roadblocks to client's project team.
* Stay up to date with the latest developments in the Human Resources industry and apply that knowledge to recommend best practices and methodologies for both current and future use.
Qualifications and Requirements:
* Bachelor's degree in business, Human Resources Management, Computer Technology, or related field
* Proven experience as a Human Resources consultant, preferably with a local, state, or federal government agency
* Experience as a business process engineer or business process change agent.
* Experience collaborating with enterprise-wide cross-functional teams using and affected by Human Resources-related processes.
* Proven experience analyzing business and technical processes for Human Resources transactions.
* Proven experience as a business process engineer or senior business analyst
* Experience analyzing functionality of Human Resources Information Systems, Human Resources Management
Human Resources Specialist
Human Resources Generalist Job 17 miles from Brookhaven
HR Specialist Daily job duties of human resources specialists include:
Preparing or updating employment records related to hiring, transferring, promoting, and terminating
Explaining human resources policies, procedures, laws, and standards to new and existing employees
Ensuring new hire paperwork is completed and processed
Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
Addressing any employment relations issues, such as work complaints and harassment allegations
Processing all personnel action forms and ensuring proper approval
Overseeing hiring process, which includes coordinating job posts, reviewing resumes, and performing reference checks
HR Specialist Roles HR specialists may also be called upon to focus their efforts on one of the following areas of HR:
Workforce Planning and Employment
Implementing the organization's recruiting strategy
Interviewing applicants
Administering pre-employment tests
Assisting with completing background investigations
Processing transfers, promotions, and terminations HR Development
Conducting training sessions
Administering on-the-job training programs
Evaluating the effectiveness of training programs
Maintaining records of employee participation in all training and development programs Total Rewards
Analyzing job duties
Writing job descriptions
Recruiter/HR Specialist
Human Resources Generalist Job 4 miles from Brookhaven
East End Group has sustained rapid growth throughout our continued success, and plan to expand even further. We are looking for dedicated individuals to facilitate our expansion and share in our success. The Recruiter/HR Generalist positio n will be responsible for all aspects of our Recruiting and Team Member on-boarding This role is an in office for our Plainfield NJ location You will report directly to the VP of Operations with a dotted line to the corporate office HR team
You are the ideal candidate if you strive for excellence in what you do. You have experience in the construction or landscape industry and are a natural outgoing leader. You will be the face of our recruiting efforts and will exemplify our values. . You will have the opportunity to mold our organization as we exspand in New Jersey and other markets, your drive and willingness to build a world class team will determine your growth direction. This is an excellent opportunity to let your skills shine while also providing you the opportunity to grow your career and develop new skills.
Working at East End Group:
East End Group specializes in all aspects of building services, general contracting, construction management and property management throughout the East Coast. We are a recognized leader in their industry and provide our services both nationally and locally. Our customer base ranges from commercial buildings and tenants to retail stores, hospitals, schools, construction and transportation industries, giving us the opportunity to sell our products and services to a vast majority of businesses.
We pride ourselves on our changing and dynamic environment and our employees take their jobs very seriously because they recognize that the services they provide are vital to our clients' operations. East End Group has sustained rapid growth throughout our continued success, and we plan to expand even further. We are looking for dedicated individuals to facilitate our expansion and share in our success.
DUTIES AND RESPONSIBILITIES:
Build and manage our recruiting efforts both locally and regional as needed. We need a take charge personality!
Find, recruit and help maintain the best talent available for all divisions of our company.
Serve in an advisory role to Management and Ownership for all relevant areas of the company, including Payroll, Human Resources, Insurance and Safety, and others not listed
Attend local and regional recruiting and trade events as necessary.
On-board new employees, maintain all relevant documentation as necessary.
Work closely with management team to facilitate efficient and effective firm-wide goals and drive total team member satisfaction.
Seize opportunities to produce results without direct supervision
Create continuous process improvement and efficiencies
Maintian memberships and connections to local trade groups.
Perform HR background checks as necessary.
Driver's License
Worker Verification
REQUIREMENTS:
Strong construction background and advanced knowledge and experience in the day-to-day operations of a small business in the construction industry
Bilingual, Fluent in both English and Spanish
Advanced credentials such as MBA or CPA are preferred
Comprehensive knowledge of local, state and federal HR rules and regulations as necessary.
Out Going personality
Outstanding technology, analytics and reporting experience required
Strong communication and interpersonal skills
Comfortable working in a changing and dynamic environment
Sharp, analytical thinking abilities, always seeking to draw connections and identify the "why"
Must possess personality traits conducive to building ongoing, strong and positive relationships with clients, vendors and our staff
East End Group provides a productive and engaged work environment that demonstrates that we value our employees. We provide paid training, competitive salary, performance-based advancement, paid vacation, paid holidays, health benefits and 401(k) as well as other great incentives.
We view our recruiters and HR team as the face of our company when it comes to culture and recruiting the best talent out there. This role can evolve quickly and has a large amount of growth potential, this is literally only the beginning, you will be limited only by your desire to grow or take on new opportunities.
East End Group is an Equal Opportunity Employer and does not discriminate against any applicant on the basis of race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by Federal or State law or local ordinance.
HR Benefits Specialist
Human Resources Generalist Job 26 miles from Brookhaven
Established in 1926, Family Service League is a social services agency who provides comprehensive services to individuals, children, and families to improve the quality of their lives at home, in the workplace, and in the community. With more than 60 social service and mental health programs in over 20 locations, Family Service League is committed to serving Long Island's most vulnerable citizens.
SCHEDULE
Hybrid Remote Schedule.
Monday - Friday, 9:00AM - 5:00PM
SUMMARY
Family Service League is seeking a full-time HR-Benefits Specialist to work in our administrative office in Huntington, NY. The HR-Benefits Specialist will be responsible for supporting the administration of worker's compensation, leave of absence (LOA) processes, incident reporting, and unemployment claims. This role ensures accurate documentation, compliance with regulations, and provides exceptional service to employees while maintaining confidential records and supporting various HR functions.
We offer a generous benefits package including the following:
Health and Dental Insurance
Vision Insurance
Flexible Spending Account (FSA)
Retirement Savings Plan with a 5% employer contribution
Life and AD&D Insurance
Generous PTO (paid time off)
Up to 11 paid Holidays
Paid Sick Leave
Student Tuition Remission Program
Employee Assistance Program (EAP)
Company paid Short-Term and Long-Term Disability
Employee Discounts and more!
RESPONSIBILITIES
The HR-Benefits Specialist will initiate LOA paperwork and assist in facilitating the LOA process.
Review LOA timecard coding per pay period for accuracy and guide staff on necessary corrections.
Track, collect, and process insurance payment deductions, including follow-up on outstanding payments.
Respond to LOA-related inquiries, as appropriate.
Conduct initial intake of employee incident reports and ensure completeness of incident report. Obtain supporting documents, medical records, police reports, and camera footage as necessary.
Partner with the Benefits Team to determine if the incident should be filed as a Worker's Compensation claim.
File Worker's Compensations claims, notify employees of claim information, and ensure proper documentation and follow-up paperwork.
Maintain the incident report spreadsheet.
Complete wage verifications for No-Fault claims.
Assist the Benefits Manager with Worker's Compensation and Retirement Plan audits, as needed.
Support ACA compliance, including data corrections and distribution of 1095-C forms to terminated employees.
The HR-Benefits Specialist will prepare and submit the annual OSHA report.
Maintain quarterly Medical Waiver eligibility details and submit to payroll for payment.
Process unemployment claims, complete DOL inquiries, attend unemployment telephone hearings, and maintain related records.
Provide backup support for benefits functions, including:
Communicating benefit program details during open enrollment.
Conduct audit of post open enrollment election changes.
Tracking new hire benefit eligibility.
Preparing monthly insurance deduction reports for Payroll.
Processing insurance changes due to qualified life events, ensuring proper documentation.
Managing benefits provider invoicing.
The HR-Benefits Specialist will assist with onboarding and new hire paperwork, as needed.
Maintain strict confidentiality of employee records, sensitive information, and confidential data in compliance with company policies and applicable laws.
Perform all other duties as assigned.
QUALIFICATIONS
A Bachelor's Degree in Human Resources or related field is required.
Two years of related experience in Human Resources is required. Benefits and Leave Management experience is preferred.
Proficient computer skills, including Microsoft Office, and a demonstrated working knowledge of Microsoft Excel, with the ability to use pivot tables, formulas and data analytic tools are required.
Experience in ADP or other HRIS is preferred.
Strong organizational, interpersonal, teamwork and communication skills, both verbal and written, required.
Excellent analytical skills and strong attention to detail is required.
Ability to multi-task in a fast-paced environment.
PHYSICAL REQUIREMENTS
This position requires sitting at a desk for long periods of time.
HR BENEFITS SPECIALIST
Human Resources Generalist Job 26 miles from Brookhaven
Established in 1926, Family Service League is a social services agency who provides comprehensive services to individuals, children, and families to improve the quality of their lives at home, in the workplace, and in the community. With more than 60 social service and mental health programs in over 20 locations, Family Service League is committed to serving Long Island's most vulnerable citizens.
SCHEDULE
Hybrid Remote Schedule.
Monday - Friday, 9:00AM - 5:00PM
SUMMARY
Family Service League is seeking a full-time HR-Benefits Specialist to work in our administrative office in Huntington, NY. The HR-Benefits Specialist will be responsible for supporting the administration of worker's compensation, leave of absence (LOA) processes, incident reporting, and unemployment claims. This role ensures accurate documentation, compliance with regulations, and provides exceptional service to employees while maintaining confidential records and supporting various HR functions.
We offer a generous benefits package including the following:
Health and Dental Insurance
Vision Insurance
Flexible Spending Account (FSA)
Retirement Savings Plan with a 5% employer contribution
Life and AD&D Insurance
Generous PTO (paid time off)
Up to 11 paid Holidays
Paid Sick Leave
Student Tuition Remission Program
Employee Assistance Program (EAP)
Company paid Short-Term and Long-Term Disability
Employee Discounts and more!
RESPONSIBILITIES
The HR-Benefits Specialist will initiate LOA paperwork and assist in facilitating the LOA process.
Review LOA timecard coding per pay period for accuracy and guide staff on necessary corrections.
Track, collect, and process insurance payment deductions, including follow-up on outstanding payments.
Respond to LOA-related inquiries, as appropriate.
Conduct initial intake of employee incident reports and ensure completeness of incident report. Obtain supporting documents, medical records, police reports, and camera footage as necessary.
Partner with the Benefits Team to determine if the incident should be filed as a Worker's Compensation claim.
File Worker's Compensations claims, notify employees of claim information, and ensure proper documentation and follow-up paperwork.
Maintain the incident report spreadsheet.
Complete wage verifications for No-Fault claims.
Assist the Benefits Manager with Worker's Compensation and Retirement Plan audits, as needed.
Support ACA compliance, including data corrections and distribution of 1095-C forms to terminated employees.
The HR-Benefits Specialist will prepare and submit the annual OSHA report.
Maintain quarterly Medical Waiver eligibility details and submit to payroll for payment.
Process unemployment claims, complete DOL inquiries, attend unemployment telephone hearings, and maintain related records.
Provide backup support for benefits functions, including:
Communicating benefit program details during open enrollment.
Conduct audit of post open enrollment election changes.
Tracking new hire benefit eligibility.
Preparing monthly insurance deduction reports for Payroll.
Processing insurance changes due to qualified life events, ensuring proper documentation.
Managing benefits provider invoicing.
The HR-Benefits Specialist will assist with onboarding and new hire paperwork, as needed.
Maintain strict confidentiality of employee records, sensitive information, and confidential data in compliance with company policies and applicable laws.
Perform all other duties as assigned.
QUALIFICATIONS
A Bachelor's Degree in Human Resources or related field is required.
Two years of related experience in Human Resources is required. Benefits and Leave Management experience is preferred.
Proficient computer skills, including Microsoft Office, and a demonstrated working knowledge of Microsoft Excel, with the ability to use pivot tables, formulas and data analytic tools are required.
Experience in ADP or other HRIS is preferred.
Strong organizational, interpersonal, teamwork and communication skills, both verbal and written, required.
Excellent analytical skills and strong attention to detail is required.
Ability to multi-task in a fast-paced environment.
PHYSICAL REQUIREMENTS
This position requires sitting at a desk for long periods of time.
Intern, Technology - HR Excellence
Human Resources Generalist Job 38 miles from Brookhaven
For over 75 years, BIC has been creating ingeniously simple and joyful products that are a part of every heart and home. As a member of our team, you'll be a part of reigniting a beloved brand as we continue to reimagine everyday essentials in new, sustainable and responsible ways.
Our "roll up your sleeves and get the job done" approach to work creates an environment where self-starters, problem solvers and innovative thinkers thrive. BIC team members are empowered to take ownership of their careers and bring their unique perspectives to the table to make a meaningful impact on our mission.
It's a colorful world - make your mark by joining the BIC team today.
Overview:
We are seeking a motivated and proactive Intern to join our IT Team to support HRIS Excellence team. The intern will be responsible for discovering and documenting core HR processes from a technical perspective, ensuring they align effectively with HR systems and expectations. This is a valuable opportunity to gain hands-on experience in HR technology and systems management while contributing to the improvement of HRIS functionalities.
Core Responsibilities:
* Discover and document the main HR processes from a technical standpoint.
* Collaborate with HRIS team members to analyze and review key areas of our HR systems.
* Ensure alignment between HR expectations and HRIS configuration.
* Create clear documentation outlining the workings of processes within the HRIS system.
* Participate in HRIS configuration adjustments and enhancements.
Key Projects and Assignments:
* Review and assess the main areas of HR systems and processes.
* Contribute to ensuring proper alignment between HR functions and system capabilities.
* Support the documentation process to explain how specific HRIS processes work.
* Assist with basic configuration tasks under mentorship to help optimize HRIS functionality.
Qualifications and Skills:
* Basic knowledge of IT or HR processes.
* Strong interest in HR technology and system optimization.
* Excel skills - Advanced.
* Desirable Spanish or French - intermediate.
Education Requirements:
* Recently completed a Bachelor's degree in a related field such as Human Resources, Information Technology, Business Administration, or a similar discipline.
BIC is an Equal Opportunity Employer. We strongly commit to hiring people with different backgrounds and experiences to help us build better products, make better decisions, and better serve our customers. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, veteran status, disability status, or similar characteristics. All employment is decided based on qualifications, merit, and business need.
BIC is not seeking assistance or accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, all resumes submitted by search firms to any team member at BIC via email, or directly to a BIC team member in any form without a valid written search agreement in place for that position will be deemed the sole property of BIC, and no fee will be paid in the event the candidate is hired by BIC as a result of the referral or through other means
Nearest Major Market: Bridgeport
Nearest Secondary Market: Danbury
HR Coordinator
Human Resources Generalist Job 43 miles from Brookhaven
HR Coordinator Reports to: VP, Human Resources At The Shade Store, we have handcrafted the finest Shades, Blinds and Drapery for 75 years. We believe designing beautiful custom window treatments should be an effortless experience, so we offer outstanding services to help our customers every step of the way, from inspiration to installation. We are always looking for friendly, passionate people to help us deliver the finest custom window treatment experience to our customers. Our team is growing and expanding, and there has never been a more exciting time to be part of it.
THE POSITION: HR Coordinator
As an HR Coordinator at The Shade Store, you will play a key role in supporting the HR team by ensuring smooth and efficient operations across all HR functions. You will work closely with the HR Manager to support initiatives related to onboarding, HRIS administration and compliance with company policies. The role will allow you to own the administrative and operational functions related to providing well-organized and thoughtful HR support.
RESPONSIBILITIES:
* Own day-to-day operational tasks such as:
* Preparing and extending candidate offer paperwork
* Initiating background checks and overseeing the onboarding process for new hires
* Conducting new hire orientations
* Submitting IT change requests
* Tracking new hire progress and background check status
* Drafting and delivering employee correspondence (e.g., pay rate changes, transfers, etc.)
* Completing employment verifications
* Monitoring employee milestones for leadership team updates
* Collaborate with Talent Acquisition team to ensure a seamless experience as candidates become employees
* Welcome and document new employees through support with orientation sessions, new hire paperwork, I-9 verification, electronic document filing and issuing HR FAQ documents
* Maintain ongoing communication with hiring managers to ensure a successful onboarding process beyond the first week
* Perform HRIS administration tasks such as new hire set up, profile maintenance and reporting
* Partner with HR colleagues to resolve daily inquiries related to PTO, sickness and absence, health benefits, expenses, company policies, employee relation situations etc.
* Own the employee absence process, including inquiries, leave of absence applications, the interactive process, workers compensation administration etc.
* Support the payroll administration process
* Field employee outreach in a human way: going the extra mile, and providing exceptional care and internal customer service with every interaction
* Assist in driving a healthy performance management process, encouraging continuous feedback, transparency and impactful career development
* Own the employee offboarding by initiating exit surveys, IT equipment deactivation and retrieval, final paperwork coordination and addressing general questions
* Assist HR Business Partners in defining and tracking key performance metrics to guide data-driven decision making
* Support in employee engagement initiatives onsite and company wide
* Own and support HR projects as needed
WHAT WE ARE LOOKING FOR:
* A bachelor's degree in HR or Business Administration preferred
* A love for HR and people development
* 2+ years HR experience
* Proven ability working in an HRIS (Paycom preferred)
* Ability to exercise a high degree of confidentiality, professionalism, empathy, poise, tact, and diplomacy to accomplish objectives
* Exceptional planning and organizational skills, attention to detail, ability to handle multiple tasks
* Ability to prioritize work, manage projects, multi-task, manage change in direction and deadlines effectively.
* Creative outlook and ideas on improving the employee experience - you are a problem solver and think proactively
* Stellar people skills - you are an articulate communicator and thrive on building and fostering relationships
* Experience with Microsoft Office & Outlook
WHY WORK AT THE SHADE STORE
We set out to create a company culture that is enjoyable and rewarding, where team members can have meaningful impact. Below are some of the perks and benefits of working at TSS:
* Competitive salary
* Medical Benefits
* 401k with Company Match
* Up to $100k Life Insurance & Short-Term Disability (Employer Paid)
* Legal and Pet Insurance Plans
* Employee Assistance Program
* Product Discount
THE SHADE STORE offer is contingent upon:
* Successful completion of reference and background checks
* Proof of legal authorization to work in the United States for The Shade Store, which will be confirmed by E-Verify within three business days of your hire date
The hourly rate for this non-exempt position ranges from $32- $36, commensurate with experience.
ABOUT US: Visit our website at to learn more about The Shade Store and our career opportunities.
The Shade Store provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
HR Intern
Human Resources Generalist Job 34 miles from Brookhaven
Job Responsibilities:
Maintains all personnel files in accordance with confidentiality and retention regulations.
Assures all trainings are conducted; maintains and enters all training records into the company database.
Prepares new hire paperwork and assists with other HR administrative duties.
Schedules interviews for hiring managers.
Assists with planning and organizing company sponsored events.
Assists with payroll responsibilities such as sorting and distributing hourly paychecks.
Knowledge, Skills and Abilities:
Strong Excel skills
Excellent interpersonal skills
Excellent verbal and written communication skills
Flexible and willing to learn
Human Resources Generalist Intern
Human Resources Generalist Job 35 miles from Brookhaven
Title: Human Resources Generalist Intern Reports to: Human Resources Generalist Work Schedule: M-F, Full time We are seeking a highly motivated and eager-to-learn HR Generalist Intern to join our Corporate Human Resources team. This role offers a unique opportunity to rotate between three teams and gain hands-on experience in compensation analysis, culture & inclusion, and talent & engagement. The ideal candidate will be a detail-oriented individual who is passionate and curious about various areas of HR.
This internship is ideal for someone interested in pursuing a career in Human Resources, but may be unsure which function of HR they're most interested in.
Summer internships will begin Monday, June 2, 2025 - August 15, 2025 on a 40-hour work week schedule, with potential to extend or hire.
What you'll do
Responsibilities:
Compensation
* Market data analysis to determine competitive compensation rates for different roles at locations Area Wage Differential (AWD) review
* Support annual Incentive program review and analysis
* Maintain accurate records of compensation-related activities and programs / update training material in Workday/ update compensation related Workday articles
* Prepare reports summarizing compensation data and analysis results for management review.
* Conduct market research to identify trends and best practices in compensation.
* Support various compensation-related projects.
Culture & Inclusion
* Assist the Senior Director of Global Culture & Inclusion in global culture and inclusion initiatives, including planning and facilitating periodic Culture & Inclusion Council meetings with Senior HR Leaders
* Conduct research, create reports on program effort and effectiveness (ESG report), conceptualize community engagement ideas
* Research Culture & Inclusion topics and their correlation to the initiatives of Terex benchmarking to industry best practices and various culture and inclusion indices
* Support initiatives of the Terex Affinity Groups
Talent & Engagement
* Support communications associated with the Terex annual team member engagement
* Create easy-to-access resources for team members to support their development of the Terex Success Model competencies
* Partner with team to update and develop job aids and support materials for talent related modules in our Workday system
* Support ad-hoc requests from the global Talent & Engagement team
What you'll bring
Required Qualifications:
* Minimum sophomore year standing as of Fall 2024 at an accredited 4-year university/college
* Pursuing a full-time undergraduate or graduate degree in Human Resources or a related field.
* Track record of demonstrable accomplishments in school and at work.
Preferred Qualifications:
* Strong analytical skills and proficiency in Microsoft Excel and PowerPoint
* Knowledge of HR principles and best practices.
* Strong attention to detail and organizational skills.
* Excellent communication and interpersonal skills.
* Ability to work independently and as part of a team.
* Positive, can-do attitude; self-starter.
Salary: The compensation for this position is $25/hr for undergraduate interns and $27/hr for graduate or returning interns. This position is not eligible for benefits.
Why Join Us
* We are a global company, and our culture is defined by our Values - Integrity, Respect, Improvement, Servant Leadership, Courage, and Citizenship. Check out this video! The Terex purpose
* Safety is an absolute way of life. We expect all team members to prioritize safety and commit to Zero Harm.
* Our top priority is creating an inclusive environment where every team member feels safe, supported, and valued.
* We make a positive impact by providing innovative solutions, engaging our people, and operating in a sustainable way.
* We are committed to helping team members reach their full potential.
* Through innovation and collaboration, our vision remains forward-looking, and we aim to be a catalyst for change, inspiring others to build a better world for generations.
* For more information on why Terex is a great place to work click on the link! Careers | Terex Corporate
If you are interested in an open position but feel you may not meet all the listed qualifications, we still encourage you to apply.
Terex Overview:
At Terex, we fully embrace the increasingly diverse world around us and strive to create an empowering and welcoming workplace culture. We are a $5 billion publicly traded global industrial equipment manufacturer of materials processing machinery, waste and recycling solutions, mobile elevating work platforms (MEWPs), and equipment for the electric utility industry. We are passionate about producing equipment that helps improve the lives of people around the world and providing our team members with a rewarding career and the opportunity to make an impact.
While our operations are global, each office or factory is a close-knit community. We value diversity, equity and inclusion, safety, integrity, respect, servant leadership, courage, citizenship, and continuous improvement. It's an exciting time to be part of the expanding manufacturing sector - come join us!
Additional Information:
We see inclusion as a key to our success and are committed to actively foster a culture where every team member feels valued, listened to, and appreciated. We are committed to being fair and impartial in our decisions, ensuring equity within our workplace. As an Equal Opportunity Employer, employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting the Recruiting department (person or department) at **********************************
The Company offers competitive salaries, advancement opportunities, and a full range of benefits, including paid vacation, 401(k), medical, dental, and vision.
Terex Corporation is an Equal Opportunity Employer and Affirmative Action Employer M/F/D/V.
Summer Intern, Human Resources
Human Resources Generalist Job 15 miles from Brookhaven
is based in Long Island City, Queens* SUMMER INTERNSHIP Our Summer Internship runs for 10 weeks, from June 2nd to August 11th, 2025. Get hands-on experience at one of the most iconic fashion brands. This program is designed to give you real-world exposure, meaningful projects, and a front-row seat to how we create, market, and sell the trends of tomorrow.
Note: All interns must be present for the full 10-week duration. This is a paid internship at $16.50 an hour. All interns are responsible for all housing and travel.
WHAT YOU'LL DO:
* Cross-train and support in all areas of human resources (Onboarding, Recruiting, Payroll and Benefits).
* Support with internship program (Coordinate communications and answer questions).
* Under direct supervision, work on different projects for each HR area (reporting, organizing, among other initiatives).
WHO YOU ARE:
* A passionate, driven student or recent grad eager to learn.
* A team player with a creative mindset and strong attention to detail.
* A self-starter who thrives in a fast-paced environment.
PERKS & BENEFITS:
* Mentorship from industry pros.
* Networking opportunities with leaders and peers.
* Exclusive behind-the-scenes look at the fashion industry.
* 40% off house brands: Steve Madden, Dolce Vita, Betsey Johnson
Join us for a summer of style, creativity, and hands-on learning. Apply now and make your mark at Steve Madden!
Human Resources Administrative Assistant
Human Resources Generalist Job 39 miles from Brookhaven
Qualifications Bachelor's degree is required, preferably in related field. Minimum 2 years related work experience, preferably within Human Resources. Ability to always maintain the highest degree of confidentiality and diplomacy, possess a high level of professionalism and be customer service driven and flexible in attitude. Proven ability to work in fast paced, deadline driven environment. Must be detail oriented. Capable of working independently with little supervision as well as serve as productive team member. Strong organizational and project management skills. Strong interpersonal, diplomacy, communication and listening skills. Strong organizational and prioritization skills. Strong computer skills including Microsoft Office products; specifically, Word, Excel, and Outlook Must have a passion for excellent customer service and commitment to exceptional quality. Demonstrated flexibility in meeting operational needs of the University; able to work additional hours as needed to meet deadlines or in response to emergency situations.
Preferred Qualifications
NYS Notary. Master's degree preferred. Interest and aptitude in the field of Human Resources. Prior experience in a University setting.
HR Intern
Human Resources Generalist Job 11 miles from Brookhaven
HR Intern Responsibilites:
Diverse responsibilities will include administrative including business communications, utilizing applicant tracking database, clerical support, set up for multi-location training & events, support for employee recognition and communication programs, and development of new programs.
Qualifications
HR Intern Qualifications
- Must have hands on working knowledge of MS office. Specifically basic skills in outlook, word and excel.
- HR/Office experience is a plus
- Flexible shift, full time or part time available.
Office experience preferred.
Overview
HR Intern - Clerical
Immediate start
We are a Large Corporate Industry Leader in Building Supplies Employing over 800 Friendly People on Long Island, Connecticut, Rhode Island and Massachusetts.
For compliance purposes for NYS transparency, the expected salary range is $17.00 - $19.00. Compensation will be based on experience and other factors permitted by law.
HR Intern
- G
reat opportunity to work for a growing company and build on your knowledge and skills to grow your career! We are seeking an intern to work with our HR team in Recruiting, Leave Management, and Special Events out of our corporate headquarters.
At RBS, you will have:
Amazing people to work with that help you succeed.
Work/life balance with a culture of kindness and respect.
Company-hosted family events.
Rewarding careers with supportive management.
Participation in philanthropic activities in the community.
Professional Development | On-site & virtual training
Stability from our long history of success and growth.
Superior benefits including 401K, Med/Dent/Rx, LTD, Life, Ancillary benefits, Flex Spending, discounts & more
The opportunity to grow your career and move up the ladder!
Riverhead Building Supply is an Equal Opportunity Employer that respects the worth and dignity of all employees.
EOE, including but not limited to disability and veteran status.
For more info, please call ************.
HR Intern
HR Generalist
Human Resources Generalist Job 45 miles from Brookhaven
Job Type: Full Time, PermanentWho are we?
Vyve Broadband is a leading broadband Internet provider serving largely non-urban communities in 16 states. A technology leader in the cable and broadband sectors, we offer an extensive range of broadband, fiber connectivity, cable television and voice services for commercial and residential customers. Residential services include high-speed Internet with speeds up to Vyve Gig, all-digital, high-definition video and fully featured digital voice. Vyve Business Services provides optical Ethernet, PRI and hosted voice services to the business community. Together, we serve areas of Alabama, Arkansas, California, Colorado, Georgia, Idaho, Kansas, Louisiana, Nebraska, North Carolina, Oklahoma, South Carolina, Tennessee, Texas, Washington, and Wyoming.
Job SummaryThe HR Generalist will be responsible for a wide range of HR functions with a primary focus on employee relations and recruitment. The ideal candidate will have a strong understanding of HR best practices, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. This role requires a hands-on approach and a genuine interest in helping employees thrive.Key Responsibilities:
Employee Relations:
Serve as the first point of contact for employee inquiries and concerns, providing guidance and support on HR policies and procedures.
Foster a positive and inclusive work environment by addressing employee issues and resolving conflicts in a timely and effective manner.
Coaches managers on effective employee management, employee retention, and employee recognition, incentive programs, and development techniques.
Recruitment & Onboarding:
Manage the full recruitment process, including job postings, screening resumes, conducting interviews, and extending job offers.
Develop and implement effective recruitment strategies to attract top talent.
Increase bench strength through recruiting of personnel.
Coordinates all recruitment and advertising efforts with hiring managers and continually researches ways to improve the full-cycle recruitment process.
Identifies and builds local and technical affiliations to source talent.
HR Administration:
Maintain accurate and up-to-date employee records in compliance with legal requirements.
Assist with the administration of employee benefits, including enrollment, changes, and inquiries.
Support the development and implementation of HR policies and procedures.
Performance Management:
Assist managers with performance management processes, including setting goals, providing feedback, and conducting performance reviews.
Help identify employee development needs and coordinate training and development programs.
Compliance & Reporting:
Ensure compliance with federal, state, and local employment laws and regulations.
Prepare and submit required HR reports and metrics, as needed.
Keeps abreast of industry developments including but not limited to, changes in regulations, technology
Qualifications:
Bachelor's degree in Human Resources, Business Administration, or a related field.
SHRM CP/SCP or PHR/SPHR a plus
2-4 years of experience in an HR Generalist role, preferably in a small or mid-sized company.
Strong knowledge of HR best practices and employment law.
Excellent interpersonal and communication skills.
Ability to handle sensitive and confidential information with discretion.
Proven ability to manage multiple priorities and work well under pressure.
Proficiency in HRIS systems (ADP WFN) and Microsoft Office Suite.
Why Join Us?
A friendly and fun work environment
Communication and training
Great benefits package
Courtesy cable (in our markets)
A culture that encourages growth
Vyve Broadband is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.
Human Resources Administrative Assistant
Human Resources Generalist Job 39 miles from Brookhaven
About Hofstra Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.
Position Title Human Resources Administrative Assistant Position Number 899134 Position Category Administration School/Division Human Resources (division) Department Full-Time or Part-Time Full-Time Description
Reporting to the Vice President for Human Resources and CHRO (VPHR), the Human Resources Administrative Assistant performs a variety of administrative and professional activities supporting the VPHR and the Hofstra University Human Resources team.
This is a highly visible role that requires the ability to maintain the highest degree of confidentiality and diplomacy at all times. Incumbent must possess a high level of professionalism and be customer service driven and flexible in attitude. This is an exciting opportunity to work in a highly collaborative environment and gain exposure to all facets of Human Resources.
Responsibilities include, but are not limited too:
* Provide high level administrative support to the VPHR including directing incoming calls, taking detailed messages, maintaining and coordinating the VPHR's calendar and scheduling meetings.
* Prepare, monitor, and manage the budget for the Office of Human Resources, review reports, maintains records of expenditures, and recommend budget adjustments.
* Administratively supports the CHRO including confidential data/research requests, notetaking during employee relations and/or complaint meetings, and other confidential personnel matters.
* Track and ensure timely processing and reconciliation of all HR related contracts for services.
* Manage the HR email in-box and ensure timely response to inquiries received.
* Provide tier one level support to Hofstra University employees, faculty and students as it relates to HR processes and procedures.
* Maintain the departmental purchasing card, maintains office supply inventory and orders supplies as needed.
* Oversee the operations of the Human Resources office to include interaction with vendors for copier machines, office furniture and any internal work order requests with the Plant department. Manages office moves, office computer and equipment assignments.
* Plan, coordinate and implement the annual University wide holiday party, anniversary awards ceremony and the twice annual blood drive.
* Plan HR departmental team meetings and events to include coordinating with events management for room reservations and catering services.
* Interact daily with administrators and leadership at the highest level while handling sensitive and confidential materials. Prepare correspondence for internal and external distribution.
* Maintain HR website updates.
* Assist with the placing of temporary staff throughout the University, including liaising with temporary staffing agencies.
* Liaise with the Office of General Counsel on subpoena information requests.
* Liaise with external immigration counsel related to the processing of work visas and permanent residency applications.
* All other duties and projects as assigned.
Qualifications
* Bachelor's degree is required, preferably in related field.
* Minimum 2 years related work experience, preferably within Human Resources.
* Ability to always maintain the highest degree of confidentiality and diplomacy, possess a high level of professionalism and be customer service driven and flexible in attitude.
* Proven ability to work in fast paced, deadline driven environment.
* Must be detail oriented.
* Capable of working independently with little supervision as well as serve as productive team member.
* Strong organizational and project management skills.
* Strong interpersonal, diplomacy, communication and listening skills.
* Strong organizational and prioritization skills.
* Strong computer skills including Microsoft Office products; specifically, Word, Excel, and Outlook
* Must have a passion for excellent customer service and commitment to exceptional quality.
* Demonstrated flexibility in meeting operational needs of the University; able to work additional hours as needed to meet deadlines or in response to emergency situations.
Preferred Qualifications
* NYS Notary.
* Master's degree preferred.
* Interest and aptitude in the field of Human Resources.
* Prior experience in a University setting.
Special Instructions Deadline Open Until Filled Date Posted 02/04/2025 EEO Statement
Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.
Salary/Salary Range $65,000
Additional Information
Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.
* Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.