Front Desk Clerk Jobs in Sayreville, NJ

TEMPORARY RECEPTIONIST AT GLOBAL HEDGE FUND Hourly Pay Rate is $21.87 to $28.12; Plus, Paid OT (if worked) Incredible Organization with Equally Incredible People Solidly established Global Hedge Fund is looking for detail-oriented, proactive, and resourceful individual with well-developed customer service skills to join its Team as a Temporary Receptionist. You will be working Onsite Five (5) Days per Week (Mon-Fri) in our New York City Headquarter Offices near Pennsylvania Station. SKILLS AND QUALIFICATIONS Bachelor's Degree is preferred , as is a Steadfast Attention to Detail . Two (2) Years of Experience in Reception, Restaurant, Hospitality, Retail, or Concierge Roles is preferred . Experience in a Corporate Setting is preferred, but not required . Familiarity with Microsoft Office Suite Programs (particularly Outlook) is a decided plus . Flexible, Diligent, Exceptional Organizational skills, Problem-solving skills, Verbal and Written Communications, and Customer Service skills/mentality are required . Able to Handle Confidential Information with Discretion is a must . Willingness to Collaborate effectively in a Team Environment required . RESPONSIBILITIES OVERVIEW Your primary responsibilities will include handling general receptionist tasks such as greeting external guests, helping to manage the firm's main phone line, helping oversee the firm's conference rooms, and providing general administrative support, including filling in for mailroom and pantry services when needed.

NAAMA Studios offers the most advanced tattoo removal technology in the world. Home to the revolutionary LightSense™ laser, we provide a pain-free, low-downtime, and highly effective tattoo removal experience. Our patented, FDA-approved laser pulses 100x faster than mainstream technologies, resulting in less pain, healthier skin, and reduced downtime between treatments. Known for our empathy-led approach, NAAMA Studios is loved by clients for delivering exceptional and life-changing results. Role Description We are looking for a part-time Front Desk Attendant to join our team at NAAMA Studios in New York, NY. As the first point of contact for our clients, you will play a vital role in creating a welcoming and seamless studio experience. This is an on-site position requiring excellent customer service, organization, and communication skills. Key Responsibilities: Warmly greet and assist clients upon arrival Manage phone calls, emails, and appointment scheduling Maintain accurate client records and studio logs Ensure a smooth check-in and check-out process Sale packages Handle administrative and clerical tasks efficiently Provide information about our services and answer client inquiries Uphold a clean, professional, and friendly studio environment Qualifications: Strong phone etiquette and receptionist skills Excellent written and verbal communication Exceptional customer service and people skills Highly organized, detail-oriented, and able to multitask Ability to work in a fast-paced, client-focused environment Positive, friendly, and professional demeanor Previous experience in a similar role is a plus If you're passionate about high-end client experiences and want to be part of a cutting-edge studio that helps people transform their lives, we'd love to hear from you!

About Us: For over 160 years, we have helped our clients spend their lives living through comprehensive and innovative financial planning. We combine the expertise of our financial professionals with personalized digital experience and industry-leading products to give our clients the ability to successfully navigate their financial lives. Our tailored approach includes multiple financial strategies-insurance, investments, and annuities built to reinforce each other, keeping our clients consistently on track to meet goal after goal. We lead with unmatched financial strength and access to the best products and services for our clients. Our Financial Advisors are valued partners, and proud business owners. We value an inclusive and belonging environment where everyone's different viewpoints bring new successes! The Role: The responsibility of the Front Desk Receptionist & Office Coordinator is to serve as the primary contact for customers and policy owners and assist with office admin work as needed. Specific responsibilities include but will not be limited to: Greet visitors and direct them appropriately Answer, screen and record telephone calls Maintain telephone system and agency directory Process incoming and outgoing mail; federal express to home office nightly mail Report policies and other reporting requirements Log and process incoming investment checks - email FR's for instructions Log incoming and outgoing policies. Maintain the reception and Kitchen areas Act as a liaison between office and building management to address issues. Make copies, e-file incoming investment correspondence, maintain copy and fax machines Maintain inventory and order office supplies as needed Answer basic policy owner/policy benefit questions Act as administrative support for financial representatives/staff as needed Complete and/or assist with projects as assigned by the Office Manager/Director of Operations Cross-train in other support roles Qualifications: It is recommended that the Administrative Support position have the following qualifications: Basic computer and Microsoft Office experience Multi-line phone experience preferred Customer service experience strongly preferred Ability to handle detailed work with high degree of accuracy Excellent interpersonal skills Experience in problem-solving High level of organizational skills Excellent written and oral communication skills Professional office skills Ability to take independent action to make sound decisions Ability to multi-task Ability to be flexible and open-minded. Ability to work effectively with people at all levels

Infinity Laser Spa specializes in laser hair removal using virtually painless technology effective for all skin tones. Our spa offers various treatments, including laser tattoo removal and laser hair removal. Conveniently located by Herald Square in New York City, we aim to provide effective and affordable skin treatments for everyone. We offer free consultations for clients to determine the best procedures for their needs. Role Description This is a full-time or part-time, on-site role for a Front Desk Receptionist located in New York, NY. The Front Desk Receptionist will handle phone calls, send emails, manage appointments, greet clients, and provide customer service and sales. Additional responsibilities include clerical tasks such as filing, data entry, and maintaining a clean and organized reception area. Qualifications Strong Phone Etiquette and Communication skills Sales Experience in Receptionist Duties and Customer Service (preferred ) Excellent interpersonal skills and ability to maintain a professional demeanor Ability to multitask and work effectively in a fast-paced environment Positive attitude High school diploma or equivalent required

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Distribute mail Act as first point of contact for visitors Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills

Job Title: Front Desk Receptionist Skills: Front Desk Receptionist, Receptionist, Office Administration, Answering phones, Maintain visitor logs, travel arrangements. Experience: 5+ years Contract/ Onsite Inperson interview is must We at Coforge are hiring Front Desk Receptionist with the following description: Shift: 8 AM to 5 PM Monday through Friday or as needed. Answering phones and routing calls to the correct person or taking messages. Pleasant and cheerful demeanor. Excellent communication skills Help prepare for client and employee meetings. Pack and send UPS packages as needed. Ordering business cards. Assist with event planning and coordination Maintain visitor logs. Create work order tickets for the Princeton office as needed. Program and distribute security access cards. Oversee office maintenance and ensure a clean and organized workspace. Greeting visitors and deciding if they should be able to meet with executives. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for employees as needed. Performing office duties that include ordering supplies and managing a records database. Opening, sorting, and distributing incoming faxes, emails, and other correspondence. Provide general and Office administrative support. Assist in maintaining office kitchen. Maintain confidentiality of sensitive information. Requirements: Proven experience as an executive assistant or other relevant administrative support experience. In-depth understanding of entire MS Office suite. High school diploma. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communications skills. To be present at the front desk for the entirety of their shift

Law firm account, team of 4 team members - fulfilling Hospitality and Office Services duties- Setup/Maintaining Conference Rooms, Kitchen/Pantry areas, Handling various Office Services tasks; such as Mail, Package deliveries, -Copy/Print, Supply etc. Setting up Conference Room/Visiting Office, ordering pre-packed lunch/breakfast for meetings from vendors, Setting-up beverages and catering, Upkeep of Conference Rooms and Kitchen - supplies, arrangements Also support when needed other Office Services tasks handling day-to-day Mail, Shipping, Copy, Scan, Office Supply Ordering

Northwind Group is a Manhattan-based real estate private equity firm and debt fund manager that focuses on investments through its discretionary closed-ended funds and balance sheet direct investments. For over 15-years, Northwind Group has been involved in the acquisition, development, financing, and management of residential, commercial, and senior-living properties valued at over $5.7 billion and covering a portfolio of 330 properties and 42 million square feet. Leveraging its strong track record and market experience, Northwind Group focuses on generating attractive risk-adjusted returns while maintaining rigorous investment criteria and adhering to its core values of honesty, transparency, and integrity. We are seeking a highly organized, reliable, and pleasant Receptionist and Office Administrator to serve as the first point of contact for visitors, while also managing day-to-day office operations. This position requires multitasking, excellent communication skills, and the ability to maintain a positive and efficient office environment. Key Responsibilities: · Greet and welcome guests, ensuring a professional and courteous experience. · Maintain an organized office environment and reception area. · Handle incoming and outgoing mail, deliveries, and packages. · Maintain office supplies and ensure stock levels are updated; place orders as needed. · Assist with scheduling appointments, meetings, and events. · Coordinate and maintain office equipment (printer, technology, etc.) and liaise with service vendors. · Support the office's general upkeep by coordinating with property management and inputting/supervising work orders. · Assist with onboarding new employees, including preparing their workspace, arranging building access, etc. · Coordinate domestic and international travel including flights, lodging, reservations, etc. Required Skills and Qualifications: High school diploma or equivalent (associate or bachelor's degree preferred). Previous experience in office administration or receptionist roles. Excellent verbal and written communication skills. Strong organizational skills with the ability to multitask. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to work well independently and as part of a team. Attention to detail and problem-solving skills. Professional demeanor and client-first attitude. A proactive and adaptable attitude, with a willingness to take on various responsibilities. Authorized to work in the United States. Work Environment: Full-time, in-office position. A fast-paced work environment with occasional urgent tasks. Northwind Group does not discriminate employment on the basis of race, color, religion, sex (including pregnancy status and gender identity), national origin, political affiliation, sexual orientation, marital status, disability status, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

The candidate will show excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Responsibilities: Manage daily administrative tasks, including answering phone calls, emails, and handling correspondence. Assist with scheduling appointments, meetings, and maintaining calendars. Organize and maintain digital and physical files, ensuring efficient record-keeping. Process invoices, purchase orders, and assist with inventory management. Coordinate with vendors, suppliers, and customers as needed. Support the sales and production teams with documentation and data entry. Handle confidential information with discretion and professionalism. Assist in preparing reports, presentations, and internal communications. Ensure office supplies and equipment are well-stocked and maintained. Qualifications: Prior experience in an administrative role, preferably in a manufacturing or jewelry-related business. Strong organizational and multitasking skills with attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Ability to work independently and collaboratively within a team. Strong problem-solving skills and ability to adapt in a fast-paced environment. Familiarity with inventory management is a plus. Benefits: Competitive salary based on experience. Opportunity to work in a dynamic and growing family business. Professional development and career advancement opportunities. Friendly and supportive work environment.

Top Tier Asset Management firm is looking for a Middle Office Specialist | Private Debt Investments professional to join their growing team. This is an excellent opportunity to work in close collaboration with the investment team. This challenging role offers an excellent development opportunity and allows building a deep knowledge of FIRM's Asset Management (AM) organization and responsibilities. Provide in-depth operational assessment for potential deals in the pipeline. Ensure operational readiness, leading end-to-end funding process, including operational set up, cash funding and approvals. Manage transactional governance and legal documentation. Perform KYC checks in line with regulatory requirements. QUALIFICATIONS Bachelor's degree or equivalent in a financial relevant subject; CFA or similar qualifications are a plus Minimum 3 years' experience in asset management, portfolio management, loan administration space in a bank or asset management platform with specific focus on infrastructure loans is a plus Experience with KYC process in your previous roles Attention to detail and quality Fluent in English with excellent verbal and written communication skills This role will sit HYBRID out of the New York, NY Office.

AthenaPsych is a New York State mental health approved provider of community mental health services for children, adults, and families with behavioral and emotional challenges. We specialize in individual and group psychotherapy for clients with a focus on trauma-informed care. We are dedicated to improving the quality and accessibility of mental health care for all, especially individuals from underserved communities. Here at AthenaPsych, we pride ourselves on hiring a diverse group of mental health clinicians and staff who are passionate and dedicated to improving our clients' overall emotional well-being. We provide both in-person and telehealth services for our clients. Athena's Amazing Benefits Medical, Dental, and Vision Insurance Paid Sick Leave 401k Retirement Plan with match Flexible Spending Accounts (Health/Commuter) Life Insurance Coverage Diverse and Rewarding Workplace Environment and More! Are You a Good Fit For Us? The Front Desk Receptionist will provide excellent front desk support, ensuring a welcoming environment for clients and their families. The responsibilities of this role include managing client appointments, greeting all clients with a professional demeanor and assisting with administrative tasks while maintaining confidentiality and sensitivity to client needs. Responsibilities Professionally greet clients entering the clinic while managing the check-in/check-out process Manage all client foot traffic and direct inquiries to appropriate staff Schedule follow up client appointments and maintain the clinic's internal calendar Handle basic administrative tasks, including filing, making copies and data entry Manage incoming and outgoing mail correspondences, incoming faxes, shipments, and additional recordkeeping tasks Respond to all client inquiries in a polite and timely manner Ensure the reception area is tidy and presentable, stocked with all necessary stationery and material (e.g. pens, forms and brochures) Interact with clinical and administrative staff onsite to assist with any clerical duties or requests Perform other duties as assigned by supervisor Required Skills and Qualifications: High school diploma or equivalent Bilingual in Spanish Required Experience in a healthcare setting preferred Previous experience using computerized appointment scheduling systems and/or electronic Medical Record systems Strong communication and interpersonal skills Detail-oriented and outcome driven Able to discreetly handle sensitive and confidential information Accountability and integrity Meticulous attention to detail while multitasking Excellent organizational and prioritizing skills Demonstrates emotional intelligence in personal interactions Working Conditions This position will be located at the Manhattan office at 33 West 60th Street, New York, NY 10023, Suite 600 with the expectation to cover in the Bronx office if needed . This is a professional work environment where a computer, desk, chair and office supplies will be provided onsite at each of our offices. Physical Requirements The physical demands described here are representative of those that must be met by an employee in order to successfully perform the essential functions of the role above. While performing the duties of this job, the employee is regularly required to hear and speak on the phone or computer throughout the day, stand and sit for an extended period of time and be able to write and answer emails in addition to carrying objects no greater than 25 pounds, when needed. Direct Reports: This position has no direct reports. Athena is an Equal Opportunity Employer

Our client is looking to fill the role of Corporate Receptionist / Admin Support. $75-80k plus discretionary bonus Temp To Perm Responsibilities: Manage Microsoft Outlook for Senior leadership to include appointment calendar, email correspondence, tracking and filing, contacts, out of office and notes Filing to include electronic, hard copy and email. Facilitate smooth daily, weekly, monthly individual, departmental and corporate meeting prep, agendas, necessary documentation and recaps Assist with managing and track internal and corporate deadlines for the office. Understand internal reports, purchasing and invoice systems Assume responsibility for and execute special projects Sort incoming mail, create a log of all checks received and fill out deposit of checks Complete expense reports for monthly and one time purchases Assist office with creation of contracts, agreements, reports, and presentations Assist with sensitive personnel assessments, documentation, incentive tracking and merit increases Complete check requests for donations, capital and special events Answer multi-line telephone system, screen and direct calls Take and relay messages in the reception area Greet persons entering organization and direct guests to correct destination General administrative and clerical support Typing, filing, faxing Notify proper personnel of overnight deliveries Maintain conference room calendars and maintain company extension list Tidy and maintain reception area and conference rooms Proficient in Word, Excel, PowerPoint and Outlook Qualifications: High School diploma or equivalent required and/or experience in a corporate office or a related field preferred. At least 1-3years of progressive experience in a hospitality, corporate or related field preferred. Computer knowledge/skills required. Flexible and long hours sometimes required. Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner. Ability to read, analyze, and interpret general business documents. Ability to write reports and business correspondence. Ability to effectively communicate information and respond to questions from managers, clients, guests, and the general public. Must be effective at listening to, understanding, and clarifying concerns raised by employees, managers and guests. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, verbal, diagram, or presentation form. Maximize efforts towards productivity, identify problem areas and assist in implementing solutions. Maintain a warm and friendly demeanor at all times. Receptionist, Administrative, and/or HR experience is a plus Knowledge of administrative and clerical procedures Knowledge of computers and relevant software applications Maintain a warm and friendly demeanor at all times. Maintain high standards of personal appearance and grooming. Must be able to maintain confidentiality of information. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Receptionist - Plainsboro, NJ About Us: Metro One LPSG is the U.S. leader in providing professional and dedicated security and loss prevention services to national clients. We are a rapidly growing organization, transforming the contract security industry and currently on the lookout for talented, committed and determined individuals to help us carry out our Mission. Our environment is dynamic, committed to “dedicated and quality service delivery” for our clients and a “best in class” employee experience for our thousands of security and LP officers. Why Join Us? Join one of the world's most prestigious employers in a first-class work environment featuring top-tier furnishings, architecture, and a culture that values employees. This is a unique opportunity to work in a professional reception role while also implementing basic security protocols. Key Responsibilities: Greet and assist visitors with professionalism and warmth Issue temporary badges and confirm visitor appointments Provide directions and ensure smooth visitor check-in Interface with building security and operate the visitor management system Control access to the lobby area and follow security protocols What We're Looking For: 3+ years of professional reception experience, preferably in a corporate headquarters Strong verbal and written communication skills Ability to engage and impress high-profile visitors Experience in a security receptionist role is a plus Must be willing to participate in the Company's pre-employment screening process and continuously meet any applicable state, county and municipal requirements. Pay & Benefits: Highly competitive compensation Paid time off (PTO)/Vacation: 2 weeks Earned Sick Leave: 1 week (40 hours) 401K retirement plan Comprehensive benefits package, including: health care, vision & dental Don't miss the chance to work in one of the most sought-after roles in Central New Jersey. Apply today!

About Us At Lanshin we see ourselves as less of a brand and more of a movement - one that aims to disrupt a beauty industry that promotes unrealistic standards and a wellness industry that sells you an illusion of health. Centering the power of Traditional Chinese Medicine (TCM), our approach challenges the toxic cycle of never feeling "enough" by reconnecting individuals with the natural power of their body, mind and spirit. We are looking for like-minded go-getters to join our movement to restore sanity, wellness, natural beauty and a love for our truest selves reflected through our greatest asset: our Original Face™. The Role As Operations & Office Assistant, you will be a key player in driving the success of our customer facing studio and e-commerce order processing and fulfillment operations. Reporting directly to the Operations Manager, you'll assist in handling everything from packaging and shipping online orders, to managing 3rd Party and In-House inventory, to supporting customers, while ensuring the highest standards of efficiency and accuracy. You'll also provide support for in-studio retail and assist with live support for Lanshin's learning programs. This role requires strong organizational skills and attention to detail, as well as flexibility to adapt to the dynamic needs of our business. What You'll Do Every day may look a little different, but can include: Running E-Commerce Fulfillment Assist in Fulfillment Supply Management & Ordering Help with Maintenance of Fulfillment Center In-Studio Retail & Admin Support Management of 3rd Party Inventory Ordering Support Management of In-House Inventory Help Provide Live Support for Learning/Courses & Support Backend Learning Management Provide Customer Support & Social Media Support as needed Ad-Hoc Projects Who You Are + Ideal Qualifications High school diploma or equivalent; associate's or bachelor's degree preferred. 1+ year of previous experience in an operational role or startup environment is desirable Excellent communication skills, and ability to convey Lanshin's voice and values Strong organizational and time-management skills, ability to handle multiple tasks in a fast-paced environment Comfortable using various softwares for project management, marketing, and e-commerce A team player through and through Compensation and Benefits Competitive salary commensurate with experience, generally in the range of $40,000-$55,000, Comprehensive benefits package, including health, dental, vision Generous PTO Optional HSA/FSA Contribution Basic Life Insurance A dynamic and inclusive work environment that fosters personal growth and learning. Potential Options for Part Time Work if Needed To Apply Email your resume as a PDF or shared Google Document only to ****************.• In your email, give us 5 words that you would use to describe yourself and 5 words that you think your family and friends would use to describe you Briefly describe why our mission resonates with you

We are looking for a Full time, on site, Front Desk Receptionist in our NY Headquarters, with a minimum of 3 years' experience. This individual will handle receptionist and administrative duties. Responsibilities will include meet and greet, answering phones, scheduling, data entry, mailings, shipping and receiving. Assist with event planning and other administrative tasks. Hours: Monday - Friday 10:00am - 6:00pm (In Person). Must be proficient with Microsoft Word, Outlook, Excel, Zoom, Microsoft Team Meetings PowerPoint experience a plus. We offer Medical and Dental benefits and a 401 K. Competitive salary + Discretionary bonuses. Email resumes to ************************

We are looking for a dedicated and detail-oriented Mailroom Assistant to join our team at Morgan Legal Group. The ideal candidate will be responsible for managing the daily flow of mail, packages, and other communications to ensure smooth operations in our office. You will play a key role in supporting our legal teams by ensuring all materials are delivered accurately and on time. Key Responsibilities: Sort and distribute incoming mail, packages, and deliveries to appropriate departments and personnel. Process outgoing mail and packages, ensuring they are properly addressed, stamped, and sent via the correct carrier. Maintain an organized and efficient mailroom environment. Assist with administrative tasks such as filing, data entry, and document scanning. Ensure confidential materials are handled with the utmost care and in compliance with legal standards. Monitor and manage office supplies, including reordering as necessary. Coordinate with delivery services and vendors for pickup and drop-off of legal documents and packages. Provide support to other departments as needed, including assisting with office moves or event preparation. Qualifications:. Previous experience in a mailroom or administrative role preferred. Strong organizational skills and attention to detail. Ability to manage time effectively and prioritize tasks. Strong communication skills and a positive attitude. Ability to handle confidential information with discretion. Basic computer skills (Microsoft Office, email, Clio, etc.). Must be able to lift and carry packages as needed.

We are seeking a motivated individual to join our team as a Receptionist/Medical Administrative Assistant. This entry-level position is ideal for someone with no experience in the medical field. New college graduates are encouraged to apply. Schedule: Monday - Friday full-time Responsibilities Include: Scheduling appointments and managing the appointment calendar Greeting, registering and checking patients in Answering, screening, and documenting incoming calls Assist with billing and insurance claims as needed Recalling and confirming appointments Perform general office duties such as filing, faxing, etc. Collaborating with other staff members to ensure efficient operations Assisting with other duties as assigned Qualifications: Bachelor's degree Prior experience in a medical office setting is not required Excellent computer skills Interpersonal skills- Ability to interact with patients and other healthcare professionals Attention to detail- Ability to maintain accuracy in recording patient information

Boutique healthcare based, technology firm is seeking a bright college graduate with exceptional customer services skills and up to 4 years of administrative experience to be the face and core of the firm. Sit at front desk. Answer phones, organize schedules, assist HR, order supplies, coordinate events, and support philanthropic initiatives for senior management. Bachelor's degree required with an interest in the Jewish community and prior administrative experience out of either the public or private sector. Proficiency in all MS Office required. 4 days on site with exceptional benefits.

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. The Front Desk Associate role is an opportunity for the right candidate to apply his or her professional and personal skills by engaging with families to provide a welcoming, First-class Experience. In addition to being organized and able to multi-task, this role requires a responsible dynamic individual to carry out all front desk functions and manage administrative tasks for the medical team aligning with the mission, vision, values, and culture of PM. Description To perform this job successfully and provide our families with a First-class Experience that is Efficient and Accurate, an individual must be able to carry out each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Greets families professionally both in person and on the phone. Answers patient/family questions to the best of his or her ability and/or seeks clarification and instruction when needed Accesses empathy and active listening in difficult interpersonal situations Supports patient care quality initiatives as directed Coordinates escalations and urgent issues to ensure timely and complete resolutions Collaborates and communicates with site leadership to facilitate management of complex patient issues Employs PM Pediatric Care's Core values to help patients, families, and other team members navigate PM systems before, during, and after a visit Monitors and manages patient flow throughout the waiting and registration process including assisting families with initiating the self-registration process Is in alignment with all distributed education to keep current on workflows, responsibilities, and technology Registers all patients and maintains accurate and complete patient accounts by obtaining, recording, and updating demographics, insurance, and financial information while maintaining HIPAA compliance Manages and acts upon all incoming patient documents, mail and correspondence utilizing proper documentation and storage Maintains confidentiality and privacy of all patient accounts and adheres to all HIPAA guidelines Performs opening and closing duties including but not limited to organizing, stocking, sanitizing, and reconciling Executes other duties as assigned #IND123 Qualifications Team player that can function independently in a fast-paced environment Intermediate skills with Microsoft Office Suite. Ability to work flexible work schedules based on office needs. At times, it may require travel to another site within reason Excellent customer service and telephone skills Strong verbal and written communication skills Professional and friendly demeanor Quality focused and detail oriented Ability to calculate simple figures such as adding up receipts, counting cash drawers or subtracting to give change. Outstanding time management, organizational, and critical thinking skills Superior situational awareness and ability to successfully react to urgent situations Prior experience in a healthcare environment and knowledge of medical insurance preferred Socially perceptive and ability to relate to children and how they interact with their families Comfortability with routinely shifting demands Navigate multiple computer systems Prior Front Desk, concierge, customer service or other hospitality experience preferred. High school diploma or GED If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! EEO Statement PM Pediatric Care is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status or any other characteristic protected by law.