Front Desk Agent Jobs in Red Bank, NJ

A Manhattan-based finance firm is seeking a receptionist to support the office manager and join their team for a 3-6 month temporary assignment. Hourly pay rate: $30-35/hr Hours: 8:30 am - 5 pm The role is on-site five days per week Responsibilities: Maintain a front desk presence and provide a warm and professional welcome to all visitors Screen incoming calls and respond to inquiries, transfer calls within the office Ensure the reception area is organized and presentable Maintain office and organization of nearby rooms and spaces Liaising with vendors in the office Provide administrative support as needed including scheduling, assisting various departments, and other projects as assigned Perform clerical duties such as filing, data entry, handling mail, and managing office supplies Qualifications: Must have 3+ years of experience as a receptionist, preferably out of financial services environment Ability to learn new systems quickly, familiar with Outlook and Word is ideal Highly organized and able to prioritize effectively Excellent verbal and written communication skills Creative problem solver Extremely professional

Our client, a leading global communications firm, is seeking a Front Office Receptionist to join their team. This is an on-going contract, with potential to go full-time if it's a fit! Rate: $25-28/hour Salary: 60-70k The position is fully onsite with an expectation 5 days per week in the office, Monday through Friday from 8am to 5pm Responsibilities: Front Desk Management Greet and welcome employees and visitors with in a friendly and professional manner Direct guests to appropriate meeting rooms and alert hosts Maintain a tidy and organized reception area Phone Handling Answer, screen, and forward incoming calls Take and relay messages accurately Handle inquiries and provide general information Administrative Support Schedule and confirm meeting requests Maintain conference room calendars and coordinate with IT and Facilities Researches vendors for various services and manages those relationships Visitor & Security Management Receive visitor access requests and process through building security systems Ensure compliance with office security protocols Internal and External Guest Hospitality Address visitor or staff requests promptly and professionally Arrange for meeting catering and special requests Maintain and tidy conference rooms before and after meetings On site support for events and after hours programming as needed Additional duties as assigned. Requirements: Bachelor's degree preferred. Previous experience in a front desk, customer service, or administrative support role preferred. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams). Familiarity with office management software and phone systems. Ability to use office equipment (phones, printers, copiers, etc.). Excellent communication and interpersonal skills. Strong customer service orientation and a professional demeanor. Ability to interact with a diverse range of individuals, both internal and external, in a friendly and effective manner.

The Role: A boutique men's luxury formal wear company located in Midtown, known for exceptional craftsmanship and personalized service is seeking a polished, personable, and proactive Receptionist to serve as the first point of contact for clients and play a pivotal role in supporting our business operations. Schedule: Full-time, 5 days per week (4 weekdays plus Saturdays). 9:30am-6pm hours. Primary Job Functions: Answer and direct incoming calls promptly and professionally. Greet and assist visitors with warmth and professionalism. Perform light filing and general administrative tasks as needed. Maintain a well-organized and inviting reception area. Contact leads from a provided list, explain the sale process, and secure calendar appointments. Exhibit a confident and friendly phone demeanor to ensure a positive experience for potential clients. Manage a high volume of phone calls and inquiries daily with professionalism and efficiency. Keep accurate call records and appointment schedules. Collaborate with team members to ensure seamless operations, particularly during high-demand periods. Required Skills: Proven experience in a receptionist or administrative support role; experience in retail or boutique environments is a plus. Previous experience in cold calling or telemarketing, with the ability to handle high call volumes. Comfortability cold calling leads from provided lists of former customers. Strong interpersonal and communication skills, with a polished and professional demeanor. Ability to multitask, stay organized, and remain calm in a fast-paced setting. Dependable, mature, and enthusiastic, with a passion for delivering exceptional customer service. Compensation: $55k-$65k, 401k (with automatic company contribution), and medical benefits The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. Please send your resume for immediate consideration to: bsedita@adviceny.com If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel *Celebrating 40 years as New York's trusted boutique executive recruiting & staffing firm

The Front Desk Agent is responsible for checking guests in and out of the hotel and providing exceptional service throughout the guests stay. Giving clear communication and assistance to all guest while upholding the Six Flags Standards of guest service. Job Duties & Responsibilities: Courteously welcome all guests and provide excellent service to ensure guest satisfaction. Adhere to house rules, departmental policies, and safety standards. Communicate clearly with guests and management. Respond to or channel any guest requests/complaints to the department or proper manager. Handle guest billing in a responsible and professional manner. Use problem-solving skills to professionally handle any guest issue, question, or concern. Communicate with other departments to address requests and concerns from guests. Provide details and property information for guests stay prior to their arrival. Operate the Front Desk property management system to make reservations, review stay details, and billing information. Check-in guests into the computer, establishes credit and give the guest accurate information. Proper creation and distribution of room keys and staff keys. Handle phone calls from both in-house guests and public calls. Ensure transportation needs are being met for shuttling and check in & outs. Qualifications: 18 years or older. Must have general computer knowledge. Ability to work in all weather conditions. Previous experience with Credit Card Machine and cash handling preferred. Must be a friendly, outgoing people person with a good attitude and smile. Previous experience working with the public in a service provider industry preferred. Must be comfortable answering and transferring calls. Knowledgeable of hotel property and safari. Possess ability to multi-task and work in a fast-paced environment. Possess ability to remain calm and professional in all situations. Knowledgeable in all hotel, Theme Park, Water Park, and Safari hours of operation & offerings. Must be able to work mornings, nights, weekends, holidays, and other shifts as necessary. Drivers license preferred. Possess ability to remain calm and professional in all situations. Computer experience including proficiency in Microsoft Office (Word, Excel, Outlook). Knowledge of Opera software preferred. Possess organizational skills and attention to detail. Physical Demands: Must be able to stand, sit, kneel, walk, or bend for extended periods of time. Must be able to work weekends, holidays, and other shifts as necessary. Must be able to lift, carry, pull, move, and transport items up to an average of 50 pounds within reasonable distance to/from cars and rooms. Must be able to perform tasks safely and adhere to company policy. May be regularly exposed to wet and/or humid conditions and outdoor weather conditions including extreme cold or heat. Must be able to get in/step into and out of larger vehicles. Estimated start date is end of February or early March. Note:This is not intended to be all inclusive. Associates may perform other related duties as required, meeting the on-going needs of the company. Six Flags Entertainment Corporation is North Americas largest regional amusement-resort operator with 27 amusement parks, 15 water parks and nine resort properties across 17 states in the U.S., Canada and Mexico. Focused on its purpose of making people happy, Six Flags provides fun, immersive and memorable experiences to millions of guests every year with world-class coasters, themed rides, thrilling water parks, resorts and a portfolio of beloved intellectual property such as Looney Tunes, DC Comics and PEANUTS. What's in it for you? Free Food for Memorial Day, Fourth of July and Labor Day Exclusive Rides parties for all employees. Scholarship Opportunities Professional Development Complimentary tickets In-Park discounts and more! Other Functions:All other duties assigned or necessary to support the park as a whole. While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties when circumstances (e.g., emergencies, changes in workload, rush jobs, or technological developments) dictate. Six Flags is an Equal Opportunity Employer and supports a Drug Free Work Place.

Hours: Full Time Monday-Thursday- 3:00 PM-10:00 PM Friday- 9:00 AM-2:00 PM . Premium Health, located in the heart of Brooklyn, is committed to providing compassionate, culturally sensitive, comprehensive health care, and behavioral health services to everyone in the community in need, regardless of ability to pay. Through our services, we aim to achieve community wellness for the individuals and families we serve. Premium Health prioritizes a collaborative care approach and utilizes evidence-based treatment, thus achieving improved patient care and superior outcomes. Our team goes the extra mile to make every patient visit a positive one. In addition to providing top notch medical care, every visit is an opportunity to build relationships and every patient is treated like family. Our goal is to make each patient's care experience to our standards: Compassionate, Agile, Respectful, and Excellent. Time Commitment: Monday-Thursday- 3:00 PM-10:00 PM Friday- 9:00 AM-2:00 PM Responsibilities: Ideal candidates will be able to work well under pressure and in fast paced environments. Daily responsibilities include: Spanish speaking preferred Greeting patients upon arrival Assisting patients with paperwork Answering phone calls Scheduling appointments Verifying medical insurances Creating referrals Responding to patient medical questions Compensation: Commensurate with Experience, $20-$23 per hour Benefits: Public Service Loan Forgiveness (PSLF) Paid Time Off, Medical, Dental and Vision plans, Retirement plans

**IMMEDIATE HIRE!** Who We Are: GMA Accessories dba Capelli New York is a major U.S. manufacturer and distributor of apparel, footwear, novelty and gift products, jewelry, fashion accessories, handbags, PPE, and sports/athletic apparel for women, men, and kids. We were established in 1990 and have approximately 600 employees in the U.S.A. and 2,500 employees worldwide. We have locations in the U.S.A., UK, China, Hong Kong, Germany, and Bangladesh. What We Are Looking For: Capelli New York is seeking a full-time receptionist to join our team. We are seeking someone who embodies professionalism and friendliness while maintaining exceptional organization skills. The ideal candidate should excel in scheduling and adeptly handle incoming calls with excellent communication skills. Interested? Here's a snapshot of what you will be doing: Answering phone calls and transferring them to appropriate contact Performing opening and closing duties (turning on/off lights, opening doors, etc.) Greeting customers and clients Scheduling and rescheduling meetings Booking lunch reservations and placing lunch / catering orders for meetings Setting up refreshments for showrooms Replenishing showroom supplies Creating shipping labels Ordering office supplies Arranging package pickup and delivery Maintain organized work space / front desk Here are some skills the ideal candidate would need: Previous experience in reception, customer service, personal assisting or related fields Proficiency in Microsoft Office Suite Strong organizational skills with the ability to multitask and prioritize tasks effectively. Excellent communication and interpersonal skills. Detail-oriented mindset with a proactive approach to problem-solving. Ability to thrive in a fast-paced and collaborative environment **Read Carefully** If you are interested in this position, please email your resume to ******************************** Capelli New York is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, ancestry, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, religion, retaliation, parental status, military service, or other non-merit factor. Job Type: Full-time Pay: $45,000.00 - $55,000.00 per year Schedule: 8 hour shift Experience: Administrative: 1 year (Required) Receptionist: 1 year (Required) Work Location: In person

We are seeking an organized, considerate, and efficient Front Desk Sales Associate to provide personalized customer service and administrative support for our Salon company. In this role, the ideal candidates will be required to greet and welcome clients, secure reservations, manage day to day appointment schedules, process transactions, drive retail sales by educating our customers with Stylists product prescription, and promote marketing initiatives. The ideal candidate is hard working, cultivates relationships and teamwork, manages day to day tasks with efficiency and a smile, inspires respect from their peers, and is ambitious to grow with the brand. Required Skills/Qualifications: Previous retail/guest services experience is desirable Professional, intelligent, considerate, able to communicate with all types of people in a relaxed, charming, and friendly manner Positive attitude Ability to work retail hours including days, nights, and weekends in a fast-paced work environment The ability to build and maintain positive, healthy interpersonal relationships with other team members Ability to multi-task Previous Salon experience a plus Benefits: 401(k) • Employee discount Health insurance Paid time off About Ouidad: Ouidad pioneered the Curly Hair industry in 1984 by opening the first salon in the country specializing only in curly hair. Three years later, Ouidad introduced the first line of products formulated exclusively for the needs of women with curly hair. In 1995, Ouidad opened one of the first-commerce sites in the beauty industry, a business it has built ever since. Ouidad distributes over 50 products through Ouidad.com. We have Flagship Salons in New York, LA & a partner Flagship Salon in Fort Lauderdale, FL. Ouidad's mission is to help everyone understand and love their curly hair. Our motto: Let Curls Be Curls Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.

Our client is a well-known real estate firm, based in NYC. They have an immediate and urgent need for a Lobby Receptionist. The position is located on site at their beautiful office in Midtown, Manhattan. Job Details Meet and greet visitors to the headquarters Issue building passes Provide exceptional customer service Serve as a friendly and helpful brand ambassador at all times Skills and Qualifications 1-2 years' customer service experience in a client-facing role Must have ability to stand for extended periods of time Must have extremely professional presence and demeanor Punctual, reliable, and professional Pay Rate: $18 per hour Time Commitment: Long term temporary position, M-F, 7 AM - 3:30 PM Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

We are seeking a dynamic and organized Receptionist/Office Assistant to join our team. The ideal candidate will have a strong background in office management and administrative duties. This position offers the opportunity to work in a fast-paced environment where attention to detail and excellent communication skills are essential. Responsibilities include (but are not limited to): Manage the reception desk - greet clients and vendors, answer phones, buzz in visitors Greet and assist guests and clients, and direct them upon arrival Anticipate guests needs in order to accommodate them and provide an exceptional guest experience ASH Annual Schedule Management: Partner/Exec Meetings - calendar invites sent to necessary people, Team Events, Company wide meetings. Assist the CEO and bookkeeping team with ad-hoc administrative and bookkeeping tasks as needed. Organize office activities, meals, entertainment, and team-building events. Oversee general office operations and facilities management to ensure a safe and efficient work environment. Oversee calendars and schedules for common areas (Conference rooms etc.) Maintain inventory of supplies and place orders (Office, Kitchen) Communicate with vendors and building management for various office needs. Prepare keys and access fobs for new employees Send, receive, sort and distribute mail/packages to employees daily, including scanning to off-site teams. Assist with ad-hoc projects such as setting up and implementing office procedures Position Requirements: Willingness to be in office 5 days a week Previous hospitality, customer service, or office experience preferred Exceptional communication skills and a service-oriented attitude Strong organization and time management skills Collaborative, team-player mentality Associate's or Bachelor's degree (preferred) Proficiency in Google Workspace Attributes Detail-oriented - you like keeping track of lots of details at once and are the type of person who notices when one small thing is missing Organized - you are naturally organized in your professional and personal life. You take pleasure in creating organization solutions that make you more efficient and/or effective Natural communicator - you are the type of person who almost automatically keeps the people you work with in the loop. Thorough - you enjoy digging deep into projects and reviewing all the details and numbers Problem solver - you think fast, are adaptable and are bent toward solving problems as they arise Flexible - you are comfortable with working in ambiguity and in a role that has the potential to change and evolve over time

We are seeking a professional and friendly Receptionist to be the first point of contact for our office, ensuring a smooth and efficient front-desk experience. Key Responsibilities: Greet and welcome visitors, clients, and employees with a warm and professional demeanor. Answer and direct incoming calls promptly and accurately. Manage the reception area, ensuring it remains tidy and presentable. Schedule appointments, manage calendars, and assist with meeting room arrangements. Handle incoming and outgoing mail, packages, and deliveries. Provide administrative support, including data entry, filing, and document preparation. Assist with other duties as needed to support the team and office operations. Qualifications: Bachelor's Degree. Previous experience as a receptionist or in a customer service role preferred. Excellent communication and interpersonal skills. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment. Ability to multitask and handle a fast-paced environment with professionalism.

Job Type: Full-time Salary: $24- $25/HR Are you looking to join one of the world's leading finance organizations? As the Receptionist, you'll be responsible for the daily operations of the conference rooms, client experience, office organization, and employee engagement. If you're looking to join an inclusive work environment that prioritizes a dynamic experience, this is the job for you! Responsibilities Provide a welcoming and high-quality hospitality experience for clients, visitors, and employees while serving as the primary point of contact for requests Oversee conference room reservations, set-ups, and maintenance, ensuring all meeting spaces are properly prepared and cleaned Manage a high-volume email inbox, ServiceNow ticket requests, and company phone lines Coordinate with departments such as Conference Services, Catering, Audio Visual, and Security Track and maintain accurate records in databases, run end-of-day reports, and finalize event planning details for seamless execution Ensure office and conference rooms are well-stocked, organized, and maintained while assisting with any additional operational requests as needed Qualifications 3+ years of administrative/hospitality experience required Proficient in Outlook and calendar scheduling High energy, white-glove hospitality mindset with a polished demeanor Excellent written and verbal communication skills

Powerful Partnerships. Standout Solutions. Stevens & Lee is a full-service law firm with approximately 200 attorneys in 15 offices in Pennsylvania, New Jersey, NYC, Boston, and Wilmington DE. We provide services to a wide range of business clients from the lower middle market to Fortune 500 companies on a regional and national basis. The law firm is part of The Stevens & Lee Companies , a diversified professional services firm with synergistic lines of business, including an investment bank and other complementary financial and consulting services firms. Job Overview We are seeking a professional, personable, and detail-oriented receptionist at Stevens & Lee. As the receptionist, you will provide administrative support and ensure the smooth operation of the front office, while creating a welcoming environment for clients, visitors, and staff. The ideal candidate will be organized, proactive, and capable of handling multiple tasks in a fast-paced environment. Primary Responsibilities ( responsibilities include but not limited to ) Greeting Clients and Visitors: Welcome clients and visitors warmly, ensuring they feel comfortable and directing them to the appropriate attorney or department. Administrative Support: Assist with administrative tasks such as filing, faxing, photocopying, and organizing legal documents as needed. Mail and Document Handling: Sort and distribute incoming mail, deliveries, and packages. Prepare outgoing mail and couriers as necessary. Client Confidentiality: Maintain a high level of confidentiality and professionalism in all dealings with clients, documents, and sensitive information. Coordination with Legal Staff: Assist legal assistants and paralegals with scheduling meetings, filing documents, and other clerical tasks as required. Maintaining Reception Area: Ensure the reception area is presentable and maintains a professional and welcoming atmosphere at all times. Other projects as assigned Skills & Competencies Strong verbal and written communication skills. Excellent interpersonal skills. Proficient with office equipment (phone systems, copiers, fax machines). Strong organizational skills and ability to prioritize tasks. Attention to detail and ability to multitask in a fast-paced environment. Professional appearance and demeanor. Demonstrated ability to work with individuals at all levels across the Firm Ability to work independently and as part of a team environment Proficiency in Microsoft Word, PowerPoint and Excel Qualifications Education: High school diploma or equivalent; associate or bachelor's degree is a plus. Experience: Previous experience in a receptionist, administrative, or customer service role is preferred. Experience working in a law firm or legal setting is a plus. Interested candidates should submit a resume and cover letter to: *******************. The firm is not accepting resumes from search firms for this position. Job Type: Full-Time- 40 Hours/week Salary Range: $19-$22/Hour FLSA Classification: Non-Exempt Reports To: Human Resources In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

A top-tier Fund in Midtown, Manhattan is seeking a permanent Middle Office Associate! Responsibilities: Working with Equity Products (mutual funds, ETFs, SMAs) Responsible for booking, capturing and reconciling trades Processing Corporate Actions and settling trades Qualifications: 2-4 years experience working within the Middle Office/Operations at Investment Management firm Strong Excel Skills (Macros, VBA, Etc.) Strong written and verbal communication skills BS/BA in accounting, finance, economics, etc. Ability to multitask

An exclusive facial plastic surgery practice located on the Upper East Side is seeking an experienced and polished Front Desk Coordinator/ Receptionist with a positive, pro-active attitude and professional demeanor. An ideal candidate would have strong customer service skills, refined manners, be enthusiastic, flexible, and a team player. Punctuality, put-together appearance, and a polished style are also very important for this position. Following business/business-casual dress code will be required. We prefer a candidate with at least two years of previous experience working as a receptionist or a concierge in luxury-focused industries such as a high-end plastic surgery, cosmetic dermatology, or SPA, or five-star hospitality. Duties include but not limited: welcoming patients ensuring a seamless and elevated experience, managing the reception area, answering phones, calling new patients who requested a consultation by email, maintaining meticulous records in the database, handling administrative office duties such as ordering supplies, printing patients photos, keeping the reception area clean and organized, and other support duties. Excellent English speaking with clear and articulate communication and excellent writing skills are a must; associate or bachelor degree. Knowing foreign languages is a big plus (Russian, Spanish). Job Type: Full-time, from Monday to Friday. Pay: $60,000.00 - $75,000.00 per year

AthenaPsych is a New York State mental health approved provider of community mental health services for children, adults, and families with behavioral and emotional challenges. We specialize in individual and group psychotherapy for clients with a focus on trauma-informed care. We are dedicated to improving the quality and accessibility of mental health care for all, especially individuals from underserved communities. Here at AthenaPsych, we pride ourselves on hiring a diverse group of mental health clinicians and staff who are passionate and dedicated to improving our clients' overall emotional well-being. We provide both in-person and telehealth services for our clients. Athena's Amazing Benefits Medical, Dental, and Vision Insurance Paid Sick Leave 401k Retirement Plan with match Flexible Spending Accounts (Health/Commuter) Life Insurance Coverage Diverse and Rewarding Workplace Environment and More! Are You a Good Fit For Us? The Front Desk Receptionist will provide excellent front desk support, ensuring a welcoming environment for clients and their families. The responsibilities of this role include managing client appointments, greeting all clients with a professional demeanor and assisting with administrative tasks while maintaining confidentiality and sensitivity to client needs. Responsibilities Professionally greet clients entering the clinic while managing the check-in/check-out process Manage all client foot traffic and direct inquiries to appropriate staff Schedule follow up client appointments and maintain the clinic's internal calendar Handle basic administrative tasks, including filing, making copies and data entry Manage incoming and outgoing mail correspondences, incoming faxes, shipments, and additional recordkeeping tasks Respond to all client inquiries in a polite and timely manner Ensure the reception area is tidy and presentable, stocked with all necessary stationery and material (e.g. pens, forms and brochures) Interact with clinical and administrative staff onsite to assist with any clerical duties or requests Perform other duties as assigned by supervisor Required Skills and Qualifications: High school diploma or equivalent Bilingual in Spanish Required Experience in a healthcare setting preferred Previous experience using computerized appointment scheduling systems and/or electronic Medical Record systems Strong communication and interpersonal skills Detail-oriented and outcome driven Able to discreetly handle sensitive and confidential information Accountability and integrity Meticulous attention to detail while multitasking Excellent organizational and prioritizing skills Demonstrates emotional intelligence in personal interactions Working Conditions This position will be located at the Manhattan office at 33 West 60th Street, New York, NY 10023, Suite 600 with the expectation to cover in the Bronx office if needed . This is a professional work environment where a computer, desk, chair and office supplies will be provided onsite at each of our offices. Physical Requirements The physical demands described here are representative of those that must be met by an employee in order to successfully perform the essential functions of the role above. While performing the duties of this job, the employee is regularly required to hear and speak on the phone or computer throughout the day, stand and sit for an extended period of time and be able to write and answer emails in addition to carrying objects no greater than 25 pounds, when needed. Direct Reports: This position has no direct reports. Athena is an Equal Opportunity Employer

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Distribute mail Act as first point of contact for visitors Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Can start ASAP

Northwind Group is a Manhattan-based real estate private equity firm and debt fund manager that focuses on investments through its discretionary closed-ended funds and balance sheet direct investments. For over 15-years, Northwind Group has been involved in the acquisition, development, financing, and management of residential, commercial, and senior-living properties valued at over $5.7 billion and covering a portfolio of 330 properties and 42 million square feet. Leveraging its strong track record and market experience, Northwind Group focuses on generating attractive risk-adjusted returns while maintaining rigorous investment criteria and adhering to its core values of honesty, transparency, and integrity. We are seeking a highly organized, reliable, and pleasant Receptionist and Office Administrator to serve as the first point of contact for visitors, while also managing day-to-day office operations. This position requires multitasking, excellent communication skills, and the ability to maintain a positive and efficient office environment. Key Responsibilities: · Greet and welcome guests, ensuring a professional and courteous experience. · Maintain an organized office environment and reception area. · Handle incoming and outgoing mail, deliveries, and packages. · Maintain office supplies and ensure stock levels are updated; place orders as needed. · Assist with scheduling appointments, meetings, and events. · Coordinate and maintain office equipment (printer, technology, etc.) and liaise with service vendors. · Support the office's general upkeep by coordinating with property management and inputting/supervising work orders. · Assist with onboarding new employees, including preparing their workspace, arranging building access, etc. · Coordinate domestic and international travel including flights, lodging, reservations, etc. Required Skills and Qualifications: High school diploma or equivalent (associate or bachelor's degree preferred). Previous experience in office administration or receptionist roles. Excellent verbal and written communication skills. Strong organizational skills with the ability to multitask. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to work well independently and as part of a team. Attention to detail and problem-solving skills. Professional demeanor and client-first attitude. A proactive and adaptable attitude, with a willingness to take on various responsibilities. Authorized to work in the United States. Work Environment: Full-time, in-office position. A fast-paced work environment with occasional urgent tasks. Northwind Group does not discriminate employment on the basis of race, color, religion, sex (including pregnancy status and gender identity), national origin, political affiliation, sexual orientation, marital status, disability status, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

The Global Trade Middle Office Associate for Supply Chain is responsible for partnering with the Global Trade team (Energy and Natural Resources and Trade and Treasury Solutions) Business Lines, Operations Management, and other support functions to ensure optimal support, customer service, risk management and process improvement. The ideal candidate is organized, proactive, highly motivated, always exhibits professional conduct, possesses the skills to remain calm under pressure. He/she/they will: Be involved in the major steps of the Credit Process: 1/ Pre-closing and Closing of the Facility; and Client processing and deal monitoring and Repayment. Ensure support to the Front Office. Check that operations comply with Natixis' requirements, process & Improvement coordination, and execution. Monitor and analyze outstanding transactions and maintain appropriate level of operational risk control. Coordinate with all the teams within Natixis (Operations, Legal Department, Risk Department, Finance, IT, BPO, Front Office; Compliance). Be in contact with the client to process financing requests. Assist on Process & Improvement coordination and execution. Participate in User Acceptance Testing for current and new bank systems. The main tasks for the Global Trade Middle Officer for Supply Chain Financing include maintaining a portfolio of committed and uncommitted client files, enforcing established procedures, monitoring risks, employing sound practices that will ensure a high level of service to both internal and external customers of the bank. Assist FO and attend pre-closing meetings for new deals when needed. Review credit/ master purchase agreements and ensure that it complies with Credit approvals and work with the Deal Closing team, so they book the deal in LIQ. In case of discrepancy with the Credit Approval ask for a Waiver to FO. Ensure that all CPs are met before a funding is processed. Save all the closing documentation in internal system, track the UCCs. Work with the Back Office Team on the booking of the transaction in Loan IQ by providing them all the information needed for booking and the backups + controls performed as per internal procedures. Monitor the Deal from Closing to Termination. The role requires some knowledge of Trade Finance & Supply Chain Finance products. Ensure that Natixis internal procedures related to financial crime risks prevention (KYC, AML, Sanctions and Embargo, Anti-boycott, Vessel /OFAC checks) are followed when processing daily transactions. Performs monitoring of the covenants and Past due follow up. Ensure that covenants are updated in a timely manner and when they are not received on time contact Client or Agent Banks. Ensure compliance with Regulatory Reporting. Maintain close connection with the business, GFO Ops teams, outsource providers, internal support/control group colleagues to improve processes. Monitor and proactively seek to minimize operational risks. Proactively identify process improvements and work with support teams (IT, other Ops team members) and implement necessary changes. Requirements: Undergraduate degree in Finance or related business. Advanced degree preferable. Two years minimum of professional experience. Previous experience (1-5 years) with commercial lending and asset financing support management at a commercial bank is essential. Basic knowledge of Supply Chain Financing; Working knowledge of the systems utilized by the bank is a plus: Cash Plus, Loan IQ Advance user of the following MS Office applications: Excel. Good understanding of financial statements with a level of comfort in calculating and interpreting financial ratios. General knowledge of corporate banking operations. Natixis is an equal opportunity employer, committed to a workplace free of discrimination. Natixis will not tolerate any form of discrimination based on age, color, mental or physical handicap or disability, pregnancy, marital status, sexual orientation, national origin, alienage, ancestry or citizenship status, race, religion, sex (including sex stereotyping, gender identity, gender expression or transgender status), veteran status, creed, genetic information or carrier status, or any other protected characteristic as established by law. Respect for all means that we deal with each person as an individual and not as a member of any group. All qualified applicants will receive consideration for employment. Management is expected to provide leadership in supporting the firms EEO program by taking steps to promote EEO in all facets of employment including recruitment, hiring, retention, promotion, performance assessment, and career-development opportunities. The salary range for this position will be between $105,000 - $125,000. Natixis is required by law to include a reasonable estimate of the compensation range for this role. Actual base salary will vary and will be based on several factors including, but not limited to, relevant experience, education, skills set, applicable licensure and certifications, and other business and organizational needs. Base salary is only one component of our total rewards package. Natixis also offers a generous benefits package, and you may be eligible for a discretionary incentive award depending on company and individual performance. Candidates must be able to work in the United States on a permanent basis. Natixis will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on their F-1 or other student visa status.

Boutique hedge fund located in Midtown, NYC, is seeking a bright college graduate with exceptional customer services skills and up to 4 years of administrative experience to be the face and core of the firm. Sit at front desk. Answer phones, organize schedules, assist HR, order supplies, interact with high profile executives and investors. Bachelor's degree required with prior experience out of a corporate environment. Opportunity for growth within the firm. Proficiency in all MS Office required. NYC Resident preferred.