Executive Assistant Jobs in Seattle, WA

The Organization Ballmer Group Philanthropy is committed to improving economic mobility for children and families in the United States, funding leaders and organizations that have demonstrated the ability to reshape opportunity and reduce systemic inequities. Ballmer Group Philanthropy is both a national and regional funder - we have a presence and invest deeply in southeast Michigan, Washington state, and Los Angeles County. Our organization was co-founded by philanthropist Connie Ballmer and her husband Steve Ballmer, former CEO of Microsoft, founder of USAFacts, and chairman of the Los Angeles Clippers. Learn more at ballmergroup.org and linkedin.com/company/ballmer-group. Our Approach Since our founding in 2015, our focus and impact areas have continued to expand, informed by our grantees' work and by data that shows where the deepest inequities lie. We invest in multiple impact areas and systems that can impact economic mobility - such as early learning, K-12 education, college and career pathways, housing, behavioral health, and criminal justice - and we support leaders and organizations that focus on undoing systemic racism and the barriers it has created. In addition, we make grants in “Levers” that can improve outcomes across these issue areas and in the priority regions, such as improving data/tech infrastructure for data collection and reporting, achieving community impact through rigorous local Place Based Partnerships, and partnering with Government to invest in what works. The Opportunity Ballmer Group (BG) seeks a proactive, collaborative, and detail-oriented Executive Assistant (EA) to join our National Impact (NI) team. This group focuses on opportunities to strengthen impact across the country and partners with regional teams to advance key issues. The role is designed for an administrative expert with an operations-focused mindset who is excited to learn and grow yet confident in their ability to lead and implement projects with minimal direction. The EA will support the Executive Director, National Impact including setting up travel arrangements, meetings, speaking engagements, and other appointments with internal and external stakeholders. They will prepare a range of documents and communications, coordinate projects, and manage information flow within the team and among stakeholders - all in a timely manner and in support of the team's objectives. In addition to being organized and efficient, a successful EA will build trusted relationships with a variety of stakeholders. The successful candidate will have a passion for BG's mission and a character that models BG's core values of respect, collaboration, agility, and accountability, as well as our commitment to equity, diversity, and inclusion. This is a collaborative, individual contributor role; it does not include direct people management. Key Priorities & Responsibilities Provide dedicated support to the Executive Director, including calendaring, expense management, and meeting preparation. Encourage effective collaboration through managing the team's Rhythm of Business and maintaining a regular cadence of reporting and process for the National Impact Team to ensure successful execution of strategy and completion of goal-sheet deliverables. Support the Executive Director's engagement with the Philanthropy Leadership Team. Allocate time across multiple directors for tasks such as scheduling, limited expense management, and other administrative needs, ensuring flexibility while aligning on shared expectations. Prepare, edit and maintain email correspondences, communications, presentations and other documents for the National Impact Team, and present the information in useable and understandable formats. Effectively organize and coordinate meetings and special events for the Co-Founders, President, senior leaders, and external stakeholders through calendar management, vendor negotiations, contract management, and expense and/or travel and logistics management. Organize high-priority workstreams that need to be performed (using project management tools) and facilitate project planning by organizing tasks, setting deadlines, assigning leads to various deliverables, and coordinating all milestone meetings. Leverage tools like Calendly to streamline scheduling and enhance overall team efficiency. Manage the flow of information from the Executive Director to direct reports, other members of the Philanthropy Leadership Team, and external executives by organizing meeting agendas and communicating with stakeholders. Prepare and format information for internal and external distribution (presentations, spreadsheets, grant reports, etc). Document team meetings, meetings with senior leadership and founders and other critical conversations to distill key takeaways and action steps for follow up. Qualifications Required Experience, Skills, Education: A minimum of 5 years of experience in an executive support role, or working with senior leadership in similar capacity. High school diploma. Advanced in Microsoft Outlook, Word, and OneNote Intermediate in Microsoft Excel, PowerPoint, and SharePoint. Familiarity with SmartSheet is a plus. Proven ability to work independently with good decision-making skills. Strong project management skills to manage multiple bodies of work simultaneously. Experience developing and maintaining office processes to track budgets and progress. Excellent communication skills, with the ability to write clearly and develop strong communication materials. Experience and ability to work with diverse constituencies and build strong working relationships internally, including contributing to a great office culture and with external partners inclusive of community members, grantees, funding partners, elected officials, and others. Comfortable with technology and troubleshooting tech issues, able to tinker and pick up new technologies easily. Sound judgement with an ability to handle confidential and sensitive information. Strong commitment to BG mission. Preferred Experience, Skills, Education: A Bachelor's degree in Administrative Science, Communications, or other related field. 7+ years of relevant experience working with senior leadership. Self-starter attitude and solution-driven, able to work in a dynamic work environment, looks beyond the obvious and doesn't stop at the first answer or challenge encountered. Compensation The starting cash compensation range for the Executive Assistant role in Bellevue, WA includes an annual base salary hiring range of $78,100 to $97,700, plus a 10% annual performance bonus target opportunity. The annual base salary maximum for the role is $117,300. We aim to hire new employees within the hiring range to allow future compensation growth. Individual pay increases are assessed annually based on multiple factors such as demonstrated skill in the role and context, progress and performance against goals, and increased experience. Featured Benefits & Perks Medical, dental, and vision insurance with employee and dependent premiums entirely paid for by Ballmer Group 3 weeks of paid vacation annually 11 paid holidays, plus paid days off for the weekdays between Christmas and New Year 80 hours of paid sick leave annually 401(k) with 12% employer contribution 2:1 Ballmer Family Giving Match for charitable contributions, and $50 donation per volunteer hour Professional development reimbursement up to $2,000 per year Employer-paid life insurance of 3x salary up to $1,000,000 Reimbursement up to $40,000 (lifetime limit) for Fertility & Family Building (including Back-up Childcare reimbursement up to $5,000 annually) Healthcare and Dependent Care Flexible Spending Account (FSA) options Parking or transportation (Orca card) up to $250 monthly Cash stipend of $300/month (for cell phone, wellness expenses, etc.) Identity theft protection Location & Hybrid Work The position is based in Bellevue, WA. Our organization practices intentional hybrid work . All Ballmer Group Philanthropy employees are expected to work on-site Tuesdays and Thursdays during overlapping core hours of 10:00 am to 3:00 pm. Mondays, Wednesdays, and Fridays remain flexible work-from-home or office workdays. Ballmer Group is an equal opportunity employer and is dedicated to building an inclusive workforce where diversity is valued. Individuals seeking employment at Ballmer Group are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation