Front Desk Clerk Jobs in Tinton Falls, NJ

We are seeking an organized, considerate, and efficient Front Desk Sales Associate to provide personalized customer service and administrative support for our Salon company. In this role, the ideal candidates will be required to greet and welcome clients, secure reservations, manage day to day appointment schedules, process transactions, drive retail sales by educating our customers with Stylists product prescription, and promote marketing initiatives. The ideal candidate is hard working, cultivates relationships and teamwork, manages day to day tasks with efficiency and a smile, inspires respect from their peers, and is ambitious to grow with the brand. Required Skills/Qualifications: Previous retail/guest services experience is desirable Professional, intelligent, considerate, able to communicate with all types of people in a relaxed, charming, and friendly manner Positive attitude Ability to work retail hours including days, nights, and weekends in a fast-paced work environment The ability to build and maintain positive, healthy interpersonal relationships with other team members Ability to multi-task Previous Salon experience a plus Benefits: 401(k) • Employee discount Health insurance Paid time off About Ouidad: Ouidad pioneered the Curly Hair industry in 1984 by opening the first salon in the country specializing only in curly hair. Three years later, Ouidad introduced the first line of products formulated exclusively for the needs of women with curly hair. In 1995, Ouidad opened one of the first-commerce sites in the beauty industry, a business it has built ever since. Ouidad distributes over 50 products through Ouidad.com. We have Flagship Salons in New York, LA & a partner Flagship Salon in Fort Lauderdale, FL. Ouidad's mission is to help everyone understand and love their curly hair. Our motto: Let Curls Be Curls Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

Northwind Group is a Manhattan-based real estate private equity firm and debt fund manager that focuses on investments through its discretionary closed-ended funds and balance sheet direct investments. For over 15-years, Northwind Group has been involved in the acquisition, development, financing, and management of residential, commercial, and senior-living properties valued at over $5.7 billion and covering a portfolio of 330 properties and 42 million square feet. Leveraging its strong track record and market experience, Northwind Group focuses on generating attractive risk-adjusted returns while maintaining rigorous investment criteria and adhering to its core values of honesty, transparency, and integrity. We are seeking a highly organized, reliable, and pleasant Receptionist and Office Administrator to serve as the first point of contact for visitors, while also managing day-to-day office operations. This position requires multitasking, excellent communication skills, and the ability to maintain a positive and efficient office environment. Key Responsibilities: · Greet and welcome guests, ensuring a professional and courteous experience. · Maintain an organized office environment and reception area. · Handle incoming and outgoing mail, deliveries, and packages. · Maintain office supplies and ensure stock levels are updated; place orders as needed. · Assist with scheduling appointments, meetings, and events. · Coordinate and maintain office equipment (printer, technology, etc.) and liaise with service vendors. · Support the office's general upkeep by coordinating with property management and inputting/supervising work orders. · Assist with onboarding new employees, including preparing their workspace, arranging building access, etc. · Coordinate domestic and international travel including flights, lodging, reservations, etc. Required Skills and Qualifications: High school diploma or equivalent (associate or bachelor's degree preferred). Previous experience in office administration or receptionist roles. Excellent verbal and written communication skills. Strong organizational skills with the ability to multitask. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to work well independently and as part of a team. Attention to detail and problem-solving skills. Professional demeanor and client-first attitude. A proactive and adaptable attitude, with a willingness to take on various responsibilities. Authorized to work in the United States. Work Environment: Full-time, in-office position. A fast-paced work environment with occasional urgent tasks. Northwind Group does not discriminate employment on the basis of race, color, religion, sex (including pregnancy status and gender identity), national origin, political affiliation, sexual orientation, marital status, disability status, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Do you have great reception or office assistant experience but want to be more in control of your time and when you work? We're looking for temporary receptionists, both those who value temping as a standalone career and also those who are interested in contract-to-hire opportunities. ABOUT US At Joss Search, we specialize in recruiting business support professionals into the Private Equity and Alternative Investments sector. Our clients make up the world's leading global private equity, alternative investment, and financial consultancy firms, and many of our clients are looking to expand their pool of temporary workers. THE ROLE Our clients are looking for temp receptionists who are willing to jump into temporary assignments and hit the ground running! These roles range from a few days to a few months or even more than a year ongoing. This opportunity could mean regular work within the same company, getting to know the teams and systems well, and gaining a deeper understanding of the business and the people who work there. This is the perfect position if you are looking for the consistency (and benefits) of a full-time position but the flexibility that comes with a temporary role. Key responsibilities include but are not limited to: Greeting guests Answering the phones and responding to emails Communicating with appropriate hosts and ensuring a seamless running of the office Managing the scheduling of conference rooms Inventory management of office supplies and snacks THE BENEFITS Hourly rates between $18/hr - $30/hr based on experience Opportunities for short and long-term contract assignments Flexibility in creating your own schedule Paid training days Free breakfasts and lunches are included by many of our clients THE CANDIDATE The ideal candidate will be personable, communicative, friendly, and have great customer service skills and experience. Previous experience within a professional services firm and corporate setting Previous experience as a receptionist or administrator within financial services is preferred At Joss Search, we believe in finding the perfect candidates for our clients as well as the perfect clients for our candidates. If you like the sound of this fantastic opportunity and enjoy working in the heart of New York City, then apply now, we can't wait to meet you! Joss Search is proud to be an Equal Opportunity Employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences, and bringing our community together.

A healthcare organization in New York City is currently seeking a professional to join their staff as an Admitting Clerk. About the Opportunity: Schedule: Monday to Friday Hours: 10am to 6pm (35 hours per week; 1 hour per day for lunch) Responsibilities: The Admitting Clerk will: Interview new patients; collect and enter into computer system demographic and financial information necessary to initiate patient chart and visit-related forms Advise patients of sliding scale fee information; obtain signatures on general treatment consent form; and, prepare new chart Process patients for revisit, update patient data in system; provide encounter forms and collect patient fees as indicated. Organize by date and enters into the computer system data from completed patient encounter forms Issue transportation money to authorized patients and document all transactions including vouchers for car service for clinic patients Process patient discharge; appropriate referral and follow-up appointments; prepare all laboratory and diagnostic testing order forms.Ma ke appointments and enters into the electronic appointment scheduling systems.Re trieve patient medical record and re-files records as appropriate.Pe rform other duties, as needed Qu alifications:2+ years of related work experience Hi gh School Diploma / GEDCo mputer savvy Mi crosoft Office Suite proficient Ex ceptional phone etiquette Gr eat interpersonal skills Ex cellent communication skills (written and verbal) St rong attention to detail Hi ghly organized De sired Qualifications:Bi lingual

Our client, a leading global communications firm, is seeking a Front Office Receptionist to join their team. This is an on-going contract, with potential to go full-time if it's a fit! Rate: $25-28/hour Salary: 60-70k The position is fully onsite with an expectation 5 days per week in the office, Monday through Friday from 8am to 5pm Responsibilities: Front Desk Management Greet and welcome employees and visitors with in a friendly and professional manner Direct guests to appropriate meeting rooms and alert hosts Maintain a tidy and organized reception area Phone Handling Answer, screen, and forward incoming calls Take and relay messages accurately Handle inquiries and provide general information Administrative Support Schedule and confirm meeting requests Maintain conference room calendars and coordinate with IT and Facilities Researches vendors for various services and manages those relationships Visitor & Security Management Receive visitor access requests and process through building security systems Ensure compliance with office security protocols Internal and External Guest Hospitality Address visitor or staff requests promptly and professionally Arrange for meeting catering and special requests Maintain and tidy conference rooms before and after meetings On site support for events and after hours programming as needed Additional duties as assigned. Requirements: Bachelor's degree preferred. Previous experience in a front desk, customer service, or administrative support role preferred. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). Familiarity with office management software and phone systems. Ability to use office equipment (phones, printers, copiers, etc.). Excellent communication and interpersonal skills. Strong customer service orientation and a professional demeanor. Ability to interact with a diverse range of individuals, both internal and external, in a friendly and effective manner.

AthenaPsych is a New York State mental health approved provider of community mental health services for children, adults, and families with behavioral and emotional challenges. We specialize in individual and group psychotherapy for clients with a focus on trauma-informed care. We are dedicated to improving the quality and accessibility of mental health care for all, especially individuals from underserved communities. Here at AthenaPsych, we pride ourselves on hiring a diverse group of mental health clinicians and staff who are passionate and dedicated to improving our clients' overall emotional well-being. We provide both in-person and telehealth services for our clients. Athena's Amazing Benefits Medical, Dental, and Vision Insurance Paid Sick Leave 401k Retirement Plan with match Flexible Spending Accounts (Health/Commuter) Life Insurance Coverage Diverse and Rewarding Workplace Environment and More! Are You a Good Fit For Us? The Front Desk Receptionist will provide excellent front desk support, ensuring a welcoming environment for clients and their families. The responsibilities of this role include managing client appointments, greeting all clients with a professional demeanor and assisting with administrative tasks while maintaining confidentiality and sensitivity to client needs. Responsibilities Professionally greet clients entering the clinic while managing the check-in/check-out process Manage all client foot traffic and direct inquiries to appropriate staff Schedule follow up client appointments and maintain the clinic's internal calendar Handle basic administrative tasks, including filing, making copies and data entry Manage incoming and outgoing mail correspondences, incoming faxes, shipments, and additional recordkeeping tasks Respond to all client inquiries in a polite and timely manner Ensure the reception area is tidy and presentable, stocked with all necessary stationery and material (e.g. pens, forms and brochures) Interact with clinical and administrative staff onsite to assist with any clerical duties or requests Perform other duties as assigned by supervisor Required Skills and Qualifications: High school diploma or equivalent Bilingual in Spanish Required Experience in a healthcare setting preferred Previous experience using computerized appointment scheduling systems and/or electronic Medical Record systems Strong communication and interpersonal skills Detail-oriented and outcome driven Able to discreetly handle sensitive and confidential information Accountability and integrity Meticulous attention to detail while multitasking Excellent organizational and prioritizing skills Demonstrates emotional intelligence in personal interactions Working Conditions This position will be located at the Manhattan office at 33 West 60th Street, New York, NY 10023, Suite 600 with the expectation to cover in the Bronx office if needed . This is a professional work environment where a computer, desk, chair and office supplies will be provided onsite at each of our offices. Physical Requirements The physical demands described here are representative of those that must be met by an employee in order to successfully perform the essential functions of the role above. While performing the duties of this job, the employee is regularly required to hear and speak on the phone or computer throughout the day, stand and sit for an extended period of time and be able to write and answer emails in addition to carrying objects no greater than 25 pounds, when needed. Direct Reports: This position has no direct reports. Athena is an Equal Opportunity Employer

Our client is a well-known real estate firm, based in NYC. They have an immediate and urgent need for a Lobby Receptionist. The position is located on site at their beautiful office in Midtown, Manhattan. Job Details Meet and greet visitors to the headquarters Issue building passes Provide exceptional customer service Serve as a friendly and helpful brand ambassador at all times Skills and Qualifications 1-2 years' customer service experience in a client-facing role Must have ability to stand for extended periods of time Must have extremely professional presence and demeanor Punctual, reliable, and professional Pay Rate: $18 per hour Time Commitment: Long term temporary position, M-F, 7 AM - 3:30 PM Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Hours: Full Time Monday-Thursday- 3:00 PM-10:00 PM Friday- 9:00 AM-2:00 PM . Premium Health, located in the heart of Brooklyn, is committed to providing compassionate, culturally sensitive, comprehensive health care, and behavioral health services to everyone in the community in need, regardless of ability to pay. Through our services, we aim to achieve community wellness for the individuals and families we serve. Premium Health prioritizes a collaborative care approach and utilizes evidence-based treatment, thus achieving improved patient care and superior outcomes. Our team goes the extra mile to make every patient visit a positive one. In addition to providing top notch medical care, every visit is an opportunity to build relationships and every patient is treated like family. Our goal is to make each patient's care experience to our standards: Compassionate, Agile, Respectful, and Excellent. Time Commitment: Monday-Thursday- 3:00 PM-10:00 PM Friday- 9:00 AM-2:00 PM Responsibilities: Ideal candidates will be able to work well under pressure and in fast paced environments. Daily responsibilities include: Spanish speaking preferred Greeting patients upon arrival Assisting patients with paperwork Answering phone calls Scheduling appointments Verifying medical insurances Creating referrals Responding to patient medical questions Compensation: Commensurate with Experience, $20-$23 per hour Benefits: Public Service Loan Forgiveness (PSLF) Paid Time Off, Medical, Dental and Vision plans, Retirement plans

Top Tier Asset Management firm is looking for a Middle Office Specialist | Private Debt Investments professional to join their growing team. This is an excellent opportunity to work in close collaboration with the investment team. This challenging role offers an excellent development opportunity and allows building a deep knowledge of FIRM's Asset Management (AM) organization and responsibilities. Provide in-depth operational assessment for potential deals in the pipeline. Ensure operational readiness, leading end-to-end funding process, including operational set up, cash funding and approvals. Manage transactional governance and legal documentation. Perform KYC checks in line with regulatory requirements. QUALIFICATIONS Bachelor's degree or equivalent in a financial relevant subject; CFA or similar qualifications are a plus Minimum 3 years' experience in asset management, portfolio management, loan administration space in a bank or asset management platform with specific focus on infrastructure loans is a plus Experience with KYC process in your previous roles Attention to detail and quality Fluent in English with excellent verbal and written communication skills This role will sit HYBRID out of the New York, NY Office.

We are seeking a professional and friendly Receptionist to be the first point of contact for our office, ensuring a smooth and efficient front-desk experience. Key Responsibilities: Greet and welcome visitors, clients, and employees with a warm and professional demeanor. Answer and direct incoming calls promptly and accurately. Manage the reception area, ensuring it remains tidy and presentable. Schedule appointments, manage calendars, and assist with meeting room arrangements. Handle incoming and outgoing mail, packages, and deliveries. Provide administrative support, including data entry, filing, and document preparation. Assist with other duties as needed to support the team and office operations. Qualifications: Bachelor's Degree. Previous experience as a receptionist or in a customer service role preferred. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment. Ability to multitask and handle a fast-paced environment with professionalism.

We are seeking a dynamic and organized Receptionist/Office Assistant to join our team. The ideal candidate will have a strong background in office management and administrative duties. This position offers the opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential. Responsibilities include (but are not limited to): Manage the reception desk - greet clients and vendors, answer phones, buzz in visitors Greet and assist guests and clients, and direct them upon arrival Anticipate guests needs in order to accommodate them and provide an exceptional guest experience ASH Annual Schedule Management: Partner/Exec Meetings - calendar invites sent to necessary people, Team Events, Company wide meetings. Assist the CEO and bookkeeping team with ad-hoc administrative and bookkeeping tasks as needed. Organize office activities, meals, entertainment, and team-building events. Oversee general office operations and facilities management to ensure a safe and efficient work environment. Oversee calendars and schedules for common areas (Conference rooms etc.) Maintain inventory of supplies and place orders (Office, Kitchen) Communicate with vendors and building management for various office needs. Prepare keys and access fobs for new employees Send, receive, sort and distribute mail/packages to employees daily, including scanning to off-site teams. Assist with ad-hoc projects such as setting up and implementing office procedures Position Requirements: Willingness to be in office 5 days a week Previous hospitality, customer service, or office experience preferred Exceptional communication skills and a service-oriented attitude Strong organization and time management skills Collaborative, team-player mentality Associate's or Bachelor's degree (preferred) Proficiency in Google Workspace Attributes Detail-oriented - you like keeping track of lots of details at once and are the type of person who notices when one small thing is missing Organized - you are naturally organized in your professional and personal life. You take pleasure in creating organization solutions that make you more efficient and/or effective Natural communicator - you are the type of person who almost automatically keeps the people you work with in the loop. Thorough - you enjoy digging deep into projects and reviewing all the details and numbers Problem solver - you think fast, are adaptable and are bent toward solving problems as they arise Flexible - you are comfortable with working in ambiguity and in a role that has the potential to change and evolve over time

Powerful Partnerships. Standout Solutions. Stevens & Lee is a full-service law firm with approximately 200 attorneys in 15 offices in Pennsylvania, New Jersey, NYC, Boston, and Wilmington DE. We provide services to a wide range of business clients from the lower middle market to Fortune 500 companies on a regional and national basis. The law firm is part of The Stevens & Lee Companies , a diversified professional services firm with synergistic lines of business, including an investment bank and other complementary financial and consulting services firms. Job Overview We are seeking a professional, personable, and detail-oriented receptionist at Stevens & Lee. As the receptionist, you will provide administrative support and ensure the smooth operation of the front office, while creating a welcoming environment for clients, visitors, and staff. The ideal candidate will be organized, proactive, and capable of handling multiple tasks in a fast-paced environment. Primary Responsibilities ( responsibilities include but not limited to ) Greeting Clients and Visitors: Welcome clients and visitors warmly, ensuring they feel comfortable and directing them to the appropriate attorney or department. Administrative Support: Assist with administrative tasks such as filing, faxing, photocopying, and organizing legal documents as needed. Mail and Document Handling: Sort and distribute incoming mail, deliveries, and packages. Prepare outgoing mail and couriers as necessary. Client Confidentiality: Maintain a high level of confidentiality and professionalism in all dealings with clients, documents, and sensitive information. Coordination with Legal Staff: Assist legal assistants and paralegals with scheduling meetings, filing documents, and other clerical tasks as required. Maintaining Reception Area: Ensure the reception area is presentable and maintains a professional and welcoming atmosphere at all times. Other projects as assigned Skills & Competencies Strong verbal and written communication skills. Excellent interpersonal skills. Proficient with office equipment (phone systems, copiers, fax machines). Strong organizational skills and ability to prioritize tasks. Attention to detail and ability to multitask in a fast-paced environment. Professional appearance and demeanor. Demonstrated ability to work with individuals at all levels across the Firm Ability to work independently and as part of a team environment Proficiency in Microsoft Word, PowerPoint and Excel Qualifications Education: High school diploma or equivalent; associate or bachelor's degree is a plus. Experience: Previous experience in a receptionist, administrative, or customer service role is preferred. Experience working in a law firm or legal setting is a plus. Interested candidates should submit a resume and cover letter to: *******************. The firm is not accepting resumes from search firms for this position. Job Type: Full-Time- 40 Hours/week Salary Range: $19-$22/Hour FLSA Classification: Non-Exempt Reports To: Human Resources In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

A top-tier Fund in Midtown, Manhattan is seeking a permanent Middle Office Associate! Responsibilities: Working with Equity Products (mutual funds, ETFs, SMAs) Responsible for booking, capturing and reconciling trades Processing Corporate Actions and settling trades Qualifications: 2-4 years experience working within the Middle Office/Operations at Investment Management firm Strong Excel Skills (Macros, VBA, Etc.) Strong written and verbal communication skills BS/BA in accounting, finance, economics, etc. Ability to multitask

Private equity firm, located in Midtown, East Manhattan, is seeking a motivated and detail-oriented Office Assistant to join their team. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational skills, and demonstrate a friendly and approachable demeanor. This role involves a combination of front-facing duties, administrative tasks, and back-of-house coordination. Responsibilities: Front-Facing Duties: Greet and welcome visitors, clients, and employees with friendly and professional demeanor. Answer phone calls, direct inquiries, and provide basic information about the company. Manage guest building registration and meeting room bookings. Administrative Tasks: Handle incoming and outgoing mail, packages, and deliveries. Assist with data entry, filing, and other administrative tasks. Assist with basic accounting functions, including invoice entry, bank instruction confirmation, and expense reporting. Back-of-House Coordination: Stock and organize kitchenettes, break rooms, gym, and common areas. Maintain office supplies inventory, order replacements as needed and organize supply storage areas. Ensure cleanliness and tidiness in kitchen and office spaces. Coordinate with facilities management for repairs and maintenance. Qualifications: Exceptional motivation and attention to detail. Computer skills; proficiency with Microsoft Suite. Basic knowledge of office equipment and technology. Ability to thrive in a fast-paced environment. Excellent organizational skills, flexible and able to multi-task and prioritize. Ability to work effectively both independently and as a team. Excellent interpersonal and communication skills Positive attitude and good teamwork skills. No task too small mentality. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Answer phones and direct calls with a positive attitude and an energetic work ethic Provide office guests with a hospitable experience Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. Order office supplies and provide inventory control system Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

About the job Seeking an Office Assistant for a client in the NYC area. This is a contract role. If you are interested please submit your resume to this job posting. Calendaring o Assisting with creating meetings, moving meetings, sending invites for events, and other adjustments in his schedule Working with other assistants to find times that work for all higher level leaders o Managing conflicts that may arise on the calendar Event/Meeting Planning o Assist with planning events, group meetings, offsites, etc. o Working with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule, etc. Creating calendar invites, managing attendance for the events, organizing catering orders, setting up the conference rooms with audio, catering, and visual as needed o Arranging welcome lunches, welcome breakfasts, and other lunch or breakfast meetings Expenses o Track and manage all expenses from the corporate credit card o Create expense reports, managing receipts from leadership travel, submitting reports weekly/monthly (as needed) for non-corporate card charges o Keep track of all fees related to corporate card Special projects include assisting with document review and edits, applying signatures to documents other teams provide, power point editing and formatting, etc. Assist when possible during urgent technical issues that may arise, including issues with calendars, or accessing applications. This includes also getting in touch with IT Calendar Management Check calendar daily for conflicts Expenses via OKTA /Concur

We are a medium-sized financial services firm located in Midtown, NYC, seeking a highly experienced, motivated, and proactive self-starter to join us as a Team & Office Assistant to support our colleagues. The ideal candidate must have the appropriate status to work in the U.S. and possess relevant experience as an administrative assistant, office assistant, personal assistant, or in a similar role. Ultimately, this individual will contribute to the efficiency of our business by providing personalized and timely support to all team members in the U.S. as an equal. This role's responsibilities include managing multiple calendars, arranging travel, and maintaining accurate records in the company's CRM system. To succeed in this position, the candidate should be highly detail-oriented, well-organized, and possess excellent time management skills. The ability to work independently with minimal guidance is essential. We seek an individual who can think outside the box, take initiative, and demonstrate a strong work ethic. Any experience in dealing with Compliance, Risk, IT or HR matters is a definite plus (you will be supported as necessary by our teams in the London office). Kindly send your CV via email to Jeffrey Davis at ********************** Responsibilities: Schedule meetings and manage calendars for team of 5 - 10; manage very busy team calendars given changes and calendar conflicts Liaise with clients regarding travel, meetings and general questions as requested by team members Be able to communicate in an effective manner with high profile and demanding clients Assist with arranging, confirming and preparing for internal / external meetings and conference calls Planning and coordination of comprehensive travel programs for team members, including booking flights, hotels, car transfers, and preparation of itineraries General office work including photocopying, scanning, faxing, printing of reports and presentations, and other miscellaneous support Keep up and organize office supply inventory Assist with CRM data input for US team Onboarding and offboarding employees, managing and ordering equipment, maintaining relationship with relevant professionals in London office and with our IT vendor Format information for internal and external communication - emails, printing or downloading of presentations, some of which require saving on company's network Complete expense reports Ad-hoc projects as requested by senior level management in the office Greet all guests, including carrying-on casual conversation, hanging coats, offering drink and showing them to the conference room or office Monitor cleanliness of conference room and all common areas, including the kitchen Input and confirm security clearance for all guest visitors Meeting room bookings Coordinating any maintenance issues with building management Restocking all refrigerators, kitchen area, and coffee supplies Place food and beverage orders when needed Prepare any outgoing packages and coordinating with FedEx for pickup Sort and distribute mail, packages, and any incoming kitchen items Requirements & Skills: 5+ years' work experience in a similar role Proactive and self-motivated, with a positive attitude Ability to multi-task Extremely detail oriented and conscientious Excellent MS Office knowledge, notably Outlook, Excel, PowerPoint, and Word Experience in dealing with Compliance, Risk, IT and HR matters (with support from our teams in London) is a definite advantage Strong organizational and time management skills with an ability to multitask Be prepared to develop and learn new skills as it relates to the financial services industry High degree of professionalism with excellent verbal and written communication skills High degree of self-awareness at maintaining discretion and confidentiality Must have appropriate status to work in U.S. Key Benefits: Compensation: Competitive 25 Days Annual Leave Health, Dental, Life & Disability Insurance Retirement Savings Commuter Benefits *Office Hours: 8.30pm - 5.30pm*

We're a boutique law firm making a big impact and looking for a reliable, detail-oriented, and tech-savvy Office Assistant to support our team. If you thrive in a professional, fast-paced environment and enjoy working with people, we'd love to hear from you! Position Details: Training Schedule (3 weeks): Monday - Thursday, 10 AM - 5 PM Regular Schedule (after training): Monday - Friday, 10 AM - 6 PM Compensation: $18.75 per hour / $150 per full-time day In-person position (no telecommuting) What We're Looking For: Strong organizational and time management skills Excellent communication and people skills - a must! Tech-savvy with strong typing skills Ability to answer phones, send and reply to emails professionally Patience, professionalism, and a willingness to learn Training will be provided on our systems and processes If you're looking for a stable, professional role with opportunities to grow, apply today!

**IMMEDIATE HIRE!** Who We Are: GMA Accessories dba Capelli New York is a major U.S. manufacturer and distributor of apparel, footwear, novelty and gift products, jewelry, fashion accessories, handbags, PPE, and sports/athletic apparel for women, men, and kids. We were established in 1990 and have approximately 600 employees in the U.S.A. and 2,500 employees worldwide. We have locations in the U.S.A., UK, China, Hong Kong, Germany, and Bangladesh. What We Are Looking For: Capelli New York is seeking a full-time receptionist to join our team. We are seeking someone who embodies professionalism and friendliness while maintaining exceptional organization skills. The ideal candidate should excel in scheduling and adeptly handle incoming calls with excellent communication skills. Interested? Here's a snapshot of what you will be doing: Answering phone calls and transferring them to appropriate contact Performing opening and closing duties (turning on/off lights, opening doors, etc.) Greeting customers and clients Scheduling and rescheduling meetings Booking lunch reservations and placing lunch / catering orders for meetings Setting up refreshments for showrooms Replenishing showroom supplies Creating shipping labels Ordering office supplies Arranging package pickup and delivery Maintain organized work space / front desk Here are some skills the ideal candidate would need: Previous experience in reception, customer service, personal assisting or related fields Proficiency in Microsoft Office Suite Strong organizational skills with the ability to multitask and prioritize tasks effectively. Excellent communication and interpersonal skills. Detail-oriented mindset with a proactive approach to problem-solving. Ability to thrive in a fast-paced and collaborative environment **Read Carefully** If you are interested in this position, please email your resume to ******************************** Capelli New York is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, ancestry, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, religion, retaliation, parental status, military service, or other non-merit factor.