What does a Grant Coordinator do?
A grant coordinator is primarily in charge of organizing and applying grants for an organization. Their responsibilities revolve around performing research and analysis to identify suitable grants, gathering and completing applications, developing proposals, and monitoring the progress of procedures. They must also serve as the examiner's point of contact, maintain knowledge of all grant policies, and resolve issues should there be any. Furthermore, as a grant coordinator, it is essential to produce progress reports and presentations for the company managers or executives, providing them regular updates of all procedures.
Grant coordinator responsibilities
Here are examples of responsibilities from real grant coordinator resumes:
- Facilitate intake process for manage care admissions; streamline medicaid, medicare admissions to regional NY inpatient hospitals.
- Provide quality care for all applicants through the appeals process.
- Assist program director by creating PowerPoint presentations for board meetings and events.
- Archive official new grant files and deploy existing to data warehouse according to FEMA guidelines.
- Ensure financial records are maintain per the scope of work on each FEMA funding project.
- Work with CDBG fund sub-recipients to build organizational capacity and implement housing projects.
- Screen patients for inpatient detoxification and/or rehabilitation eligibility.
- Subcontract preparation, contract awarding, RFQ processing, EDI exchanges.
- Supervise all implementing partners and NGO operators to ensure compliance with USAID rules and regulations, and with CHF internal procedures.
- Prepare RFQ's according to item specifications and other important exhibits that may be require.
- Review, approve and encumber capital grant project expenditures in accordance with FTA regulations.
- Review provider agreements for completeness and ensure documentation is compliant with CMS regulations.
- Ensure that activities are appropriately document in require reports and through regular updates given to USAID stakeholders and external development partners.
- Maintain FTA incidental approval request and approval letters.
- Screen patients for inpatient detoxification and/or rehabilitation eligibility.
Grant coordinator skills and personality traits
We calculated that 10% of Grant Coordinators are proficient in Grants Management, Financial Reports, and Professional Development. They’re also known for soft skills such as Detail oriented, Teamwork, and Technical skills.
We break down the percentage of Grant Coordinators that have these skills listed on their resume here:
- Grants Management, 10%
Created grants management and best practices training for grantees.
- Financial Reports, 7%
Budget Analyst Researched and prepared quarterly and annual financial reports according to Environment Protection Agency's guidelines.
- Professional Development, 6%
Supported systems utilized to compile and analyze data in order to align funding for curricula goals and professional development needs.
- Public Health, 6%
Managed $2 million Public Health Services funds to domestic violence programs statewide following the Floods of '93.
- PI, 5%
Document Non-Budget change requests that consists of PI changes.
- Technical Assistance, 4%
Provided technical assistance to providers and staff on program performance criteria, through group presentations and individual instructions.
Common skills that a grant coordinator uses to do their job include "grants management," "financial reports," and "professional development." You can find details on the most important grant coordinator responsibilities below.
Detail oriented. The most essential soft skill for a grant coordinator to carry out their responsibilities is detail oriented. This skill is important for the role because "technical writers create instructions for others to follow." Additionally, a grant coordinator resume shows how their duties depend on detail oriented: "collaborated with community organizations about vocational oriented programs, disabilityrights and case management. "
Teamwork. Another soft skill that's essential for fulfilling grant coordinator duties is teamwork. The role rewards competence in this skill because "technical writers must be able to work well with other writers, designers, editors, illustrators, and the technical workers whose procedure or product they are explaining." According to a grant coordinator resume, here's how grant coordinators can utilize teamwork in their job responsibilities: "supported all staff on youth development team to ensure high-quality programming through various administrative tasks, teamwork, and problem solving. "
Technical skills. grant coordinators are also known for technical skills, which are critical to their duties. You can see how this skill relates to grant coordinator responsibilities, because "technical writers must be able to understand complex information." A grant coordinator resume example shows how technical skills is used in the workplace: "administered grants to local government for parks acquisition and development; provided technical assistance in park planning and development"
Writing skills. A big part of what grant coordinators do relies on "writing skills." You can see how essential it is to grant coordinator responsibilities because "technical communicators must have excellent writing skills to be able to explain technical information clearly." Here's an example of how this skill is used from a resume that represents typical grant coordinator tasks: "assisted with writing and preparation of additional successful grant applications to the federal government and robert wood johnson foundation. "
The three companies that hire the most grant coordinators are:
- UUniversity of Pennsylvania12 grant coordinators jobs
- CColumbia University in the City of New York11 grant coordinators jobs
- MMassachusetts General Hospital4 grant coordinators jobs
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Compare different grant coordinators
Grant coordinator vs. Operations specialist
An operations specialist is responsible for optimizing the business' daily operations, ensuring smooth process flow to provide the best services to clients. Operations specialists' duties include analyzing business procedures, identifying opportunities for business improvement, tracking the department's metrics and activities, providing assistance to colleagues, suggesting strategies for operations efficiency, and managing customer's inquiries and complaints. An operations specialist must be an excellent team player and detail-oriented, as well as proven time-management and decision-making skills to meet clients' needs and support the business' objectives.
While similarities exist, there are also some differences between grant coordinators and operations specialist. For instance, grant coordinator responsibilities require skills such as "financial reports," "professional development," "public health," and "pi." Whereas a operations specialist is skilled in "customer service," "logistics," "basic math," and "customer satisfaction." This is part of what separates the two careers.
Operations specialists earn the highest salaries when working in the government industry, with an average yearly salary of $65,446. On the other hand, grant coordinators are paid more in the health care industry with an average salary of $50,299.operations specialists tend to reach lower levels of education than grant coordinators. In fact, operations specialists are 15.9% less likely to graduate with a Master's Degree and 1.9% less likely to have a Doctoral Degree.Grant coordinator vs. Contractor/consultant
A contractor is a self-employed businessperson who agrees to work for a fixed price. His/her job involves the evaluation of clients' needs and actual performance of work. On the other hand, a consultant is a skilled independent businessperson who provides expert teaching and training in a specific market by assisting existing staff for the improvement of operations, problem-solving, and development of strategies. His/her role is to assess clients' needs and provide expert advice and opinion. However, both individuals are not employees, since they came from outside of the organization to perform such services.
In addition to the difference in salary, there are some other key differences worth noting. For example, grant coordinator responsibilities are more likely to require skills like "grants management," "financial reports," "professional development," and "public health." Meanwhile, a contractor/consultant has duties that require skills in areas such as "healthcare," "post implementation," "medicaid," and "financial analysis." These differences highlight just how different the day-to-day in each role looks.
On average, contractor/consultants earn a higher salary than grant coordinators. Some industries support higher salaries in each profession. Interestingly enough, contractor/consultants earn the most pay in the technology industry with an average salary of $88,122. Whereas grant coordinators have higher pay in the health care industry, with an average salary of $50,299.Average education levels between the two professions vary. Contractor/consultants tend to reach lower levels of education than grant coordinators. In fact, they're 6.1% less likely to graduate with a Master's Degree and 1.9% more likely to earn a Doctoral Degree.Grant coordinator vs. Principal consultant
A principal consultant is responsible for evaluating business' needs and opportunities, identifying potential leads to create project proposals, and maintaining strong business relationships that would generate revenues and increase the organization's profitability. Principal consultants must be up-to-date with the current market trends to ensure that the business adapts to the industry's changes. They also initiate new product development to expand its brand image, working closely with the marketing team for marketing strategies and promotions.
Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from grant coordinator resumes include skills like "financial reports," "professional development," "public health," and "pi," whereas a principal consultant is more likely to list skills in "cloud," "business development," "c #," and "customer satisfaction. "
Principal consultants make a very good living in the finance industry with an average annual salary of $119,120. On the other hand, grant coordinators are paid the highest salary in the health care industry, with average annual pay of $50,299.When it comes to education, principal consultants tend to earn similar degree levels compared to grant coordinators. In fact, they're 0.9% more likely to earn a Master's Degree, and 0.1% more likely to graduate with a Doctoral Degree.Grant coordinator vs. Business internship
In a business internship, the responsibilities will vary by the directives given by the supervising staff. However, one of the primary duties as an intern is to perform support-related tasks for the department or office where they are assigned. An intern may participate in marketing research and analysis, devising sales strategies, producing progress reports and presentations, and even handling social media accounts for public relations, all while under the supervision of a more experienced colleague.
Types of grant coordinator
Updated January 8, 2025
