Human Resources Coordinator Jobs in New York, NY

**ONLY US CITIZENS or GREEN CARD PERMANENT RESIDENTS MUST APPLY!** Title: Human Resource Coordinator II (onboarding focusing on i-9 and e-verify) Duration: 06 months contract with possibilities of extension Location: East Hanover, NJ 07936 (Hybrid) Required Skills: Very detail-oriented with the i-9 system. i-9 work - go into the portal, pull up employee, re-assign and reset passwords. following very specific instructions. Important - attention to detail, tech-savvy. re-assign back out to HM. 1,000 need to be completed A manager might need to come back with questions. Review documents in the portal to make sure HM completed with correct documents.

Job Responsibilities: Human Resources Operations Responsible for handling visa applications for regional employees and managing their entire lifecycle of onboarding, transfer, and departure procedures to ensure compliance with local labor laws in the United States. In charge of employee file management and information maintenance, as well as managing regional employee leave and attendance, salary calculation, payroll tax filing, and social welfare insurance (such as the 401k plan in the United States), ensuring data accuracy and compliance (such as the EEO-1 report in the United States). Manage regional employee relations, including the management of human resources service partners and the coordination of basic labor disputes. Administrative Operations Oversee the maintenance of office facilities, supplier coordination, and the procurement of office supplies to optimize administrative cost management efficiency. Organize regional employee activities (such as team-building and holiday celebrations) and coordinate cross-departmental meetings to enhance employee engagement. Assist in the formulation and update of administrative management systems to ensure compliance with regional safety and health standards (such as OSHA in the United States). Compliance and Cross-Regional Collaboration Assist in the implementation of policies from the headquarters in the region and promote the standardization of cross-regional processes (such as the localization adaptation of the global employee handbook). Job Requirements: Bachelor's degree or above, with a major in Human Resources, Business Administration, or a related field preferred. 1-3 years of experience in HR and administrative operations, familiar with labor laws and practices in the US (such as FMLA in the US), with experience in payroll or tax filing preferred. Proficient in HRIS and Office tools, with basic data analysis skills. English and Chinese can be used as working languages for communication. High sense of responsibility, multi-tasking ability, and cross-cultural communication sensitivity.

Key Responsibilities: Assist the HR Manager with recruiting candidates, including posting job openings, screening resumes, and scheduling interviews Provide clerical and administrative support to the HR department and employees Help with new employee orientation and onboarding processes Assist with payroll processing and ensure accurate and timely payroll operations Maintain employee records and ensure all employment requirements are met Ensure that HR practices comply with local, state, and federal regulations Address employee inquiries regarding HR policies, procedures, and benefits Schedule and coordinate training sessions and seminars Assist with managing office operations, tracking/ordering supplies, communicating with vendors Skills and Qualifications: Strong verbal and written communication skills Excellent organizational and time-management abilities High level of accuracy and attention to detail Familiarity with HR software and tools, as well as general HR practices Ability to handle employee issues and resolve conflicts effectively Educational Requirements: Bachelor's Degree in Human Resources, Business Administration or a related field is preferred Previous experience in an HR role or administrative position is required Benefits: 401(k) match up to 4% of salary (30-day waiting period) Health/dental/vision insurance: fully covered for the employee; dependents can be added at an additional premium cost (no waiting period) 15 accrued PTO days in year one; 20 accrued PTO days thereafter 10 paid legal holidays as per the firm's holiday schedule

Title: Human Resources Coordinator Salary Range: $68,500/Annual - Exempt Reporting to the Executive Director of Human Resources, the Human Resources Coordinator will provide administrative support to the team for all functions, including, employee/labor relations, recruitment, timekeeping and leave management, employee benefits, training, and personnel record management. This is a confidential role which requires effective problem-solving, project management, and time management skills. This role requires a high level of discretion, professionalism, and organizational skills, with a proactive approach to anticipating needs and solving problems. Primary Job Responsibilities/Duties: Assists with internal investigations/grievances as needed. Assists with on-boarding of New Hires by verifying educational credentials and/or Immigration documents. Performs periodic audits of HR files and records to collect and file all required documents appropriately Conducts or assists with post-offer background checks and drug screens or other pre-employment processes as required Project Support: Manage HR calendars, schedule meetings. Prepare presentations, reports, and correspondence as needed. Project Coordination: Assist with the planning and execution of HR-related projects and initiatives, including gathering data, coordinating logistics, and managing timelines. Communication Management: Manage incoming and outgoing communications, including screening calls, responding to emails, and handling sensitive information with discretion. Record Keeping & Data Management: Maintain accurate and organized records, both physical and electronic, related to HR operations and activities. May assist with data entry and reporting. Meeting Preparation & Follow-up: Prepare materials for meetings, take minutes, and distribute action items to appropriate parties. Follow up on outstanding tasks. Event Planning & Coordination: Assist with planning and executing HR events, such as training sessions, team-building activities, and employee recognition events. Vendor and Budget Management: Maintains the inventory and order monthly supplies for the department Assist with managing relationships with HR vendors and service providers. Other duties as assigned: This role may involve other tasks/assignments as needed to support the HR department. Physical Requirements: Ability to sit for extended periods and perform repetitive tasks. Must be able to lift and carry up to 15 pounds. Work Environment / Schedule Requirements: Must be able to work onsite 5 days/week and travel between NAICA locations Monday-Friday between 9am and 5pm. Qualifications: A Bachelor's Degree or equivalent work experience in lieu of a degree. At least one year of administrative or project management experience. Prior HR experience preferred. Must be able to read, speak, write, and understand English for administrative purposes. Must pass drug screening to be appointed. This position may be subject to a series of investigations before and after appointment. Proficient with Microsoft Office and Adobe applications. Excellent verbal and written communication skills Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy Excellent organizational skills and attention to detail Ability to quickly learn and utilize the human resource information system (HRIS), and other relevant computer applications. Publication and report design/management. This job description reflects the current assignment of essential functions and is not meant to be all inclusive. Duties and responsibilities may be assigned or reassigned to this position at any time. Equal Employment Opportunity: NAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such, discrimination in any aspect of hiring or employment based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy, childbirth, and related medical conditions), or other applicable legally protected characteristics is strictly prohibited. Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state, and local laws, rules, and regulations. NAICA also offers reasonable accommodations as required by applicable federal, state, and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to ************************** with the Subject “Reasonable Accommodation Request.” NAICA Offers a competitive benefits package that includes: Comprehensive Health, Dental and Vision Benefits for full-time employees 403(b) Retirement Savings Plans Loan Forgiveness Programs for eligible employees Paid Holidays and Vacation Paid Time-off Vol Life Insurance and AD&D Term Life and AD&D insurance Long Term Disability Employee Assistance Program support (EAP) Commuter Benefits Program Aflac: Short-Term Disability, CA, Accident and Hospital Employee Discount Program False Statements Misrepresentation of your experience, skills, or education, or submission of false/fraudulent information or documentation during the application process may result in the rejection of your application or termination of your employment.

Title: Human Resource Coordinator II Duration: 06 Months Contract + Possibility of Extension/FTE Pay Rate: $26.00 - $27.46 Hourly I-9 Technical Support - has to have previous experience supporting I-9 -which is technical - understand the requirements of the Government Regulations, the step by step processing of I-9 etc., Be able to interaction with managers & employees via e-mail & Teams Video Demonstrates knowledge on I-9 Process/Form Savvy to be about to get around electronic I-9 System (we will train on the actual use of the system) Good Excel skills to be able to navigate around Excel Spreadsheet and formulas to support I-9 work from internal reports. Data entry skills need for File Room Project Trusted Partner/Confidentiality - will be dealing with very sensitive information (employees Social Security Number, Passport Information etc.) Qualifications: A minimum of 2-3 years of experience, preferably in HR A minimum of 2 years of experience/exposure working with I-9/E-Verify. Bachelor's degree MS Outlook - Teams, E-mail, Excel, Word capabilities Previous experience working with Electronic I-9 Forms preferred. Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit ******************* to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Our client, a global investment company, is looking for a detail-oriented Payroll & Benefits Administrator to join their HR team. This role is ideal for someone who is passionate about payroll and benefits, enjoys working in a collaborative HR environment, and is eager to grow in their career. The ideal candidate will have a strong foundation in multi-state payroll processing, advanced Excel skills, and a keen interest in benefits administration. COMPANY: Investment Firm POSITION: Payroll & Benefits Administrator LOCATION: New York, NY (In office 3-4x week) HOURS: 8:00AM - 5:00PM COMPENSATION: $90-130K DOE + Discretionary Bonus + Benefits BACHELOR'S DEGREE: Required Responsibilities of the Payroll & Benefits Administrator: -Payroll Processing: Manage multi-state payroll administration, ensuring accuracy and compliance with regulations. -Benefits Administration: Support benefits enrollment, address employee inquiries, and assist with plan reconciliations. -Invoice Processing: Handle payroll and benefits-related invoices, ensuring timely and accurate processing for finance. -Compliance & Policy Interpretation: Navigate, understand, and interpret company policies and government regulations related to payroll and benefits. -Technology & Systems: Utilize payroll and HRIS systems efficiently and leverage advanced Excel skills for data analysis and reporting. -Employee Support: Serve as a resource for employees, providing high-quality service with a personable, solutions-oriented approach. -Continuous Improvement: Demonstrate intellectual curiosity by seeking ways to enhance processes and support HR initiatives. Requirements of the Payroll & Benefits Administrator: -Minimum 3 years of payroll and benefits experience in a multi-state environment. -Proficiency in advanced Excel (pivot tables, VLOOKUPs, data analysis). -Prior experience or a strong interest in benefits administration. -Analytical & service-oriented: balances data-driven decision-making with emotional intelligence. -Strong verbal and written communication skills with an ability to translate complex policies into easy-to-understand language. -Comfortable navigating HR/payroll systems and government portals. -Enjoys collaborating within an HR team rather than working in a finance-driven payroll function. -Willing and eager to be in the office 3-4 days per week to support employees and HR initiatives -Verification of identity, education, prior employment, and references may be required.

Our client, one of the largest Energy companies in the US providing a wide range of Energy-related products and services to its customers, seeks an accomplished HR Administrative Assistant. ** TITLE: HR Administrative Assistant ** LOCATION: Onsite Role | 4 Irving Place, New York, NY, 10003 ** DURATION: 6 Month Contract with possible extension ** SCHEDULE: 730am - 4, 30-minute unpaid lunch OR 8am to 430pm Pay Rate: $24.50/hr. W2 - $26.50/hr. W2 JOB DESCRIPTION: Primary tasks involve handling a high volume of Benefits and Human Resources related inquiries through multiple communications channels including service requests, telephone calls, face to face, and virtual interactions; creating detailed case logs using HR Connect to document all interactions and track work in progress and actions taken. Duties include processing a variety of HR and Benefits transactions utilizing a variety of software programs. Will utilize interpersonal and telephone skills in heavy interaction with internal and external customers. Must have good oral and written communication skills and have the ability to handle multiple tasks and changing priorities as required. Must exercise confidentiality and strictly adhere to ethical standards of business conduct at all times. JOB REQUIREMENTS: Education: High school diploma or GED Knowledge and understanding of employee benefit plans and human resource policies is a plus. Demonstrated time management and priority setting skills Excellent organizational skills Competent in Microsoft Office including Word, Excel, Outlook and PowerPoint, etc. Demonstrated customer service skills. Strong written and verbal communication skills FLEX SKILLS: Call Center experience is a plus. I'd love to talk to you if you think this position is right up your alley, and assure prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you. Recruiter Name: Lalit Malgotra Title: Recruiter Email ID: ****************************** Company Overview: Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally: as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients' businesses forward. Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws

A Non-profit in Queens is currently seeking a Human Resources File Clerk to assist in a personnel file organization project. About the Opportunity: Schedule: Monday - Friday Hours: 9am-5pm Responsibilities: The HR File Clerk will: Update and maintain all HR files Identify which files to purge or maintain Qualifications: HS Diploma Must have strong attention to detail

We are seeking a Labor & Employee Relations Coordinator to join our team at Bowery Residents' Committee, Inc. As a Labor & Employee Relations Coordinator, you will be responsible for managing and resolving complex employee relations issues, ensuring compliance with employment laws and regulations, the agency's collective bargaining agreement and developing and implementing performance management strategies. You will also be responsible for conducting internal investigations and providing guidance to management on employee-related matters. Your role will be critical in maintaining a positive and productive work environment for our employees. Responsibilities include but are not limited to: Employee Relations: Support the development of a positive workplace culture by addressing employee concerns and conflicts promptly and effectively. Respond to and investigate employee complaints related to workplace behavior, harassment, discrimination, or policy violations, ensuring thorough documentation and follow-up. Preparing an investigatory analysis Proposing recommendations based on findings. Securing relevant documentation and evidence to prove or disprove allegations in complaint. Recommend and implement disciplinary actions, in alignment with agency policy and CBA/legal guidelines. Mediate disputes between employees or between employees and management to resolve issues. Assist in the management of disciplinary systems and processes. Labor Relations: Assist managers in interpreting the collective bargaining agreement (CBAs). Address union grievances and coordinate resolutions in collaboration with management. Represent the organization in labor-related proceedings, such as arbitrations or hearings. Provide training and support to managers on labor-related topics, including contract compliance and union interactions. Compliance: Ensure compliance with all federal, state, and local labor laws, including the Fair Labor Standards Act (FLSA), the National Labor Relations Act (NLRA), and Equal Employment Opportunity (EEO) regulations. Respond to unemployment claims and participate in Department of Labor hearing Stay updated on employment law changes and advise management on necessary policy updates. Collaborate with HR leadership to design and update workplace policies and procedures. Data Analysis and Reporting: Track and analyze labor and employee relations trends to identify potential risk areas. Prepare regular reports on grievances, investigations, and employee relations metrics. Training & Development: Lead orientation for new employees to the “work rules” as defined by the CBA Participate in management and supervisory training Manage any special projects and programs as assigned Prepare any needed documents, reports, and presentations Other related duties as assigned. Requirements: Bachelor's degree required. Human Resources or related degree preferred, Master's degree a plus 2+ years of HR and investigative experience including labor and employee relations in a union environment Experience working in a Union environment desirable Strong working knowledge of employment laws, regulations and human resource management Strong communication skills, both written and verbal Excellent judgment and ability to problem solve MAKE AN IMPACT Are you looking to make a positive impact on the lives of those in your community? At BRC, our staff help New Yorkers experiencing homelessness reclaim their lives by providing a hand up, offering opportunities for health and self-sufficiency, and restoring hope and dignity. Each and every BRC staff member makes heroic contributions to our city, providing vital services in times of crisis and need. Through our commitment to employee wellbeing and development, BRC provides a workplace where staff can achieve their goals, make a difference with our clients, and grow personally and professionally. BRC is committed to a safe and healthy workplace: we provide PPE to all employees and enforce temperature monitoring and physical distancing best practices across our programs. Today, we have over 1000 full-time, part-time, and per-diem positions located in Manhattan, Brooklyn, the Bronx and Queens. Come and learn why 95% of BRC employees report that they would recommend BRC as a good place to work, and join us in building a more caring and compassionate city. BENEFITS BRC takes the health, safety, and wellbeing of our employees seriously. Employees are eligible for health insurance and paid sick time benefits immediately upon starting work. In addition, full time employees receive a generous benefits package, including: Competitive health and dental plans, with coverage is available for your spouse, domestic partner, and dependents. A minimum of 3 weeks paid vacation, 12 paid holidays, and additional paid sick and personal time. A 403(b) pension plan with a matching benefit paid by BRC. Tuition assistance and many training opportunities for career development. Flexible spending accounts (FSAs) are available so employees can set aside pre-tax dollars for healthcare, transit and childcare.

Are you looking to launch your HR career? My client, is looking to expand their Recruiting Coordination team with team members who are ambitious, intellectually curious and thrive in a fast-paced environment! You will partner closely with internal recruiters throughout the full-cycle recruiting process across business areas. Recruiting Coordinators drive the hiring process forward and own the candidate experience. Your Objectives Partner with internal recruiters to manage full life-cycle recruiting process for various businesses while upholding a seamless candidate experience Interface with third party vendors, candidates, and colleagues to schedule phone interviews, video conference interviews, and onsite interviews Maintain and track candidate pipelines in a web-based applicant tracking system Liaise with business to collect feedback and identify next steps for candidates Create offer documents and communicate with candidates through pre-onboarding process Own recruiting and HR projects including candidate tracking, process documentation, updating competencies, and managing surveys Your Skills & Talents Bachelor's degree required 6 months - 2 years of full-time corporate experience working in a professional environment Experience in a recruiting or HR capacity Proficiency in Microsoft Outlook and Excel, experience with Outlook meeting requests a plus but not required Ability to manage and prioritize multiple tasks while performing in a fast-paced team environment Strong written and verbal communications skills Excellent analytical skills, with strong attention to detail and exceptional follow-through Self-motivated and proactive Ability to work productively both independently and collaboratively Benefits Opportunity to receive an attractive compensation and benefits package including medical, dental, vision, LTD, Group Life/AD&D, 15 days of PTO, 6 sick days, 10 paid holidays, personal days, floating holidays, and free catered breakfast & lunch daily OT eligible Working at one of the top financial firms in the world with world class talent who strives for excellence Developing your skills supporting teams who recruit the best and brightest in its industry Building relationships with stakeholders within Citadel's business and work on projects within HR Ability to grow your career at a top financial firm that merits internal mobility based on performance My Client is a worldwide leader in finance that uses next- generation technology and alpha-driven strategies to transform the global economy. They tackle some of the toughest problems in the industry by pushing themselves to be the best again and again. They are guided by its core values of championing honesty, rewarding excellence, continuously learning, solving problems together, and earning the win. Compensation structure includes an hourly rate of $31-35 + OT (1.5X). Looking at $76-90K for total compensation.

Our client is seeking a Human Resources Business Analyst to join their team! This position is located in Basking Ridge, New Jersey. Work closely with functional HR teams and IT to run projects for internal customers matching the best prototyping and configuration through product testing and implementation for technology projects Configure Workday HCM to provide the solutions that enable the business to move forward and deliver results Lead large scale cross functional projects from start to finish Provide knowledge transfer of Workday configuration solutions to peer teams in Core Compensation and Core HCM areas Understand Workday and apply technical knowledge to practical applications Assess the business information and system solutions through configuration Facilitate requirements for system integrations Create and manage project plans and status reporting to produce results and meet deadlines Plan and test products system enhancements troubleshoot production issues and retest fixes Desired Skills/Experience: Bachelors degree or 4+ years of work experience 6+ years of relevant HR work experience 2+ years of Workday Configuration experience Workday Human Resources implementation experience Workday Pro certifications Experience designing system requirements Experience building testing plans and scenarios Experience resolving technical issues with minimal direction Experience with agile methodology including Sprint planning and leading scrum calls Strong partnership skills that build results-oriented relationships with customers Experience with ticket tracking systems, preferably JIRA Excellent interpersonal skills with the ability to communicate clearly and effectively at all levels of the organization Benefits: Medical, Dental, & Vision Insurance Plans 401K offered $51.00 - $74.00 (est. hourly rate)

supports the Chief Human Resources Officer in all aspects of HR activities. Essential Duties and Responsibilities The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned. Assists Chief Human Resources Officer in all administrative tasks of the Human Resources department, supporting all Authority operating departments. Maintain the calendar of the Chief Human Resources Officer. Coordinates various division functions within the Ensures that project target dates and/or deadlines are Assists in processing personnel transactions including separations, promotions, leaves, transfers, reclassifications, and recruitment. Assists in the administration of all performance management activities and disciplinary actions. Recommends organizational arrangements, performance criteria, and administrative policies designed to help achieve organizational goals and purposes of its Resolves problems that may arise and refer critical delays, as necessary, to the Chief Human Resources Serves as liaison with other departments and agencies to alleviate management and administrative Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Maintains accurate and up-to-date human resource files, records, and Conducts or assists with new hire Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement Plans, schedules, and/or attends meetings and conferences, and prepares reports thereon. Maintains the integrity and confidentiality of human resource files and Performs periodic audits of HR files and records to ensure that all required documents are collected and filed Provides employee information to authorized persons as requested. Assists in explaining and distributing information on company personnel policies, benefits, and procedures to employees or job applicants. Answers questions regarding examinations, eligibility, salaries, benefits, and other pertinent information. Expedites and coordinates services such as maintenance, repairs, supplies, and mail distribution. Supports all Human Resources department activities and serves as back-up for other department staff as needed; works as a team member. Performs other related duties as assigned. Behavioral Competencies To perform the job successfully, an individual should demonstrate the following behavioral competencies: Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; and persists despite obstacles and opposition. Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind; and recognizes working colleagues as customers. Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing; demonstrates attention to, and conveys understanding of, the comments and questions of others; and listens effectively. Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one's own work; and does fair share of work. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job Competencies Knowledge of key policies, procedures, functions, and staff in the HR Department Knowledge of the larger NHA organizational structure, key functions, staff, and their impact on the HR Department Knowledge of applying a wide range of local and federal laws affecting health, life, and dental insurance programs Knowledge of applying a wide range of records management laws, regulations, processes, and procedures Experience preparing reports, summaries, and presentations incorporating findings and conclusions Experience interpreting written paragraphs in work-related documents and applying correct correspondence formatting, rules of grammar, spelling, and punctuation Education and/or Experience Associate's degree (A.A.) or equivalent from two-year college or technical school (B.A. preferred); and a minimum of 5 years' experience as an administrative assistant, preferably as an executive assistant and in a Human Resources department; or equivalent combination of education and experience. Benefits Fulltime employees are offered Health, Vision, Dental, Life, LTD, STD, and Rx Plan, benefits after 60 days of employment Company Holidays Sick Time, Paid Time Off, and Vacation Time: Prorated Accrual Pension (PERS) Employee Assistance Program Metlife Aflac Tuition Reimbursement

🚀 We're Hiring: Recruiting Coordinator / Executive Assistant at Lunch 🚀 Lunch is a boutique executive search firm based in NYC, specializing in recruiting top-tier talent in product management, design, and engineering. We work with high-growth startups and established tech companies to place world-class executives who drive innovation. We're looking for a Recruiting Coordinator / Executive Assistant who is eager to learn the business, thrives in a fast-paced environment, and wants to grow into a full-time Executive Recruiter. This role is perfect for someone with exceptional attention to detail, strong organizational skills, and a proactive mindset. What You'll Do: ✅ Scheduling & Coordination - Manage calendars, schedule candidate interviews, and ensure a seamless experience for clients and candidates. ✅ Process & Systems Management - Keep our CRM and tracking systems updated, ensuring accurate and efficient workflows. ✅ Client & Candidate Communication - Help manage relationships and provide white-glove service to executives and hiring teams. ✅ Growth & Development - Learn the ins and outs of executive recruiting with mentorship, hands-on experience, and the opportunity to take on more responsibility over time. What We're Looking For: 🔹 Highly organized with insane attention to detail 🔹 A strong communicator, comfortable working with executives 🔹 Ability to multitask and problem-solve in a fast-moving environment 🔹 Interest in executive search, tech, and the startup ecosystem 🔹 NYC-based (hybrid preferred, but open to remote for the right person!) This is a unique opportunity to break into executive recruiting, work alongside experienced recruiters, and build a career in a high-impact, high-growth field.

Must have exposure to HR and these responsibilities: Payroll and HR Management: Oversee payroll for household staff, ensuring accuracy and timeliness. Prepare offer letters, contracts, and employment agreements for new hires. Facilitate onboarding and ensure compliance with employment regulations. Family Office/Human Resources Coordinator We are seeking a highly organized and professional Family Office/Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative human resource support of a Private Family on Long Island. This role is essential to ensuring seamless coordination of payroll, scheduling, staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency. Requirements: ● Bachelor's degree or relevant experience in administration, HR, or a related field. ● Proven experience in household management, family office, or executive support roles. ● Strong organizational and multitasking abilities. ● Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems. ● Exceptional discretion and confidentiality. ● Adaptability and the ability to prioritize in a fast-paced environment. ● Excellent interpersonal and communication skills. Responsibilities: Payroll and HR Management: Oversee payroll for household staff, ensuring accuracy and timeliness. Prepare offer letters, contracts, and employment agreements for new hires. Facilitate onboarding and ensure compliance with employment regulations. Scheduling and Calendar Management: Maintain and coordinate schedules for the family and household staff. Arrange appointments, activities, and travel plans. Ensure clear communication and seamless coordination among all parties. Administrative Support: Track and manage household budgets, expenses, and vendor payments. Organize and maintain important family documents and records. Act as a liaison with accountants, legal advisors, and external service providers. Household Oversight: Manage hiring, training, and scheduling of household staff. Serve as the primary point of contact for vendors and service providers. Ad Hoc Duties: Assist with event planning and coordination. Handle special requests and projects as needed. Schedule: Monday to Friday | 9-6PM ET with flexibility

Job Title: Human Resources Coordinator Cantor Fitzgerald L.P., with over 14,000 employees, has been a leading global financial services firm at the forefront of financial and technological innovation since 1945. Cantor Fitzgerald & Co. is a preeminent investment bank serving more than 5,000 institutional clients around the world, recognized for its strengths in fixed income and equity capital markets, investment banking, SPAC underwriting, PIPE placements, commercial real estate, and its global distribution platform. Capitalizing on the firm's financial acumen and technology prowess, Cantor's portfolio of businesses also includes Prime Brokerage, Asset Management, and other businesses and ventures. For 80 years, Cantor has consistently fueled the growth of original ideas, pioneered new markets, and provided superior service to clients. Cantor operates trading desks in every major financial center globally, with offices in over 30 locations around the world. As one of the few remaining private partnerships on Wall Street, Cantor has the distinct ability to focus on long-term value creation and solid relationship building. Our structure allows us to respond quickly to client needs, develop solutions that address complex challenges, avoid the limitations of bureaucracy, and attract talented individuals who are driven to succeed. The Role: As part of the Americas Financial Services HR team, you will help deliver high-quality HR products and support a growing banking and brokerage business. There will be, of course, lots of administrative work, such as: Processing on-boarding paperwork (I-9/E-Verify, W4, Updating Employee Handbooks, etc.), maintaining employee records, data management, new hire orientations and the like. There will also be ample room to grow and get exposure to the full suite of human capital activities working with an HR Partnering team and a variety of Centers of Expertise in areas such as Compensation/Total Rewards, Talent Acquisition, and L&D. Skills and Qualifications: Advanced attention to detail Strong organizational and excellent communication skills (including interpersonal, writing, and editing) with the ability to multitask, prioritize efficiently, and meet deadlines Proactive self-starter and team player with a positive attitude Ability to demonstrate and understand the importance of confidentiality and discretion Must possess a strong sense of urgency and superior client services skills The ability to work independently and a willingness to solve problems A general willingness to learn new things, develop yourself, and progress forward in the field of Human Resources Bachelor's Degree or equivalent experience Salary: $60,000 - $70,000 The expected base salary for this position ranges from $60,000 to $70,000. The actual base salary will be determined on an individualized basis, taking into account a wide range of factors, including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation, including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Join one of the fastest-growing and largest privately held security companies in the U.S.! Since 1998, Sunstates Security has established a reputation for providing excellent customer service and quality work environments for its team across the country. We're committed to hiring, developing, and retaining a diverse and exceptionally qualified workforce. We reinvest in our employees by offering a benefits package that exceeds industry standards, career growth opportunities, extensive internal training, employee incentive programs, team recognition, and more. Employees are provided with the tools and knowledge they need to be successful and hands-on management support. Recent national awards received by Sunstates include Outstanding Contract Security Company in 2022 & 2023 and INC's America's Fastest Growing Private Companies list. Sunstates Security's mission and vision statement are at the heart of everything we do, focusing all efforts on honor, integrity, and trust. If you're searching for a career with challenging and rewarding opportunities, we invite you to explore the possibilities at Sunstates Security. As a proactive security partner for some of the country's leading companies and organizations, we provide careers for talented people to become part of a successful, growing company. Sunstates Security is currently hiring an experienced Human Resources Specialist to be based out of our regional office in Newark, NJ, and support regional/multi-state operations for the region. This is an in-person, in-office role - not remote or hybrid. This position offers a base salary of up to $65,000 - PLUS an annual performance-based bonus, full medical, dental, and vision insurance coverage, generous PTO, 401k plan with company match, tuition assistance, and much more. GENERAL RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO: RECRUITING: • Identify and recruit high-potential candidates whose skills, culture, motivation, and ambition align with our company's needs. • Work with management to identify internal hiring needs, understand job requirements, and create job descriptions when needed. • Conduct full interview process with promising candidates as needed: phone interview, in-person interview, background and reference checks. • Assist with the on-boarding process for new hires: track pre-employment paperwork, create offer letters, liaise with HR department, etc. • Continuously update the Application Tracking System with relevant information- interview notes, resumes, salary, employment data, etc. • Utilize social media (LinkedIn, Twitter, Facebook, etc.) to advertise our open positions and connect with relevant candidates. • Attend local networking events and job fairs to interact with potential candidates. •Travel to regional locations and sites to assist with recruiting and onboarding. OPERATIONS: • Maintain proper licensing for employees in the state, • Run Overtime (OT) and Turnover (TO) reports, and assist with reducing OT and TO in order to maintain company standards. • Complete safety and accident reporting. • Obtain random drug test results. • Review schedules and submit payroll. • Complete QA audits at client sites as well as the regional office. • Assist with employee relations issues, performance reviews, and disciplinary issues, as needed. • Respond to unemployment hearings electronically via ADP. • Submit termination reports with backup documentation when appropriate. TRAINING & EDUCATION: • Coordinate new hire completion of Sunstates Security Orientation and SOLO. • Ensure proper training & education records are complete and saved in the personnel file. • Assist with employee questions/training on eHub, LMS, Post Orders, etc. REQUIREMENTS: • A Bachelor's Degree in Human Resources or related fields highly preferred. • At least 3 years experience in an HR Generalist role. • Experience with an hourly employee base and multi-state operations is highly preferred. • Ability to travel to assist with hiring, employee relations and account start-up operations as needed. Benefits Only candidates who meet our rigorous employment standards and who are excellent matches for open positions (as personally verified by Regional Management) are invited to join our security team. We are proud to be an Equal Opportunity Employer and supporter of our military veterans!

Our client is a highly prestigious investment management firm, based in Manhattan, seeking a Recruiting Coordinator to join the team. Responsibilities Work closely with candidates, recruiters, and internal stakeholders of all levels to schedule and confirm interviews. These can be virtual as well as face-to-face / on-site interviews In charge of helping with operations and process improvements Work with senior-level members of the HR team to create a positive candidate experience Communicate clearly and timely about schedules and changes if and when they occur Manage interview processes in the Applicant Tracking System Perform administrative support functions as necessary for the Recruiting team Qualifications Bachelor's degree required 2+ years of recruitment support experience Experience with a high-volume recruitment process Exceptional communication skills, both in verbal and written interaction Able to prioritize your tasks in an ever-changing, dynamic environment where no day is like the previous. The annual base salary range is $70,000 to $100,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Role: Recruiting Coordinator Client: Citadel Comp: $31 - $35/hr (+ compensated OT) Are you eager to kick-start your career in HR? Our client, Citadel, seeks to expand its Recruiting Coordination team with individuals who embody ambition, intellectual curiosity, and thrive in dynamic environments. As a Recruiting Coordinator, you'll collaborate closely with internal recruiters, steering the full-cycle recruiting process across various business sectors. You'll be instrumental in propelling the hiring process forward and ensuring an exceptional candidate journey. Your Responsibilities: Collaborate with internal recruiters to oversee the entire recruiting process, maintaining a seamless candidate experience. Engage with candidates, recruiters, and business units to arrange virtual and onsite interviews, as well as sell days. Manage and monitor candidate pipelines within a web-based applicant tracking system. Act as a liaison with businesses to gather feedback and determine next steps for candidates. Generate offer documents and facilitate communication with candidates throughout the onboarding process. Take ownership of recruiting and HR initiatives, such as candidate tracking, process documentation, competency updates, and survey management. Assist in organizing large-scale recruiting events and overseeing seasonal internship programs. Handle expense reports and invoice processing. Your Skills & Qualifications: Bachelor's degree required from an accredited institution, preferably from a highly regarded school. Minimum GPA of 3.5 preferred. Prior experience and/or internship experience in recruiting, HR or a related field is required. Proficiency in Microsoft Outlook and Excel, with familiarity with Outlook meeting requests, is a plus. Ability to multitask and prioritize in a fast-paced team setting. Exceptional written and verbal communication skills. Strong analytical capabilities with meticulous attention to detail and follow-through. Self-motivated and proactive approach to tasks. Aptitude for both independent work and collaborative efforts. Benefits: Opportunity to work at a premier financial institution alongside top-tier talent dedicated to excellence. Development of skills supporting teams renowned for recruiting the industry's finest. Establishment of relationships with business stakeholders and involvement in HR projects. Potential for career advancement within a leading financial firm that emphasizes internal mobility based on performance. Access to an attractive compensation and benefits package, including medical, dental, vision, LTD, Group Life/AD&D, 15 days of PTO, 6 sick days, 10 paid holidays, personal days, floating holidays, and complimentary catered breakfast & lunch daily. Eligibility for overtime compensation.

Our client, a leading private equity firm in Midtown, is looking to add a Human Resources Analyst to their growing team. This person will be responsible for onboarding & offboarding, maintaining employee data, reporting, and general workflow automation/efficiency work. Candidates must have 2+ years in an HR-related function at a financial services firm, and excellent Excel skills. 4 days onsite in their Midtown office.