Executive Assistant Jobs in Tempe, AZ

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Serves as primary contact to the President/CEO. Reviews correspondence, arranges company dinner/corporate functions, schedules meetings Completes projects and special assignments; prioritizes and manages time; monitors progress; problem-solves and adjusts plans Supports the executive team to prepare presentations, business proposals Coordinates Travel Processes expense reports Other various administrative tasks Personal assistance as needed for CEO Qualifications Bachelor's degree preferred Proficient in Microsoft Office suite (2+ years) Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills 3+ years of administrative assistant work experience Skills Well-versed in writing correspondence, preparing presentations Excellent organizational skills with the ability to prioritize tasks effectively Strong attention to detail to ensure accuracy in all administrative duties Proficient in using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Experience with document management software such as DocuSign Strong written and verbal communication skills Ability to maintain confidentiality and handle sensitive information with discretion Professional demeanor with excellent customer service skills Schedule: 8 hours per day Monday through Friday with additional work as needed. Compensation and Benefits Salary starting at $80,000 Excellent benefit package PTO 401k

Executive Assistant | Law Firm | Phoenix, AZ Confidential Opportunity - Republican Jobs is leading the search on behalf of a law firm. Learn more: ******************************************** A law firm in Phoenix, AZ is seeking a highly organized and detail-oriented Executive Assistant to support a senior partner. This role requires excellent multitasking abilities, strong communication skills, and a proactive approach to executive support. Responsibilities: Manage the partner's calendar, scheduling, and appointments efficiently. Prioritize and respond to emails and correspondence as necessary. Coordinate travel and accommodations for the partner. Record and input billable time for the partner and self. Screen and direct phone calls, ensuring effective communication flow. Requirements: Minimum 2+ years of experience as an Executive Assistant or in a similar role. Exceptional organizational skills with the ability to prioritize and multitask efficiently. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to handle sensitive and confidential information with discretion. Salary: $25 - $35 per hour (based on experience) + benefits This is a confidential opportunity managed by Republican Jobs. Learn more: ********************************************

Siri & Glimstad LLP is seeking an organized and reliable executive assistant to assist a partner at the firm and join our dynamic team of experienced, dependable, and hard-working professionals. All candidates must have at least four (4) years of experience as an executive assistant or similar experience and have excellent computer skills, high-level attention to detail, superior written and oral communication skills, and experience using Microsoft Office products. The best fit for our team is an experienced individual who is able to stay organized and multi-task in a fast-paced environment and who shares a passion for the preservation of medical liberty and the protection of civil rights. Requirements for Position: At least four (4) years of experience as an executive assistant or similar experience, and has superior ability to manage their time wisely and input their own time and the partner's time for billing purposes, manage calendars and appointments for the partner, including scheduling of various appointments, prioritize emails and respond as necessary, make travel and accommodation arrangements, take notes during meetings, and screen and direct phone calls. Location: This is a full-time position for an individual located in the Phoenix, Arizona area. Compensation & Benefits: Salary range for this position is $25 to $35 per hour depending on experience, plus bonuses, medical, dental and vision insurance, 401k Plan and other benefits. How to Apply: To be considered for this position, please submit the following to **************: (i) cover letter, and (ii) resume.

The Executive Assistant is responsible for providing an advanced level of professional, administrative support to the Executive Vice Presidents of Strategic Accounts & Capital Markets to ensure that Walton offices operate in an organized, efficient, and professional manner. This position provides necessary leadership skills to work effectively with management and staff to accomplish the strategic goals of the organization, as such the position requires discretion in handling confidential, sensitive, and timely information. Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Perform highly detailed, professional, and confidential administrative support with minimal supervision. Manage complex calendaring and events based on Executive and team priorities, while proactively resolving scheduling conflicts Act as the lead coordinator for corporate meetings. These meetings will include but are not limited to: Executive meetings, Due Diligence meetings, day-to-day meetings, board meetings, and corporate events. Manage and maintain schedules and contacts for Executive Vice Presidents of Strategic Accounts & Capital Markets. Organize and maintain general and confidential soft and hard copy files. Open, sort, and distribute incoming correspondence, including faxes and emails. Draft and send out significant correspondence, memos, applicable forms, agendas, spreadsheets, reports, presentations, and any other applicable documents. Prepare invoices, reports, memos, letters, financial statements, and other related, highly confidential documents using word processing, spreadsheet, database, and/or presentation software. Act as a gatekeeper to protect the Executive Vice Presidents of Strategic Accounts & Capital Markets' time to ensure that the most important projects stay on track. Prepare responses to correspondence containing routine inquiries. Manage domestic and international travel arrangements for individuals and groups; authorize payment for travel. Coordinate workflow by prioritizing deadlines, assure discreet handling of all businesses; take initiative on requests and inquiries of administrative nature by analyzing situations accurately and adopt effective course of action. Assist Executive Vice Presidents of Strategic Accounts & Capital Markets with various special projects as needed including research, data analysis, and other ad hoc tasks. Assist with general office management responsibilities, when required. Perform other duties as assigned. Minimum Qualifications (Knowledge, Skills, and Abilities) 5+ years of proven work experience as an Executive Assistant reporting directly to a the Executive Vice Presidents of Strategic Accounts & Capital Markets, in a fast-paced office environment is essential. Ability to organize, prioritize and execute multiple tasks in a systematic manner, with tight timelines. Having a previous experience in financial services and/or real estate a plus Although not required, verbal fluency in Cantonese and/or Mandarin would be a strong asset. Must have a valid passport with the ability to travel within North America and overseas from time to time. Ability to maintain confidentiality in handling and processing confidential information and data. Advanced-level knowledge of common software such as Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and comfort and interest in learning new applications. Able to work independently with minimal supervision and frequent interruptions, as well as to perform effectively in a team-oriented and open concept environment. Able to understand legal documents such as contracts and agreements. Advanced business writing, editing, and proofreading skills. Able and willing to work flexible and extended hours to support a global workforce in multiple time zones. Demonstrated ability to make sound decisions, use initiative, and exercise independent judgement. Excellent attention to detail and accuracy. Strong organizational skills. Demonstrate aptitude to prioritize tasks based on comparative importance and urgency. Excellent verbal and written communication skills. Approachable, strong initiative, proactive and persistent in follow-up.

A successful (multi-billion dollar) business that has been in business for over 35 years is looking for an Executive Assistant to support the CEO/Owner. The CEO owns two companies and the EA will interact with both. There are 9 employees in the corporate office. This is an in-office role. The office is located near N 19th St and E Thunderbird Road. About the Job: Vet and prioritize the CEO's emails and draft responses Proactively anticipate the needs of the CEO and provide support to optimize their time and productivity Collaborate with cross-functional teams to facilitate effective communication and project coordination Prepare and edit documents, presentations, and reports for internal and external communications Assist in the preparation of agendas, materials, and presentations for meetings, conferences, and events Assist in the coordination of executive-level projects, initiatives, and special assignments. Attend meetings, take minutes, and distribute action items to ensure follow-up and accountability. Uphold an elevated level of confidentiality when overseeing sensitive information and materials. Conduct research and gather information to support decision-making and strategic planning Screen incoming phone calls delivering detailed, timely messages to the appropriate parties Proactively manage daily calendar, identifying and mitigation potential conflicts Schedule and prepare for meetings by organizing agendas, taking minutes, and following up on action items Schedule internal and external meetings Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible Process expense reports, reconcile financial statements, and process invoices Ad hoc projects as needed Manage the office including ordering and stocking supplies, scheduling maintenance and repairs, etc. Assist with personal tasks and errands as needed Some off-hour availability (the CEO is respectful of weekends) About You: Minimum of 10 years of experience in a related support position BA/BS from a college or university (Business Administration or Communications a plus) Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) Dynamic and proactive comfortable in a fast-paced environment. Polished, professional demeanor Proactive go-getter; no task is too big or too small Outstanding communication skills Salary, Benefits, medical, dental, vision (Individual basic plan paid 100% by firm), Unlimited PTO, 401k, Electric Vehicle Allowance after 1 year, Free Parking Hours: 9-5

Our client, a major financial services company, is actively looking for a Executive Assistant to join their team in Phoenix, AZ! ** This begins as a 6 month contract with an opportunity to extend or convert at any time ** Responsibilities Proactively organizing and maintaining complex calendars using an elevated level of tact and integrity, including scheduling meetings and conference calls across different time zones internationally so that everything is arranged and organized well in advance. Managing the logistics of key meetings, including room reservations, catering (if needed), production of meeting materials, assisting with meeting notes and agendas, etc. Serve as the Leader EA, collaborating with the other team EAs, prioritizing and executing on the organization's meetings, town halls, team events and general priorities and other activities to maintain or boost team culture and engagement. Assisting the VP and VP's Chief of Staff in gathering and compiling information and coordinating logistics for global town hall meetings. Coordinating domestic and international travel including air, lodging, transportation, visas, and other travel-related needs, consulting with other offices for internal meetings and managing last minute changes with diplomacy and tact as required. Processing monthly expense reports in Concur. Assisting in device refresh, replacements and returns for the team (laptops/phones). Ordering supplies and/or peripherals for the team. Updating the team management roster, distribution lists, organizational charts, adding new team members/removing former ones to Slack channels, etc. Submitting of vendor invoices in Ariba. Assisting in gathering write-ups for new hires and previously promoted colleagues for the monthly organizational announcements. Supporting ad hoc project work as directed and needed. Providing coverage for other team EAs as needed. Qualifications Must have a minimum of 5 years of executive office management and/or administrative experience. Ability to multi-task with excellent attention to detail, well organized, work independently or with minimal direction and has a sense of urgency. Experience in handling a wide range of administrative related tasks, organizing large meetings, and arranging travel. Advanced interpersonal skills and the ability to build relationships with all internal and external stakeholders including other EA (Executive Assistants) team members. Proficient in utilizing and understanding all internal systems, Microsoft systems, and processes and policies, i.e., Online travel booking tool, HR systems, expense management systems, purchasing systems, intranet are helpful. Demonstrate dedicated approach to problem solving with strong decision-making capabilities. Proficiency in Microsoft Office Suite. Handling of confidential and sensitive issues in an appropriate manner Technology background, a plus

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. The Executive Administrative Assistant/Associate Financial Representative to Christa Szalach is an instrumental person in handling all back-end procedures for clients and prospective clients alike. In addition to onboarding clients and maintaining a CRM database, this person will assist in the growth of the Szalach Financial Planning practice. Insurance application input, investment account opening, client onboarding, and client service work behind the scenes are all parts of this role (no financial planning experience or licenses necessary at this time). This individual must be located in the Scottsdale/Phoenix, Arizona area (office is located near Papago Park) . Responsibilities Assist in the onboarding of new clients (client communication & administrative tasks - not selling) Assist in the ongoing servicing needs of current clients Insurance application input and carefully inputting client data (paperwork process) Investment account opening (paperwork process) Weekly meetings with the current team Communicate with insurance company underwriters in handling client cases Communicate with clients throughout the onboarding process via email/phone calls Create illustrations and financial planning analysis' through the software provided as needed Craft and send recap emails to prospective clients Organize and schedule meetings on Christa's calendar Confirm upcoming appointments and reschedule necessary meetings Necessary skills: Detail oriented Ability to work quickly and efficiently in fast-paced environments Ability to juggle multiple ongoing tasks at once Organizational skills Communicates clearly Quick learner Takes initiative and is solution oriented Is resourceful and works to find an answer if unknown Team player Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

One of our clients in the banking industry in the Phoenix area is looking for an Executive Administrative Assistant that will play a vital role in enriching and supporting their vibrant and welcoming team. The Executive Administrative Assistant will be supporting executive leaders and be the go-to person for facilitating effective collaboration across departments. The Executive Administrative Assistant will develop engaging content and events that boost associate engagement, organize exciting townhalls and Quarterly Business Reviews, and plan memorable team events. The Executive Administrative Assistant will support, collaborate, and assistant their high-level departments. This is a long-term opportunity and can offer a very competitive rate along with health, dental, vision benefits and a 401k with company match. 3-5 years in executive support or a similar administrative role Skilled in managing schedules, travel plans, and administrative tasks for senior executives Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software Comfortable working in a fast-paced environment and handling last-minute change Experience in coordinating events, such as volunteer projects, media events, and department meetings, is a plus

About the Company The Maricopa Association of Governments is a regional planning agency that develops solutions in areas such as transportation, air quality, economic development, and programs that meet the human needs of the region. MAG is a council of governments and the designated metropolitan planning organization for transportation planning. MAG serves a thriving region of more than 4 million people. Our members include 27 cities and towns, three Native nations, Maricopa County and Pinal County. Our planning area encompasses nearly 10,000 square miles. MAG conducts extensive applied research to help frame public policy and further our core mission of strengthening the Phoenix metropolitan region. Through innovative tools, we make data accessible to the public for a broad range of uses. About the Role MAG is seeking an experienced and energetic, team-oriented professional to support its efforts in transportation. The successful candidate will report to the Assistant Executive Director. Please note full time work from the MAG office is required. Main responsibilities include: Providing administrative support to the Assistant Executive Director and transportation leadership team. Preparing and typing reports, communications, written documents, and other correspondence requiring independent judgment in handling format, procedure, and context. Staffing the Transportation Policy Committee, and other committee meetings as assigned, including preparation of agendas, materials, and meeting minutes. Supporting internal and external meetings, as needed. Scheduling meetings and appointments; maintaining calendars. Interacting with, and providing support to, elected officials and MAG member agencies. Maintaining office files. Monitoring and coordinating critical time deadlines. Other duties, as assigned. Responsibilities Providing administrative support to the Assistant Executive Director and transportation leadership team. Preparing and typing reports, communications, written documents, and other correspondence requiring independent judgment in handling format, procedure, and context. Staffing the Transportation Policy Committee, and other committee meetings as assigned, including preparation of agendas, materials, and meeting minutes. Supporting internal and external meetings, as needed. Scheduling meetings and appointments; maintaining calendars. Interacting with, and providing support to, elected officials and MAG member agencies. Maintaining office files. Monitoring and coordinating critical time deadlines. Other duties, as assigned. Qualifications A High School diploma or equivalent and a minimum of five (5) years of relevant experience is required. Required Skills Proficient in using various computer and graphics software programs, such as: Microsoft Word, Outlook, PowerPoint and Excel. Possess excellent grammatical, communication and interpersonal skills. Highly organized with the ability to manage multiple tasks in a fast-paced environment and meet regular deadlines. Ability to staff meetings, prepare meeting agendas, assemble meeting materials, take meeting minutes, interact, and respond accordingly to high-level elected officials and/or their staff regularly. Ability to focus on work projects but able to multitask efficiently. Strong attention to detail. Flexible; a great team player who can work with diverse workstyles. Ability to conduct research. Preferred Skills Proficient in Microsoft Windows and Microsoft Office products, including Word, Outlook, PowerPoint, and Excel. The Maricopa Association of Governments is an Equal Opportunity Employer. During the selection process any applicant requiring accommodation for a disability should advise the Human Resources Division by calling **************. EOE

Actalent is seeking an Administrative Assistant to join our team at our Tempe, AZ Corporate office! Compensation: $20.19 - $25 per hr Bonus up to $2,000 annually Schedule: Internal | Permanent Full Time | 8:00 Am - 5:00 PM Hybrid | 4 days in-office, 1 day remote Job Overview We are seeking a highly skilled Administrative Assistant to join our team. This role is responsible for ensuring high-quality administrative support for one Vice President and Corporate office administration. The ideal candidate will be adept at relieving the executive of administrative functions to increase their availability for executive-level responsibilities. In addition responsible for all cohesive operations of our corporate office. Essential Functions Administrative Support Provide comprehensive administrative support to the Vice President, including managing calendars, scheduling meetings, and submitting expenses. Maintain Director and Regional organizational charts. Manage and organize all aspects of domestic travel, including booking flights, arranging accommodations, and coordinating transportation logistics Communication Serve as the primary point of contact between the Vice President and internal stakeholders. Handle correspondence, emails, and phone calls with professionalism and confidentiality. Works closely with internal communications to ensure consistent messaging from stakeholders and corporate. Confidentiality Maintain the highest level of confidentiality and discretion in handling sensitive information. Minimum Education | Skills | Abilities 1 year of Administrative Support Experience required Associate's degree (preferred) Strong Organizational and time management skills Strong communication skills and work ethic Proficient in Microsoft Office (Excel, Word, and Outlook a must) Ability to prioritize, organize, problem solve and meet deadlines and goals High Level of professionalism and discretion. Compensation Per Pay Transparency Acts: The range for this position is $40,800 - $61,200. This role is non-exempt (hourly employee). The bonus potential is up to $2,000 annually. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following: Medical, dental & vision 401(k)/Roth Insurance (Basic/Supplemental Life & AD&D) Short and long-term disability Health & Dependent Care Spending Accounts (HSA & DCFSA) Transportation benefits Employee Assistance Program Tuition Assistance Time Off/Leave (PTO, Primary Caregiver/Parental Leave) About Actalent With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world. An operating company of Allegis Group, the global leader in talent solutions, Actalent launched as a new specialized engineering and sciences talent services and workforce solutions brand in 2021. Our Culture The Actalent experience is one of high standards for professional and personal growth, integrity, and inclusivity. Everyone has ownership in the Actalent culture. We ask each member of our team to help us build our culture by: Bringing their best selves to work every day in terms of caring, competitive spirit and character Leading by example and working with purpose and pride Committing to fostering an inclusive and safe workplace where everyone can be their authentic selves Our Commitment Actalent is an equal opportunity employer. We understand the power of a diverse team, celebrate differences, and promote inclusive and accessible environments. To support our colleagues in being their authentic selves and give everyone opportunities for allyship, we offer a range of employee resource groups. Actalent PRIDE Empowered Women at Actalent BIPOC Military and First Responder Strong Voices (Bringing people of color together to successfully build relationships through mentorship and high performing partnerships) Our Corporate Social Responsibility Strategic Partnerships We form alliances with diversity related national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact on diversity recruitment in the marketplace and the development offerings they have for our internal employees and consultants. See below for a list of current strategic partners: BEYA - Black Engineer of the Year Awards SHPE - Society of Hispanic Professional Engineers Women of Color Stem Conference Linkage's Women in Leadership Institute Girlstart SAE Foundation SMASH National Urban League SASE - Society of Asian Scientists and Engineers Allegis Group Foundation The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program. Check out our Instagram and LinkedIn to see what it's like to be part of our team: instagram.com/weareactalent | ************************************************* #actalentinternal #LI-Onsite

Key Responsibilities: Office Operations and Coordination: Answer phone calls and respond to inquiries professionally and promptly. Accept and organize deliveries, ensuring the office and property supplies are well-stocked. Maintain a clean, organized, and efficient office environment. Track and manage inventory for the office and properties. Prepare and pack linens and consumable supplies for upcoming cleanings. Scheduling and Staff Coordination: Schedule housekeepers, inspection staff, and maintenance personnel to ensure efficient workflows. Update and manage staff schedules to align with business priorities. Coordinate linen pick-ups and deliveries with the linen company. Respond to staff inquiries and ensure all schedules are communicated effectively. Property Care and Management: Restock consumable supplies for properties, ensuring readiness for housekeeping and inspection staff. File claims with booking platforms (e.g., VRBO, Airbnb) for property damages and track resolution. Respond to inquiries regarding housekeeping, maintenance, and property care. Monitor properties for cleanliness, maintenance needs, and operational readiness. Administrative Support: Manage and input data into Track Hospitality Software and other platforms. Supervise schedules for maintenance, housekeeping, property inspectors, and vendors. Order supplies for the office and properties (e.g., propane, toiletries, paper products). File, update, and organize property onboarding and inventory information ensuring readiness for staff and accuracy for guests. Maintain records of damages, repairs, and claims across properties. Guest and Client Relations: Greet and coordinate with guests or clients when required. Oversee the property access details and coordinate the setup of door codes and guest access procedures. Schedule repairs with handymen or service providers. Schedule inspections during property vacancies. Use problem-solving skills to mediate and resolve issues effectively. Qualifications & Requirements Proven experience in administrative coordination or property coordination roles. Exceptional organizational skills and attention to detail. Key Qualifications: Strong communication and customer service skills. Ability to manage multiple tasks, schedules, and priorities simultaneously. Experience with property management software (e.g., Track) is a plus. Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace (Docs, Sheets). Ability to work independently and problem-solve under pressure. Reliable transportation and availability to meet job requirements. Requirements: Minimum of 1 year of professional home services experience or a combination of other equivalent service industry experience. Authorization to work in the U.S. Ability to communicate effectively in English. This includes the ability to read and write in English as well as speak and understand English in person and over the phone. Reliable transportation and the legal ability to drive. Must pass a criminal background check. Ability to maintain professionalism in work settings at all times. 1 This job will require the following physical capabilities: Regularly lift 10-60 lbs of weight; Walking, sitting, crouching, standing, pushing & pulling, ascending & descending stairs/ladder/step stool; Seeing and navigating an environment visually; and Utilizing a phone or tablet to access the Track portals. Additional Requirements: Must be approachable, professional, and friendly. On-call availability for urgent guest or property needs. Strong problem-solving abilities and a proactive mindset. Compensation: Base Salary: Range: $35,000 to $40,000 annually Bonuses (Performance-Based): Housekeeping Recruit Bonus: $300 for each housekeeper who exceeds the 6-month probation. Client Recruit Bonus: $100 for each client engaging in 3+ cleanings. End of Year Bonus: $500 for meeting service expectations. Benefits: Paid Time Off (PTO): Offer 10-15 days annually. Flexible Schedule Opportunities: After an initial period of in-office work. Professional Development Opportunities: Paid training or courses related to property management or administrative skills. Growth Potential: At Neighbors Luxury and The Abode Pro, we are a fast-growing company where talented team members have the opportunity to shape their careers and grow alongside us. This position offers a unique ground-level opportunity to make a significant impact in our day-to-day operations. As the company expands, there will be opportunities for advancement into leadership roles, such as Office Manager, Operations Manager, or other senior-level positions. We value promoting from within and recognize team members who demonstrate initiative, leadership, and a commitment to excellence We believe in recognizing and rewarding hard work, dedication, and results. This position includes regular performance reviews, where we will evaluate your contributions, achievements, and growth within the role. Based on performance and company success, there will be opportunities for salary increases and expanded responsibilities. As a growing company, we are committed to supporting the professional development and career advancement of our team members.

We are looking for an Administrative Assistant to support our Scottsdale office. This is a 6-month contract position to start, with the potential opportunity to convert to full-time basis based on performance and business needs. The schedule for this role is 100% in-office from 7:30AM to 2:30PM Local Time, Monday through Friday. The suggested hourly rate for this position is between $24/hour and $28/hour based on years of experience and internal equity. The Administrative Assistant will contribute and support the company towards its exponential growth. This individual thrives in a fast-paced environment and maintains a positive outlook regardless of what the day brings. This individual also provides personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information. Primary Responsibilities: The position requires predominant front reception desk presence while managing day-to-day office activities. Greet and welcome clients by providing exemplary customer service. Maintain visitor log to ensure security of the office. Provide administrative and clerical support to relieve department managers or staff of administrative details. Manage cleanliness, availability, and organization of office supplies and kitchenette necessities (Daily Task). Manage office lunches, as Admin for the Foodja office lunch program. With special meetings on-site, would need to order catering for the teams. Help coordinate requests and client meetings with staff when required. Answering, screening, and forwarding incoming phone calls. Performing other clerical tasks such as filing, shredding, photocopying, and faxing as needed. Providing basic and accurate information to guests and employees through multiple communication channels. Coordinate and assist with planning internal and external events. Overseeing and managing all communication with vendors, distribution, and shipment services to the corporate office. Maintaining safety and hygiene standards of the reception area. Handling queries and complaints via phone, email, and general correspondence. Managing meeting room availability. Partner with Human Resources for on-boarding and separation processes including preparing desks, managing office access, and updating office organization. Manage relationship with real estate company to coordinate building maintenance, building emergency management and parking spots. Manage marketing materials and swag with shipment requests. Run errands/deliveries as needed. Assisting the Lead Executive Assistant with scheduling, calendar, travel and events as needed. Other duties as assigned and related to the nature of this role and company initiatives. Requirements: Education: High school diploma or equivalent experience and above is required. A Bachelor's degree is preferred. Experience: 3+ years of experience in an administrative function required. Proficient in Microsoft office Suite. Knowledgeable with managing office equipment (printers, phone systems, printers, fax machines). Superior customer service and telephone etiquette is required. Travel experience a plus. Talents and Desired Qualifications: Present a professional appearance (attire, work area, communication both written and verbally etc.). Excellent organizational and communication skills both written and verbally. Able to multi-task and is a detail oriented. Ability to exhaust resources when troubleshooting opportunities is needed. Excellent time-management skills and ability to prioritize. Able to develop good customer relations by listening and understanding needs and providing the right solutions. Collect the necessary information to make a sound decision based on facts and available resources. Ability to thrive and adapt in a fact paced environment, along with being able to adjust approach quickly and effectively to changing circumstances and new priorities. Reliable transportation required. Ability to lift up to 25 lbs as required based on business needs.

Our client is seeking a short-term Administrative Assistant to support our team in Phoenix from immediate start through mid-May. The ideal candidate will have strong communication skills, proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel), and experience with Concur (a plus). Responsibilities include arranging travel itineraries, managing multiple tasks under tight deadlines, and handling various short-term projects. The candidate should maintain professionalism, confidentiality, and deliver exceptional customer service. This position requires the ability to multitask, prioritize, and work well under pressure. Immediate start required.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office and on the phones, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Act as first point of contact for visitors Scan and file mail and court documents Schedule initial consultations with prospective clients Data entry and organization Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Ability to multitask and handle high paced work environment

Provide high-level administrative support to the division under the direction of the Support Services Manager, handling front desk tasks, project management, and coordination with all levels of management. Act as a liaison with external agencies, manage onboarding and offboarding processes, including badge access, ServiceNow tickets, and meticulous record-keeping. Ensure adherence to standard operating procedures for accuracy and collaborate with support teams to maintain efficient and accurate record management. Please make sure that candidates has experience with processing sensitive documents and interfacing with the general public Skills Required Skilled in planning and organizing complex administrative tasks while adhering to policies and procedures. Capable of prioritizing, multitasking, setting goals, and meeting deadlines, with effective communication of any variances. Adept at managing multiple priorities, responsibilities, and interruptions in a dynamic environment. Experience Required Highly experienced professional with a proven track record of providing exceptional customer service to visitors, agencies, and stakeholders at all organizational levels, including the general public. - Front desk experience - Administrative Support Role - 2 Yrs or more Education Required Some college ( preferred in administrative field or business) - 2 years or more years providing hi-level support

A growing financial services company located in Scottsdale is hiring an Administrative Assistant for their corporate headquarters office to assist with front office duties, schedule and coordinate meetings and company events, and provide administrative support to legal department. This growing and reputable organization offers a great company culture, growth opportunities and competitive pay of up to $55,000 for a professional individual who has recent administrative experience, strong attention to detail and one who takes initiative. Looking for someone eager to learn and grow with this successful company. College degree preferred. Exceptional company culture and benefits. Apply for this great position as Administrative Assistant today! Location: Scottsdale Salary: up to $55,000 depending on experience All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

About the Company Dinan & Company, LLC is a dynamic, rapidly growing firm providing professional expertise in Mergers and Acquisitions. Throughout our 35+year history, Dinan has successfully concluded transactions with many of the most prominent private equity and strategic acquirers. Headquartered in Phoenix, AZ, our network of experienced deal professionals stay on top of the key legal, financial and political trends that are essential to completing successful transactions. Dinan also has offices in Atlanta, GA, Chicago, IL, Nashville, TN and San Francisco, CA, and operates its own research affiliate in New Delhi, India. For additional background information, please visit our website at ******************** About the Role Dinan & Company is currently seeking an experienced Full-Time Administrative Assistant for our Phoenix, AZ office. The ideal candidate will be proactive, self-motivated, well-organized, reliable and detail oriented. Office hours are Monday through Friday from 7:00AM-4:00PM. Dinan offers a competitive compensation package based on experience plus paid holidays, PTO, and discretionary bonuses. Available benefits include medical, dental, vision, life insurance and a matching 401K plan. Comfortable office environment with a good work-life balance. Responsibilities Support all administrative duties in the office and ensure that office is operating smoothly Prepare reports, memos, letters, and other documents Assist answering and screening incoming calls in an expeditious manner CRM system data input and updates Filing and retrieving corporate records, documents, and reports Research and prepare documents for review and presentation Arrange travel and maintain expense reports for executives Manage office supplies inventory and place orders as necessary Assist in event planning for corporate outings Manage multiple priorities and actions simultaneously Qualifications HS diploma along with a minimum of 5 years' experience as an Administrative Assistant or other relevant administrative support to senior executives Required Skills Must be a team player and possess good interpersonal skills Excellent organizational skills and the ability to work independently with minimum supervision Computer skills required include advanced knowledge of Microsoft 365: Word, PowerPoint, Outlook, and Excel Proactive with attention to detail and excellent follow-up Professional appearance, demeanor, and attitude towards our clients

Join The Valhalla Group as a Administration Specialist About Us The Valhalla Group (thevalhallagroup.com) is a boutique financial services firm dedicated to providing tailored investment solutions and personalized client care. We pride ourselves on our commitment to building lasting relationships with our clients, delivering exceptional service, and maintaining a professional yet welcoming environment. Why Join Us? We're seeking a highly motivated Administration Specialist to join our team. In this role, you'll be the cornerstone of client onboarding and office coordination, working closely with our investment advisors to ensure smooth operations and a seamless client experience. If you're tech-savvy, detail-oriented, and thrive in a collaborative environment, we want to hear from you! Compensation: $4000/month + Bonus Opportunities! Key Responsibilities Client Onboarding: Welcome new clients, assist with account setup through Charles Schwab, and ensure a smooth onboarding process. Business Flow Management: Monitor and track key operational workflows, ensuring efficiency and accuracy. Advisor Support: Work directly under the investment advisor to coordinate schedules, tasks, and client communications. Calendar Management: Schedule and confirm appointments, manage timelines, and prioritize tasks. Event Coordination: Help plan and execute client and prospect events, ensuring a seamless experience for attendees. Office Operations: Perform a variety of office tasks, including setting appointments, managing correspondence, and handling one-off activities as needed. Qualifications Tech-Savvy: Proficient in using Mac systems and familiar with Microsoft Word and Excel. Organized and Detail-Oriented: Ability to manage multiple tasks with precision and efficiency. Dependable: A strong work ethic and reliability are essential. Strong Typing Skills: Comfortable with data entry and written communication. Professional and Personable: A welcoming demeanor and strong interpersonal skills to connect with clients and team members. Apply today to join The Valhalla Group and help us continue to deliver outstanding service to our valued clients. Know someone who might be a perfect fit? Feel free to share this opportunity!

PROformance OM is an industry leader in providing innovative fresh food Open Market and vending solutions, delivering exceptional service and high-quality products. With our state-of-the-art warehouse, fresh food commissary, and dedicated delivery team, we aim to transform the breakroom experience for businesses across various industries. We are seeking a detail-oriented and highly organized Administrative Assistant to join our dynamic team. This position plays a crucial role in supporting day-to-day administrative operations and ensuring the accuracy and efficiency of our processes. Key Responsibilities: Data Entry: Input, maintain, and update accurate data in spreadsheets, databases, and internal systems. Spreadsheet Management: Create and manage spreadsheets to track inventory, sales, and operational metrics. Cash Balancing: Reconcile daily cash collections from vending machines and Open Markets, ensuring accuracy and resolving discrepancies promptly. General Administrative Support: Handle correspondence, filing, recordkeeping, and other clerical tasks as needed to support the team. Scheduling & Coordination: Assist in scheduling meetings, coordinating appointments, and maintaining calendars for management. Reporting: Prepare detailed reports on cash reconciliation, inventory, and other key metrics for internal review. Team Collaboration: Work closely with operations, sales, and finance teams to ensure administrative tasks align with company goals and initiatives. Problem Solving: Address and resolve minor issues independently while escalating more complex problems to the appropriate team members. Qualifications: Education: Recent college graduates are encouraged to apply Experience: 2 years of Administrative Assistant experience is preferred. Technical Skills: Proficient in Microsoft Office Suite, particularly Excel (knowledge of formulas and pivot tables is a plus). Familiarity with data entry and reporting tools. Skills and Attributes: Strong attention to detail and accuracy. Excellent organizational and time management skills. Ability to work independently and as part of a team in a fast-paced environment. Exceptional communication skills, both verbal and written. Ability to handle sensitive and confidential information with integrity. Compensation & Benefits: Pay: $24.00/hour Schedule: Monday-Friday; 8:00am-5:00pm (hours may slightly very depending on business needs) Comprehensive benefits package, including: Health, Dental, and Vision Insurance 401(k) with company match Paid time off and holidays Opportunities for career growth and advancement Job Type: Full-time Pay: From $24.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person