Executive Assistant Jobs in Garden City, NY

The British Connection is thrilled to be leading the search for this exceptional role. Junior EA/Research Coordinator with very real career growth - Hedge Fund with offices in London, NYC, Houston, Hong Kong + Singapore Would suit a 2016-2021 grad with 4 to 7 years in the workforce after graduating and searching for firm that will nurture their emerging talents and give a clear career trajectory and growth Why This Role? You'll be joining one of the most dynamic and sought-after teams in finance-a firm where the C-suite is not only brilliant but also genuinely kind, witty, and collaborative. The culture is high-energy, exciting, and team-driven, with top-tier professionals who love what they do. This Junior EA/Research Coordinator position is designed for growth, offering a unique pathway to career development. You'll be working closely with the executive assistant team, the head of broker relations and corporate access, and portfolio managers to provide administrative, organizational and strategic support. You will be working closely with some of the best minds in the industry. As you develop, you'll gain increasing exposure to the research process, investor relations, and corporate access-making this an incredible launchpad for an ambitious and highly organized professional. About the Role - What You'll Be Doing (Phase 1) EA Focus Master complex calendars-flawlessly managing schedules for analysts and portfolio managers Coordinate global travel-handling flights, hotels, itineraries, and last-minute changes with ease Be the point person for executives-communicating professionally with internal and external stakeholders Process expenses in Workday-quick, accurate, and detail-driven Schedule investor relations (IR) calls and update CorpAxe meticulously Track & organize corporate access events-including conferences and broker meetings Build relationships with broker sales teams-ensuring smooth coordination of meetings and calls Research & IR Support Work closely with analysts and PMs-assisting in corporate research and meeting prep Develop a deeper understanding of financial markets-learning how corporate access shapes investment decisions Track sell-side corporate access events and conferences and reconcile corporate access and broker interactions into database Collaborate on research coordination-supporting key projects as you step into a more strategic role What You'll Grow Into (Phase 2) As you gain experience in the Fundamental Equities Team we plan to develop you in the areas that best suit your personality and skills set. Investor Relations, client facing roles, Research, Corporate Access, Portfolio Management Qualifications 4+ years high-level administrative experience with a firm in Financial Services Corporate Access and Broker Relations experience preferred Bachelor's degree required Required Skills Corporate Access and Broker Relations experience preferred Highly organized, proactive, and adaptable-able to juggle multiple tasks with precision Strong calendar and travel management skills-you've handled executive schedules with ease Detail-obsessed-you never let anything slip through the cracks Tech-savvy-Microsoft Office; Workday, Bloomberg, and CorpAxe A natural team player-but also comfortable owning responsibilities independently The Perks: 30% bonus + 401k + fully paid top-tier health insurance (medical, dental, vision) 4 weeks vacation + all holidays + additional perks Clear career growth path-this role is structured for rapid development Pay range and compensation package - This is more than just an administrative role-it's an opportunity to build a career in finance while working alongside some of the most respected professionals in the industry. If you thrive in fast-paced, high-stakes environments and are eager to grow, this could be the perfect fit. Apply here. We read every single application and will reach out directly to selected candidates for a Zoom interview. We are an Equal Opportunity Employer As an employer, we believe every individual brings with them unique diversity of thought and perspectives to meaningfully enrich perspectives to drive competitive performance. We believe an inclusive environment can yield exceptional contributions. We respectfully ask you not call or message. We promise to read every application. Successful candidates will receive an InMail requesting a Zoom meeting.

Our client is a leading investment firm in Manhattan. Key Responsibilities Support event logistics, including name badge creation, colleague bios, swag distribution, and vendor coordination. Provide on-site event support to ensure seamless execution and a positive attendee experience. Serve as a backup lead for event execution when needed. Assist with travel coordination and expense reports for the Head of Events & Programs. Maintain high customer service standards, addressing inquiries with professionalism and problem-solving skills. Manage calendar scheduling for a senior executive, coordinating internal and external meetings. Arrange travel and process expense reports. Handle confidential and time-sensitive information with discretion. Ensure timely and professional communication with internal and external stakeholders. Requirements: Bachelor's degree 3+ years of event planning and administrative assistant experience in a corporate office Financial services experience is a plus Strong communication skills, both written and verbal Base salary range is between $100,000-$120,000 depending on experience.

A high-growth, prestigious hedge fund is seeking a dynamic Executive/Personal Assistant to support their cofounder/CEO and provide operational support to the firm as required. Salary commensurate with experience: $140- 250k base range + bonus, fully paid benefits and potential equity This role is Onsite 5 days/week in downtown Manhattan offices Hours: around 9am-6/6:30pm, flexible as needed for overtime and responsiveness after hours Responsibilities include: Extensive, complex Outlook scheduling, gatekeeping and diary management with an eye for detail Coordinating complex private and commercial travel across the globe Expense reports Personal Assistant responsibilities as required Coordination with family office Liaising with the team and external investors on behalf of the principal Ad hoc operational responsibilities including HR, onboarding, event planning, etc. Qualifications: 4+ years of high-profile EA/PA support in a complex, high-volume environment BA/BS degree required Meticulous eye for detail and type A organizational skills No job too small mentality A strong sense of urgency and discretion, while staying cool, calm and collected at all times Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Health network located in Queens/Nassau Border is seeking an Executive Assistant to support the CFO and VP, Finance. The Executive Assistant's primary role involves collaborating closely with the EVP/CFO and other hospital staff members. This position will be based in Jamaica, New York, with interviews and testing conducted in Melville, Long Island, New York. The ideal candidate has 5+ years supporting high level executives within a corporate setting. The position is paying up $95K and the firm is looking to hire ASAP Key responsibilities include: Managing daily office operations, serving as a confidential assistant, and communicating sensitive information to administration. Maintaining calendars for the EVP/CFO and coordinating meetings across two facility offices, ensuring he is informed of all relevant matters. Additionally, routing documents for signature, maintaining files, and overseeing supply and equipment orders. Acting as the primary point of contact for staff inquiries and complaints, including those related to parking, and managing records and monitoring parking vouchers for various departments. Updating and maintaining insurance bills, obtaining Certificates of Insurance (COIs), distributing vehicle insurance cards and titles. Handling Malpractice Insurance Payments promptly. Managing Kronos timekeeping for payroll. Required Experience: Bachelor's Degree is required. Strong written and oral communication skills. Ability to anticipate needs and adapt actions accordingly. Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook. Commitment to confidentiality and professional conduct. Effective multitasking and coordination abilities. Demonstrated principled leadership and adherence to ethical business practices. Proficiency in Microsoft Excel, Word, and PowerPoint.

Our client, a well-known Private Equity Firm, in downtown Houston, TX, is searching for a rockstar Chief of Staff/EA, who can seamlessly support the CEO and be a strategic partner to him and the team as a whole. This role is multi-faceted and has the core admin responsibilities including calendar management, event planning and management, travel coordination and many ad hoc strategic projects. Having the ability to multitask and prioritize tasks is key. This is a high level role, and there will be many projects and travel involved as the role evolves and grows. This role is 100% in office The ideal candidate will have experience supporting a C-level executive preferably in tri-state area, willing to relocate to Houston, TX. RESPONSIBILITIES: Reports directly to the CEO Provides clear and concise updates to the Executive about all team workflows, including Property, Finance and the Executive Assistant Team. Managing and providing oversight of the Private Office Team. Key tasks/responsibilities include: Complex and extensive calendar management Coordinating complex holiday itineraries including family activities abroad, ensuring all elements of the trip run seamlessly Project management including running large scale renovation projects, working with budgets and negotiating rates with external suppliers Arranging and preparing for meetings which includes making sure the relevant individuals can attend, collating and circulating documents prior to the meeting, and subsequently diarizing follow-ups and action points Liaising with members of the wider team on various projects and initiatives REQUIREMENTS: Setting clear direction for the private office team and maximizing output by delegating and supervising effectively Establishing a solution-oriented approach to challenging scenarios and maintaining momentum towards objectives and deadlines Dealing with competing priorities on a daily basis, it is essential to exercise good judgement and to have the strength of character to remain firm At all times maintaining a professional, calm and composed manner in a fast-paced and high-pressured working environment, whilst exhibiting diplomacy and discretion Must be a team player, hard-working, communicative, curious, confident and resilient Ability to demonstrate a disciplined thought process and precise attention to detail At least ten years' EA experience out of financial services Very strong administrative and IT skills; Outlook, Word, Excel Familiarity with legal documents, HR/employment matters and basic accounting / record keeping Project management and supervisory experience with the ability to lead and manage a diverse set of people Ability to work weekends and Bank Holidays as required and willingness to be contacted out of hours Willing to travel with the CEO, as needed SALARY: DOE + discretionary bonus + excellent benefits + relocation package #J-18808-Ljbffr

The Executive Assistant will be supporting the Executive Team with administrative responsibilities. As the Executive Assistant you will be expected to be proactive and high detail orientated and prioritize tasks. Responsibilities Support the Executive Team with planning and ad-hoc needs as requested Managed calendaring for Executives Arrange travel for both domestic and international travel including flights, accommodations, and transportation Complete Accounts Payable (A/P) actions including invoice processing and expense reports Conduct research as assigned Take minutes for scheduled meetings when applicable Requirements Bachelor's degree in Business Administration or related field, required 2+ years of experience as an Administrative Assistant Proven MS Office Suite experience, including Word, PowerPoint, Excel, and Outlook Strong communication skills, both written and spoken Possess attention to detail Prior experience with an Accounting System, Concur or ICertify preferred

A downtown NYC based Asset Management firm is seeking an experienced Executive Assistant to support a team of 10+ investment professionals. The role will include corporate EA responsibilities with ability to assist with project based work utilizing PowerPoint and Excel! The ideal candidate will have experience supporting a team with administrative tasks. The firm has an amazing culture and offers competitive compensation + benefits! Responsibilities Calendar management for professionals Aid in preparing for meetings (preparing presentations, reports, etc.) Responding to emails and requests on behalf of professionals Coordinate detailed travel itineraries Submit expense reports Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Small Property Management company is Midtown is seeking an Executive Assistant/Operations Assistant to join their busy team. The EA/Operations Assistant will be responsible for coordinating the administrative logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. This role is onsite M-F, 8-4. Responsibilities Control workflow Handle all logistics CEO related Interact with leadership, internally and externally Assist with office operations, accounting a basic HR functions Qualifications Bachelor's degree or equivalent experience Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Some Accounting - AP/AP, Invoicing Communication skills, written/verbal Ability to prioritize and meet deadlines

EA in Business Development area of Alternative Asset Management Firm Join a newly formed team in the area of the firm planned for the greatest growth! Team is looking for an Assistant who is very positive, eager and flexible. Role has diverse responsibilities with heavy travel as a major component. This is a role for someone who is looking for a dynamic team to support that will truly appreciate your efforts. Firm offers a great corporate culture, amazing benefits, paid overtime and bonus. 5+ Years experience as an Executive Assistant Strong MS Office skills

Responsibilities: Administrative tasks including calendaring, scheduling meetings and coordinating travel arrangements Provide executive support to senior management Create and process expense reports as well as reconciling expenses using Concur Prepare agenda for board meetings (i.e. create/formulate agenda) Assist HR team in scheduling interviews and onboarding new hires Email correspondence with external vendors Gather supporting documentation Format, edit and proofread documents Handle incoming and outgoing mail Event planning Set-up conference rooms Place catering orders Perform ad-hoc administrative and office support duties Qualifications: Bachelor's Degree required 2+ years of administrative experience in a corporate or professional services environment Strong proficiency in Microsoft Office Suite (Word, PowerPoint and Excel) Strong writing and proofreading skills Ability to multitask and prioritize tasks effectively High attention to detail and excellent communication skills Professional demeanor and personable with a high level of confidentiality

ABOUT OUR CLIENT: Our clients' residents are the backbone of their business and their communities. They care about the comfort and quality of their tenants' homes and work to transform an abandoned property into a beautiful home. They find the legal means to take ownership, renovate, and rent abandoned homes. Most property investors don't like to do what they do - they prefer to roll up our sleeves. WHO YOU ARE Our client is seeking a highly organized, proactive, and self-directed professional to manage executive support, oversee day-to-day office operations, champion process improvements, and take on additional responsibilities that align with their growing skill set. Reliability and integrity are paramount to the company and this role as the latter demands the ability to work autonomously, take full ownership of tasks, and embrace opportunities for professional growth and upward mobility. Responsibilities may evolve based on individual expertise and organizational needs. Key Responsibilities Operations & Process Improvement Record Management: Maintain personnel files, handle sensitive data discreetly, and support basic HR documentation. Operations Support: Provide support to various divisions of the business as needed. Train & Support: Guide team members on the use of financial systems, software, and reporting tools for efficient, accurate data management. Continuous Improvement: Proactively evaluate current operations, recommend strategies to streamline workflows, and implement effective solutions. Executive Assistance & Office Management Calendar & Travel: Manage executive calendars, coordinate domestic/international travel, and handle reservations and logistics. Office Oversight: Supervise vendors, monitor supply inventories, and maintain a clean, efficient workspace. Professional & Personal Support: Serve as a polished point of contact for executives, internal teams, and external clients or vendors while upholding confidentiality, and assist the President with personal tasks to optimize his time and productivity. WHAT YOU NEED Bachelor's Degree At least 3 years of experience in administrative, operations, or management roles. Proficient with Google Suite (Gmail, Calendar, Docs, Sheets, Slides, Keep, etc). Demonstrated experience with client-facing situations. Demonstrated ability to handle confidential/sensitive information and resolving challenges proactively. Demonstrated ability to work with high level of autonomy ADDITIONAL INFORMATION Onsite, Monday - Friday Reports to President Exempt/full-time Compensation $80-$95k (depending on experience)

CD Network Assistant Account Executive *Please ring doorbell to be allowed in if locked* CD Network is a luxury multi-brand showroom based in New York City looking for an experienced and motivated individual to fill the Assistant Account Executive role. This position is for immediate hire. The showroom represents a multitude of brands such as: Forte Forte, Mansur Gavriel, Harris Wharf, Erdem and many more. Assistant Account Executive: Candidate to support the Wholesale team and be focused on driving sales growth, managing accounts, and developing strong relationships with wholesale clients to ensure optimal product placement and brand representation. Assistant Responsibilities: ● Client Relationships ● Market Outreach ● Perspectives Targeting ● Order Entry/ OCs ● Managing Shipping (swaps/RA/RO and bi-weekly reporting) ● Weekly Selling Reports ● Brand Competitive Analysis ● Seasonal Reporting Qualifications: ● Wholesale experience ● Organization/ Time Management ● Communication ● Collaboration ● Problem Solving ● Results Orientated ● Proficient in Microsoft Excel, Power Point (Microsoft Office)

Equitable Advisors is a respected wealth management firm with a proven track record in the industry. We are driven by our mission to help our clients secure their financial well-being providing them confidence to pursue long and fulfilling lives. We have a passion to make a positive impact on the futures of individuals and businesses by offering financial services and products that address their evolving financial needs throughout their lifetime. This will be a full time administrative position working under and closely with an individual advisor, 1099. The ideal candidate will exhibit high standards, integrity excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Some Responsibilities May Include: Handle and coordinate active calendars Schedule, reschedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Organize and schedule appointments and meetings Maintain contact lists Produce and distribute correspondence memos, letters, faxes, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Submit and reconcile expense reports Provide general support to visitors Provide information by answering questions and requests Generate reports Handle multiple projects Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies Contribute to team effort by accomplishing related results as needed Carry out administrative duties such as filing, typing, copying, binding, scanning, etc. Organize travel arrangements for senior managers Write letters and emails on behalf of other office staff Book conference calls, rooms, taxis, couriers, hotels, etc. Maintain computer and manual filing systems Handle sensitive information in a confidential manner Take accurate minutes of meetings Coordinate office procedures Conduct Interviews Reply to email, telephone, or face to face inquiries Develop and update administrative systems to make them more efficient Resolve administrative problems Receive, sort, and distribute the mail Answer telephone calls and pass them on Manage staff appointments Prepare and update financial planning software Fill applications and track business until completed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite Candidate Plus Recruiting experience Admin experience Cold call/sales/business development experience Career Trajectory include: -Becoming a Director of operation for the team -Recruiting Team Manager -A Financial Advisor/Financial Consultant Skill development in financial planning, recruiting, admin responsibilities is expected. Full time, full time with flexibility is available, but this is an in person position only. Experience as a prior financial advisor/broker dealer assistant or other assistant positions is a plus, but not required. Income Expectations: Bonus' are expected to be 10%+ of yearly compensation based on contributions to milestones and taking entrepreneurial initiative. Expected annualized earning year 1: ~$60,000 Expected year two minimum of: 65k Future years would trend to 100k+ based on hours put in, results and initiative taken. Benefits are available after two years. By then it's a fit and we're looking for someone for the long term that can grow with the practice over time and can add those benefits. In the meantime we can help with health insurance through the exchange if over 26 and if you want retirement accounts to put away for your future we can help with customized financial planning/we do this day to day for clients.

Summary: This is a unique opportunity for a highly talented and motivated individual with leadership aspirations in the nonprofit or similar sectors. The special assistant to the CEO will gain first-hand experience in the operations of a large, mission-driven organization. The role involves close collaboration with the CEO, senior leadership and the board of directors, to ensure effective execution of tasks and strategic initiatives. The ideal candidate is a proactive self-starter who excels. . .

Our client, a renowned, global law firm, is looking for an Executive Assistant to support one of the firm's high-level executives in their New York City office. This is a great chance to oversee both the professional commitments of a partner engaged in high-profile corporate cases. The ideal candidate is a driven and sharp individual eager to take on a pivotal role in a fast-paced and esteemed law firm. RESPONSIBILITIES Promptly answer and screen calls, ensuring accurate message-taking and communicating with the appropriate level of urgency. Manage complex and dynamic scheduling, coordinating internal and external meetings across multiple time zones while proactively identifying and resolving conflicts. Organize and oversee detailed domestic and international travel arrangements, including booking flights, hotels, and ground transportation, while efficiently handling last-minute changes. Perform a variety of administrative tasks, such as arranging conference calls, preparing meeting materials, maintaining contact lists, and managing both electronic and paper filing systems. Handle additional clerical tasks, including photocopying, scanning, and printing. Accurately prepare, review, and enter detailed time records into Intapp Time to ensure precise and timely billing. Create, edit, format, and proofread complex documents-such as letters, memos, presentations, and spreadsheets-using Microsoft Word, PowerPoint, and Excel. Utilize tools like iManage and Change-Pro to track revisions and maintain accuracy. Draft routine correspondence and emails as needed. Prepare and submit weekly expense reports in Concur, monitor reimbursements, and resolve any discrepancies. Support the planning and execution of internal meetings, client-focused business development initiatives, marketing efforts, and social events by coordinating logistics and follow-up tasks. Provide occasional personal assistance to the Partner, including maintaining personal files, updating contacts, and scheduling personal appointments. Perform additional duties and responsibilities as assigned. REQUIREMENTS Bachelor's degree 10-15 years of experience supporting a high-level executive Must have a background in law Impeccable attention to detail Strong written and verbal communication skills Ability to work with a sense of urgency in a fast-paced setting Quick learner Perform additional duties and responsibilities as assigned. HOURS 40 hour work week (9am-5pm) + 10-15 hours in paid OT/week 5x a week in office 24/7 availability SALARY Up to $135K base (DOE) + paid OT (significant) + Bonus #IND1

div class="cleanslate" style="--job-description-text-color: #374955; --job-description-font-family: Roboto;" p style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"strong BURKE+CO./strong/pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"a href="**************************** target="_blank"strong******************************* style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;" /pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"strong THE GIST:/strong/pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"Our client, a hyper-growth software start up, seeks an expert Executive Assistant/Personal Assistant to support one of their co-founders. This role will streamline the executive's day to day with an operations-minded approach and an understanding of the pace of a startup. The ideal has experience supporting a c-level executive or founder in tech and/or venture capital./pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;" /pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"This is an amazing opportunity to join a warm, close knit team as they reach the next level!/pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"strong /strong/pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"strong THE NITTY GRITTY:/strong/pul style="margin:0px;padding-left:40px;" li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"Expertly prioritize executive's time, manage calendar, organize meetings, and address scheduling conflicts/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"Respond to internal amp; external communications with a sense of urgency amp; professionalism/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"Coordinate travel and prepare itineraries/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"Assist with personal needs (pick up dry cleaning, purchase birthday gifts, book personal appointments amp; reservations, etc.) /li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"Plan company events, offsites, and meetings/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"Attend meetings and calls to ensure execution of action-items amp; follow ups/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"Process expenses/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"Assist with various tasks and projects, as needed/li /ulp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;" /pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"strong THE ESSENTIALS:/strong/pul style="margin:0px;padding-left:40px;" li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"6+ years of experience as an Executive Assistant/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"span style="color:rgb(0, 0, 0);"Experience supporting a c-level executive in tech and/or venture capital highly preferred/span/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"span style="color:rgb(0, 0, 0);"Operations experience a plus!/span/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"span style="color:rgb(0, 0, 0);"Clear amp; concise communication style/span/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"Responsive nature and ability to work outside normal business hours as needed/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"Kind, collaborative approach to working within an organization/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"span style="color:rgb(0, 0, 0);"Self-starter with the ability to thrive in a high-growth environment/span/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"A+ organization skills/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"Flexible personality, able to shift and adjust based on the situation/li /ulp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"br//pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"strong /strong/pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"strong THE CHERRY ON TOP:/strong/pul style="margin:0px;padding-left:40px;" li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"Opportunity to join a company during their exciting upwards trajectory!/li li style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"Join a team that lives their values and genuinely enjoys working together/li /ulp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"br//pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;" /pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"strong LOCATION:/strong New York City - Flatiron District (Onsite)/pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;" /pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"strong COMPENSATION: $/strong110k - 150k base salary + benefits (exact compensation will vary based on skills, experience, and expertise)/pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;" /pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;" /pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"What are you waiting for? strong BURKE UP! /strong Email your resumes today to: Alli@BurkeTalent.com/pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"You can view our other open jobs at: a href="**************************** target="_blank"********************* (Refer a friend + get a taste of our generous referral program!)/pp style="line-height:1;font-family:Arial;font-size:12px;color:rgb(0, 0, 0);margin:0px;"br//p /div

Personal / Executive Assistant (PA / EA) Employment Type: Full-Time About Us We are leaders in the healthcare mental health industry, managing back-office operations for multiple clinics. Our mission is to deliver exceptional support to enhance efficiency and service quality. As a rapidly growing organization, we seek a highly adaptable Personal and Executive Assistant to streamline operations, optimize productivity, and enable our leadership team to focus on top-level strategic priorities. Position Summary The Personal / Executive Assistant (PA / EA) will work closely with multiple executives, providing a mix of administrative, operational, managerial, and personal support. The ideal candidate is highly organized, proactive, tech-savvy, and an excellent communicator who thrives in a fast-paced environment. This role is crucial in ensuring that time and resources are utilized efficiently, handling both business and personal tasks as needed. Key Responsibilities Administrative & Executive Support Manage executives' calendars, schedule meetings, and prioritize appointments. Prepare meeting agendas, take detailed minutes, and send recap notes with action items. Draft, edit, and proofread correspondence, reports, and presentations. Handle confidential documents and sensitive information with discretion. Office & Operations Management Oversee daily office operations, ensuring an organized and efficient workspace. Manage office supplies, vendor relationships, and maintenance needs. Coordinate team schedules, meetings, and office activities/events. Assist with HR-related administrative tasks, such as onboarding support. Project & Task Management Update and maintain CRM and project management systems. Track and oversee task delegation, ensuring timely completion. Assist with workflow optimization and process improvements. Personal & Lifestyle Management Handle personal errands, reservations, and household/vendor coordination. Manage personal travel arrangements, including flights, hotels, and itineraries. Assist with purchasing and order management, including gifts and personal items. Provide support for family or personal engagements as needed. Operational Efficiency & Business Development Support Act as a gatekeeper, managing access to executives and aligning priorities. Provide ad-hoc support for interviews, event attendance, and travel coordination. Assist with networking, business research, and recruitment efforts. Communication & Coordination Serve as a liaison between executives, internal teams, and external stakeholders. Foster a positive and collaborative work environment. Relay updates, messages, and priorities to relevant parties. RequirementsQualifications & Requirements 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role. Strong organizational, time management, and multitasking skills. Excellent written and verbal communication skills. Tech-savvy with experience in CRM, project management tools, and Microsoft/Google Suite. Ability to handle confidential and sensitive information with discretion. Strong problem-solving skills and ability to work independently. A proactive attitude and the ability to anticipate needs before they arise. Flexibility to handle both professional and personal responsibilities. Preferred Qualifications Experience in healthcare, mental health, or corporate executive support. Familiarity with Zoho, Notion, Asana, or similar tools. Background in event coordination, HR support, or business development. BenefitsCompensation & Benefits: Salary Range: $65,000-$85,000 annually, based on experience and qualifications. Performance Bonuses: Annual bonus opportunities based on individual and company performance. Full Benefits Package: Medical insurance with company contribution. Full dental, vision, and life insurance. 401k with up to 4% company matching. Time Off: 15 days PTO annually. 6 paid holidays off. Sick days (as per NY State). Professional Development: Annual training allowance for courses, certifications, or conferences. What We Offer: A dynamic and collaborative work environment. Opportunities for professional growth and development. The chance to make a significant impact in a growing company.

Business and Personal Executive Assistant - Bookkeeping Experience a huge plus! Schedule: Monday - Friday, 9 AM - 5 PM (Principal can offer flexibility for the right candidate). Compensation: $100K +, on payroll, Competitive, based on experience and negotiable for the right candidate. A Greenwich, CT-based business executive is seeking a sharp, resourceful, and highly capable Executive Administrative & Personal Assistant to manage both business and personal administrative tasks. The ideal candidate is an is smart, tech-savvy, detail-oriented, resourceful, and capable of executing tasks independently while maintaining the highest professional standards. A to streamline his professional and personal affairs. This role demands a proactive self-starter with impeccable attention to detail, exceptional problem-solving skills, and the ability to execute tasks efficiently with minimal oversight. Key Responsibilities: Administrative & Business Support (35%) Manage business and personal calendars, ensuring seamless scheduling and avoiding conflicts. Oversee correspondence, including emails and calls, ensuring prompt and professional communication. Enter and track expenses, receipts, and financial records accurately in QuickBooks. Process, sort, and review physical and digital mail with the principal. Maintain organized filing systems for business and personal matters. Conduct research and arrange travel (flights, hotels, transportation, itinerary planning). Coordinate with vendors, business contacts, and service providers as needed. Assist with various projects, problem-solving challenges, and high-priority tasks. Personal Support (65%) Manage personal billing, receivables, payables, and general bookkeeping. Run errands and oversee personal chores directly or through vendors. Research and secure hard-to-get reservations, appointments, and special requests. Ensure smooth day-to-day operations of the principal's personal and professional obligations. Anticipate needs and provide solutions proactively. What it Takes to Succeed: Self-reliant & Intelligent: Ability to think critically, find solutions, and operate independently. You figure things out and take ownership from start to finish. Tech-Savvy & Resourceful: Proficient in QuickBooks, Microsoft Office Suite, and other relevant software. Highly Organized & Detail-Oriented: Ability to efficiently manage multiple tasks while maintaining accuracy. Ability to anticipate needs and juggle multiple priorities. Polished, Professional & Discreet: Excellent personal communication skills in person, via email, and over the phone. Strong communication skills and discretion in all matters. Problem-Solver: Capable of overcoming challenges, such as securing last-minute reservations or optimizing processes. Problem-solving tools are part of your toolbox. Presentable & Personable: Comfortable interacting with business professionals and vendors. Proactive & Adaptable: Anticipates needs and stays ahead of tasks without constant direction. Resourceful in navigating challenges and making things happen. Bookkeeping Knowledge: Comfortable with financial tracking and general bookkeeping tasks. Requirements: Minimum of a 4-year college degree. Prior experience as an Executive Assistant, Personal Assistant, or Administrative Professional. Or other roles where the skills align. Strong knowledge of bookkeeping, financial organization, and QuickBooks is preferred. Ability to work on-site in an office setting (some work can be remote (i.e. checking emails, etc.) but this is not a remote position. Flexibility to work occasional evening or weekend hours when critical projects arise (on rare occasions). Why This Role? This is a fantastic opportunity for a high-caliber assistant to support a dynamic executive, allowing him to focus on key priorities while ensuring smooth day-to-day operations. The role offers an exciting mix of business and personal responsibilities, with the ability to make a significant impact in a professional setting and ensure every detail is flawlessly managed. If you are an independent thinker, solution-driven, and thrive in a fast-paced environment, solve problems before they arise, and can make the impossible happen-this role is for you!

Our client, a growing ultra-high net worth family office, is looking for an Executive Personal Assistant to provide comprehensive support to the Principal and CEO. You would be joining a unique industry and a close-knit, supportive team, working closely with cross-functional partners. This role is fully in-person. Duties and responsibilities include: Personal Organization: Manage calendars, appointments, and deadlines for the Principal, optimizing their time and productivity. Maintain confidential files and records, handling sensitive information with discretion. Anticipate needs and proactively address any logistical or administrative challenges. Handle various personal errands such as shopping, gift procurement, and household management. Manage reservations, bookings, and appointments. Maintain up-to-date personal schedule for the Principal, anticipating and smoothly resolving conflicts. Conduct research on various topics and present concise, relevant findings and information to the Principal. Behind the Scenes Collaboration: Liaise with other team members and departments including Travel, Household Staff, Security, and CEO to facilitate seamless coordination and communication. Coordinate events, meetings, and special projects. Benefits: Great stability and financial strength Unique industry with incredible variety Very competitive compensation Full benefits package Base compensation range is $200K-$220K.