Executive Assistant Jobs in California

Our client, a well-known entertainment company, is looking for a Senior Executive Assistant to join their team for a 6-month temp-to-perm contract in Los Angeles. This position requires working onsite Monday-Thursday between Santa Monica and Burbank. The ideal candidate has 5+ years of EA experience. Responsibilities: Calendar & Travel: Scheduling meetings, coordinating travel, and handling expenses. Communication & Correspondence: Managing inquiries, composing sensitive correspondence, and maintaining confidentiality. Meeting & Project Support: Organizing events, preparing materials, and managing timelines. Documentation & Reporting: Creating reports, presentations, and maintaining databases. Mentor other Executive Assistants and provide backup support as needed. Requirements: 5+ years of relevant experience in the entertainment industry. Expertise in Microsoft Office (Outlook, Word, PowerPoint, Excel). Strong communication, organizational, and decision-making skills. Ability to handle confidential information with discretion. If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

JRN: 1985 We are seeking a highly skilled and motivated Senior Executive Assistant to provide comprehensive support to the CEO of a leading global technology company. The ideal candidate will be based in our San Mateo office and will play a critical role in managing the CEO's schedule, coordinating strategic initiatives, and facilitating seamless communication across the organization. This position requires exceptional organizational abilities, strong attention to detail, and the ability to thrive in a fast-paced, international environment. The successful candidate will be proactive, resourceful, and capable of handling multiple high-priority tasks with efficiency and professionalism. Experience working in a global corporate environment and managing international travel is highly desirable. Responsibilities: Executive Communication & Liaison - Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring professional and timely responses to all inquiries. Calendar & Schedule Management - Oversee and manage a complex and dynamic calendar, handling meeting requests, prioritizing engagements, and ensuring efficient time management. Meeting & Event Coordination - Facilitate logistics for internal and external high-level meetings, ensuring flawless execution, preparing agendas, and following up on key action items. Administrative Support - Provide comprehensive executive support, including managing expense reports, booking international and domestic travel, and creating detailed itineraries. Document Preparation & Research - Assist in preparing presentations, reports, and meeting materials, occasionally conducting research to support the CEO's initiatives. Project & Initiative Support - Assist in managing high-level projects, ensuring they are executed efficiently and align with organizational goals. Confidentiality & Discretion - Handle sensitive information with the highest level of confidentiality and professionalism. Cross-Functional Collaboration - Work seamlessly across teams and departments to enhance executive efficiency and support key business initiatives. Adaptability & Problem Solving - Proactively anticipate needs, handle shifting priorities, and solve problems creatively and resourcefully. Requirements: 5-10 years of experience as an Executive Assistant, with direct support to C-suite executives. Strong background in a global corporate environment with experience managing international interactions. Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools. Familiarity with AI tools for administrative efficiency is a plus. Demonstrated expertise in coordinating international travel, meetings, and high-profile engagements. Exceptional written and verbal communication skills, with the ability to interface across all levels of an organization. Meticulous attention to detail and the ability to manage multiple priorities in a fast-paced setting. High level of discretion, professionalism, and ability to manage confidential matters with integrity. A proactive, resourceful, and solution-oriented mindset. Ability to work effectively in a diverse, international, and cross-functional team environment. Schedule: 9-5:30PM PT Fully in-office schedule Flexibility to work in-office when required based on business needs. Compensation: $150K-200K, depending on experience, bonus, and benefits Location: San Mateo, CA

Senior Executive Assistant to Leading Investment Firm $100,000-$130,000 + Paid Overtime + Amazing Benefits Beverly Hills- Onsite We are looking for a highly organized, proactive, and responsive Senior Executive Assistant to support the President and COO. Strong communication skills and the ability to manage high-priority requests in a dynamic environment are crucial. Duties Deliver timely and effective administrative support to the President and COO, including managing their calendar, scheduling appointments, and arranging travel, ensuring all tasks are completed efficiently. Act as a gatekeeper by prioritizing incoming communications (emails, phone calls, etc.) and quickly addressing urgent requests while keeping the executive informed of any critical matters. Organize and facilitate executive meetings by preparing agendas, materials, and taking comprehensive minutes, with prompt follow-up on any action items. Handle confidential and sensitive information with the utmost discretion, maintaining a high standard of professionalism. Draft, prepare, and revise documents, presentations, and reports for the President and COO, often under tight deadlines. Assist in managing and tracking significant projects, ensuring timely completion of deadlines and follow-up actions. Serve as a liaison with internal and external stakeholders to promote smooth communication and expedite issue resolution. Oversee and reconcile both corporate and personal accounts, working closely with the finance and accounting teams. Create visually engaging and data-driven presentations in PowerPoint, utilizing graphic design skills to improve clarity and effectiveness. Manage personal tasks and special projects for the President and COO Requirements A bachelor's degree in business administration, communications, or a related field is preferred. At least 8 years of experience supporting C-suite executives, ideally within a family office, financial services, or high-demand setting. Strong proficiency in the Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook) and other relevant tools (e.g., Zoom, WhatsApp). You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

About the Role We're looking for an incredibly organized, proactive, and adaptable Personal Assistant to support a busy and innovative CEO! This is an exciting opportunity to play a key role in ensuring the CEO's personal and professional life runs smoothly. You'll manage a mix of responsibilities, from scheduling and travel to household duties and special projects. If you're resourceful, detail-oriented, and thrive in a fast-paced environment, this is the perfect role for you! Key Responsibilities Master of Calendars: Efficiently schedule meetings, appointments, and events, ensuring the CEO's time is always used wisely. Travel Guru: Organize commercial and private flights, accommodations, and travel logistics with ease. Communication Pro: Handle emails, phone calls, and inquiries, prioritizing urgent matters and keeping everything flowing seamlessly. Meeting Maestro: Coordinate business and personal meetings with flawless attention to detail. Document Whiz: Prepare, proofread, and draft essential documents for meetings and projects. Go-To Problem Solver: Offer proactive solutions for both business and personal challenges as they arise. Event Planner Extraordinaire: Assist in organizing everything from intimate gatherings to large, high-profile meetings. Expense Tracker: Keep an eye on both personal and business expenses and ensure they are reported correctly. Household & Personal Support: Manage personal duties, including household tasks and vehicle management. Qualifications & Experience Exceptional communication skills, both written and verbal. Strong organizational and multitasking skills. Proven experience supporting senior executives, preferably at the C-suite level. 5+ years of experience as a Personal Assistant or in a similar senior role. High discretion and confidentiality with sensitive information. Ability to stay calm under pressure and juggle multiple tasks with ease. A proactive problem-solver who can anticipate the CEO's needs. What We're Looking For Someone who thrives in a fast-paced, dynamic environment. A self-starter who can think on their feet and come up with creative solutions. A flexible professional who can handle both personal and business tasks seamlessly. Someone who values confidentiality and professionalism in high-stakes settings. If you're ready to make a real impact and support a dynamic CEO, apply today for this exciting opportunity!

requires you to be in the SF office Monday - Saturday. An exciting and innovative new company is searching for an experienced Executive Assistant with an operations focus to support the CEO, manage office operations, and help to grow the company. Operationally, you will help manage the office, help with some of the recruiting and onboarding activities, develop and streamline new processes, plan company events and off-sites, and take on new projects. You will also work closely with the CEO on scheduling, communications, travel and meeting preparation. The right candidate will be creative, highly organized and detail-oriented, able to solve problems and find solutions, have excellent communication and writing skills and be able to communicate across all levels with lots of stakeholders, and have a positive and upbeat demeanor. For this senior role, prior experience must include 3-5 years of EA experience at a fast-paced start-up. Salary will be $130-150K+, depending on the experience of the candidate, plus benefits. The position is located in San Francisco and will be fully in-office 6 days per week (Mon-Sat).

We are seeking a dynamic and adaptable Senior Executive Assistant to support the Founder of a growing, small financial investment company. Responsibilities: Provide comprehensive support to the Founder by managing a highly active email inbox, scheduling appointments, organizing meetings, and arranging travel plans. Prioritize and manage multiple projects simultaneously, ensuring timely follow-up and resolution of issues. Develop and maintain systems that enhance the Founder's accessibility and facilitate open communication with staff. Prepare and edit correspondence, reports, and presentations. Coordinate meeting logistics, including preparing materials, setting agendas, and managing communication and follow-up. Serve as the primary point of contact for internal and external stakeholders Implement and monitor programs directed by the Founder, ensuring their successful completion. Handle confidential information with utmost discretion and adaptability to competing demands, delivering exceptional customer/client service. Qualifications: A minimum of 10 years of experience as an Executive Assistant A Bachelor's degree strongly preferred. Experience as an Office Manager is a plus. Strong organizational skills with the ability to manage multiple tasks seamlessly and with great attention to detail. Expert-level written and verbal communication skills. Highly resourceful team player with the ability to work effectively independently. Proven track record of handling confidential information with discretion and providing top-tier customer/client service. Demonstrated ability to meet high-performance goals and deadlines in a fast-paced environment. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, etc.

Scandal Italy is a fashion brand located in Los Angeles, CA. We believe in merging high-end style with effortless romance, creating fashion-forward and wearable designs in everyday life. Our collection features handcrafted details, eye-catching colors, and bold silhouettes, catering to a diverse audience of tastemakers who embrace individuality and aren't afraid to make a statement. NOT A REGULAR ASSISTANT ROLE - READ DUTIES CAREFULLY Role Description This is a full-time on-site role for an Executive Assistant to the Chief Executive Officer. Duties: Support & Aid in complex B2B Sales (Selling our brand to clothing stores & retailers) Help manage and coordinate overseas manufacturing of clothing designs Help manage day-to-day operations, while simultaneously creating complex strategies for improvements. Aid in the managing + training of staff, for continued improvements and increasing KPIs all around the team. Act as an independent mini-version of the CEO, identifying potential issues 10 steps ahead and executing strategies, fixes, and future plans in real-time that are complex and multi-pronged. Administrative tasks such-as accounting reviews of Credit Cards, Bank statements, and other financial analytics that must be updated via Google Sheets & Drive. Help manage marketing tasks such-as influencer marketing, social media posting, photoshoot scouting of locations + models, and overall marketing tasks such-as Mailchimp, etc. Much more! NOT A REGULAR ASSISTANT ROLE - READ DUTIES CAREFULLY You: Must be independent & self-driven Incredibly intelligent Irreproachable retention and memory (Won't need to repeat or slow down to explain) Upbeat and result-oriented Won't quit attitude Desire to grow long-term Very organized. Ability to execute tasks not talk about them. Ability to create and identify issues and solve in real time complex issues. NOT A REGULAR ASSISTANT ROLE - READ DUTIES CAREFULLY Qualifications Experience in executive administrative assistance and executive support Proficiency in managing expense reports and coordinating Google docs Not required, but would be nice: Apparel Manufacturing Coordination experience Strong administrative assistance skills Excellent organizational and time management abilities Effective written and verbal communication skills Ability to multitask and prioritize tasks effectively High level of professionalism and discretion Experience in the fashion industry is a plus We have many open roles in the company, you may also be a fit for other roles.

The Executive Legal Assistant will provide high-level administrative and legal support to senior attorneys, partners, and firm leadership. The ideal candidate will be proactive, highly organized, and able to thrive in a fast-paced environment. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities efficiently. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for senior attorneys and partners. Document Preparation: Draft, edit, and proofread legal documents, correspondence, and presentations with precision and professionalism. Case Management: Assist with legal filings, maintain case files, and ensure timely document submissions. Client Relations: Serve as a key point of contact for clients, managing communications with professionalism and discretion. Meeting Coordination: Prepare materials, agendas, and follow-up action items for internal and external meetings. Billing and Expense Management: Process invoices, track billable hours, and manage expense reports for senior attorneys. Research and Compliance: Conduct legal research, monitor case developments, and ensure compliance with firm policies and industry regulations. Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism. Qualifications & Experience: 5+ years of experience as a Legal Assistant, Executive Assistant, or in a similar role within a law firm or corporate legal department. Bachelor's degree preferred; Paralegal certification is a plus. Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal research tools. Familiarity with document management systems, billing software, and legal technology. Strong written and verbal communication skills. Ability to prioritize tasks, meet tight deadlines, and manage multiple projects simultaneously. Exceptional attention to detail and organizational skills. Professionalism, discretion, and the ability to handle highly confidential information.

Great opportunity for EA. Top Private equity firm in San Francisco Report to Global head of Tech team and Sr VP's Salary $120 to $130 base, with bonus and paid OT Four days in office The team wants to set the EA up for success, so an EA from same industry, therefore Financial services a must. In order for the EA to succeed, they need someone from a similarly fast paced, high intensity environment. An EA who has supported teams, high levels and coordinated logistics around International Travel is required Send resumes to **********************

Camino Search is partnered with an up and coming Private Equity fund who is seeking a highly motivated and detail-oriented Executive Assistant to oversee and coordinate with the Lead Partner and Chief Investment Officer. This pivotal role involves managing relationships with outsourced service providers, streamlining internal processes, enhancing the firm's digital presence, managing schedules, and supporting investor relations. The ideal candidate will have a background in startup environments or FinTech, demonstrating adaptability and a proactive approach to problem-solving. Key Responsibilities: Financial Operations Management: • Collaboration with Outsourced CFO: o Centralize all Fund and Special Purpose Vehicle (SPV) documents for account onboarding and regulatory compliance. o Coordinate bill payments to service providers and vendors, ensuring accurate allocation between Fund and General Partner expenses. o Monitor and coordinate research expense reimbursements. o Reconcile actual fund setup expenses with monthly fund accruals. o Track monthly and annual fee payments from various fund entities, ensuring timely deposits into appropriate firm bank accounts. o Consolidate fund bank accounts and payment flows into comprehensive financial reports. • Liaison with Fund Administrator: o Manage investor subscriptions and redemptions, ensuring timely processing and communication with investors. o Confirm receipt or distribution of funds between Fund accounts at Prime Brokers, bank accounts, and investor entities. o Address due diligence requests for new and existing fund entities. o Assist in onboarding new fund entities. o Coordinate and track wire transfers related to investor flows, fee payments, and reimbursements to ensure accuracy and timeliness. • Management of Other Service Providers: o Coordinate with outsourced compliance providers on regulatory filings and internal compliance documentation. o Manage interactions with tax service providers for monthly, quarterly, and annual requirements. Operational Enhancements: • For Candidates with Hedge Fund Operating Experience: o Process and distribute daily Profit & Loss (P&L) and attribution data from Prime Broker portals. o Coordinate month-end reporting with the Outsourced CFO and Fund Administrator. o Track and report fund performance data on a daily, monthly, and annual basis. • Process Improvement: o Enhance the monthly closing cycle to facilitate effective communication with Limited Partners (LPs). o Develop structured processes to review Customer Relationship Management (CRM) systems and data analytics. o Manage automated processes and oversee outsourced work teams, including freelancers across different time zones. Digital Presence and Marketing: • Website and Content Management: o Oversee the firm's digital presence, including the creation and maintenance of the website and secure login pages. o Assist in content creation and publication for marketing purposes. Investor Relations and Administration: • Stakeholder Communication: o Handle investor relations and administrative functions, ensuring transparent and open communication. Qualifications: • Bachelor's degree in Finance, Business Administration, or a related field. • Experience in managing outsourced service providers across various functions. • Familiarity with financial operations, fund administration, and compliance requirements. • Experience in startup or FinTech environments is preferred. • Proficiency with web applications such as Affinity, Docs, and MailChimp. • Basic understanding of Python is a plus but not mandatory. • Strong organizational and multitasking skills. • Excellent communication and interpersonal abilities. • Ability to work 40-50 hours per week, with flexibility as needed. Compensation: • Base + Bonus Structure. • Potential for sidecar investment economics as additional compensation. • Consideration of a 15% salary increase after the first year. Additional Information: • The role requires in-office presence 3-4 days a week. • The company is transitioning to a new office soon. • The initial commitment is for a one to two-year period, with potential for extension based on performance and company needs.

🚀 Executive Assistant to the CEO | AdsGency AI 💼 Job Type: Full-time ⏳ Experience Level: Mid-Senior 💰 Compensation: Competitive + Performance Bonuses AdsGency AI is a cutting-edge AI-powered marketing platform designed to revolutionize paid advertising across Google, Facebook, TikTok, and beyond. Our mission is to automate and optimize ad campaigns with AI, helping businesses scale efficiently. As we continue to grow, we are looking for a highly organized, proactive, and strategic Executive Assistant to support our CEO and leadership team. 🔹 About the Role As the Executive Assistant to the CEO, you will play a critical role in streamlining operations, managing communications, and optimizing productivity. You will act as a strategic partner, ensuring smooth execution of high-priority initiatives while handling executive-level tasks with discretion and efficiency. 🔹 This is NOT just a scheduling role. We are looking for someone who can anticipate needs, solve problems proactively, and help scale a fast-growing AI company. 🌟 Key Responsibilities ✅ Executive Support & Strategy • Manage the CEO's calendar, emails, and appointments, ensuring efficient time management. • Handle high-level communications with clients, partners, and investors. • Act as a gatekeeper and liaison between internal teams and the CEO. • Assist in decision-making by conducting research and summarizing key insights. ✅ Operational & Project Management • Track key deliverables and follow up on action items from leadership meetings. • Coordinate cross-functional initiatives and special projects. • Optimize internal processes to improve operational efficiency. ✅ Marketing & Growth Support (Preferred but not required) • Assist in social media, branding, or PR efforts. • Support marketing, fundraising, or investor relations tasks as needed. ✅ Event & Travel Coordination • Plan and coordinate business travel, events, and speaking engagements. • Manage logistics for executive-level meetings, both virtual and in-person. 🎯 What We're Looking For ✅ Must-Haves: • 3+ years of experience as an Executive Assistant, Chief of Staff, or similar role. • Strong organizational, communication, and problem-solving skills. • Ability to handle confidential information with discretion. • Tech-savvy with experience in Google Suite, Notion, Slack, and project management tools. • Comfortable working in a fast-paced startup environment. ✅ Nice-to-Have (But Not Required): • Experience in AI, marketing, or SaaS startups. • Background in growth, operations, or strategy. • Knowledge of digital advertising, paid media, or ad tech.

Executive Assistant/Personal Assistant - Prestigious Firm Remote role with occasional in-office presence as needed; must be based in the Bay Area. Our client is seeking a strategic, dedicated and highly professional Executive Assistant/Personal Assistant (EA/PA) to support a dynamic Founder and collaborate with top executives. This role requires impeccable professionalism, adaptability, and exceptional attention to detail. If you're looking to join a stable, supportive, and prestigious organization, this is an incredible opportunity! Key Responsibilities Personal Assistant Responsibilities: Manage extensive personal tasks, including private travel coordination and personal scheduling. Handle complex and ever-changing calendars with precision. Provide white-glove travel coordination, including both commercial and private flights, along with detailed expense management. Plan and execute events and holiday gatherings. Act as a gatekeeper, managing calls, correspondence, and ad hoc projects. Executive Assistant Responsibilities: Oversee and prioritize daily operations and scheduling for the Founder. Serve as the primary liaison between the Founder and employees, investors, partners, and key stakeholders. Coordinate high-level travel and logistics. Ensure the Founder is well-prepared for all commitments by managing schedules and proactively following up. Maintain a 24/7 mentality, responding quickly and reliably as needed. Qualifications: BS/BA degree preferred. Minimum of 3+ years of experience, ideally within VC, PE, or a Family Office. Strong energy, enthusiasm, and a proactive, positive attitude. Perks & Benefits: Remote with occasional in-office presence as needed. Competitive base salary + bonus potential. Top-tier health benefits. If you thrive in a fast-paced, high-profile environment and enjoy being the right hand to a Founder, we'd love to hear from you!

Executive Assistant to the President - 6 to 12 months contract - Pay - $45 / Hour Work Location - Benicia, CA - Hybrid work requiring 3 days onsite and 2 days remote every week - 8 AM to 5 PM - Monday to Friday An executive assistant plays a crucial role in supporting key company executives by managing their schedules, organizing documents, and handling administrative tasks. Their day typically involves: Administrative support to the President, EVP of CDG Secondary support to additional Executives or leaders Primary contact for the office of CDG EVP Complex scheduling and prioritizing meetings and appointments Project support Coordinating travel arrangements and handling travel receipts Coordinating meetings, workshops, and events The ideal candidate for this dynamic and critical role in a collaborative team will be a high-performing go-getter and problem solver with a strong background in executive support in a corporate environment. This position requires someone who is very organized, process-oriented, skilled in project management, and possesses effective written and verbal communication skills. You will be a key player in ensuring the smooth operation of day-to-day activities and partner with other colleagues on process improvements. You will be responsible for arranging travel and providing administrative support, all while maintaining the highest level of discretion and confidentiality. How You'll Make An Impact: Proactively manage leaders(s) and team calendar with an understanding of the leader, our goals and annual operation cycle Exercise judgement and prioritize complex schedules and tasks accordingly by leading administrative efforts across functions, including complex calendar considerations, processing T&E claims in a timely manner, organization of team meetings, travel arrangements. Anticipate needs and problems with regards to scheduling, communication and support; effectivity meet deadlines through multi-tasking and prioritizing Partner with EVP and key leadership to effectively manage evolving schedule priorities and communicate to all involved parties Project manage activities, programs, and one-off projects as needed in support of EVP and other leaders Plan and execute both small and large events including on and off-site meetings, large presentations, social and team building events, etc. What You Bring: High School Diploma or equivalent; AS/BS degree preferred 8-10 Years Executive Admin experience Proficiency in technology required to perform the role (MS Office skills - Word, Excel, Outlook, PowerPoint, SharePoint, Teams, Zoom, etc.) and a quick learner of new applications SAP familiarity is a plus Strong organizational skills and attention to detail High levels of trust, customer service, professionalism, punctuality, and reliability Consistent and regular follow through on all requests Ability to effectively communicate and connect with individual contributors and Senior Executives with an equal level of respect and composure

The Executive Assistant will provide administrative support to the Chief Executive Officer, Chief Financial Officer, Chief Technology Officer, and Executive Management team. You will manage the C-Suite calendars, take and send meeting minutes and coordinate details for all travel, meetings and tasks related to administrative support. This person will handle details of a highly confidential and critical nature while working with senior level executives within and outside the company, as well as with customers, vendors, visitors, and investors. This is a 6 month contract. On-site schedule Monday-Friday 8:30am-5:00pm. Responsibilities Sustain a daily calendar of meetings and events for the CEO and CFO. Handle a variety of administrative tasks including appointment scheduling, email and phone communication and other meeting coordination for the C-Suite and members of the Executive Team. Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company. Arrange complex travel and accommodations for CEO and CFO. Help coordinate board meetings, investors, bankers, customers and other third-party visits. Prepare for and supports onsite and virtual meetings for Leadership Team, including the coordination of the meeting date, announcements, taking meeting minutes, preparation of the meeting room and food and beverage coordination. Assist in preparation of meeting materials including PowerPoint templates and manage material presentations. Prepare expense reports for supported staff are completed and remitted in a timely and accurate manner. Available and responsive to emails/texts/phone calls, with contact outside normal business hours. Assist in preparing and processing of confidential information, maintaining and creating files, typing, faxing, and copying. Assists in the preparation of correspondence / mailings on an as needed basis. Support event planning and coordination of executive team off-sites/events. Relieve the receptionist from the front desk / lobby for breaks and is back-up for absences as needed. Qualifications Associate's or Bachelor's Degree in Business, Communication, or related field. 3+ years of experience working in an executive assistant role supporting C-Level executives. Advanced Proficiency in Microsoft Office (Outlook / Word / Excel / PowerPoint), Zoom, Slack, Concur. Strong calendaring and scheduling skills and experience required; Previous Outlook experience required. Pay $40.00-$45.00/hr Why Choose R&D Partners? As an employee, you have access to a comprehensive benefits package including: Medical insurance - PPO, HMO & HSA Dental & Vision insurance 401k plan Employee Assistance Program Long-term disability Weekly payroll Expense reimbursement Online timecard approval R&D Partners is a global functional service provider and strategic staffing resource specializing in scientific, clinical research & engineering. We provide job opportunities within major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies. R&D Partners is an equal-opportunity employer.

Entrepreneur/Author/Co-Founder/Managing Partner at an Investment Management firm seeks Personal Assistant in Los Angeles. · Hybrid schedule · 20-25 hours a week/minimum 15 hours when Exec is traveling. *Some weeks can be more hours if needed. · This role will be mainly at the executive's home with flexibility to travel to the office in Venice and work remotely/ run errands. Your core role as a Personal Assistant will include: Operations Support Booking appointments and making reservations Managing the purchase and delivery of various items for the executive's personal needs Managing grocery and item inventory in Pacific Palisades home Running miscellaneous personal errands Coordinating health appointments Managing house management, service providers, and housekeeper. Miscellaneous personal and business projects. You could be a great Personal Assistant if: You are detail oriented. You triple-check your work and notice when the smallest details don't match. You are an execution machine. When you're tasked with something, it's done with the utmost thought and care. You have a No job too big or too small and can-do attitude. You feel a sense of accomplishment after seeing a project come to fruition and can't wait to take on the next task with the same level of energy. You are organized. You have a knack for details and never drop a ball. Have an entrepreneurial desire and look forward to learn/commit long term. ------------------ Responsibilities: Support the executive with personal support and coordinate with the executives executive assistant. Personal calendar management and appointment scheduling (doctor's appts, personal appts, meal reservations) Run local errands Maintain residence inventory and backstock (food, living essentials) Assist with travel planning (itinerary creation, ground transportation, airfare, private charters, hotel accommodations, dining, and plan/book activities) Aid in general day-to-day functions Ordering, receiving, sorting packages, and managing returns Pet care upon request (1 dog) Special projects Personal online ordering Gifting for friends and family Responsible for maintaining the executives residence including scheduling and meeting vendors and making sure the property is always tidy and organized Skills And Qualifications 3-5+ years of professional PA experience Excellent verbal and written communicator Reliable and can make yourself available for communication outside of normal hours should the executive need assistance/confirmations. Expert project management/organization skills and exceptional attention to detail. Able to work well under pressure, be adaptable to change, and pivot quickly when priorities shift. Must possess superior judgment, professionalism, and the ability to maintain the highest level of confidentiality at all times. Proactive and resourceful, sees something that needs to be done, and takes the initiative to act. Willingness to work hard and take direction while also anticipating problems and their solutions without explicit guidance. --------------- Key Responsibilities • Manage the executives personal calendar while cross referencing with the EA, schedule appointments. • Coordinate home improvement projects, including scheduling contractors, obtaining quotes, and ensuring that work is completed on time and within budget. • Manage household budgets as needed and take care of incoming mail. • Run errands as needed, including UPS/FedEx drop-offs, picking up dry cleaning, and making other necessary purchases. • Coordinate with other household staff, including gardener, housekeeper, to ensure that all tasks are completed on time and to a high standard. • Manage other ad-hoc tasks and projects as assigned by the family. Qualifications • Strong organizational and time management skills, with the ability to prioritize tasks and manage competing demands. • Excellent communication and interpersonal skills, with the ability to build strong relationships with family members and external partners. • Ability to work independently and take ownership of tasks with a proactive and solutions-oriented approach. • Flexibility and adaptability to last minute changes in schedule. • Ability to manage tasks in a calm and effective manner without causing more stress to the family relations. • Strong attention to detail and ability to anticipate the needs of the executive and family. • Ability to multitask by handling multiple projects and steps in an effective and efficient manner to work towards task completion. • Discretion and confidentiality when dealing with sensitive information. • Have a can-do attitude and positive outlook on life. • Requirement: Live in Los Angeles and have a valid drivers license/auto insurance.

A successful company that has been in business over 25 years and has 5 locations on the West Coast is looking for an Executive Assistant to support the COO at the corporate headquarters in Long Beach. The office is located in downtown Long Beach near 405 and W. Wardlow. The assistant will have their own office. The current EA has been there for 4 years left to move overseas. About the Job: Vet and prioritize the COO's emails and draft responses Planning and executing internal and external meetings and events, including coordinating tickets and suites for sporting events Prepare and edit correspondence, reports, and presentations Keep the COO on track Maintain well-organized filing systems for professional records and correspondence Handle confidential and sensitive information with discretion Screen incoming phone calls delivering detailed, timely messages to the appropriate parties Proactively manage daily calendar, identifying and mitigation potential conflicts Schedule internal and external meetings Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible Process expense reports Purchase gifts for business associates Ad hoc projects as needed Very limited off-hour availability via text About You: Minimum of 6 years of experience in a related support position BA/BS from a college or university a plus Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) Dynamic and proactive comfortable in a fast-paced environment. Polished, professional demeanor Proactive go-getter; no task is too big or too small Outstanding communication skills Salary, Bonus, Benefits (medical, dental, vision)-basic plan paid 100% by the firm, Paid Vacation, 401k Hours: 8-5

📋 Employment Type: Full-time, Salary-Exempt Khasim Insurance Agency and its subsidiary companies manage an insurance agency and real estate portfolios, specializing in personal and commercial Insurance Policies and real estate acquisitions. We provide comprehensive services to clients while overseeing multiple business operations. Role Description We are seeking a highly skilled and proactive Executive Assistant to support our Chief Executive Officer. This is a full-time, salary-exempt position based in Escondido, CA. The ideal candidate will provide comprehensive executive support, ensuring the CEO's business and personal affairs run efficiently. This role requires impeccable problem-solving skills, the ability to work under pressure, and flexible availability. The Executive Assistant will oversee critical administrative, operational, and personal tasks, including driving when necessary. Key Responsibilities: High-Level Administrative Support - Manage schedules, calendars, meetings, and travel arrangements for the CEO. Accounting & Bookkeeping - Handle basic accounting functions, bookkeeping, financial reconciliations, and expense tracking for business and personal finances. Project & Business Coordination - Assist with operations across Khasim Insurance Agency and its subsidiary real estate businesses. Confidential Communications - Handle correspondence, emails, reports, and sensitive information with discretion. Problem-Solving & Crisis Management - Act as the CEO's right-hand, handling urgent matters with strategic decision-making. Event & Meeting Coordination - Plan and execute internal and external meetings, including preparing agendas and follow-ups. Financial & Expense Management - Prepare and track expense reports, budgets, invoices, and financial documents. Personal Support - Assist with CEO's personal tasks, including driving, scheduling appointments, and personal errands. Office & Team Management - Liaise with staff, vendors, and partners to maintain efficient business operations. Qualifications: ✅ 4-Year Degree Required - Bachelor's degree in Business Administration, Finance, Accounting, or a related field. ✅ Fluent in Spanish & English (Bilingual required). ✅ Strong problem-solving abilities - Able to anticipate needs and find solutions proactively. ✅ Ability to work under pressure - Comfortable handling multiple priorities in a fast-paced environment. ✅ Flexible availability - This role requires adaptability to changing schedules and urgent needs. ✅ Executive Administrative Experience - 3+ years of high-level support to a CEO, executive, or senior management. ✅ Accounting & Bookkeeping Skills - Experience with QuickBooks, financial reconciliation, payroll processing, and budgeting. ✅ Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and CRM software. ✅ Exceptional organizational & communication skills - Both written and verbal. ✅ Discretion & Confidentiality - Must handle sensitive information with professionalism. ✅ Strong diary & time management skills - Ability to manage complex scheduling and prioritize effectively. ✅ Valid Driver's License & Reliable Transportation - Must be comfortable driving for business and personal matters. ✅ Preferred: Experience in insurance, real estate, or financial services industries. Why Join Us? 🌟 Opportunity to work directly with a high-level executive in a growing, dynamic company. 🌟 Competitive salary-exempt compensation package. 🌟 Gain experience across insurance, real estate, and business operations. 🌟 Fast-paced, entrepreneurial environment where your skills and problem-solving abilities make an impact. 📩 Ready to Apply? If you're an exceptional problem solver, highly organized, and fluent in Spanish, we'd love to hear from you! Apply now and be part of a high-growth company that values leadership and efficiency.

About Us: Poppy Exteriors is a new luxury outdoor cleaning service focused on transforming patios, backyards, and exterior spaces into pristine, party-ready environments. Think resort-level outdoor vibes without the client ever lifting a finger. We're not landscapers or pool cleaners. We're the missing piece that ensures your outdoor spaces feel as luxurious as the rest of your home. About the Role: We're looking for a highly organized, self-motivated, and adaptable Executive Assistant / Operations Manager to join us at the ground level. This role is ideal for someone who thrives in a startup environment, wears multiple hats, and is excited by the idea of helping build a brand from scratch. Our main focus right now is growth and brand awareness. We need someone who can help us find and manage new clients, assist with marketing efforts, and handle day-to-day operations and administrative tasks. Responsibilities: Assist in developing and executing client outreach strategies including email, social, referrals, and in-person Manage scheduling, follow-ups, and client communications Coordinate marketing efforts including social media, local advertising, and partnerships Track leads, organize CRM, and maintain systems to support growth Support branding initiatives and help establish our local presence Order supplies, manage inventory, and assist with basic office operations Act as a right hand to the founder and handle whatever comes up as we scale Qualifications: 1 to 3 years of experience in administrative support, marketing, or business operations Strong written and verbal communication skills Tech-savvy and comfortable learning new tools Proficient in Google Workspace or Microsoft Office Familiarity with social media platforms like Instagram and Facebook Excellent organizational and time management skills Ability to prioritize tasks and work independently Professional, reliable, and resourceful Flexible and open to evolving responsibilities as the company grows Bonus if you have: Experience with Canva, social media management, or email marketing platforms Background in customer service, real estate, or home services Creative ideas for community engagement and brand exposure Bonus if you have: Experience with Canva, social media management, or email marketing platforms Background in customer service, real estate, or home services Creative ideas for community engagement and brand exposure Hours & Pay: Part-time to start with 10 to 20 hours per week and potential to expand Flexible hours Competitive hourly pay based on experience Potential for growth into a long-term leadership role as the company scales

Job Type: Full-time Travel: Up to 50% travel to other locations across the United States About Us Company is a leading brand in vape technology hardware, operating as a Multi-State Operator (MSO) with distribution centers across California, Arizona, Colorado, Michigan, New Jersey, Texas, and Washington. Our headquarters in Arcadia, California, features a state-of-the-art R&D facility. At Company, we value honesty, simplicity, and transparency, ensuring that customer satisfaction remains our top priority. About the Role The Property Coordinator will play a critical role in maintaining the smooth operation of facilities by addressing maintenance, repairs, compliance, vendor management, and insurance-related matters. This position will require up to 50% travel to other locations across the United States. Key Responsibilities Coordinate with executive teams to oversee the opening and setup of new locations. Manage and resolve facility-related issues that arise during the lifetime of each property. Work with contractors, vendors, and service providers to perform onsite property maintenance, repairs, and renovations. Ensure compliance with all safety and building regulations at each property. Oversee facility inspections and address any deficiencies in a timely manner. Maintain accurate records of maintenance activities, repairs, and vendor agreements. Develop and manage maintenance schedules to prevent operational disruptions. Handle property-related budgeting and cost estimates for repairs and improvements. Act as a liaison between company leadership, vendors, property management firms, and insurance carriers. Respond to emergency facility issues and coordinate necessary repairs efficiently. Manage and liaise with property/building insurance carriers to ensure appropriate coverage for each location. Qualifications & Skills Bachelor's degree required or equivalent experience. Fluency in English and Mandarin is required. Minimum of 3 years of experience in property coordination, facilities management, or a related field. Strong understanding of building maintenance, repairs, and contractor management. Experience working with property/building insurance carriers and ensuring proper coverage. Must be able to operate ERP systems, office management systems, and Microsoft Suite. Knowledge of OSHA regulations and warehouse/property legalities on a state-by-state basis. Experience working with commercial real estate firms. Experience working with outside counsel. Experience using office equipment required. Excellent organizational and multitasking abilities. Strong problem-solving skills and attention to detail. Ability to effectively communicate with internal teams, vendors, contractors, and insurance representatives. Proficiency in using property management software and tools is a plus. Ability to work independently and manage multiple projects simultaneously. Must have a valid driver's license and reliable transportation for site visits.