Executive Personal Assistant
Glocap Job In New York, NY
Our client, a HNW family and family office, is seeking an Executive Personal Assistant to support the Founder/CEO. This role requires exceptional organizational skills, proactive thinking, and the ability to manage a broad range of personal and professional tasks with the highest level of discretion, detail, and professionalism. The successful candidate will serve as the right hand to the principal, managing a complex lifestyle and business interests while ensuring seamless day-to-day operations. This is a rare opportunity for a candidate who thrives in a high-performance environment, has a passion for delivering excellence, and seeks a long-term, trusted role with a private family.
COMPANY: Family Office
POSITION: Executive Personal Assistant
LOCATION: New York, NY (In office 3x week with flexibility)
HOURS: 9:00AM - 5:00PM with flexibility
COMPENSATION: $120-160K DOE + Benefits + Discretionary Bonus
BACHELOR'S DEGREE: Required
Responsibilities of the Executive Personal Assistant:
-Executive Support & Calendar Management:
-This role's primary focus is to manage the principal - her time, her energy, her peace of mind, and her deliverables.
-Act as the primary gatekeeper, prioritizing and managing an ever-changing calendar of appointments, meetings, and engagements across multiple time zones.
-Serve as the principal's trusted liaison, coordinating with personal, domestic, and professional staff across multiple locations to ensure smooth communication and operations.
-Preemptively manage the principal's needs by anticipating issues and ensuring the calendar is optimized for efficiency and productivity.
-Correspondence & Communication:
-Draft, proofread, and edit high-level communications including emails, reports, proposals, and formal letters with impeccable attention to detail and tone.
-Ensure discreet, professional management of all communications, handling sensitive and confidential information with the utmost care.
-Personal & Professional Travel Coordination:
-Manage all aspects of complex domestic and international travel, including the arrangement of private and commercial flights, accommodations, ground transportation, visas, and detailed itineraries.
-Provide on-the-ground support and seamless coordination of travel logistics, ensuring every aspect of travel is managed with precision, even when unexpected changes arise.
-Estate and Project Management:
-Oversee the management of multiple properties including coordinating ongoing projects and routine maintenance.
-Collaborate closely with contractors, and staff to ensure projects are completed on time up to standards, and within budget
-Event Planning:
-Spearhead the planning and execution of high-profile events, from intimate dinners to large-scale family gatherings. overseeing all details from start to finish for a seamless execution.
-Serve as the point of contact for key projects, managing communications and operational tasks with international partners when needed.
-Budget & Financial Management:
-Handle budget management for both household and estate operations, including processing invoices, tracking expenses, and liaising with financial advisors to ensure accuracy and timely payments.
-Assist in monitoring and optimizing financial resources, ensuring every aspect of the principal's personal and professional expenses are handled efficiently.
-Personal Work:
-Manage personal family appointments, children and personal staff's calendars, physical errands in the neighborhood.
-Ensure the principal's day-to-day life operates smoothly and efficiently.
Requirements of the Executive Personal Assistant:
-Bachelor's degree required; additional qualifications are a plus.
-5-8+ years of experience in a similar role supporting high-net-worth individuals or C-Suite Executives, with a proven record of longevity and trustworthiness.
-Exceptional organizational and multitasking abilities; must be able to prioritize and juggle multiple high-priority tasks seamlessly.
-Impeccable communication skills, both written and verbal, with a refined understanding of high-level correspondence.
-Proficiency in technology. Ability to quickly adapt to new tools and systems.
-Professionalism and discretion are paramount; must uphold the highest level of confidentiality in all matters.
-Ability to work autonomously while also collaborating effectively with the broader team
-Proactive, solution-oriented thinker who anticipates needs and independently resolves issues before they arise.
-Flexibility to work outside of normal working hours, including occasional travel or weekends as required for special events.
-Cultural and social awareness that aligns with the principal's values and lifestyle, with an appreciation for discretion and a commitment to maintaining their privacy.
-Willingness to work around young children, out of a family home environment on occasion.
-Verification of identity, education, prior employment, and references may be required.
*The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.
Sales Operations Specialist
Glocap Job In New York, NY
Our client, an Investment Management firm in NYC, is seeking a Sales Operations Specialist to join their team.
The Sales Operations role is critical in ensuring the efficiency and effectiveness of the sales team. This position focuses on optimizing sales processes, managing data and CRM systems, and providing actionable insights to support strategic decision-making and revenue growth.
Key Responsibilities
• Sales Process Optimization: Streamline workflows, identify inefficiencies, and implement improvements to enhance productivity.
• CRM Management: Oversee tools like Salesforce or HubSpot to ensure accurate data and smooth sales operations.
• Data Analysis: Analyze sales performance metrics, identify trends, and deliver insights to guide strategies.
• Forecasting: Develop sales forecasting models and dashboards to monitor KPIs and track team performance.
• Collaboration: Work closely with sales reps, marketing, finance, and other departments to support the sales effort in the field.
• Training & Onboarding: Provide training on CRM systems, tools, and processes for new hires.
• Reporting: Create detailed sales reports and dashboards for leadership review.
• Research: Provide salespeople with analysis of opportunities and help develop meeting preparation.
Qualifications
• Bachelors Degree Required
• 1+ year of experience within financial services in an accounting, operations or client service capacity
• Some experience working with databases and spreadsheets.
• Strong analytical skills with proficiency in CRM systems.
• Excellent communication and organizational skills.
Associate Director, Client Project Manager
Santa Ana, CA Job
At Profit Recovery Partners (PRP), we believe that collaboration and innovation thrive when we're together. This position is fully onsite at our Santa Ana office, allowing for real-time teamwork, immediate problem-solving, and a strong sense of community among our team members.
Who You Are:
The Associate Director, Client Project Manager (Strategy development) is responsible for all aspects of new expense area management, including achieving revenue goals, and presenting, gaining approval, and implementing savings strategies for all assigned client engagements. You will manage a team of 1-2 direct reports in driving project execution. Bring your exceptional relationship building skills and business savvy and collaborate across departments, with clients' C-level leadership, and key stakeholders. You value your reputation as a trusted advisor and solutions consultant; objection handling, conflict management and ability to navigate through complex situations is your expertise. The ideal candidate is extremely resourceful, will stop at nothing to always find a way to meet or exceed client expectations.
What You Will Do:
Lead client engagement and relationships by driving client outcomes and delivering against strategic priorities while supporting and influencing a high performing team
Own a book of business and aspects of client engagements during the Strategy Development phase
Achieve and exceed monthly and annual new revenue objectives for direct or non-direct accounts of the group
Establish and update project plans consistently with status, next steps, and accurate forecast information
Proactively disseminate project information and issues to stakeholders
Manage multiple projects within constraints of scope, quality, time and cost to deliver specified requirements
Apply your knowledge of client's industry, organization and strategic business priorities to provide solutions, add value and achieve clients' most important goals
Communicate effectively with internal personnel to share knowledge, ensure inter-departmental cooperation, and adopt best practices
Influence people in a matrix management environment and build strong relationships with clients & co-workers
Manage and develop team of 1-2 employees
Complete additional duties as required
What You Need:
Bachelor's Degree
At least 8-11+ years of applicable client-facing, consulting, or project management experience
2+ years of management/supervisory experience
Excellent quantitative and qualitative skills
Excellent skills with MS Office suite
Effective in senior level communications, influencing & negotiation
Proven track record of conflict and matrix management
Lead others to complete complex projects on time
Able to lead positive client relationships in complex situations, resolve client issues at the C-level & grow client revenue
Strong analytical aptitude & ability to distill key takeaways from massive amounts of detailed information
Up to 35% travel within the US & Canada
Who We Are:
Profit Recovery Partners is a professional services firm that develops, implements and manages cost-reduction solutions for FORTUNE 1000 companies, law firms, private equity firms and private companies throughout North America. Our spend management, supplier management and procurement strategies have resulted in more than $4.4 billion in client savings.
Why Work at PRP:
Full medical, dental, and vision benefits package
401K plan with company match
Paid holidays, vacation, and sick time
27-year track record of growth
Winning team atmosphere with high degree of employee recognition and promotions from within
High paced, collaborative working environment that thrives on team success
We value social responsibility and founded the following employee-driven committees: Corporate Social Responsibility, Diversity & Inclusion Group, Women's Empowerment Group, and the Wellness Committee. Each committee seeks to provide employees with a chance to give back to their community in ways most meaningful and rewarding to them.
To learn more visit ******************
The salary range for this position is: $103,300-$165,000. Actual compensation within the range will be dependent upon the individual's skills, experience, education, qualifications, and applicable employment laws.
Equal Opportunity Employer
Public Relations Assistant
New York, NY Job
We are looking for a freelance Public Relations Assistant for a top eyewear company in New York, NY! The Public Relations Specialist will be responsible for coordinating the day-to-day Public Relations activities for the eyewear fashion company. Based in NYC, this role will report directly to the Senior Public Relations Manager for the company globally. The Public Relations Assistant is needed to provide critical administrative PR support across the company's eyewear, retail and pure player portfolio.
Responsibilities:
Support the Senior Public Relations Manager in all public relations efforts - from day-to-day tasks to broader brainstorming and creating targeted PR plans/influencer strategies.
Liase with external agency partners to fulfill editorial requests and ensure the company's PR department is running smoothly and efficiently.
PR asset development (I.e. talking points, quotes, media alerts, trend pitches, etc.)
Media list maintenance
PR recaps
Influencer research (ongoing)
Event support (including RSVP lists, inviting media, organizing product and displays, etc.)
Product order fulfillment (for gifting and samples)
Operational requests (communications to stores, receiving campaign assets, high res images, credit requests, shipments, messengers, etc.)
The assistant is needed to support in the creation of PR presentations and recaps and reports, implementation of PR strategies, tracking and analyzing those strategies' results, organic and paid influencer programs and product seedings, paid editorial/media partnerships, PR events, product, shipments and other logistics coordination, invoice submission and budget and administrative management.
Required Qualifications:
Bachelor's degree in Communications, PR, Advertising/Marketing or Journalism preferred
Possess excellent written, verbal and organizational communication skills
Ability to be flexible and adapt in a fast-paced, sometimes high-pressure environment
Possess outstanding project-management and strong follow-up skills
Proven ability to complete time-sensitive tasks under minimal direction
Travel TBD based on brand needs and events.
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
Tech Investment Banking Associate
San Francisco, CA Job
We need associates looking to jump from another bank or lateral into ibanking, background would ideally be a few years of banking but will entertain big four valuation gigs, corporate finance roles etc., anything relatable. As far as Ib backgrounds, doesn't need to be healthcare, we are hiring as generalists for now as we build out the other verticals i.e. Tech, power - they would be focused on m&a (buy side and sell side transactions), equity and debt transactions, coverage areas would vary as I mentioned. Ideal level is associate, but will entertain senior analysts or VP level candidate looking to execute, not coverage.
Investment Banking Tech Associate/Analyst
Location: New York, NY
Develop and manage client manage relationships
financial modeling
Perform client due diligence
Take an active role in developing, structuring and executing transactions
Perform valuation analysis
Prepare client presentations and deliverables
Manage and develop junior talent within the group
Search Engineer
San Mateo, CA Job
Consensus is an AI search engine for scientific research. We use LLMs to help millions of users find and analyze research papers, easily. Our Series A was led by USV, with major participation from top AI investors like Nat Freidman and Daniel Gross. Consensus has been featured in The Wall Street Journal, The Atlantic, The New York Times, Nature, and a16z as one of the most exciting new AI search engines in the world.
Our mission is to make expert knowledge discoverable and consumable for all. Help us build the future of research.
Responsibilities
Improve search relevance and query understanding via ranking models, feature engineering, and ML model integration
Build dashboards and tools for evaluating search relevance and engagement metrics
Manage search infrastructure, optimize latency, and reduce costs
Develop search data pipelines for downstream relevance and ML tasks
Contribute to general full stack web development supporting search, user-facing features, and other team needs
Must Haves
5+ years of software engineering experience
3+ years of search relevance and NLP experience, including experience with semantic search, learning-to-rank, and modern NLP techniques
Strong experience with Python
Nice to Haves
Strong experience with ElasticSearch
NLP and ML libraries, like XGBoost, NLTK, spa Cy, and scikit-learn
Distributed data processing frameworks like Spark, Dataflow, Flink, or Dask
Data analysis and visualization libraries, such as pandas, numpy, scikit-learn, seaborn, plotly, etc.
Knowledge Graphs
Web Crawling
Experience constructing domain-specific golden sets, especially in science and medicine domains
Other generalist full stack engineering skills
Why You'll Succeed:
Attention to detail and craft.
Track record of high velocity delivery.
Interest in science, research, and LLMs.
Senior Instrumentation and Control Engineer
Remote or Houston, TX Job
Sr Instrument and Control Engineer - Hybrid (Houston, TX)
We are seeking an experienced Engineering Specialist/Lead to apply advanced engineering techniques and methods to solve complex problems. You will work with minimal supervision, contribute to project success, and mentor junior engineers. This role offers opportunities to grow within your discipline and across other functional areas.
Key Responsibilities:
Engineering Excellence: Apply advanced techniques to solve problems, ensure work complies with standards, and stay current on industry trends.
Quality & Improvement: Ensure compliance with quality standards, support continuous improvement, and mentor others on best practices.
Engineering Deliverables: Prepare complex reports, specifications, and designs; manage budgets, schedules, and quality.
Project Coordination: Collaborate with internal/external teams, lead smaller teams, and oversee data management for project success.
Client Focus: Assist in identifying client needs, communicating priorities, and supporting business development efforts.
Leadership: Lead by example, mentor peers, and foster a collaborative team environment.
Required Qualifications:
10+ years of relevant experience in engineering.
Bachelor's degree in engineering.
Professional registration [PE(or in pursuit)].
Advanced knowledge of design principles and standards.
Strong skills in communication, planning, delegation, and team leadership.
Work Environment: Hybrid, 3 days remote, based in Houston, TX
Process Associate/Customer Service Representative! (Local Only)
Richardson, TX Job
Genpact (NYSE: G) is a global professional services and solutions firm delivering outcomes that shape the future. Our 125,000+ people across 30+ countries are driven by our innate curiosity, entrepreneurial agility, and desire to create lasting value for clients. Powered by our purpose - the relentless pursuit of a world that works better for people - we serve and transform leading enterprises, including the Fortune Global 500, with our deep business and industry knowledge, digital operations services, and expertise in data, technology, and AI.
Title: Process Associate/Customer Service Representative!
Location: Richardson, TX (onsite/Local Only)
Duration: Fulltime/Permanent (Day shift)
Normal Shift: Mon-Fri (Sat/Sun Off)
The primary responsibility of an SDR is to research leads, qualify leads and book meetings and hand over to the Account Manager/sales team for further engagement and conversion to build sales pipeline. The job involves proactive research, outreach, and communication to identify potential customers and initiate the sales process.
Responsibilities
Conduct outbound prospecting activities to qualify new leads, book meetings and expand the sales pipeline.
• Use various channels such as cold calling, email campaigns, social media, and networking to reach out to potential customers.
• Conduct initial discovery calls or with leads/prospects to assess their suitability and interest in the company's products or services and book meeting for Account Managers.
• Meet and exceed weekly and monthly meeting booking targets set by Team Lead and perform other peripheral admin activities as required.
• Collaborate with the sales team to transfer qualified leads and provide them with relevant information and context for follow-up.
• Maintain accurate and up-to-date records of lead interactions and customer information in the CRM system.
• Participate in regular sales meetings, training sessions, and professional development activities to enhance skills and knowledge.
Qualifications we seek in you!
Minimum Qualifications
•Bachelor's degree in sales, marketing or another related area of study.
•Strong interest in meeting with clients daily and taking virtual meetings to help them grow their businesses.
•Ability to perform well in a highly dynamic, rapidly changing environment.
•Expert knowledge of Ads manager on any social media platform.
•This job will require working in a normal shift, Monday to Friday.
Preferred Qualifications/ Skills
•Experience working in a sales or account management role with mid/large-size businesses.
•Proven track record of reaching and exceeding sales goals.
•Own a sales and customer care mindset to assure the best client experience.
•Strong knowledge of Ad Sales and the digital advertising ecosystem.
Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values respect and integrity, customer focus, and innovation. For more information, visit *************** . Follow us on Twitter, Facebook, LinkedIn, and YouTube.
Legal Assistant
Remote or Aliso Viejo, CA Job
National law firm has an immediate opening for a skilled and experienced legal assistant in civil litigation in its Aliso Viejo office. Qualified candidates must have 3 years of relevant experience in a legal assistant position in defense litigation. This position is hybrid and will require you to come into the office. Therefore, you must live in the greater Orange County area - no exceptions.
Skills and Responsibilities, include but are not limited to the following:
e-filing experience in California, both State and Federal court
Familiar with civil, arbitration procedures/filings
Maintain attorneys calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel
Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed
Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros
Ability to prepare and file pleading documents and discovery documents while consulting with the attorney
Be able to open and close legal files
Handle general correspondence between outside law firms, clients, and insurance carriers
Heavy document management organizational skills
Record and track deadlines through docketing and calendar system
Assist multiple attorneys
Trial preparation
Requirements
Excellent written and verbal communication skills
Attention to detail
Ability to be a team player
Excellent organizational skills including ability to prioritize and coordinate multiple projects
Ability to multi-task independently
Professional and pleasant demeanor
Time management skills to handle multiple tasks efficiently and accurately
Knowledge of e-filing systems and eDockets a must
High level of computer competency, in the complete Microsoft Office Suite; proficiency in Outlook, Word, Excel, iManage document file system
Requires the ability to work 40 Hours a week M-F 8:30 a.m. - 5:00 p.m.
Benefits include:
A competitive salary package, including the potential for bonuses
Insurance including medical, dental, vision, disability, life, and a flexible spending account
401(k) retirement plan
PTO, sick time and paid holidays
A flexible work from home policy
Referral program
Recruiters - Please do not contact us as we are not using external recruiters to fill this position at this time.
Senior Social Media Content Manager
New York, NY Job
A top healthcare PR agency in New York City is looking for a Content Manager to drive social media strategy and execution for its clients. This role will be responsible for developing compelling content, managing online communities, and ensuring strong engagement across social platforms. The ideal candidate will collaborate with internal teams and clients to bring brand stories to life through innovative and strategic digital campaigns. This role is temp to perm or contract, hybrid NYC.
Responsibilities:
Create and implement social media strategies and content calendars tailored to client goals.
Develop engaging copy and creative content across platforms including Instagram, LinkedIn, Twitter, Facebook, YouTube, and TikTok.
Manage paid and organic social campaigns, optimizing performance based on key metrics.
Oversee community management, responding to audience interactions in a timely and brand-aligned manner.
Track and analyze social performance, providing insights and recommendations for improvement.
Collaborate with designers, influencers, and marketing teams to develop impactful campaigns.
Stay informed on emerging social media trends and platform updates to keep strategies fresh and effective.
Contribute to new business proposals and client campaign pitches with innovative social media ideas.
Qualifications:
4-6 years of experience in social media management, content strategy, or digital marketing.
Strong understanding of paid and organic social media tactics and best practices.
Experience with social media management tools (Sprout, Hootsuite, Sprinklr, etc.) and analytics platforms.
Exceptional writing skills with the ability to create long-form and short-form content that aligns with brand voice.
Ability to manage multiple projects in a fast-paced agency environment.
Experience in healthcare, pharma, or highly regulated industries is a plus.
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
Senior Investment Bankers - Tech
New York, NY Job
About the Company: This 24-year old New York City-based middle market investment bank is seeking entrepreneurial senior investment banking professionals who can source and / or execute transactions with middle market companies in the technology industry. The investment bank has approximately 75 professionals and has offices in midtown Manhattan and other senior team members located throughout the country. The firm's three Managing Partners each have approximately 30 years of investment banking and related Wall Street experience having been responsible for the origination, negotiation, structuring and closing of M&A transactions and equity and debt securities placements at the Firm. The firm's Managing Directors' former employers include Goldman Sachs, Morgan Stanley, Bank of America, JP Morgan, Bear Stearns and Deutsche Bank. The firm focuses on providing sell-side and buy-side M&A services and raising equity & debt capital primarily for privately owned and lightly traded publicly listed midsize companies across a variety of industries including consumer products, business services, technology / software, healthcare and industrial / manufacturing. The firm's clients are primarily U.S. based. The firm, which has been featured in many industry league tables and has been the recipient of numerous "deal of the year" awards over the years, has completed over 300 transactions with cumulative transaction values in excess of $3 billion. The firm has excess deal flow and is looking for seasoned bankers who can immediately help execute these deals as well as originate new ones. The firm's compensation structure features an attractive participation in the fee income earned by the firm (both a share of retainer payments and success fees) for its senior professionals who originate and / or execute client transactions while at the same time, providing significant resources to its team members and fostering a highly collaborative work environment.
About the Role: The firm is seeking senior bankers with the following profile:
Responsibilities:
10+ years experience as an investment banker (ideally with some of that time frame at other boutique firms);
A track record of: (a) sourcing deals (including the ability to originate leads, distinguish compelling deals from also-ran transactions, market the firm to the potential client and manage the engagement letter negotiation process), (b) marketing deals (the candidate will have strong communication skills both oral and written and a willingness to personally contact potential counterparties for deals), and (c) completing transactions (the candidate will have strong execution skills including compiling marketing materials, structuring transactions, and negotiating transactions including bringing deals back on track when they run into the inevitable road blocks);
Capable of effectively leading multiple day-to-day client relationships with the CEOs / business owners over long periods of time and multiple client engagements;
Effective at marketing transactions to private equity, hedge funds, banks, strategic buyers, etc. (ideal candidate also has strong existing relationships with said parties but not mandatory)
Self-motivated, personable (both with clients and colleagues) and enjoys networking;
Strong work ethic
Qualifications: Education details
Required Skills: N/A
Preferred Skills: N/A
Pay range and compensation package: N/A
Equal Opportunity Statement: Include a statement on commitment to diversity and inclusivity.
Purchasing Assistant
Brookshire, TX Job
Brookshire, TX 77423
The Purchasing Assistant is responsible for procurement of materials necessary for fabrication of vessels, shop consumables and other items necessary for plant operations. The Purchasing Assistant works with all departments to coordinate materials and supplies according to the fabrication schedule and department operations and be familiar with ASME codes and standards. The Purchasing Assistant will report directly to the Purchasing Manager.
Responsibilities
Adheres to purchasing policies, processes, and procedures
Ensures Customers' AMLs are followed when ordering materials
Understands and coordinates the purchasing role to align with established warehouse and inventory control processes and accounts payable processes
Receives job drawings, checks the BOM for accuracy and ensures BOM matches drawings, including but not limited to material grades, sizing, pipe schedule, RFWN, fittings, etc.
Timely and accurately prepares and issues purchase orders with correct dock date, correct job #, and correct GL coding
Checks purchase requisitions for appropriate approvals and account numbers
Works closely with shipping and receiving for scheduled dock dates
Prioritizes long lead items and major materials to coordinate with fabrication start dates
Resolves missed dock dates with vendors
Coordinates subcontracted services such as offsite coating, rentals, and component fabrication including pricing, schedule service dates, and delivery dates
Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
Works with Accounting department to resolve payables by issuing a purchase order for approved services
Attends and contributes to scheduled project meetings
Displays professionalism while interfacing with vendors and customers
All other tasks as assigned
Required
Experience in ASME fabrication environment and ISO process
Knowledge of ASME codes essential to materials procurement
Ability to read and interpret fabrication drawings and bill of materials
Understands chart of accounts basics and GL coding
Proficient in MS Office Suite
Strong ability to multi-task and assist coordination in multiple departments
Pressure vessels purchasing experience
Education
HS Diploma
Legal Billing Coordinator
Remote or Los Angeles, CA Job
Los Angeles full-service law firm seeks talented Legal Billing Specialist to join their growing organization. Legal Billing Specialist should have at least 3 years of experience working in a law firm in the billing department and have experience using legal billing software. Bachelor's degree is required, and Legal Billing Specialist should possess strong technology skills & strong attention to detail. Law firm is offering a competitive salary, full benefits package, growth opportunities, work-life balance, hybrid work schedule (3 days working from home), and a culture-based work culture. Please submit your resume for immediate and confidential consideration
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Senior Instrumentation & Controls Designer
Sugar Land, TX Job
Job Title: Sr. Designer - Instrumentation & Controls
Salary: $120K - $142K
Schedule: 4/10's
Overtime: Straight pay for any hours over 40
**Profit sharing opportunity at the end of the year and the potential for discretionary bonus**
Client Overview:
Automation & Engineering Firm, provides the highest quality services for the Refining, Gas & Oil, Pipeline, Renewable, Chemical, and Biopharm Industries. Over 25 years of experience in Engineering, Procurement and Construction with 15+ years of experience in Lifesciences Engineering and Compliance Consulting. We are customer-centric and fully committed to our clients' needs and as a result, most of our business is repeat business. We are an employee-owned company with opportunities for growth.
Job Experience:
10+ years of experience in Instrument & Control System Design for Oil and Gas Refineries and Chemical Plants.
Software Experience:
2D AUTOCAD (MUST HAVE)
EXCEL - MicroStation, CADWORX, BlueBeam, ACCESS are all highly preferred.
Key Attributes:
Must demonstrate the ability to work as part of a team.
Must understand and apply all client Safety Policies.
Requirements:
Proven design ability, effective in time management, directing and coordinating members of design teams in their daily tasks, quality control and providing technical direction.
Proven in detail design technical knowledge including the ability to redline and review P&ID's, read and revise interlock schematics/motor schematics, Create wiring diagrams, loop diagrams Demo packages and I/O loading. Creating Junction Boxes, Marshalling Panels and DCS/PLC Cabinets with BOM.
Ability to create Instrument Installation Details and generating material take-offs supporting estimates. Ability to create conduit and cable tray drawings including support details and sizing calculations based on applicable codes and client standards.
Proven Design ability in Electrical low voltage applications in support of instrumentation design such as 120 VAC & 24 VDC power to instruments, 120 VAC instrument power panels, and general NEC knowledge of grounding / bonding.
Proven experience in field survey and in the planning/execution of hot/cold cutovers. Will need to be self-motivated with good client interface skills and demonstrate accountabilities for all components of the work product deliverables with limited direction.
Fiber experience with routing & general knowledge is required.
Core Competencies:
Safety: Is proactive in all safety matters and displays an enthusiasm for safety
Attitude: Exhibits a positive attitude, shows initiative, and accepts direction from qualified sources
Teamwork: Interacts well and cooperates with co-workers on the team; assists team members.
Quality: Work meets or exceeds the company's quality standard of acceptability
Knowledge: Displays the ability to perform the technical skills required for the project
Problem Solving: Independently analyzes technical problems, reaches, and recommends acceptable and workable solutions.
Communication: Effectively and respectfully communicate on all levels
Decision Making: Takes action upon decisions made with good judgment.
Benefits:
Competitive salary with a discretionary bonus potential
Benefit Time Off (BTO) that can be used as paid vacation, sick time, holiday funding, or as cash-out.
Employee Stock Ownership Plan (ESOP) & 401(k) plan for retirement with employer match.
Company funded health and dental insurance with low employee cost sharing.
Wellness & Vision subsidy
Company paid short term and long-term disability coverage.
Document Control Manager
Remote or New York, NY Job
ABOUT US
Scott+Scott is an international law firm known for its expertise in representing corporate clients, institutional investors, businesses, and individuals harmed by anticompetitive conduct or other forms of wrongdoing, including securities law and shareholder violations.
With more than 100 attorneys in nine offices in the United States, as well as three offices in Europe, our advocacy has resulted in significant monetary settlements on behalf of our clients, along with other forms of relief.
Our highly experienced attorneys have been recognized for being among the top financial lawyers in 2024 by Lawdragon, WWL: Commercial Litigation 2024, and Legal 500 in Antitrust Civil Litigation, and have received top Chambers 2024 rankings. In addition, we have been repeatedly recognized by the American Antitrust Institute for the successful litigation of high-stakes anticompetitive claims in the United States.
To learn more about Scott+Scott, our attorneys, or complex case resolution, please visit ********************
Job Summary
Scott + Scott is seeking an experienced Document Control Manager. This role will be responsible for managing remote document review projects from start to finish, ensuring that all aspects of the project are executed efficiently and effectively.
The Document Control Manager will coordinate with case team members, oversee the document review process and ensure compliance with all internal standards and practices.
This is a full time, salaried role based at the Scott+Scott New York office* with the potential to win increasing responsibilities and attain professional growth by demonstrating knowledge, aptitude, and skill.
*Note: While the eDiscovery team is based in New York, this role could have the flexibility to be performed remotely OR be based at any Scott+Scott office including Colchester, CT, Wilmington, DE, Richmond, VA, Austin, TX or San Diego, CA.
Essential Duties and Responsibilities
Developing document review strategies with case teams;
Defining review populations, workflows, and overseeing document productions;
Leading and managing all document review attorneys;
Training attorneys on document review methodologies;
Managing Staff Attorney assignments;
Ensuring document review deadlines are met; and
Reporting to case teams.
Required Skills, Experience & Competencies
To be successful in this role, candidates should have:
A minimum of 5 years' experience as a Document Review Manager doing eDiscovery.
Particular expertise in remote document reviews.
Proficiency with Relativity and DISCO.
Excellent organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.
Advance or High-speed internet (100+Mbps) connection via direct Ethernet cable required.
Education Requirements
High school diploma
A Bachelor Degree from a 4 year accredited college or university is desired but not required if the candidate possesses the required skills and experience.
Equal Opportunity Policy Statement
Scott+Scott Attorneys at Law LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Senior Vice President of Engineering
New York, NY Job
NYC Based FinTech Payments Company
Responsibilities
Oversee both development and devops efforts
Contribute to implementing best practices
Spearhead high-level AWS Architecture initiatives
Requirements
10+ years of experience in Technology
Currently working at a company that consists of less than 200 employees
Experience managing both software development and devops initiatives
Experience providing AWS Architecture
Showroom Manager
Dallas, TX Job
About the company
Ardmore Home Design (AHD), founded in 2008, is a privately owned, fast-paced, founder-led entrepreneurial company where we value people with strong skills to make our products and processes better every day. We design, sell, and distribute luxury home décor globally to interior designers and boutique/luxury retailers. The AHD family of wholesale brands includes Made Goods (flagship furniture made from unique materials), Pigeon & Poodle (home and bath accessories), Blue Pheasant (handcrafted tabletop products) and Burton James (seating home furnishing).
Job Summary
We are seeking a highly motivated Showroom Manager with a passion for creating memorable experiences for our design clients. This is an opportunity for those who thrive in a client-centric environment, see themselves as more than a sales professional but also as a true personal advisor. The ideal candidate is someone who can deliver exceptional customer service, has a strategic sales mindset, willingness to learn and a passion for forming meaningful relationships with designers and design-driven retailers. Additionally, we are looking for someone results-driven, with a proven track record of meeting and exceeding targets. We value individuals who are eager to contribute their creativity and skill set to the success and reputation of our luxury brand. This individual embraces and supports our in-person/on-site work culture and embodies our company values of Ownership, Collaboration and Respect.
Duties and Responsibilities:
Sales Targets
• Achieve or exceed monthly /annual established sales goals.
• Report weekly activity. Include volume, requests made, trends, challenges, feedback and opportunities.
• List items sold off the floor and collaborate with internal team about suggestions for replacements/re-orders.
• Produce a monthly report covering objectives set, results achieved and sales performance, collating forward indicators. Accurately monitor, analyze and report sales patterns and trends.
• Generate weekly call logs and establish customer list.
Brand Ambassador
• Educate customers about product design, inspiration, custom options, materials used and capabilities.
• Maintain the striking visual appearance of the showroom by effectively executing merchandise plans and strategies.
• Maintain company presence in design community through networking, joining organizations, and/or participating in and hosting to-the-trade events.
• Share local press features with management and marketing teams.
Develop and extend the customer account base through local marketing initiatives.
Customer Service
• Provide exceptional service to appointments and walk in traffic, building trust and reputation for superior client experiences.
• Ensure an exceptional customer experience through management of all phases of sales transactions from qualifying the potential client, to design consultation, product selection, quote preparation, payment processing, and follow through of delivery and set-up.
• Reflect positively the image and philosophy of the Ardmore Home Design brands.
• Respond promptly to customer requests, liaising with customer service, account managers and the front office to provide quotes, sales orders and resolve queries.
• Advise on natural variances, color and suitability.
General Duties
• Learn internal operating system to generate quotes, provide pricing, product availability and information.
• Request and order necessary showroom supplies.
• Liaise with trade people as needed. Co-operate with other showrooms as required.
• Maintain good relations with building neighbors.
• Update management with news and events within the building.
• Perform additional administrative tasks as needed/required.
Assist designers with moving and loading of quality product
Human Resources
• Open and close the showroom daily, covering in case of an absence or emergency.
• Manage part time or full time staff.
• Ensure individual and staff attendance.
• Provide adequate cover for lunches/ holidays/sickness.
• Assist in recruiting and training of new staff.
• Plan and monitor employee development and training to achieve maximum performance, productivity and job satisfaction.
• Maintain a safe and healthy working environment, ensuring all occupational and health and safety guidelines are met.
Required Qualifications:
College degree is preferred but not required
Minimum of 5 years' experience in a similar role
Proven management experience in leading, motivating, developing a team
Knowledge of and relationships with design community
High end customer service and luxury retail experience
Ability to work in a fast paced environment and to multitask
Computer savvy,
Experienced with ERP systems
Intermediate level user of MS Excel, Word and PowerPoint
Exceptional communicator both written and verbal
Proven sales and customer satisfaction record
Willingness to receive and implement constructive criticism to continuously improve performance and achieve team objectives
Demonstrates a strong sense of ownership and accountability for tasks and responsibilities within their position
Ability to lift up to 40 lbs.
Core Competencies
Determined and driven for results
Highly organized and able to work in a busy retail environment
Diligent and conscientious
Analytical thinker with strong numerical abilities
Team player/commitment to group goals
Eye for colour and design
Creative Innovator - committed to constant improvement
Why AHD?
We believe every employee should be rewarded fairly for a job well done! As an AHD employee, you will enjoy comprehensive healthcare coverage including medical, vision and dental care. Your financial well-being will be supported through our 401(k) retirement investment plan. Moreover, we offer a challenging & rewarding professional work environment.
The AHD total package includes:
Medical
Dental
Vision
401(k) Retirement with up to 6% employer contributions
Paid Vacation Time
Paid Holidays
Consistent work/life balance
Relaxed and collaborative work environment
Amazing benefits and wellness programs
Training and career development opportunities
Compensation
Starting annual salary: $70,000-85,000 plus generous commission opportunities. Exact compensation may vary based on skills, experience, and location.
Senior Process Specialist
Big Spring, TX Job
The Process Safety Specialist provides an important role to help lead and manage day-to-day systems and activities to improve risk within a refinery setting. The successful candidate will need a detailed mindset and focus on identifying, assessing, and mitigating risks to help ensure the continued integrity and safety of refinery operations and processes. Success in this role will require collaboration with interdisciplinary teams to find the best solutions, while at the same time, ensuring adherence to industry and regulatory requirements.
This position plays a key role to improve process safety and to drive continuous improvement initiatives. The Process Safety Specialist will be called upon to utilize gained work experiences and process safety knowledge to successfully implement a set of comprehensive safety management programs. Key tasks include conducting or facilitating risk assessments, actively participating in incident investigations, and providing technical expertise in developing, managing, and refining process safety protocols. Each day, this person will help develop, document, and implement effective solutions to prevent releases and events of "highly hazardous chemicals" (OSHA) or "Extremely hazardous substances" (EPA) by applying industry best practices and learned interrelated approaches to managing hazards.
Job Responsibilities:
Interpret relevant process safety regulations and procedures mandated by federal, state, or company entities, and facilitate implementation with site personnel.
Provide process safety support, inspections, and action item resolution with facility personnel.
Communicate the ongoing status of Process Hazard Analysis (PHA) recommendations and maintain the refinery PHA schedule.
Communicate outstanding open process safety related action items to key stakeholders to drive closure.
Develop a program to ensure that operating procedures are maintained with required process safety information and are reviewed/updated at required intervals.
Prepare reports, KPIs, and metrics, to effectively communicate the health of Process Safety Management (PSM) elements, emphasizing continuous improvement and adherence to standards.
Assistant in facilitating PHA reviews and ensure consistency between unit PHAs.
Develop continuous improvement plans for PSM elements as needed.
Maintain and drive successful closure of open assignments in the Management of Change (MOC) process, and train facility stakeholders in the MOC process.
Assist in the updating of redline drawings from the MOC process
Lead and participate in process safety audits, risk assessments, and projects as directed. Audits may include Permit-to-Work, Management of Change, Incident Reviews, and all processes involving the Elements of PSM.
Safely work within the facility unescorted, conducting safety observations, audits, personnel training, incident investigations, walk-arounds, etc.
Participate in the Pre-Startup Safety Review (PSSR) field reviews and lead the PSSR team as requested. PSSR will require the ability to climb stairs and ladders with fall protection.
Maintain and update enterprise software applications and manual processes used to ensure facility process safety and personnel safety as directed.
Perform Risk Assessments using the Delek Risk Procedure and Matrix, along with other methodologies as needed.
Lead/facilitate incident investigations, and/or improvement opportunities, including interviewing, data collection, and report writing as directed.
Other process safety work activities as directed by management.
Required Qualifications - Education, Skills & Experience:
Minimum Requirements: At least 2 years of direct related process safety experience (and/or) 5 years working in a petrochemical industry setting.
A Bachelor's degree is preferred, in a related field or equivalent experience. (Engineering, Process Technology, Safety, Science)
Preferred Qualifications - Education, Skills & Experience:
Strong computer skills in Microsoft Office/365 and ability to master proprietary software.
A continuous learner and eager willingness to develop new skills.
Strong analytical and problem-solving skills.
Excellent communication skills, both written and verbal.
Ability to work well in a team and collaborate with different departments.
Attention to detail and a commitment to promoting a process safety culture.
Understanding of the process hazard analysis (PHA) process.
Familiarity with risk assessment techniques.
Familiarity with incident investigation processes.
Key Accounts Executive
New York, NY Job
Key Accounts Executive
Reporting to: Executive Director, Brand Operations
Type: Contract
Then I Met You, a leading innovator in the skincare industry, is seeking a Key Accounts Executive with profound expertise in the beauty sector and a strong background in managing relationships with major retailers like Sephora and Ulta. This role requires a strategic visionary who can expand our market reach, strengthen existing relationships, and drive significant business growth through insightful, data-driven strategies.
KEY RESPONSIBILITIES
Develop and execute business strategies that align with company goals and enhance our presence in key global markets, particularly through partnerships with Sephora and other key accounts.
Cultivate and maintain strong relationships with major retailers in global markets; meet with retail partners regularly to plan and execute mutually beneficial initiatives that drive brand visibility and sales.
Achieve sales targets and profitability goals; regularly assess performance against goals and communicate to senior leadership.
Prepare detailed reports and presentations for senior leadership, outlining business development strategies, financial achievements, and ROI.
Provide weekly and monthly reports detailing sell-through, rankings, productivity, and competitive analysis, leveraging this data for business forecasting.
Lead negotiations and manage contracts with retail partners, ensuring terms that are advantageous and sustainable for Then I Met You.
Identify, develop, and negotiate new sales opportunities including retailer marketing activations, space, and location.
Manage promotional calendar across accounts, including sampling and gift with purchase initiatives, ensuring adequate inventory levels to support.
Regularly assess current state of accounts, including inventory management and sales performance for all sellable and promotional merchandise; partner with planners as needed to rectify accordingly.
Analyze and understand market trends, consumer insights, competitive landscape, and products/packaging/pricing to identify new business opportunities and areas for growth.
Collaborate with cross-functional teams including marketing, product development, and operations to ensure cohesive brand representation and operational excellence at retail locations.
Partner with Supply Chain to ensure optimal stock levels are maintained, matching supply with demand forecasts.
Partner with Marketing on planogram updates and product assortment needed to win.
Create and manage Market decks to include timing by region and unique retailer activations.
Some light travel required to meet with retailer partners and attend industry events, enhancing brand recognition and networking with potential partners.
QUALIFICATIONS
Proven track record of successful business development, preferably within the skincare sector, and specifically with significant achievements related to Sephora (Sephora experience required).
Minimum of 10 years in business development or related roles, with at least 5 years in a management position within the beauty industry.
Strong negotiation skills, with a history of securing favorable agreements with large retail chains, including commercial terms, pricing, space, distribution, promotional activities, retailer support.
Excellent analytical and strategic thinking skills, capable of interpreting complex market data to make informed decisions.
Strategic thinker with the capacity to create and articulate innovative growth strategies.
Deep understanding of retailer dynamics, competition, and market details to identify where to play and how to win; identify white space opportunities and competitive threats.
Persuasive communicator with outstanding project management and presentation skills.
Results-oriented with a proactive approach and commitment to accountability.
Dynamic leadership qualities, capable of thinking creatively and thriving in a fast-paced environment.
Experience scaling a small brand preferred.
Passionate about the beauty and skincare industry, with a hands-on, can-do attitude.
Bachelor's degree in Business, Marketing, or related field; MBA preferred.
#J-18808-Ljbffr
Ecommerce Specialist
New York, NY Job
Client Overview: Our client, in the spirits space, is hiring an Ecommerce Specialist to join their team!
Ecommerce Specialist Responsibilities:
Monitor order status in e-commerce platform and 3PL system to ensure timely shipment and order status updates.
Inform e-commerce team of inconsistencies in e-commerce platform order statuses.
Monitor and clear orders from quarantine status, post age or address verification in compliance software.
Process invoices from 3PL, Customer Service Call Center, Payment Processor and packaging storage
Manage SKU set up in SAP, compliance systems, 3PL and e-commerce platform for all new items added to the product assortment.
Manage product label registrations with compliance system and update systems with approvals as needed.
Enter replenishment and return orders in SAP monthly or as needed.
Coordinate with logistics team and 3PL to arrange transportation and accurate receipt of inventory.
Ensure order accuracy in SAP and timely posting of goods receipt and billing documents.
Assist with monthly reconciliation and tracking reports. Inform of discrepancies requiring further research. Correct orders as needed.
Monitor packaging stock levels monthly and inform if replenishment is needed
Monitor returns, replacements and refunds processed by Customer Service and adjust inventory levels as needed in SAP.
Provide monthly recap to e-commerce team for monthly reports.
Process chargeback requests - provide required documentation to finance to refute chargebacks.
Ecommerce Specialist Qualifications:
3-5 years e-commerce experience
Experience with SAP + Salesforce
Heavy experience in data entry, coding invoices, operation - fulfillment
Experience having worked for a luxury brand