Front Desk Receptionist Jobs in Schaumburg, IL

Hodges Loizzi Eisenhammer Rodick & Kohn LLP is a highly respected Illinois law firm in the Chicago metropolitan area specializing in the representation of Illinois school districts, charter schools, special education cooperatives, and non-public schools. The Firm has three offices throughout Illinois and currently represents over 175 Illinois school entities. With approximately 28 lawyers and 10+ administrative staff, our Firm is large enough to devote substantial and diverse resources to our clients' representation, while maintaining the high-touch services that meets clients' individual needs. Our Itasca office is looking for a full-time in office administrative support employee to perform various duties within our law firm. This individual will be responsible for providing general office support in a multitude of areas as well as maintaining our file room. This entry-level position offers exposure to all facets of our legal practice and is a perfect position for a recent graduate and true “team player” interested in the legal industry. Job Duties Maintenance and organization of file rooms; Maintenance, replenishment and stocking of office supplies; Local travel to area courthouses, clients, or other government agencies to file or retrieve documents (mileage reimbursement provided); Local travel to post office, bank and grocery stores as needed (mileage reimbursement provided); Cleaning and organization of office common areas; Pick-up and delivery of meals for in-office meetings; Light maintenance of office equipment; Reception phone coverage; Binding of legal briefs and/or presentations; Copying and scanning of documents; General administrative assistance to legal assistant staff; and other duties as requested Minimum Qualifications Associate degree Proven ability to interact effectively and professionally with management, attorneys, and staff as well as all external entities Strong organization and attention to detail skills Comfortable driving throughout the Chicagoland area Must possess a “can-do” attitude and a desire to be a contributing member of the team Proficiency in relevant software applications (Excel, Word, PowerPoint) Ability to maintain a high degree of confidentiality Able to lift up to 50 pounds Personal vehicle and valid car insurance Preferred Qualifications Prior office and/or reception experience Salary and Benefits Salary Range : $22.00 - 24.00 per hour, commensurate with experience Core Coverages : 100% Firm paid single coverage for Medical, Dental, Life, LTD, and AD&D insurance; Affordable vision insurance offering; Available Flex Spending plan; 100% Firm-paid Short-Term Disability (after eligibility requirements are met); Available pet insurance coverage Investments: 401K with historical, annual 3-4 % contribution from partnership Time to Recharge : 11 paid holidays; 6 weeks paid Maternity Leave, under Firm Disability Policy (eligibility required); 6 weeks paid Parental Leave Wellness : On-site health club membership available Other : 100% payment of real estate closing attorney's fees (with use of firm designated, outside contact) Interested candidates are directed to forward their cover letter and resume to ********************. Please note that phone calls will not be accepted. Hodges Loizzi Eisenhammer Rodick & Kohn will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value.

Specific responsibilities include but are not limited to: Maintain a welcoming and positive attitude to promote a quality golf experience to members and guests. Conduct oneself in a professional manner and maintain a professional image at all times. This is a client facing role. Handle phone inquiries with professionalism, demonstrating excellent phone etiquette while addressing customer questions or concerns. Assist with golfer check-in. Process transactions accurately using the POS system. Ensure that the golf venue is clean, orderly, well stocked and professionally presented at all times. Execute the daily operations of the venue. Knowledge of the game of golf a plus, but not required. Benefits: 401(k) Health, dental, vision insurance Employee discount Flexible schedule Paid time off Required qualifications: Legally authorized to work in the United States Preferred qualifications: 18 years or older

Receptionist (Part-Time) LG Group is seeking a Part-Time Receptionist to join our talented team! Everything we do is powered by our people. Our culture is founded on collaborative teamwork, empowerment of our people, and an employee experience focused on growth and development making LG a best-in-industry place to work. With a deep recognition that we will only go as far as our people will take us, we are committed to investing in our talent through consistent mentorship and continuous feedback with a focus on career growth through goal setting. At LG, we know a career is more than just a job, it's the pursuit of passion. Role Summary As a receptionist, you will play a crucial role in upholding the professionalism and hospitality of our real estate development and construction firm. Working from our office headquarters, you will be the first point of contact for clients, investors, guests, and office employees. This role requires exceptional interpersonal skills, attention to detail, and the ability to manage multiple tasks efficiently. You will be responsible for maintaining a welcoming and organized front desk area, ensuring that all visitors receive a positive and professional experience. What You'll Be Doing Greet and welcome guests as they arrive Answer and direct phone calls Manage and organize the front desk area Support conference room coordination and meeting management Provide general administrative support Manage the receipt of deliveries and notification to recipients Handle inquiries and provide information about the company Assist with various tasks as needed Qualifications for Success Experience in customer service, hospitality and / or administrative assistant roles preferred Passionate individual who prioritizes teamwork and collaboration Critical thinking with a resourceful mindset Strong analytical, interpersonal, and written communication skills Professional appearance and demeanor Proficiency with business phone lines, calendar management and office software (e.g., Microsoft Office) Excellent organizational and multitasking abilities Ability to work 8-12 hours per week from the office LG Group is a full-service real estate development, construction, and design firm. LG Development is an integrated development company anchored by ingenuity, teamwork, and expertise. By assembling finance, design, marketing, leasing, and management teams under one roof, each phase of the development process blends seamlessly to provide a holistic approach, resulting in a higher-level of collaboration, innovative thinking, and risk management. LG Construction is a full-service construction company powered by collaboration, creativity, and resourcefulness. Our portfolio is diverse but focuses on hospitality, retail, core and shell, residential and multi-family. LG Design uses a project's history, surroundings, and audience to create a sophisticated aesthetic that combines the latest design trends, best-in-class technology, and a thoughtful use of materials to elevate any space.

Summary/Objective Capstone Financial Advisors has an immediate opening for a Receptionist. We are a fee-only, independent Registered Investment Advisor (RIA), providing high-net-worth clients wealth management services tailored to their unique circumstances. We are also 100% employee owned. We are looking for a friendly, professional, and organized Receptionist to join our team. As the first point of contact for clients and callers, the Receptionist will play a key role in creating a welcoming environment and ensuring smooth daily operations of the office. Duties and Responsibilities Greet clients, guide them to conference rooms, offer refreshments, and notify the planning team Answer, screen, and direct phone calls; take and forward messages Schedule and coordinate meetings, calls, and conference room bookings Handle incoming/outgoing mail, packages, and deliveries Deposit checks Perform administrative tasks (filing, data entry) Provide general information to clients and guests Maintain cleanliness and organization of reception and conference areas Manage kitchen duties (stocking, cleaning, unloading dishwasher) Assist with firm events and office operations Required Skills and Abilities Strong communication skills Ability to multitask in a fast-paced environment Proficiency in Microsoft Office & office equipment Professional appearance and demeanor Excellent organization and attention to detail Education and Experience High school diploma or equivalent Previous experience as a receptionist or in a customer service role is preferred Experience with ordering and managing office supplies is a plus Benefits Competitive salary Bonus program Paid Time Off (holidays, birthdays, community service activities) Health/Insurance benefits: medical, dental, vision, life insurance, short- and long-term disability Parental leave 401(k) retirement plan with company contribution Flexible spending account On-site, health club membership Recent Capstone Accolades* Crain's Chicago Business' 2024 Best Places to Work in Chicago InvestmentNews' Best Places to Work for Financial Advisors for 2024 2024 Best Places to Work in Illinois Note: This position requires working in the office five days a week and is not available as a hybrid role. Capstone Financial Advisors is committed to fostering an inclusive and diverse environment where all individuals feel welcomed and respected. We are an Equal Opportunity Employer and encourage individuals from all backgrounds to apply. Visit us at: ************************* * Rankings published by magazines, and others, generally base their selections exclusively on information prepared and/or submitted by the recognized advisor. Rankings are generally limited to participating advisors. Capstone Financial Advisors does not pay fees to be considered for any ranking or recognition.

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Answer phones and direct calls with a positive attitude and an energetic work ethic Provide office guests with a hospitable experience Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. Order office supplies and provide inventory control system Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

ESC has an exciting opportunity for an Office Services Assistant to work onsite in Bolingbrook, IL supporting our premier retail client's Facility Management Team. The Office Services Assistant performs a wide variety of stockroom support in addition to clerical, administrative, and mailroom duties which includes providing a high level of customer service while consistently managing multiple projects simultaneously and producing an excellent output. Operates office and stock room equipment and refills office and pantry supplies as needed. PRINCIPAL DUTIES & RESPONSIBILITIES (*Essential Functions) Process all incoming and outgoing deliveries at the corporate office and Mock Store. Process all incoming and outgoing US Mail, FedEx, UPS, and internal mail. Operate automated mailing and shipping equipment. Receive, organize, and transport deliveries via rolling cart, dolly, flat bed, or pallet jack Stock, organize and maintain office, pantry, and coffee/tea supplies for the Tallgrass facility. Assist with general appearance of office, including weekly maintenance checks and reporting all issues to the Facilities Manager so that repairs can be completed in a timely manner. Assist with conference room set up and clean up, including monitoring the conference room schedule and providing meeting support. Assist with special projects and events as needed and directed by the Facilities Manager. Monitors the Corporate Facilities email regularly, responds to customer/client requests via email and in person in a professional manner. Identifies and responds to associate issues/problems in a timely manner, seeks feedback/follow-up as appropriate. Builds effective business partnerships with the corporate teams. Required Skills High School Diploma required Minimum of 2 years' experience in office services, hospitality, workplace programs, space or floor planning analysis, facilities, and/or site management experience for a large company. Able to work on site 100% of time Proficient with Microsoft Office Comfortable with and embrace new technologies and digital tools, such as apps, databases, financial management, work order management, communications and handheld mobile technologies and applications Physical ability to assist with warehouse operations On a regular basis requires the ability to walk, reach with hands and arms, stand for a minimum of 6-8 hours, and able to lift 50 lbs. Highly adaptable and flexible, ability to work independently with little supervision. Excellent communicator, comfortable interacting with all levels of employees, management, and third-party vendors.

We are looking for a dynamic and charismatic Front Desk Receptionist & Social Media Coordinator to join our fast-paced team. This role is ideal for an outgoing individual who is not only enthusiastic about engaging with guests but also possesses strong digital skills. If you are creative, tech-savvy, and have a flair for social media, we want to hear from you! Key Responsibilities: Greet and welcome visitors with a friendly and professional attitude, ensuring a positive first impression. Manage front desk operations, including answering phone calls, scheduling appointments, and handling inquiries. Assist in managing Google Docs, ensuring documents are organized and accessible. Create and manage content using Canva and Adobe for social media platforms and marketing materials. Utilize Microsoft Excel and Word at an intermediate level to support daily operations and reporting. Coordinate meetings by setting up Zoom calls and sending out calendar invites. Conduct interviews and greet candidates, providing a welcoming atmosphere. Conceptualize and develop creative content ideas for social media campaigns, actively engaging with our audience. Qualifications: Outgoing and friendly personality with excellent communication skills. Experience in customer service or receptionist roles is a plus. Proficient in Google Docs, Canva, Adobe, Microsoft Excel, and Word at an intermediate level. Strong understanding of social media platforms and trends. Creative thinker with the ability to generate engaging content and ideas. Comfortable managing multiple tasks and working in a fast-paced environment. Keywords: Receptionist, Front Desk, Social Media Coordinator, Google Docs, Canva, Adobe, Microsoft Excel, Word, Content Creation, Customer Service, Outgoing Personality, Zoom Meetings, Creative Ideas. Join our team and be the welcoming face of our organization while showcasing your creativity and digital skills!

To effectively and courteously take calls, schedule customer appointments, greet guests, start initial in-take forms, collect payments, file billing statements, assist with miscellaneous office tasks, and posts content on our social media pages. Responsibilities Greet customers at front door with warmth and customer service. Answer phones and field questions (any repair questions go to service advisors) Register customers and start initial intake paperwork Manage online appointments and scheduling. Collect payments from customers. Ensure that waiting area is orderly and customers are comfortable. Call customers to notify them about the status of their vehicle. Assist Office Managers with any filing and organizing billing statements. Assist with bookkeeping and data entry into QuickBooks. Create and manage email campaigns and social media posts. Qualifications Proficient verbal and written communication. Proficiency in operation of a computer, internet, and scheduling. Experience with Quickbooks is a plus. Experience with Scheduling is a plus.

Job Type: Full-time Salary: $22-$24/HR Are you looking to join an industry-leading law firm? As the Office Services Associate, you'll oversee office service operations and hospitality to ensure efficient daily operations, play a pivotal role in maintaining a professional office environment, and enhance guest experiences. If you're looking to join an inclusive work environment that prioritizes a dynamic experience, this is the job for you! Responsibilities Provide seamless conference room support, ensuring setup, technical readiness, and smooth operations for meetings and events Manage office and pantry supplies, overseeing inventory, replenishment, and coordination for cleanliness and organization Deliver outstanding customer service, addressing employee inquiries, resolving issues, and ensuring a welcoming office environment Support office events and meetings, assisting in planning, execution, and coordination Enhance guest experiences and visitor needs for a professional and hospitable environment Requirements Previous experience in office services, hospitality, or facilities management within a corporate or professional services environment Strong customer service skills with the ability to communicate professionally Excellent organizational and multitasking abilities Proficiency in Microsoft Office Suite and office technology Ability to work independently and collaboratively in a fast-paced environment

LED Phantom is a leading manufacturer and distributor of high-quality LED lighting solutions. Established in 2013, the company has built a strong reputation for innovation, reliability, and customer satisfaction in the lighting industry. LED Phantom offers a wide range of LED lighting products, including architectural lighting, commercial lighting, landscape lighting, and custom lighting solutions. With a focus on innovation, customer satisfaction, and environmental responsibility, the company has established itself as a trusted provider in the lighting industry. LED Phantom's commitment to excellence, versatility in product offerings, and dedication to sustainable practices positions it as a reliable partner for customers seeking superior Energy conservation solutions. LED Phantom places a strong emphasis on customer satisfaction and building long-term relationships. The company's team of lighting specialists and vendors works closely with clients to understand their unique requirements and provide tailored solutions. LED Phantom offers pre-sales consultation, technical support, and after-sales service to ensure customer needs are met at every stage of the engagement. Job Summary: We are seeking a detail-oriented, proactive, and high-performing Office Assistant to provide high-level administrative support and ensure the smooth operation of daily business activities in all areas of business. This role is essential to ensuring smooth coordination of HR administrative tasks, managing ordering of marketing material, research and compiling essential reports and many similar tasks. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational and multitasking skills, and exhibit strong problem-solving capabilities while maintaining a proactive and positive attitude. Key Responsibilities: Administrative Support: Manage and prioritize schedules, meetings, and appointments for leadership and team members. Prepare and edit correspondence, reports, and presentations with precision and professionalism. Maintain accurate records and files, ensuring easy access and confidentiality. Develop and implement innovative sales and marketing strategies: Collaborate with cross-functional teams (marketing, product development, sales) to design and execute effective strategies for market penetration and brand awareness. Project Management: Assist in planning, executing, and monitoring small to medium-scale projects, ensuring deadlines and objectives are met. Identify process inefficiencies and recommend improvements to streamline administrative workflows. HR Administrative Support: Assist with HR-related tasks, including onboarding coordination, maintaining employee records, and scheduling interviews or training sessions. Support payroll, benefits administration, and other HR documentation as required. Serve as a point of contact for employees regarding HR-related inquiries, escalating issues as needed. Marketing Material Coordination: Manage the ordering, tracking, and inventory of marketing materials, ensuring timely delivery to the necessary teams or events. Liaise with vendors to ensure quality, cost efficiency, and brand alignment of marketing materials. Coordinate distribution for campaigns, events, or sales teams. Reporting and Documentation: Compile, analyze, and distribute reports for HR and marketing activities, ensuring data accuracy and timeliness. Assist in preparing presentations, spreadsheets, and other materials for leadership and departmental use. Maintain organized filing systems for HR, marketing, and administrative records. Cross-Functional Collaboration: Act as a bridge between HR, marketing, and other teams to ensure efficient communication and task completion. Assist with organizing company events or initiatives as needed. Proactively identify and implement process improvements to enhance workflow efficiency. Key Competencies and Skills: Organization & Multitasking: Proven ability to manage multiple priorities and deadlines simultaneously. Attention to Detail: High accuracy in handling data, creating reports, and completing tasks. Communication: Strong verbal and written communication skills for internal and external correspondence. Proactive Problem-Solving: Ability to anticipate challenges and implement effective solutions independently. Technical Proficiency: Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and familiar with HRIS or CRM tools (preferred but not required). Team-Oriented Mindset: A collaborative approach to work, fostering positive relationships across departments. Qualifications: 3+ years of experience in administrative roles, preferably with exposure to HR and/or marketing tasks. Strong communication and interpersonal skills and a professional, resourceful demeanor. Bachelor's degree in business administration, marketing, HR, or a related field (preferred but not mandatory with relevant experience). Ability to work independently. This is a full-time position with a competitive salary and benefits package. The successful candidate will have the opportunity to work with a dynamic team and contribute to the growth of a leading company in the industry. If you are a results-oriented professional with a passion for making a difference, we encourage you to apply for this exciting opportunity.

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Answer phones and direct calls with a positive attitude and an energetic work ethic Provide office guests with a hospitable experience Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. Order office supplies and provide inventory control system Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

IDR is seeking a dynamic and dedicated Office Services Assistant to join one of our top clients in Bolingbrock, Michigan. This role is perfect for someone who thrives in a fast-paced environment, has a knack for organization, and is passionate about providing top-notch customer service. If you are looking for an opportunity to join a large and growing organization and work within a team-oriented culture, please apply today! Position Overview/Responsibilities for the Office Services Assistant: Processing all incoming and outgoing deliveries at our client's location Operating automated mailing and shipping equipment Stocking, organizing, and maintaining office, pantry, and coffee/tea supplies Assisting with the general appearance of the office, including weekly maintenance checks Assisting with conference room set up and clean up, and providing meeting support Assisting with special projects and events as directed by the Facilities Manager Monitoring the Corporate Facilities email regularly, responding to customer/client requests professionally Required Skills for Office Services Assistant: High School Diploma Minimum of 2 years experience in office services, hospitality, workplace programs, space or floor planning analysis, facilities, and/or site management experience for a large company Proficiency with Microsoft Office Comfortable with and embrace new technologies and digital tools, such as apps, databases, financial management, work order management, communications and handheld mobile technologies and applications Physical ability to assist with warehouse operations Excellent communication skills, comfortable interacting with all levels of employees, management, and third-party vendors What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry leading organization Close-knit and team-oriented culture Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 11 years in a row

Title: Office Services Assistant Duration: Ongoing contract released in 6-month increments for budgeting purposes (+ potential to convert to Direct Hire - this will depend on budget & performance) Pay Rate: $18.70/hr W2 + Benefits Client: Our client is the largest beauty retailer in the US Job Description: The Office Services Assistant provides stockroom, clerical, administrative, and mailroom support while ensuring a high level of customer service. This role involves managing deliveries, stocking supplies, and assisting with office maintenance and event setup. Candidates must be comfortable working onsite, standing and walking for extended periods, and lifting up to 50 lbs. Key Responsibilities: Process incoming and outgoing deliveries, including US Mail, FedEx, UPS, and internal mail. Operate automated mailing and shipping equipment. Organize and transport deliveries using carts, dollies, flatbeds, or pallet jacks. Maintain and stock office, pantry, and coffee/tea supplies. Conduct weekly office maintenance checks and report issues to the Facilities Manager. Assist with conference room setup, clean-up, and meeting support. Monitor and respond to requests via the Corporate Facilities email. Assist with special projects and corporate events as needed. Build and maintain effective business partnerships with corporate teams. Required Qualifications: High School Diploma or equivalent. Minimum 2 years of experience in office services, hospitality, workplace programs, facilities, or site management. 1+ years of stockroom experience, including lifting up to 50 lbs. Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Visio). Familiarity with iPhone/Apple technology (highly desired). Ability to stand and walk for 80% of the workday. Physical capability to assist with warehouse operations. Strong communication skills with the ability to interact with employees, management, and vendors. Ability to work independently with minimal supervision.

Salary/Hourly Rate: $18.00 per hour Onsite/Remote: This is a fully onsite role in Matteson, IL Monday - Friday; 8:00 AM - 4:30 PM (CST) Vitu is searching for a talented Office Assistant in Matteson, IL! The Office Assistant will perform a variety of duties, including but not limited to: Fulfilling inventory orders, providing office support and technical tasks related to the shipping of registration documents and license plate inventory, and printing daily reports and shipping labels. They will also organize license plates and mailing systems. As the leading innovator in Vehicle-to-Government (V2Gov) technology, Vitu is transforming the way vehicles, businesses, government, and drivers interact with one another. Vitu partners with state government agencies and businesses across the US, with cutting-edge process management SaaS solutions - including Digital Title and Registration - that cross state borders and transcend state-by-state variables. This is a 1-month W2 contract assignment with the opportunity for contract extension or to transition to a permanent, full-time role based on performance and business needs. Responsibilities of the Office Assistant: Conduct physical inventory audits monthly and quarterly Ensure that all required paperwork is in-hand, verifying the accuracy of all documentation prior to completing a transaction. Verify client mailing addresses and license plate/sticker sequence numbers before each shipment. Must verify the accuracy of all shipments to clients daily Make phone calls to clients to assist with inventory issues Prepare monthly in-house audit Prepare quarterly audit for the state of North Carolina Work closely with FedEx to ensure shipments are picked up daily Validates correct address information to ensure accurate processing and delivery of shipments. Prepares shipments by affixing mailing labels and inserting packing slips with each shipment. Works collaboratively with Customer Support to provide status updates on pending transactions. Any other tasks as assigned Minimum Qualifications of the Office Assistant: High School Diploma/GED Generally, less than 2 years' experience in a related field Must be able to lift 50 pounds or more Excellent verbal and written communication skills Knowledge of Microsoft Office with strong skills in Excel Technically savvy, ability to become proficient in a proprietary software platform Easily adaptable and can work in a fast-paced work setting Preferred Qualifications of the Office Assistant: Experience in DMV, bulk mail, mail center and/or a warehouse environment. Experience working as a title clerk at an auto dealership or at the DMV. Experience working in a customer service role. Please note contractors are engaged to provide services to Vitu on a temporary basis in connection with a specific assignment. Contractors are hired and employed through Atrium, our third-party payrolling partner. As a woman-owned firm, Atrium values diversity. We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, genetic information or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. This job posting is for a temporary role as an employee of Atrium on assignment at Vitu. The individual selected for this role will be offered the role as an employee of Atrium; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by Atrium upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements. No C2C or Third-Party Vendors

Job Details Schaumburg Infusion Center - Schaumburg, IL Full Time High School Diploma / GED No Travel Required Monday - Friday, rotating Saturdays Admin - ClericalDescription We are looking for a Front Desk Coordinator to help us Redefine the Patient Care Experience! Are you ready to make an impact in our patients' healthcare journeys right from the very start? IVX Health is actively recruiting a Healthcare Front Desk Coordinator to join our team! We're looking for a highly motivated individual with a strong healthcare background, advanced technological skills, and a capacity for rapid learning. Above all, we are seeking someone who embodies exceptional customer service skills and is dedicated to enriching the patient experience. About IVX Health At IVX Health, our mission is to improve the lives of those we care for by redefining the care experience. As a national provider of infusion and injection therapy for patients with chronic conditions like Rheumatoid Arthritis, Crohn's Disease, and Multiple Sclerosis, IVX Health offers a better approach to care-one that prioritizes convenience, comfort, and exceptional patient outcomes. We extend the same values to our team, striving to empower them to succeed while embodying our core values: Be Kind, Do What's Right, Never Settle, Make It Happen, and Enjoy the Ride. About the Role As a Front Desk Coordinator, you'll play a critical role in shaping the care experience for our patients. This Monday-Friday, regular business hours role involves providing exceptional service as the first point of contact while supporting the daily operations of our infusion centers. From managing schedules to maintaining patient records, your work will ensure that our centers run smoothly and our patients feel valued. Schedule The Schaumburg Infusion Center is seeking a Full-Time Front Desk Coordinator Monday - Friday from 7:00 AM - 4:00 PM + rotating Saturday shifts, as needed. What You'll Do Deliver Exceptional Service: Greet patients warmly, answer phones professionally, and assist with patient questions or concerns. Manage Appointments: Schedule and reschedule appointments, ensuring all authorizations are obtained prior to visits. Coordinate Patient Flow: Collaborate with clinical staff to optimize efficiency and patient safety. Perform Administrative Duties: Maintain patient records, process payments, and reconcile daily transactions. Maintain a Welcoming Environment: Keep the front desk and reception area clean, organized, and well-stocked with supplies. Support Multiple Centers: Be prepared to provide coverage at other local centers within the region as needed. What We're Looking For Experienced: You bring 1-3 years of front desk or administrative experience, ideally in a healthcare setting. Patient-Focused: You have a passion for providing exceptional service and can handle challenging situations professionally. Organized and Detail-Oriented: You excel at managing multiple tasks and maintaining accuracy in a fast-paced environment. Tech-Savvy: You are proficient in using standard office software and healthcare systems for scheduling and patient check-ins. Reliable and Self-Motivated: You thrive in collaborative settings and are dependable for both patients and your team. Why You'll Love IVX Health At IVX Health, we believe in taking care of our team just as much as we take care of our patients. Here's what we offer: Comprehensive Healthcare: Medical, dental, and vision coverage, plus telemedicine services. Flexible Savings Options: Health Savings Accounts (HSA) and Health Reimbursement Arrangements (HRA). Family Support: Fertility and family-building resources. Professional Development: Tuition reimbursement, CEU access, and career advancement opportunities. Generous Benefits: Disability coverage, life insurance, 401(k) matching, charitable giving programs, and referral bonuses. Work-Life Balance: Paid volunteer time and an inclusive, supportive culture. Why This Role Matters As the first person patients meet when they visit our centers, the Front Desk Coordinator is crucial to setting the tone for their entire healthcare journey. Your efforts will directly impact the patient experience and play a key role in IVX Health's mission to deliver exceptional care. If you're ready to bring your skills and passion for patient care to a company that values innovation, kindness, and teamwork, apply today and help us continue transforming lives through infusion care! Qualifications ESSENTIAL COMPETENCIES AND SKILLS Professionalism - Ability to maintain a professional and positive attitude. Effective Communication - Demonstrates the ability to actively listen, express oneself clearly in interactions with others, and convey information effectively. Customer Service Oriented - Ability to anticipate, recognize, and meet the needs of both internal and external customers, including patients and referring providers' offices. Collaboration - Ability to work independently and as part of a team. Quick Learning Agility - Ability to learn to perform healthcare front desk tasks with proficiency, as defined by ease, speed, and accuracy of performance, including but not limited to: Administrative and clerical procedures such as patient scheduling, phones, and supply ordering. Medical terminology. Reading and reviewing insurance plan information and knowledge of insurance portals. Utilizing Electronic Health Records (EHR) systems, Practice Management platforms, and other software programs. Multitasking - Ability to handle multiple tasks and patients simultaneously in a fast-paced healthcare environment, understanding that patients physically present take priority. Attention to Detail - This role requires the ability to see and pay careful attention to details to be thorough and accurate in completing work tasks. Intermediate Computer Proficiency - Knowledge and ability to use standard office software applications including but not limited to Internet, Outlook, and Microsoft Office. Dependability - This role requires the ability to be reliable, responsible, and dependable for our patients, providers, and colleagues. Integrity and Confidentiality - Demonstrates the ability to adhere to honest ethical healthcare and business practices, including abiding by HIPAA guidelines and respecting patients' privacy. REQUIRED EDUCATION AND EXPERIENCE High School Diploma or GED 1 - 2 years of experience in a front desk or administrative role, preferably in a healthcare setting (not required) WAGE RANGE Pay is based on a number of factors including market location, job-related knowledge, skills, and experience, and is benchmarked against similar organizations to our size and industry. For our Front Desk Coordinator role, we generally pay new hires between $19.80 and $24.20 per hour in the Chicago market. It is not typical for an individual to be hired at or near the top of the range for roles and compensation decisions are dependent on the facts and circumstances of each situation. In addition to cash pay, full-time regular employees are eligible for 401(k), health benefits, and other company benefits; some of these benefits may also be available for part-time positions. EEO STATEMENT IVX Health is proud to be an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. IVX Health wants to have the best available people in every job, and we make employment decisions on the basis of business needs, job requirements, individual qualifications, and merit. Equal employment opportunities are provided to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, military and veteran status, age, physical or mental disability, genetic characteristic, reproductive health decisions, family or parental status, or any other legally protected category in accordance with applicable federal, state, or local laws. IVX Health prohibits discrimination, harassment, or retaliation of any kind based on any of these characteristics. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship and all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation benefits, and separation of employment.

The Role : Dental Dreams LLC in Bricktown (West Fullerton Ave) Chicago, IL is now hiring Front Desk Receptionists to join our talented and dedicated team. This position will be focused on scheduling appointments, assist with operational goals, and provide excellent customer service. Who Are We : Dental Dreams LLC is a dynamic, growing company with offices in Illinois, Massachusetts, Pennsylvania, Maryland, Michigan, and Washington, DC. Its mission is to provide high-quality dental services in first-class facilities to people in underserved communities. Our offices offer an invaluable service by delivering the highest level of patient satisfaction in modern first-class facilities. The cornerstone of our success is a talented and dedicated staff. Benefits: Competitive compensation Benefits package includes: Medical & Vision Insurance Free dental treatment at our locations PTO 401K Responsibilities: Maintain a high level of customer service at all times Work as part of a team with emphasis on communication Schedule patient appointments per month and daily patient goals Answer phones and confirm appointments Greet and check-in patients Accurately verify dental benefits Maintain detailed patient records in a fast-paced environment Collect payments, co-payments, and deductibles Create insurance claims and submit pre-authorizations to insurance companies on a timely basis Pull patient charts for future appointments when necessary Maintain a clean and professional office environment Assist with presenting and/or explaining treatment plans Qualifications: Bilingual (Spanish) Customer Service experience Dentrix and/or Eaglesoft (preferred) We are also interested in training those seeking to become Dental Assistants and/or Office Managers. We offer competitive pay, benefits, vacation time, and much more! KOS Services Inc. / Dental Dreams LLC s proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

Looking for a career that makes you smile? We're seeking a Front Desk Coordinator I to join our growing team. How you'll make us better: Greets and receives customers, determines nature of visit, and notifies appropriate team member(s). * Welcomes visitors to the practice and provides information about clinic features * Answers, screens, and routes incoming calls and takes messages as needed * Checks-in and collects general information from patients on their first visit * Verifies insurance information * Notifies clinicians of patient arrival and readiness * Makes appointments for returning patients as necessary * Prints/reprints appointment reminders and school/work excuses * May make changes to the patient schedule as necessary * Coordinates payment arrangements or account resolution * Receives, stores, and delivers shipments and mail * Takes payments and posts to account * Updates charts and patient information * Drives internal marketing initiatives and fosters participation from everyone Your special skills: We're proud of our company culture and heritage of awesomeness. If you've got the following, you'll fit right in: * Ability to communicate effectively verbally and in writing * Ability to listen and understand information verbally and in writing Prerequisites for success: * Basic knowledge of Microsoft Office * Ability build rapport with patients * Ability to establish and maintain good working relationships with patients and coworkers The Perks: In exchange for the dynamic contribution you'll bring to our team, we offer: * Competitive salary * Medical, dental, vision and life insurance * Short and long-term disability coverage * 401(k) plan * 2 weeks paid time off in your first year + paid holidays * Discounts on braces and clear aligners for you and your family members Why Smile Doctors? As the nation's leading Orthodontic Support Organization, Smile Doctors partners with local orthodontic practices to offer world-class patient care with hometown heart. We exist to love people first, straighten teeth second, and we work hard to maintain a people-first culture and cultivate a fun, encouraging environment. Smile Doctors offers every Team Member the opportunity to be a part of something bigger. We nurture both talents and strengths, building each person's abilities to help them find success in their career and beyond. As the fastest-growing organization of our kind in the industry, we're looking for passionate, innovative professionals who can join us in changing the way the world smiles. Pay Range: $15.75 - $18.70 This is the perfect opportunity to grow with an expanding organization! Apply today!

Are you a talented multitasker who loves interacting with people? We're looking for a positive and professional receptionist to be the face of our local business. You'll welcome visitors, clients, and fellow employees, answer phone calls and emails, sort and deliver mail, schedule meetings, make travel arrangements, and assist us with other operations as needed. The ideal candidate is a great communicator with a strong work ethic who is interested in a meaningful role on a supportive team. If this sounds like you, apply today!

Job Details Undisclosed CHI1 - Schaumburg, IL N/A Full Time Undisclosed Undisclosed Undisclosed Undisclosed UndisclosedDescription Brief Description We are looking for a Front Desk Professional to join our team with a friendly attitude and the ability to multitask. The successful candidate should be outgoing and friendly with a gregarious personality and a natural talent for customer service. The Front Office Professional is the first point of contact for our customers. Our experience sets us apart from competitors. Everyone on our team must be a RHINO! Requirements Previous customer service/front desk experience Experience in a luxury retail environment preferred Good organizational and multi-tasking abilities Ability to pass background check and drug screening Excellent oral communication skills Sit or Stand for long periods of time Working Saturdays are a must Summary Greet customers and initiate a luxury experience Professional and welcoming presentation Ability to maintain composure in high pressure and fast-paced environment Answer and direct calls of multi-line phone system Assist with inventory counts and store open and/or close Type appraisals Proficient computer skills Prepare outgoing mail Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.) A commitment to personal excellence Inclusive team player with a positive attitude Dependable A passion for the jewelry industry