Front Desk Associate Jobs in Oakley, CA

Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere. In This Role, You Will: Greet and welcome visitors and guests, directing them to the appropriate person or conference space Receive and direct any incoming phone calls for the corporate main phone line. Receive packages from Amazon, UPS, Federal Express, catering delivery, etc. and notify recipient of delivery Organize and ship materials to remote employees, coordinate with the shipping department for pick up from FedEx or UPS Calendar coordination for Client team, creating invites on Outlook, booking conference space, checking availability for participants and ordering catering Assist with completion of expense reporting (Concur) for senior managers Maintain reception area with supplies for visitors and candidates, stocking refrigerator, etc. Ensure conference rooms are left clean and excess food moved to kitchen. Manage inventory for kitchen and office supplies. Assist with Facilities requests such as providing badge access to the premises, submit work order requests to property management, etc. Assist various departments with projects i.e.; event planning, interview scheduling, filing requests, etc. Who You Will Report To: Office & Facilities Manager Requirements: 1-2 years experience Work location: Pleasanton, 100% on site MS Office/Outlook/SharePoint. Experience with expense reporting system a plus but can train Excellent communication skills, verbal and written. Must be collaborative with attention to detail and ability to follow instructions. The reception position is the first impression of Client and is extremely important to provide a welcoming environment and delivering excellent customer service to all visitors. This is an on-site position, 8:30 am - 5 pm, Monday-Friday Compliance with relevant county, state, and Federal rules regarding vaccinations. Benefits include: -MEC/ACP Medical -Voluntary Dental, Vision, Life, Supplemental Income -401k (must meet requirements) -sick leave as required by state/county Pay Range: $25-28 per hour

Corporate Receptionist - $35/hr Join Our Team and Be the First Point of Contact for a Professional and Dynamic Workplace! We're looking for an exceptional Corporate Receptionist to represent our company and provide top-tier service to both colleagues and guests. If you're someone who thrives in a fast-paced, team-oriented environment, enjoys making people feel welcome, and has excellent organizational skills, this role is for you! Key Responsibilities: Front Desk Operations: Be the face of the company, ensuring that every guest and colleague receives an exceptional experience. Answer, direct, and transfer calls with professionalism and warmth. Work closely with a skilled Executive Assistant team to ensure seamless communication and execution of scheduling requests. Manage the visitor log, ensuring smooth access for all external guests and visitors. Ensure compliance with building standards by gathering certificates of insurance and preparing contractor access forms. Provide a warm greeting and excellent service to incoming visitors and staff, including offering refreshments. Conference Room Management: Ensure all meeting spaces are ready and set up for success daily. Provide beverage service and ensure catering is perfectly arranged for meetings and events. Maintain a clean and organized conference room environment. Inventory & Pantry Management: Keep the staff lounge and butler pantry stocked with coffee and supplies. Monitor inventory levels and proactively suggest reordering when supplies are low. Ad Hoc Duties: Take on additional tasks as needed to support office operations and maintain a positive and productive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Opportunity: Front Desk Sales Associate (Full-time/Part-time) Front Desk Sales Associate Type: Full-time/Part-time Available Responsibilities: Greet and assist customers in a friendly and professional manner. Provide product information and design suggestions to meet customer needs. Handle sales transactions and maintain accurate records. Collaborate with the design team to create customized furniture solutions. Manage phone inquiries and schedule appointments. Maintain a clean and organized front desk area. Requirements: Strong communication and customer service skills. Basic design knowledge and a keen eye for aesthetics. Ability to work independently and as part of a team. Prior sales or design experience is a plus. Proficiency in English; additional languages are an advantage. How to Apply: Please send your resume and a brief cover letter to *********************** or visit our store at San Jose to apply in person. Join our team and help customers create beautiful spaces with our premium furniture collection!

WHY TRAVEL VISA PRO & PASSPORTOLOGY: Flexible Schedule Part-time Position Weekend Shifts Available Unused sick and vacation bonus pay out Sick time Vacation/PTO time Sales Commission 1% of everything you sell Six (6) Paid Federal holidays: New Years, Memorial, Independence, Labor, Thanksgiving, and Christmas Days. Annual COLA (Cost of Living Adjustment : 8.7% in 2022, 3.2% in 2023, 2.5% in 2024). Public/Transit (i.e. bus/metro pass) coverage Travel Miles Reimbursement for use of personal vehicle for business needs 401k with a 3% safe-harbor contribution to all eligible employees Potential Profit-sharing bonuses Trusted name in the industry over 16 years Very competitive pay Very quick path for growth and advancement much more, apply to inquire ABOUT TRAVEL VISA PRO & PASSPORTOLOGY Travel Visa Pro specializes in helping people traveling internationally by obtaining international travel documents (i.e. US Passports, Travel Visas, Legalizations, Apostles) for them. We work with all kinds of great customers going to all kinds of cool places - we don't get to go, but we get to help them go. Travel Visa Pro was established in 2009 and grew into over 150 service locations nationwide in 2024. Passportology specializes in assisting people with their virtual mail and package handling as well as service of process/registered agent and new business registrations. WHAT TRAVEL VISA PRO & PASSPORTOLOGY IS LOOKING FOR - FRONT DESK RECEPTIONIST: Currently, we are looking for a customer friendly, team-player for Front-Desk receptionist to help us serve our customers at our busy office in Lower Pacific Heights neighborhood in San Francisco on the corner of Pine St and Fillmore St. Ideal candidates will provide an exceptional customer service experience through tailored solutions that meet specific client's travel document needs in person & via phone/e-mail. As a member of our team, you will also play a crucial role in assisting clients with their mail, passport, visa, legalization/apostille application processes, ensuring a smooth and hassle-free experience. We offer part-time positions with work hours for shifts: mornings 9am-1pm & afternoons 1pm-5am. Monday thru Friday & Saturday 10.30am-2.30pm weekend shifts are all available. We are flexible if you are flexible. You can work as much or as little as you'd like. Qualified and experienced candidates may be offered a full-time position. DUTIES AND RESPONSIBILITIES: Be “Face” of our office in Lower Pacific Heights neighborhood in San Francisco - meet and greet customers. Manage incoming customer inquiries: online, on the phone and in-person. Scan and process incoming mail for our virtual mail clients. Assist customers with pick up and drop off documents and mail/packages. Direct customer-traffic to/amongst other staff members. Welcome walk-in customers, check them in, take payments, print passport photos, and explain the service process. Assist walk-in clients in completing application forms accurately and efficiently. Review and verify application documents for completeness and accuracy. Resolve any issues and/or challenges that may arise during the customer's visit. Advise and guide clients, based on their specific travel needs, ensuring realistic expectations. Provide personalized guidance and support to clients regarding passport, visa, legalization/apostle requirements; provide detailed information on available services that align with requirements, assisting the customer in making informed decisions. Maintain a high level of professionalism and confidentiality in handling sensitive client information. IDEAL QUALITIES: The Ideal candidate MUST arrive to work on time, punctuality is required. Integrity & sensitivity dealing with personal data is mandatory. All employees will be required to consent to & pass a federal & state background check. The ideal candidate should: Have previous experience in a receptionist and a mail-room operator role. Have high attention to detail and strong organizational skills. Be able to work independently and efficiently in a fast-paced environment. Have strong communication and interpersonal skills. Quick to learn new skills quickly. Be a team player. Be punctual & flexible. Have a proven track record in outstanding customer service. Be able to perform under tight and stressful deadlines. Be to lift package(s) up to 30lbs Possess great telephone skills. Be able to perform under tight and stressful deadlines.

Compensation Type: Hourly Highgate Hotels: Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate's portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry's most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle. Location: Hyatt House Belmont 400 Concourse Dr Belmont , CA 94002 Overview: The Front Office Agent is responsible for providing attentive, courteous and efficient service to all guests during check-in, throughout their stay, and at checkout, while maximizing room revenue and occupancy . Responsibilities: Answer inquires from guests regarding restaurants, transportation, entertainment, etc. Follow all cash handling and credit policies. Be aware of all rates, packages and special promotions as listed in the Red Book. Be familiar with all in-house groups. Be aware of closed out and restricted dates. Obtain all necessary information when taking room reservations and follow the rate-quoting scenario. Be familiar with hospitality terminology. Have knowledge of emergency procedures and assist as needed. Handle check-ins and checkouts in a friendly, efficient and courteous manner. Use proper two-way radio etiquette at all times when communicating with other employees. Fully comprehend and be able to operate all relevant aspects of the Front Desk computer system. Be able to perform and complete all tasks and duties on the shift checklist in a timely and efficient manner. Be able to complete a bucket check, room rate verification report, and housekeeping report. Balance and prepare individual paperwork for closing of shift according to hotel standards. Maintain and market promotions and guest programs. Maintain a clean work area. Assist guests with safe deposit boxes . Qualifications: College course work in related field helpful. Experience in a hotel or a related field preferred. High School diploma or equivalent required. Computer experience required. Customer Services experience preferred. Maintain a warm and friendly demeanor at all times. Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner. Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests. Must be able to multitask and prioritize departmental functions to meet deadlines. Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner. Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel. Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag. Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations. Maximize efforts towards productivity, identify problem areas and assist in implementing solutions. Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary. Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives. Must be able to cross-train in other hotel related areas. Must be able to maintain confidentiality of information. Must be able to show initiative, including anticipating guest or operational needs. Perform other duties as requested by management .

Palo Alto, CA $24 - $26/hour Option 1 is currently looking for a professional and welcoming Front Desk Coordinator. The right candidate must be responsible, provide excellent customer service, and function well as part of a team. Our client is actively looking to fill this role, if this position piques your interest apply now and we'll dive into the details with you. Responsibilities: First point of contact greeting and welcoming guests as they arrive Answering incoming calls and transferring them to the appropriate staff member Respond and ensure timely response to general company inquiries Receiving and distributing mail Replying to incoming emails Assist other departments as needed Assist in maintaining and re-stocking office supplies as needed Qualifications: HS Diploma Minimum 1-year Receptionist/Front Desk experience Customer Service background Comfortable with Office 365 applications (Excel, Word, PowerPoint, Outlook) For immediate consideration, please apply! Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry. We Offer: Excellent opportunity to work for an outstanding, large, and growing company! Awesome Benefits! Excellent salary! Medical Insurance 401K “Best of Staffing Award” Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America. “Top Performer Award” Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients' satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more. Member American Staffing Association Since 1991.

Our client, a prestigious venture capital firm, is seeking a friendly, organized, and proactive Receptionist who can thrive in a fast-paced environment. In this role, you will work closely with our Operations Manager and Head of Operations to manage our front desk and support broader office operations. As the first point of contact for visitors, you will play a key role in creating a welcoming and professional environment. **Please note that this is an onsite, temp-to-perm role in San Francisco, CA. Key Responsibilities Open and close the office each day, ensuring a smooth transition to after-hours security. Provide a warm, professional, and welcoming experience for all visitors and employees. Support the office team (~10 FTE) with administrative and operational needs. Manage, order, and stock office supplies, snacks, beverages, and equipment. Ensure the smooth operation of office equipment and IT, coordinating with vendors as needed. Work with the Operations team to monitor the reception and office budget. Oversee mail distribution, filing, and record updates as required. Manage office vendors, including cleaning services, IT support, and security providers. Qualifications & Skills 1-3 years of proven experience as a front desk operator, receptionist, or in a similar role. Strong verbal and written communication skills and a friendly, professional demeanor. Thorough knowledge of customer service principles and basic reporting procedures. Proficiency in English (oral and written). Solid knowledge of Microsoft Office or Google Suite and the ability to learn new platforms quickly. Strong organizational and multitasking abilities. Comfortable working in a fast-paced environment and handling multiple priorities. Ability to work independently and apply problem-solving skills when needed. Salary $70k-$90k + Bonus + Benefits You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance

RECORDS CLERK - SACRAMENTO Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value-added, trust-based relationship with our clients, supporting our local communities, and developing deep subject-matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities. Weintraub Tobin is currently seeking a full-time (40 hours per week), experienced Records Clerk to join our Records Department in our Sacramento Office. The successful candidate must be able to multi-task in a fast-paced and professional environment, enjoy working as part of a team, and demonstrate a commitment to quality client service. RESPONSIBILITIES Collect and organize loose filing. Perform data entry. Document indexing and electronic tracking of files. Run conflict checks and compile reports. Prevent office wide loss. Perform shelf maintenance and assist with regular inventories. Manage files and boxes in off-site storage, including the accurate storage and retrieval thereof. Assist in the upkeep and filing of electronic documents. Handle copying and scanning of documents, case files, and other materials as requested by attorney(s), secretaries and paralegals. Compute, record, and proofread data and other information, such as records or reports. Maintain legal files, case rooms, perform shelf maintenance, and assist with regular inventories. Provide other general clerical and administrative duties as needed by attorneys, secretaries, and firm management. Must have experience and understanding on how to work in MS Excel, MS Word and Outlook. Ability to work and collaborate in a group environment. High level of attention to detail. SKILLS AND ABILITIES High school diploma and some college coursework with 2 - 4 years of law firm records experience. Previous records management experience with demonstrated knowledge of filing procedures and best practices in a legal environment is preferred. Self-motivated and able to work independently. Ability to multi-task and meet deadlines. Superior attention to detail and organizational ability. Mastery of alphabetical, numerical and chronological sequencing. Ability to work concurrently on a variety of projects and work effectively under pressure. Adept at working independently or on a team in providing timely and quality client service to attorneys and staff. Communicate effectively with attorneys and legal staff at all levels. Flexibility to assist in other departments when needed. Reliable, professional and punctual. Strong analytical and problem-solving skills. EQUAL EMPLOYMENT OPPORTUNITY The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee's religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact the Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided. Qualified candidates should send their cover letter and resume to ************************. Salary range: $40,000-$45,000

Compensation Type: Hourly Highgate Hotels: Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate's portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry's most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle. Location: Residence Inn Fremont 5400 Farwell Place Fremont , CA 94536 Overview: The Front Office Agent is responsible for providing attentive, courteous and efficient service to all guests during check-in, throughout their stay, and at checkout, while maximizing room revenue and occupancy . Responsibilities: Weekends availability required Answer inquires from guests regarding restaurants, transportation, entertainment, etc. Follow all cash handling and credit policies. Be aware of all rates, packages and special promotions as listed in the Red Book. Be familiar with all in-house groups. Be aware of closed out and restricted dates. Obtain all necessary information when taking room reservations and follow the rate-quoting scenario. Be familiar with hospitality terminology. Have knowledge of emergency procedures and assist as needed. Handle check-ins and checkouts in a friendly, efficient and courteous manner. Use proper two-way radio etiquette at all times when communicating with other employees. Fully comprehend and be able to operate all relevant aspects of the Front Desk computer system. Be able to perform and complete all tasks and duties on the shift checklist in a timely and efficient manner. Be able to complete a bucket check, room rate verification report, and housekeeping report. Balance and prepare individual paperwork for closing of shift according to hotel standards. Maintain and market promotions and guest programs. Maintain a clean work area. Assist guests with safe deposit boxes . Qualifications: College course work in related field helpful. Experience in a hotel or a related field preferred. High School diploma or equivalent required. Computer experience required. Customer Services experience preferred. Maintain a warm and friendly demeanor at all times. Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner. Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests. Must be able to multitask and prioritize departmental functions to meet deadlines. Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner. Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel. Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag. Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations. Maximize efforts towards productivity, identify problem areas and assist in implementing solutions. Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary. Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives. Must be able to cross-train in other hotel related areas. Must be able to maintain confidentiality of information. Must be able to show initiative, including anticipating guest or operational needs. Perform other duties as requested by management .

would be 40 hours per week from 8:30 - 5:30 PM. This is 5 days a week onsite. Temporary Records/Office Services Clerk The Temporary Records/Office Services Clerk provides records and office support while maintaining confidentiality, accuracy, and timeliness. Essential Functions: Maintain and secure records per Firm policies. Process files for central filing and off-site storage; retrieve and manage file requests. Oversee file transfers, inventory, and box pickups. Provide mailroom services: sort, distribute, and meter mail; assist with courier scheduling. Perform copying, printing, faxing, and scanning; coordinate outside services as needed. Prepare workstations for new hires and restock office supplies. Monitor and coordinate mail/copy room equipment repairs. Handle file boxes weighing up to 50 lbs. Qualifications: 1+ year of records experience in a law firm preferred. Proficiency in Microsoft Office and RIM software (Elite, LegalKey, etc.) is a plus. Strong attention to detail, accuracy, and customer service skills. Experience with office equipment (copiers, scanners, fax). Professional appearance and strong communication skills.

Receptionist Opportunity in Santa Clara, CA Ultimate Staffing Services is actively seeking a dynamic Receptionist to join a great company in Santa Clara, CA. This temp-to-hire position offers a great opportunity to start in the first week of April. The role requires a candidate who is organized, has excellent communication skills, and can manage multiple tasks efficiently. Responsibilities: Answer, screen, and forward incoming phone calls. Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person and office. Utilize office appliances such as photocopiers, printers, and computers for word processing and spreadsheet creation. Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures). Assist the management team as needed. Sort and distribute incoming mail. Filing and data entry/order confirmation. Soft Skills: Positive personality Bilingual (Spanish) is a plus Ability to prioritize or switch tasks effectively Requirements: Work Hours: Monday - Friday, 8:00 AM - 5:00 PM Compensation: Pay rate: $20 - $25 per hour All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Represnting my client that is seeking a motivated and organized Legal Office Assistant to join thier dynamic team. This is a versatile role that will involve a variety of administrative tasks, including assisting with catering and event setups, providing backup support at reception, assisting with marketing events, and general administrative support. After the temp period is completed, they are open to hiring full-time for the right candidate, with room for growth and development within the firm. Key Responsibilities: Catering & Setup: Assist with the coordination and setup for meetings and office events, including catering and preparing the office space. Reception Support: Provide backup reception duties, including answering calls, greeting clients, and directing inquiries as needed. Event Assistance: Help organize and support marketing and client events, including logistics, guest coordination, and event follow-up. Administrative Support: Perform general office duties such as filing, data entry, managing schedules, and assisting with document preparation. Professional Services Support: Assist with a variety of tasks related to legal and professional services operations as directed by the team. Qualifications: Experience: A few years of experience in an administrative or professional services role. Skills: Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Customer Service: Excellent communication and interpersonal skills, with the ability to interact professionally with clients, visitors, and staff. Tech Savvy: Comfortable with Microsoft Office Suite and other office technology. Team Player: A positive, proactive attitude with a willingness to learn and support various office functions. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Compensation Type: Hourly Highgate Hotels: Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate's portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry's most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle. Location: Hyatt Regency San Francisco Downtown SOMA is an artful blend of chic design and exemplary service. The hotel is conveniently located in the South of Market district and is within walking distance to premier Union Square shops and designer boutiques, trendy SOMA dining and lounge hot spots, the Powell Street Cable Car Terminal and Market Street Vintage Trolley Car line. Explore the Artisan shops at the Ferry Building and experience local favorite's in Chinatown, Fisherman's Wharf. Mission District and North Beach. This modern, ultra-chic hotel has 686 guestrooms. Overview: The Lead Front Desk Agent is responsible for providing attentive, courteous and efficient service to all guests during check-in, throughout their stay, and at checkout, while maximizing room revenue and occupancy. Responsibilities: Greet and welcome all guests approaching the Front Desk in accordance with Highgate Hotel standards. Maintain proper operation of the PBX console and ensure that all hotel standards are met (if applicable). Answer guest inquires about hotel services, facilities and hours of operation in a timely manner. Ensure logging and delivery of packages, mail and messages to guests and meeting rooms. Review Front Office log and Trace File daily. Answer inquires from guests regarding restaurants, transportation, entertainment, etc. Follow all cash handling and credit policies. Be aware of all rates, packages and special promotions as listed in the Red Book. Be familiar with all in-house groups. Be aware of closed out and restricted dates. Obtain all necessary information when taking room reservations and follow the rate-quoting scenario. Be familiar with hospitality terminology. Have knowledge of emergency procedures and assist as needed. Handle check-ins and checkouts in a friendly, efficient and courteous manner. Use proper two-way radio etiquette at all times when communicating with other employees. Fully comprehend and be able to operate all relevant aspects of the Front Desk computer system. Be able to perform and complete all tasks and duties on the shift checklist in a timely and efficient manner. Be able to complete a bucket check, room rate verification report, and housekeeping report. Balance and prepare individual paperwork for closing of shift according to hotel standards. Maintain and market promotions and guest programs. Maintain a clean work area. Assist guests with safe deposit boxes. Qualifications: College course work in related field helpful. Experience in a hotel or a related field preferred. High School diploma or equivalent required. Computer experience required. Customer Services experience preferred. Flexible and long hours sometimes required. Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Ability to stand during entire shift. Maintain a warm and friendly demeanor at all times. Supervise all team members in their respective roles at the Front Office. Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner. Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests. Must be able to multitask and prioritize departmental functions to meet deadlines. Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner. Attend all hotel required meetings and trainings. Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel. Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag. Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations. Maximize efforts towards productivity, identify problem areas and assist in implementing solutions. Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary. Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives. Must be able to cross-train in other hotel related areas. Must be able to maintain confidentiality of information. Must be able to show initiative, including anticipating guest or operational needs. Perform other duties as requested by management.

Job Title: Temporary Office Assistant Duration: 2 weeks Job Type: W2, On-site Responsibilities: Workplace Management: Assist with our SF office and adhere to all office-related responsibilities, policies, and guidelines. Reception Duties: Sit in the reception area, answer doors, and buzz in visitors as needed. Office Environment: Ensure the office is a welcoming and tidy environment for employees and guests. Supply Management: Order and stock all office, kitchen, and food supplies for the week. Visitor Assistance: Assist with visitors, onsite meetings, and team events. Badge Management: Help maintain and issue employee badges. Employee Support: Provide general support to employees on office-related questions through various support channels. Team Collaboration: Stay connected with the broader People team, specifically IT and Facilities. Greeting and Procedures: Greet all employees and visitors, complete COVID procedures if required, and assist with general office-related questions or concerns. About You: Experience in a receptionist, office manager, or administrative assistant role, partnering with all levels of the organization. Keen sense of organization, office aesthetics, and a drive to provide a calming and pleasant working environment. Excellent communicator and listener with a balanced and thoughtful approach, adept at building trust and promoting inclusivity. Highly accountable and organized, skilled at process and project management, able to handle multiple initiatives and prioritize as needs change. • • Possesses a growth mindset, with a desire to learn, improve, and help others do the same

At Synectics, we specialize in data management solutions for the environmental industry, working with federal government clients to support large-scale projects, including groundwater cleanup programs. Based in Sacramento since 1996, we're a team of scientists, programmers, and administrators passionate about improving workflows through technology and organization. We're looking for a proactive, highly organized Business Administrator to support our growing team on-site in our Sacramento office, near the Sacramento River. What You'll Do This role is key to ensuring smooth office operations, efficient scheduling, and well-organized financial records. You'll work closely with leadership and colleagues across teams to keep everything running seamlessly. Your responsibilities will include: Administrative Support - Assist management with organizational tasks, scheduling, and office coordination. Travel Coordination - Plan and manage travel arrangements for team members, ensuring efficiency. Financial Tasks - Maintain accurate accounts receivable/payable records using QuickBooks. Office & Facility Management - Oversee office needs, from supplies to vendor coordination, ensuring everything runs smoothly. Process Improvement - Identify areas to streamline workflows and enhance efficiency. What We're Looking For This position requires a high level of organization, problem-solving skills, and the ability to work independently while collaborating with a team. You'll be a great fit if you: Have a Bachelor's degree in Business or a related field from an accredited university. Have at least 3 years of administrative experience in a professional setting. Are comfortable handling bookkeeping tasks and have experience with QuickBooks. Have strong attention to detail and can keep records, schedules, and processes structured. Are proactive and resourceful-if something needs to be done, you take the initiative to handle it. Can multitask and prioritize without losing track of key responsibilities. Work well in a collaborative environment, maintaining professionalism in team interactions. What We Offer Join a dynamic and rapidly growing business with opportunities for both professional and personal growth. Here's what you can expect as part of our team: Career Growth and Development: Be part of an expanding company, with new office locations opening soon and a variety of engaging projects that will challenge and develop your skills. Supportive Work Environment: We understand the importance of maintaining productivity and personal well-being, offering paid public holidays and a scalable PTO plan that grows with your tenure. Future-Focused Benefits: Plan for your future with our 401(k) program, including company matching to maximize your retirement savings. Comprehensive Health Coverage: We offer robust health insurance, including vision, dental and life coverage, to keep you and your family well-protected. Collaborative and Engaging Team: Join a team that values your contributions and encourages innovation, with real opportunities to make an impact. If you're looking for an exciting role in a company that invests in your future, we'd love for you to join us at Synectics! Pay Range There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, number of people reporting to you, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position is: $57,817 - $70,466

Job Type: Full-time Salary: $34-$35/HR Are you looking to join one of the world's leading investment organizations? As the Corporate Receptionist, you'll be responsible for the daily operations of the conference rooms, client experience, office organization, and employee engagement. If you're looking to join an inclusive work environment that prioritizes a dynamic experience, this is the job for you! Responsibilities Provide a welcoming and high-quality hospitality experience for clients, visitors, and employees while serving as the primary point of contact for requests Oversee conference room reservations, set-ups, and maintenance, ensuring all meeting spaces are properly prepared and cleaned Maintain pantry and lounge supplies, replenishing coffee and monitoring inventory Support the executive assistant team by facilitating smooth communication and scheduling Manage visitor logs for external guests and visitors Ensure office and conference rooms are well-stocked, organized, and maintained while assisting with any additional operational requests as needed Qualifications 3+ years of administrative/hospitality experience required Proficient in Outlook and calendar scheduling High energy, white-glove hospitality mindset with a polished demeanor Excellent written and verbal communication skills

We are currently hiring for a Bilingual (Spanish Speaking) Front Desk Receptionist for a company here in Sacramento! This is a temporary position paying between $20.00-22.00/hour. Duties & Responsibilities: - Answer incoming phone calls - Greet visitors that come into the office in a warm and friendly manner - Assist in resolving office issues with phone connectivity, maintenance, and updates to employee extensions - Maintain Outlook Calendar for building events - Order office supplies Skills & Qualifications: - A High School Diploma or Bachelor's degree (Preferred) - Bilingual in Spanish & English (Required!) - A minimum of 6 months to 1+ year(s) of prior clerical or Receptionist experience - Attention to detail and ability to multi-task - Availability to work a full-time schedule (Monday - Friday) Desired Skills and Experience We are currently hiring for a Bilingual (Spanish Speaking) Front Desk Receptionist for a company here in Sacramento. This is a temporary position for 2-3 months. Ideally looking for candidates with a minimum of 1-2 years of prior clerical or Receptionist experience. Ability to multi-task in a fast-paced environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

would be 40 hours per week from 8:30 - 5:30 PM. This is 5 days a week onsite. Temporary Records/Office Services Clerk The Temporary Records/Office Services Clerk provides records and office support while maintaining confidentiality, accuracy, and timeliness. Essential Functions: Maintain and secure records per Firm policies. Process files for central filing and off-site storage; retrieve and manage file requests. Oversee file transfers, inventory, and box pickups. Provide mailroom services: sort, distribute, and meter mail; assist with courier scheduling. Perform copying, printing, faxing, and scanning; coordinate outside services as needed. Prepare workstations for new hires and restock office supplies. Monitor and coordinate mail/copy room equipment repairs. Handle file boxes weighing up to 50 lbs. Qualifications: 1+ year of records experience in a law firm preferred. Proficiency in Microsoft Office and RIM software (Elite, LegalKey, etc.) is a plus. Strong attention to detail, accuracy, and customer service skills. Experience with office equipment (copiers, scanners, fax). Professional appearance and strong communication skills.

Job Type: Full-time Salary: $32-$33/HR Are you looking to join a well-established law firm? As the Receptionist, you'll act as the first point of contact for clients, visitors, and team members, providing exceptional customer service and managing catering. If you're looking to join an inclusive work environment that prioritizes a dynamic experience, this is the job for you! Responsibilities Answer and direct phone calls in a professional and courteous manner Greet and assist visitors, ensuring a positive first impression Manage incoming and outgoing mail and deliveries Coordinate food orders and catering for meetings and office events Assist with administrative tasks, including data entry, scheduling, and document preparation Maintain office supplies and keep common areas organized Support various departments with ad-hoc administrative needs Qualifications Prior experience as a receptionist, administrative assistant, or similar position Excellent verbal and written communication skills Ability to multitask and manage time efficiently Professional demeanor with excellent customer service skills Proficiency in Microsoft Office (Outlook, Word, Excel) is a plus