Human Resources Administrative Assistant Jobs in Seattle, WA

Russell Tobin and Associates is seeking an experienced Administrative Assistant to support our global technology client at their Seattle, WA location. Job Title: Administrative Assistant Contract Duration: 3 months contract with possible extension Location: Seattle, WA 98121 (Onsite) Pay Rate: $26.00 to $28.00/hour Based on experience Responsibilities: Assisting with travel accommodations and transportation Working with expenses Calendar upkeep and scheduling Administrative project support as needed Minimum Qualifications: 3 to 5 years of administrative support experience Proficient in MS Office to include Outlook High school diploma or GED Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

We are seeking a skilled and proactive Executive Concierge to provide comprehensive support to our Office Managing Partner (OMP) and Local Events Services Team. This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. This position will play a pivotal role in ensuring the smooth functioning of our office environment. It requires a hands-on approach, excellent organizational skills, and the ability to handle a wide range of tasks efficiently. The ideal candidate will excel in calendar management, email support, and various administrative tasks using Microsoft Outlook and other relevant tools. They will also thrive in a dynamic and fast-paced setting, demonstrating strong communication skills and a commitment to delivering high-quality service. Managing Partner Support Responsibilities: • Provide on-site administrative support for the OMP. • Manage the OMP's calendar effectively using Microsoft Outlook, ensuring all appointments and meetings are scheduled accurately and efficiently. • Provide email support to the OMP, managing correspondence and responding to inquiries in a timely manner. • Assist with CPE & CPA related tasks as needed. • Coordinate office and conference room reservations. • Arrange gifts for clients and staff members as required. • Support OMP with reporting. • Coordinate services and provide administrative assistance as necessary. • Edit, gather content, and distribute the monthly office newsletter on behalf of the OMP. • Assist in setting up or modifying restaurant reservations. • Aid in travel planning and maintain travel profiles accordingly. • Monitor, review, and submit expense reports in compliance with firm requirements. • Process Passport/Visa requests efficiently. • Maintain and synchronize time daily for the OMP. • Track time spent on Executive Concierge responsibilities in accordance with prescribed time tracking methods. • Assist in coordinating meetings and events for the OMP and local office. • Ensure scheduling conflicts in the OMP's calendar are resolved promptly. • Arrange and schedule conference calls via WebEx, Teams, and video conference platforms. • Coordinate catering needs for the OMP using preferred vendors. • Format, edit, and brand various documents for the OMP. • Provide support and troubleshooting for Microsoft Suite applications. • Facilitate electronic signatures for documents as required. • Generate reports and conduct informational searches as requested. • Update profiles, such as LinkedIn, for the OMP as needed. • Conduct client research to support OMP initiatives. • Distribute marketing releases and manage subscriptions for the OMP. • Meet and escort visitors for the OMP as necessary. • Maintain regular communication with partners/MDs through touchpoints. • Attend monthly OMP EC virtual meetings and special topic calls to stay connected with the OMP EC Community and expectations. • Demonstrate proficiency in Microsoft Office Suite, WebEx, social media tools (e.g., LinkedIn), and other emerging technologies. Local Event Support Responsibilities: • Arrange, coordinate and escort third party vendors (i.e., caterers and bartenders) to the appropriate location in the office - Coordinate with event vendors to obtain Certificates of Insurance (COIs) and follow building COI processes - Attend vendor calls as required by Local Event Manager - Assist Local Event Services team with logistics for events and provide on-site support - Act as the on-site point of contact for off-site events. Liaise between venue point of contact and Local Event Services team. - Provide onsite (in-office) general event support as needed - Perform site visits to local event spaces. Take notes on details of the space and take pictures of space itself to provide to Local Event Services team. - Setup/modify restaurant reservations for non-complex events - Assist with sending out calendar invites for events - Register any non-PwC attendees in Envoy in advance of the event - Assist Local Event Services Team with menu planning and catering coordination. The Local Event Manager will assist with firming up final guaranteed numbers and consult on catering contracts. - Support Local Event Services team by ordering catering for events through ez Cater - Coordinate with internal customer and/or Local Event Services team to confirm set-up of event space within the office or off-site - Manage parking validations for visitors at firm-sponsored events in accordance with local requirements and Firm guidelines - Communicate in-office event details to the floor host team, including timing, location, vendors, guest count / external visitor count, requests for after hours / event continuation of HVAC and lighting, parking validations, etc. - Provide and upload all event invoices and event information to the Microsoft event folder for records Qualifications: Previous experience in an administrative or executive support role. Proficiency in Microsoft Office Suite and other relevant software. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Ability to work effectively in a fast-paced environment. Proactive and detail-oriented approach to tasks. Willingness to adapt to changing priorities and responsibilities. If you meet these qualifications and are eager to join a dynamic team in providing exceptional support to our Office Managing Partner, we encourage you to apply.

We are a fast-growing business management firm located in Bellevue, WA with an accounting focus. Our focus is on building a collaborative work environment with strong mentorship and support of our team that serves clients in North America, Australia, and the U.K. Our firm is growing and can offer you the opportunity to lead and grow while helping set the future direction of the business. We are looking for an Administrative Assistant to join our growing team. No travel required. Free parking, full benefits. We look forward to hearing from you! Please note: This role is in-office five days a week and free parking is provided. Job Description: Reporting to the People and Operations Manager, the Office Administrator is an integral part of the Bässler team. This position requires a proactive and organized individual capable of managing a range of administrative tasks with efficiency and professionalism. The role is essential in supporting the seamless functioning of the office by handling day-to-day administrative responsibilities, assisting staff, and maintaining organized office systems to enhance overall efficiency. The Office Administrator will provide key support to both staff and management, ensuring that office operations run smoothly and that all team members have the tools and resources needed to perform their duties effectively. This position plays a pivotal role in strengthening office processes and supporting our administrative team, enabling higher levels of productivity and successful outcomes. Responsibilities: Greet all visitors and answer all phone calls in a professional manner, guiding in the right direction and assisting as necessary Maintain and update company databases, records, and filing systems Order and maintain office supplies, manage inventory, ensure office is stocked and clean at all times - coordinate office maintenance and repairs as needed Assist with preparation of reports, presentations, and other documentation, researching as needed Assist with technology set-up and equipment as needed Run errands as necessary (Mileage is reimbursed) Assist in client billing monthly cycles from start to finish A/P and A/R when applicable Compliance Handle incoming and outgoing packages and mail ensuring all documents are saved and handled correctly Assist is updating and maintain office policies and procedures Effectively communicate with team and clients, providing assistance as necessary Strategically manage time and prioritize work in ways that align with the company mission Use discretion at all times to be a trustworthy keeper of confidential information Adapt to changing demands and responsibilities Gracefully handle pressure to remain a constantly reliable resource to Management and team members Assist with marketing projects as needed (Social posting and creation, website upkeep etc.) Additional projects as needed Requirements: 1-2 years of relevant professional experience Degree is preferred but not required Excellent communication skills (verbal and written) Organized, detail-oriented problem solver capable of managing multiple priorities Proficient in Microsoft Office Suite (Word, Excel, Outlook) Tech savvy is a plus Experienced in client services environment Ability to plan and manage projects independently along with ensuring high quality deliverables Passionate about helping others Inquisitive and always willing to ask questions and continue learning in a fast-paced growing office Excellent interpersonal and communication (verbal, written and presentation) skills. Position involves communication and deliverables to client stakeholders, including executives and principals. Must have critical attention to detail and be a strong analytical thinker Must be an organized detail-oriented problem solver capable of managing multiple priorities Proven proficiency with the necessary office and financial services software packages Must demonstrate a humble no task is too big or too small attitude Must be able to pass a comprehensive background check

Actively Hiring: Administrative Assistant - Redmond, WA | Technology Client 🚀 Are you an organized, detail-oriented professional with a passion for supporting high-performing teams? Do you have experience working with top-tier tech companies and thrive in a fast-paced environment? If so, we want to hear from you! 🔹 Location: Redmond, WA (Hybrid) 🔹 Position: Administrative Assistant About the Role: We are seeking a highly motivated Administrative Assistant to support our dynamic team in Redmond, WA. The ideal candidate has prior experience working with tech giants, strong organizational skills, and the ability to handle multiple tasks efficiently. You will play a critical role in keeping operations running smoothly, providing administrative support, and ensuring seamless coordination across teams. Key Responsibilities: ✅ Calendar Management - Efficiently coordinate and manage complex schedules, meetings, and events ✅ Travel & Expense Coordination - Handle travel arrangements, expense reports, and reimbursements ✅ Meeting Support - Organize meetings, prepare agendas, take minutes, and follow up on action items ✅ Communication & Correspondence - Act as a point of contact for internal and external stakeholders ✅ Office Management - Assist with supplies, logistics, and workspace organization ✅ Document & Data Management - Maintain records, update databases, and generate reports as needed ✅ Event Planning - Support team events, offsites, and executive meetings ✅ Project Coordination - Assist in managing administrative tasks for ongoing projects What We're Looking For: 🔹 Experience: 2+ years of administrative experience, preferably in a leading tech company 🔹 Tech-Savvy: Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams, SharePoint) 🔹 Excellent Communication: Strong verbal and written skills to engage with senior executives and cross-functional teams 🔹 Detail-Oriented: Ability to prioritize tasks, multitask, and maintain accuracy in a fast-paced environment 🔹 Problem-Solver: Proactive mindset with the ability to anticipate needs and resolve issues efficiently 🔹 Confidentiality: High level of professionalism and discretion in handling sensitive information Why Join Us? ✨ Work with a cutting-edge technology client in an innovative environment ✨ Be part of a dynamic team that values collaboration and impact ✨ Competitive compensation and career growth opportunities 📩 Interested? Apply today! Send your resume to ****************** Know someone who would be a great fit? #Hiring #AdministrativeAssistant #TechJobs #RedmondWA #CareerOpportunity

eWaste Pro is a leading provider of e-waste management solutions dedicated to responsible electronic waste disposal. The company sets up convenient drop-off locations, organizes e-waste collection events, and partners with local organizations to raise awareness on proper e-waste disposal. At eWaste Pro, the focus is on making e-waste recycling easy, accessible, and environmentally friendly for everyone. Role Description This is a full-time on-site Administrative Assistant role located in Gig Harbor, WA. The Administrative Assistant will be responsible for providing administrative support, handling phone etiquette, communication tasks, executive administrative assistance, and utilizing clerical skills in day-to-day operations. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication skills Proficiency in Clerical Skills Excellent organizational and time management abilities Attention to detail and accuracy Knowledge of office management systems and procedures Ability to multitask and prioritize daily workload

: Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next. Ascendion | Engineering to elevate life We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us: Build the coolest tech for world's leading brands Solve complex problems - and learn new skills Experience the power of transforming digital engineering for Fortune 500 clients Master your craft with leading training programs and hands-on experience Experience a community of change makers! Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion. About the Role: Position: Administrative Assistant Location: Redmond, WA Summary: We are looking for a US Immigration Assistant to join our General Counsel / HR Legal team. This role involves supporting high-volume immigration operations for visa-dependent employees. The ideal candidate will be detail-oriented, highly organized, and capable of managing administrative processes in a fast-paced environment. Required Qualifications: Experience: 1+ years of experience in administrative, operational, or legal support roles. Education: Bachelor's degree in any field. Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams, OneNote). Experience building and documenting processes using OneNote. Ability to work in high-volume operations with cross-functional teams. Salary Range: $ 41,000 - 52,000 Annually - Factors that may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [09-10 days/hours of paid time off] Want to change the world? Let us know. Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let's talk!

Availability: 30-40 hours, Monday- Friday. Temporary position expected to last until the end of June. There may be an extension, and this candidate could be considered for other permanent administrative roles within the company. Are you seeking a great foot-in-the-door opportunity in the nonprofit or social services sector? As part of the Representative Payee Program, you'll help ensure that participant financial accounts are managed responsibly and in their best interest. Additionally, you'll play a key role in transitioning participants to a new organization for payee services, as this non-profit will no longer be offering this program past 2025. This position supports the agency's efforts to undo institutional racism, build cultural competence and serve an increasingly diverse population. RESPONSIBILITIES Support non-profits in delivering financial services that meet program participants' needs and enhance financial competence. Track, reconcile, and organize financial transactions, including receipts, deposits, and reimbursements. Assist participants in maintaining housing, medical benefits, and financial stability. Educate participants on budgeting, banking, and fraud prevention to enhance financial literacy. Maintain strong relationships with guardians, landlords, caregivers, and partners, providing timely financial updates and support, such as quarterly income and expense summaries. Provide administrative support, including managing mail, calls, emails, and office organization. Perform other duties as assigned by management. QUALIFICATIONS Strong organizational skills, attention to detail, and ability to maintain confidentiality. Excellent communication skills with emphasis on listening, diplomacy, and patience. Ability to work independently and collaboratively in a team environment. Strong time management skills, with the ability to prioritize tasks and work under pressure. Ability to analyze financial data and provide recommendations. Ability to lift and carry file boxes up to 25 pounds as needed. Experience and/or interest in supporting individuals with intellectual and developmental disabilities. OR a combination of education, experience, and measurable performance that demonstrates the ability to fulfill this role. CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. If you need assistance or an accommodation due to a disability, you may contact us at ****************** or 1+************ (ask to speak with an HR representative). The process is outlined in CampusPoint's ADA Policy .

We are a family owned full service electrical contractor servicing residential, commercial and industrial customers. This role will support the owners and project management team to enable maximum efficiency. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings & appointments Email Support Process Documentation Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite Experience in the Electrical industry is a bonus!

Vaco Boston has partnered with our client to hire an administrative assistant to join their team! Where: Sumner, WA When: Immediate need, 3 days per week onsite, part time Pay: $22/hour Answers telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Coordinate conferences, meetings, or special events. Establish work procedures or schedules and keep track of the daily work of clerical staff. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Open, read, route, and distribute incoming mail or other materials and answer routine letters. Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Order and dispense supplies.

The Human Resources Administrator is responsible for providing administrative support to the Human Resources (HR) Department and operational support to employees, vendors and supervisors. The Human Resources Administrator provides high quality customer service and uses basic knowledge of HR policies, procedures, standards and legal requirements to respond to inquiries with a high level of accuracy. PRIMARY DUTIES AND RESPONSIBILITIES: Assist in the preparing onboarding, off boarding, benefit packets or information to employees. Provide main support to front desk and cover as needed. Assist in the administrative coordination of the recruiting process and maintain applicant tracking system to include but not limited to job postings, reference checks, reports, background checks and drug screening. Partner with HR team to execute HR department goals, projects and daily work. Manage weekly HR communication and ensure timeliness of delivery to staff. Ensure filing is maintained weekly and employee's files are accurately represented. Send performance evaluation (to include 90-day review) and guidelines and track mid-year and annual performance, 90-day reviews and exit interviews. Provide general administrative support preparing correspondence, forms and reports. Maintain up-to-date HR related information and master calendar on HR SharePoint. Maintain training calendar for the organization, assign and track training courses and assist with training preparation as needed. Assist with billing to ensure timeliness to Accounting. Assists in coordinating All Staff Meetings, town hall meetings, lunch and learns and other employee events. To include set up, beverages, food items, etc. Generate reporting as needed from HRIS for training, special projects, etc. Participates in special projects and other duties as assigned.

Our client in the biotech domain is seeking an HR Payroll & Benefits Analyst to help for the next month. Work onsite in Redmond processing payroll and working with employee benefits. Key Details: 3+ years of experience in HR payroll processing, benefits, coordination, and miscellaneous office duties 4-week contract with opportunity to convert if it is a good fit Work Monday through Friday onsite in Redmond Pay rate: $30-35.00 an hour depending upon experience If interested, please submit your resume *Client will not sponsor work visas

Who We Are is for currently enrolled TCC students only. If not currently enrolled as a college student please apply to the other listed positions and/or pools available on the TCC jobs/employment portal, thank you. * This recruitment is to establish an applicant pool for future vacancies. Individuals will be contacted as vacancies occur. Tacoma Community College is a public two-year institution that serves a diverse population of approximately 14,000 students. We embrace our identity as a community college and strongly encourage applications from candidates who recognize and honor the important role that equity, diversity, and inclusion brings to an educational community. Our stated mission is to create meaningful and relevant learning, inspire greater equity, and celebrate success in our lives and in our communities. We are recognized nationally as an, Achieving the Dream "leader college" and our faculty are engaged in innovative work to improve student retention and program completion. According to the Community College Survey of Student Engagement, TCC ranks high on measures of active learning and academic challenge, thanks to our creative and scholarly faculty. We seek to recruit and retain a workforce that: * Reflects the diversity of our community. * Values intellectual curiosity and innovative teaching. * Is attracted by the campus mission promoting equitable access to educational opportunities. * Cares about student success and collaborates on strategies to facilitate success for underrepresented populations. * Welcomes difference and models respectful interaction with others. * Engages effectively with the community both within and outside of TCC. Regional Setting For information on Tacoma and the surrounding area: ************************************************ Position Overview The Human Resource intern will assist the Human Resources office with the essential functions listed below. This internship works on a quarter-by-quarter basis. Essential Functions HUMAN RESOURCES - PAYROLL DEPARTMENT -Internship is coordinated through Professor Rothenberg's class and includes 100 to 150 hours of work per quarter. * Learn about payroll fundamentals and actual processing including: * Determination of pay and gross pay calculations * Payroll deductions * Payroll reporting * Semi-monthly, Quarterly, and Annual Tax reporting and tax calculations * Benefits processing and determination of cost and timing differences * Exception pay processing * Labor and Industries premium calculations and Reporting * Union agreements and application of provisions impacting pay * Federal and State laws and their payroll applicability * Learn about integrated business processing including interrelatedness between departments and personnel. * Learn about the applicability of other State agency rules and payroll applicability * Learn about customer service and 3rd party organizations that impact employee pay * Learn about differences between payroll processing in the United States including IRS application of Rev Proc 98-16 for Student-FICA exemptions * Learn and observe the different jobs included in a Human Resources and Payroll jointly shared office. * Complete standard payroll processing tasks including: * Wage calculations, benefit calculations, deduction calculations, tax calculations * Complete and learn about Human Resources and Payroll related forms e.g. I-9 form, Form W-4 and required banking data for online processing of direct deposits. * Learn about records management in a payroll environment. Qualifications Duties of the position required experience: * Ability to use a computer; including Word Processing, Excel, PowerPoint, internet research, and email; Required conditions of employment: * Successful completion of a criminal history background check. * Must be a current TCC student. * Ability to follow oral instructions. * Ability to get along well with others Duties of the position require knowledge, skills and abilities: * Ability to use Microsoft Word, Excel, PowerPoint, internet web browser, and email * Ability to proactively build positive relationships, foster team unity at all levels of the college, and strive for positive interactions with individuals across the campus; * Ability to work as part of a team and independently; * An appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace; * Ability to establish and maintain positive and collaborative working relationships with students, colleagues, and staff; * Engaging in critical self-reflection and growth; openness to feedback, change, and professional development; * Ability to accept personal responsibility for the quality and timeliness of work, ability to learn from mistakes, and be proactive with identifying solutions to prevent future issues. Able to be relied upon to achieve excellent results with little need for oversight. * Skill in building and maintaining internal and external customer satisfaction; * Excellent customer service skills; including establishing, building and maintaining internal/external customer satisfaction. * Identify and understand issues, challenges, and learning opportunities; be proactive and strategic with solutions; * Ethics, integrity, and sound professional judgment; * Communicate promptly and responsively to the needs of the department and college community; including communicating with supervisor, end customer and customer's manager about work order status. * Maintain established standards of work, customer response and professional conduct in performance of the position duties; * An understanding and willingness to follow applicable laws, regulations and other standards to establish and/or maintain a safe work environment. * Ability to analyze and resolve problems. Application Process Application Materials Complete application packages must include the following: * Tacoma Community College online application. * Resume. Terms of Employment These part-time student hourly positions are bound by the WAC 357-04-045provisions above. Scheduled to work up 16 hours per week and on a quarter-by-quarter basis. The work location is the TCC main campus.The salary is $20.00-$20.00 per hour. TCC Part-time hourly and student employees including work study students, willaccrueone hour of paid sick leave for every 40 hours worked. Hourly non-student employeesmay be applicable for comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plansand retirement benefits are also provided. For more information, please visit our employment page/employment benefits:****************************************** Tacoma Community College values diversity and is an Equal Opportunity Employer and Educator. Tacoma Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Stephen Smith, Title VII and Title IX, Building 14, ************; Kathryn Held, Section 504 Officer, Student Affairs Administration Office at ************. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice. Tacoma Community College Human Resources 6501 S 19th St Bldg. 14, Tacoma WA 98466 *********************************

Full-time Description United States Seafoods is a Commercial Fishing Company that manages six fishing and processing boats operating in Alaska. The vessels fish from January to November, and the company operates year-round with its office located in Seattle off Lake Union. We are looking to hire an energetic Human Resources Assistant to join our HR team in Seattle, supporting our vessels in Alaska. This is a hybrid position with a weekly office - remote structure. POSITION SUMMARY: Provides general office and vessel support in a variety of clerical activities and related tasks. An HR Assistant will be presented with learning opportunities and challenges that will keep every day interesting. ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES: Due to the nature of fishing, this is not your typical office job, everyone is expected to help with a variety of ever changings tasks and projects so that the crews and boats can succeed at sea. This list is not intended to detail all aspects of the assigned work but is representative of the job's overall responsibilities. • Responsible for providing clerical, administrative & payroll support • Answer the phones & help direct calls & answer questions as needed • Assist with crew rotations, arranging flights, contracting, onboarding paperwork • Answer a wide range of crew requests & questions • Help Implement initiatives to improve crew retention • Help develop & implement crew culture & morale initiatives • Occasional evening & weekend support • Other duties as assigned Requirements KNOWLEDGE SKILLS AND ABILITIES: • Ability to exercise sound judgment, work well independently, prioritize duties & follow through tasks to completion • Must be able to handle confidential matters, understanding the various employment laws & regulations • Should have experience with Microsoft office products including Outlook, Word, Excel, PowerPoint & Publisher • Must be able to handle competing priorities & deadlines effectively & respond well to last minute, high priority, & time sensitive projects • Must be able to handle the pressure of constant interruptions EDUCATION AND/OR EXPERIENCE: • High School Diploma or GED certificate is required • Minimum two (2) years of increasingly responsible experience in an administrative role Preferred skills but not required -- • Industrial or manufacturing background is preferred. Experience in the marine or fishing industry is a plus • Experience with Paylocity • Experience with QuickBooks • Experience with Microsoft Suite The Ideal Candidate for this Position - • Is a People Person • Is a Creative Problem Solver • Is Able to Communicates Clearly • Is Organized, Proactive, and Team- Oriented • Is Flexible in Changing Working Environments This is a full-time position with health care benefits, 401K, and opportunities for advancement. Salary Description DOE

Axionova Engineering Limited is seeking a detail-oriented and proactive HR Assistant to support our Human Resources department. In this role, you will play a vital part in ensuring smooth HR operations, particularly in administrative tasks, onboarding, employee record management, and employee relations. The ideal candidate will be highly organized, adept at maintaining confidentiality, and passionate about contributing to a dynamic and collaborative HR environment. Key Responsibilities Employee Data Management: - Maintain and update employee records in the HRIS, ensuring accuracy in personal details, salary changes, benefits, attendance, and leave records. - Generate and analyze reports for HR metrics as required. Recruitment and Onboarding Support: - Coordinate job postings, screen resumes, and assist in scheduling interviews. - Conduct background checks and prepare offer letters for selected candidates. - Facilitate onboarding for new hires, including preparing paperwork, organizing orientation sessions, and distributing updated employee handbooks. Employee Relations and Support: - Act as a first point of contact for employee inquiries, providing prompt and accurate responses or escalating to the HR Manager when necessary. - Assist in conflict resolution and employee engagement initiatives. Benefits and Payroll Assistance: - Support the administration of employee benefits programs, including enrollments, updates, and terminations. - Coordinate with benefit providers to resolve employee concerns. - Collaborate with the payroll team to ensure accurate and timely payroll processing by verifying timesheets and updating employee information. Training and Compliance: - Coordinate and schedule training programs and workshops. - Maintain training records and ensure compliance with required training standards. Policy and Documentation Management: - Assist in developing, updating, and maintaining HR policies and procedures to ensure compliance with labor laws. - Organize and maintain employee files and other HR documentation. Termination Processes: - Assist in offboarding activities, including conducting exit interviews, retrieving company property, and updating employee records. HR Projects and Initiatives: - Support various HR projects, such as performance management programs, employee engagement initiatives, and HR metrics reporting. Qualifications Education and Experience: - Bachelors degree in Human Resources, Business Administration, or a related field. - Previous experience as an HR Assistant or in a similar administrative role is preferred. Skills and Competencies: - Strong organizational and time management skills with the ability to multitask in a fast-paced environment. - Exceptional attention to detail and accuracy. - Excellent written and verbal communication skills. - Proficiency in HRIS or HRMS software for maintaining employee records. - Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Ability to handle sensitive and confidential information with discretion. - Strong problem-solving and decision-making abilities. - A team player with excellent interpersonal skills. Why Join Axionova Engineering Limited? - Competitive compensation and benefits package. - Opportunities for professional growth and development. - Collaborative and innovative work environment. - Be a part of a leading engineering firm where HR is valued as a strategic partner in organizational success.

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry leading practices. ProSidian services focus on the broad spectrum of Risk Management, Compliance, Business Process, IT Effectiveness, Energy & Sustainability, and Talent Management. We help forward thinking clients solve problems and improve operations. Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals nationally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes. Our Services are deployed across the enterprise, target drivers of economic profit (growth, margin and efficiency), and are aligned at the intersections of assets, processes, policies and people delivering value. ProSidian clients represent a broad spectrum of industries to include but are not limited to Energy, Manufacturing, Chemical, Retail, Healthcare, Telecommunications, Hospitality, Pharmaceuticals, Banking & Financial Services, Transportation, Federal and State Government Agencies. Learn More About ProSidian Consulting at ****************** Job Description ProSidian Seeks a HRSM (Human Resources Service Management) Human Resources Staffing Assistant to support an engagement for an American scientific agency within the United States Department of Commerce that focuses on the conditions of the oceans, major waterways, and the atmosphere. Dedicated to the understanding and stewardship of the environment, the Agency's mission is to understand and predict changes in climate, weather, oceans, and coasts, to share that knowledge and information with others, and to conserve and manage coastal and marine ecosystems and resources. The ProSidian Engagement Team Members work to provide multi-functional Enterprise Services Staff Support Services with functional areas to support Department Offices in information technology, financial management, human resources, program management and administrative support. The staff augmentation is required to support a myriad of standard services required across the Department that include skill sets in information technology, financial management, human resources, program management, economic analysis, executive support and administrative support. HRSM Human Resources Staffing Assistant Candidates shall work to support requirements for Program Support and The Human Resources Staffing Assistant Processes HR actions including payroll, benefits, and personnel actions for the purposes of employee actions, talent acquisition support, on-boarding support, presentations, training and related activities. Requires a HS diploma (or equivalent), and 1 to 3 years' on-the-job experience with personnel action coding and processing, documenting processes and procedure; experience in a fast paced customer service environment. Have a strong understanding of federal government business operations and work process. Support project teams and program managers and provide daily execution assigned work functions. Provide management support to collect, evaluate and test financial data for a number of recurring departmental processes and reviews. Must summarize issues and findings in a clear and logical manner. Have strong analytical and problem solving skills. Conduct periodic reconciliation reviews of external interfaces with various field offices in order to identify and correct data gaps, financial discrepancies and errors. Work with a variety of IT systems to provide multi-functional Enterprise Services Staff Support Services on behalf of Enterprise Services Provide acquisition support for all bureaus with functional areas include skill sets in information technology, financial management, human resources, program management, economic analysis, executive support and administrative support. Have advanced experience with Microsoft Office Word, PowerPoint, Excel, and Outlook. Must have strong presentation skills and be able to communicate effectively orally and in writing to support a myriad of standard services required across the Department Qualifications The HRSM Human Resources Staffing Assistant shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/Power point) and related tools and technology required for the position. Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined. A bachelor's degree is required with at least three years work experience in personnel action coding and processing, documenting processes and procedure; experience in a fast paced customer service environment. TRAVEL: Travel as coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at the CONUS/OCONUS - Seattle, WA U.S. Citizenship Required Excellent oral and written communication skills Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe) All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG's designated Security Office. Additional Information CORE COMPETENCIES * Teamwork - ability to foster teamwork collaboratively as a participant, and effectively as a team leader * Leadership - ability to guide and lead colleagues on projects and initiatives * Business Acumen - understanding and insight into how organizations perform, including business processes, data, systems, and people * Communication - ability to effectively communicate to stakeholders of all levels orally and in writing * Motivation - persistent in pursuit of quality and optimal client and company solutions * Agility - ability to quickly understand and transition between different projects, concepts, initiatives, or work streams * Judgment - exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications * Organization - ability to manage projects and activity, and prioritize tasks ------------ ------------ ------------ OTHER REQUIREMENTS * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Business Tools - understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary. * Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors * Curiosity - the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together * Humility - exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference * Willingness - to constantly learn, share, and grow and to view the world as their classroom ------------ ------------ ------------ BENEFITS AND HIGHLIGHTS At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc. Our comprehensive benefits package includes a medical, dental and vision plan. Our growing list of benefits currently include the following: * Competitive Compensation: Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives * Group Health Insurance Health Benefits: Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com ) and Dental Plan (Ameritas - ****************** * 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement. Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement. Contributions are deducted from pay on a pretax basis the employee can contribute up to $18k. A wide range of investment options are available with a personal financial planner available to assist you. Immediate 100% vesting of both your contribution and the ProSidian matching contribution. The Plan is a Safe Harbor 401(k) Retirement Savings Plan. ProSidian Consulting participates in a Basic Match: 4% of pay for participants who defer at least 5% of their pay. The Basic Match is structured as follows: 100% of the first 3% of pay that is contributed; and 50% of the next 2% of pay that is contributed. * Vacation And Paid Time Off (PTO) Benefits: The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor's appointment, or any number of events in your life. Currently these benefits include Vacation/Sick days - 2 weeks | Holidays - 10 Federal Government. * Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees. * Purchasing Discounts & Savings Plans: We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less: ************************************* This provides special discounts for eligible employees on products and services you buy on a daily basis. * Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace. A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work. * Leverageable Experience and Thought Leadership: By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences. * ProSidian Employee & Contractor Referral Bonus Program: ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program. * Performance Incentives: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support. * Flexible Spending Account: Pending ------------ ------------ ------------ ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines. ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina. All applicants are encouraged to apply regardless of Veteran Status. Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way. The pride comes out of the challenge; the reward is excellence in the work. FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON ************************* OR SEND YOUR RESUME'S, BIOS, AND SALARY EXPECTATION / RATES TO ***********************. ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email. Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.

We are on the lookout for a success-driven individual to become part of our HR team. The perfect candidate will be proactive, optimistic, and eager to grow in their career. This opportunity is a fantastic way to start your journey with us as we continue to expand. If you are a committed and detail-focused person who thrives on organization, this position is meant for you. The HR Assistant will be essential in assisting the Human Resources department's daily functions, ensuring that HR processes run efficiently and smoothly. Essential Duties and Responsibilities Administrative Support: Assist the HR Manager with daily tasks, including scheduling meetings, organizing files, and maintaining employee records. Recruitment Assistance: Support the recruitment process by posting job openings, reviewing resumes, scheduling interviews, and coordinating communication with candidates. Onboarding: Facilitate the onboarding process for new hires by preparing necessary documentation and conducting orientation sessions. Employee Relations: Serve as a point of contact for employee inquiries, providing assistance with HR-related questions and concerns. Data Management: Maintain accurate and up-to-date employee records in HR databases and assist in generating reports as needed. Event Coordination: Assist in organizing company events, training sessions, and employee engagement activities. Ensure compliance with company policies and legal regulations by assisting in audits and updating HR policies as required. Ability to travel to Alaska as needed during the summer salmon season. Knowledge Skills and Abilities Excellent organizational and multitasking abilities. These might involve filing, sorting documents, or maintaining office supplies, which can require some light lifting and movement around the office. Strong communication and interpersonal skills. Interacting with colleagues and clients, both in person and over the phone, necessitates clear speaking and attentive listening skills. Familiarity with HR software and databases is a plus. Detail-oriented and able to handle confidential information with discretion. Proactive and eager to learn with a positive attitude. Flexibility and Adaptability: Being able to juggle multiple tasks and respond to sudden changes or needs in the office environment. Prolonged periods of sitting: HR Assistants often work at a desk for extended hours, which can require good posture and ergonomic awareness. Frequent computer use: This includes typing, data entry, and managing emails, which can strain the eyes and wrists if not done with regular breaks and proper equipment. Education & Experience A high school diploma or equivalent is required; an Associate's or Bachelor's degree in Human Resources or Business Administration, or relevant work experience is preferred. At least 1-2 years of experience in an administrative or HR support role. Proficiency in Google Suite (Docs, Excel, PowerPoint).

Description We are in search of a Human Resources (HR) Assistant to join our team located in Seattle, Washington. As a HR Assistant, you will be instrumental in administering compensation, benefits plans, assisting in talent acquisition, recruitment processes, and conducting employee onboarding. Moreover, you will also help in organizing training and development initiatives and provide support on various HR-related topics. Responsibilities: - Facilitate talent acquisition and recruitment processes - Administer compensation and benefit plans to employees - Conduct onboarding for new employees and organize training and development initiatives - Provide prompt support on HR-related topics such as leaves and compensation, resolving any issues that may arise - Promote HR programs to ensure an conflict-free workplace - Assist in the development and implementation of human resources policies - Undertake performance management tasks - Organize quarterly and annual performance reviews for employees - Maintain and update employee files and records in both electronic and paper form - Enhance job satisfaction by promptly resolving issues, applying new perks and benefits, and organizing team building activities - Ensure compliance with labor regulations This role offers a short term contract employment opportunity. Requirements - Proficiency in ADP - Financial Services and ADP Workforce Now - Familiarity with ATS - Asynchronous Transfer Mode - Experience with Ceridian and HRMS - Knowledge of About Time software - Strong auditing skills - Experience conducting background checks - Understanding of benefit functions - Excellent customer service skills - Ability to manage leave of absence and FMLA - Knowledge of labor relations - Proficiency with Apple Macintosh systems TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Part-time Description The Kitsap Humane Society (KHS) is a progressive animal welfare shelter whose mission is to rescue, rehabilitate and rehome homeless animals. We are committed to an open admissions policy, animal rehabilitation and a low euthanasia rate. Job Summary As part of the Community Resource and Behavior team, you will ensure the well-being of animals while providing compassionate support to the community. Key responsibilities include conducting animal intakes, behavior assessments and training, administering vaccinations, applying fear-free handling practices, and coordinating with shelter departments. You will collaborate with other shelter teams to evaluate animals' needs, provide enrichment, supervise playgroups, and assist with behavior modification to improve quality of life and reduce stress. This role also involves intake diversion, stray animal reunification, and offering excellent customer service to those seeking assistance for animals. Strong communication, organization, and a passion for animal welfare are essential for success in this role. Job Duties · Support scheduling community requests for animals being brought to the shelter and facilitate animal intakes, including stray animals, rehoming appointments, transfers, and medical surrenders. · Working hands on with a diverse range of animals, including dogs and cats, supporting a variety of behavioral needs, conducting initial health and behavior assessments on incoming animals to determine their needs and suitability for shelter placement. · Demonstrating compassion and support to KHS staff and volunteers, as well as to community members coming into KHS for community resources, including pet food pantry, animal reclaims, stray animal drop offs, or rehoming services. · Facilitate behavior training and modification sessions with additional CRB team members and KHS volunteers to help support animals through shelter pathways. · Accurately record detailed information about an animal during different shelter processes, including intake exams, behavior assessments, and training sessions using objective language. · Following fear-free practices for animal handling, including intake exams, behavior treatment sessions and vaccine administration. · Collaborating with shelter departments and volunteers to support the behavioral healthcare of animals through the implementation of the KHS enrichment program. · Support CRB team members with dog tests, playgroups, and off-site outings for shelter dogs. · Other duties as assigned by supervisor. Requirements Qualifications and Requirements: · Must be 18 years or older and have a high school diploma or equivalent. · Additional experience or training in animal welfare or veterinary services is preferred, but not required. · Demonstrated ability to handle animals safely and compassionately, with an understanding of basic animal behavior and welfare principles. · Excellent communication skills, both verbal and written, with the ability to interact professionally and empathetically with diverse community members in stressful situations. · Strong organizational skills and attention to detail. · Proficiency in basic computer skills, including data entry and use of Microsoft Office products and applications. · Commitment to the mission and values of Kitsap Humane Society · Able to work a flexible schedule, including one weekend day a week. · Must have a valid WA driver's license. · Must complete a pre-employment criminal record background check. Physical Requirements · Ability to on occasion lift at least 50 pounds. · Bending at the waist, sitting, kneeling, crouching, walking, etc., as job may require. · Working directly with a diverse range of animals and animal sizes, including large dogs. · Needing to wear appropriate PPE when coordinating an intake of potentially sick animals. · Work environment may involve exposure to inclement weather, odors and/or loud noises, as well as the presence of restrained domestic animals.

Part-time Description Program/Department: Gateway Fellowship / HR Job Title: Human Resources Assistant Reports To: HR Director Job Overview: The Human Resources Assistant at Gateway Fellowship is a part-time role, focused on onboarding, record management, HR support, and training coordination. The role ensures efficient HR operations, contributing to a positive employee experience and supporting the overall mission of Gateway Fellowship. As a member of the Gateway OneTeam, you will support and demonstrate an understanding of the church's mission: living the Jesus-centered mission. Key qualifications include possessing a character that reflects biblical godliness, demonstrating a meaningful, personal relationship with Jesus Christ, and active involvement in a local body of Christian believers. Job Status: Part-time (M-F) 25 hrs/wk; 52 wks/yr) Salary Range: $19 - $24/hr Work Location: in person BENEFITS Sick, Vacation, and Holiday pay EMP (Employee Assistance Program) Tuition discount at all Crosspoint Christian School campuses including the Learning Center 403b Plan (Employee Contribution) KEY RESPONSIBILITIES Onboarding: Facilitate the onboarding process for new hires, monitor the recruiting online application for compliance, and coordinate employee orientation. Record Management: Maintain and update employee files, ensuring accuracy and compliance with organizational policies and legal requirements. HR Support: Assist with administrative tasks such as scheduling meetings, preparing documents, running reports, HR events, handling general employee inquiries and other duties as assigned. Training Coordination: Organize and schedule employee training sessions, track attendance, and maintain related documentation. Requirements QUALIFICATIONS Experience: At least one year of experience in human resources or a similar administrative role. Familiar with HRIS systems (Paylocity is a plus). Skills: Great organizational and communication skills (verbally and in writing), with proficiency in Microsoft Office. Ability to handle multiple tasks and prioritize effectively. Strong attention to detail and accuracy in data management and documentation. Proficiency in using Microsoft Office applications: Word, Excel, Outlook, TEAMS. Confidentiality: Ability to handle sensitive information with a high level of discretion and maintain confidentiality. Education Level: High school diploma or equivalent required; coursework/certifications in Assisting or Human Resources preferred. Personal Characteristics: Highly personable with a professional demeanor appropriate for an office setting; including a passion to serve others and great attention to detail. Works well with deadlines. Physical Abilities: Sufficient mobility to work in an office setting; stand or sit for prolonged periods; operate office equipment including the use of a computer keyboard. Salary Description $24,700-$31,200/annually