Dentsu Communications Jobs

The Executive Assistant will support the North America Chief Executive Officer through strategy, planning, prioritization and coordination of executive action items. Serves as the N. Americas CEO's point of contact for internal and external stakeholders on matters pertaining to the Office of the N. America CEO. The Executive Assistant must have the ability to work in close partnership with other members of the organization as well as independently on projects, from conception to completion. Must work well under pressure in a fast-paced environment and handle a wide variety of confidential matters with discretion. The ideal candidate will have the ability to exercise sound judgement on behalf of the N. Americas CEO in a variety of situations as necessary and appropriate. Key Responsibilities and Accountabilities: Executive Support Provides high-level administrative and project management support to the N. Americas CEO. Builds relationships with the executive team to act as an effective liaison on behalf of the N. Americas CEO Liaise with both internal and external (clients, vendors, media outlets, etc.) audiences on behalf of N. Americas CEO to foster positive working relationships. Strategically manages the calendar and balances competing responsibilities; Arranges and coordinates meetings, teleconferences, video conferences and other events across various time zones Plans travel itineraries and makes reservations; maintains an accurate calendar and manages schedule for the N. Americas CEO to best utilize time. Ensure schedule is adhered to and respected but also have ability to quickly adapt to last minute changes in plans, schedules and itineraries; provide a bridge for smooth communication when changes occur Confidentially handles sensitive information, understands and makes decisions based on priorities Coordinates, participates and provides support with internal and external meetings. Plays a large role in governance and coordinates on behalf of the N. Americas CEO. Develops and edits well-researched and strategic reports as needed; captures important information and tracks deliverables Business and Functional Acumen: ability to learn the business and work strategically through an integrated operating model Collaborates with IT for quick resolution of any technical difficulties. Advanced user of Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and Teams); able to operate various office equipment; savvy using online search engines and other sources for research purposes Participates in company-wide strategic initiatives Manages complex travel plans, expenditures, special events and ad hoc projects Manage and track N. Americas CEO's budget including invoicing, expenses; approve expenses on behalf of N. Americas CEO when appropriate but and understanding when expenses need to be approved or reviewed by N. Americas CEO prior to processing Executive Liaison and Support Acts as the N. Americas CEO's administrative liaison to N. Americas executives and senior leaders across the network. Serves as the secretary of key internal meetings such as DAN Executive meetings; compiles and distributes meeting materials; issues confirmations and reminders; takes and transcribes minutes; assists with planning meeting agendas, preparations for off-site retreats and other special events Works with Company Secretary to coordinate full board and board-level committee meetings; sets annual calendar, and compiles CEO updates/reports. Maintains and assembles current and relevant materials Maintains all corporate documents (by-laws, Articles of Incorporation), board files and confidential member information Special Projects and Initiatives Ability to present information and reports in a succinct and well-written manner Provide exceptional project management for cross-functional teams Build and maintain relationships with stakeholders who have accountability for program or initiative execution Ensure effective and consistent communication at all levels that give clear sight of progress of the project Proactively manage changes in project scope, identifies and manages project risks and escalate as needed for resolution Knowledge, Skills and Abilities: Proven ability to maintain the highest degree of confidentiality and discretion Excellent verbal and written communications skills. (Proficiency/working knowledge of Japanese a plus.) Superior interpersonal and relationship-building skills with the ability to communicate effectively across cultures Demonstrated ability to manage difficult or sensitive situations with good judgment and discretion Proactive, courteous and professional demeanor. Must always be able to maintain a calm and professional attitude Advanced level proficiency in Microsoft Office, including Word, Excel, PowerPoint, Teams and Outlook, with the ability to learn other software applications quickly Experience in or willingness to learn Concur Travel and Expense system Experience in internet research and database management Adept at proofreading own and others' work to eliminate errors Ability to solve complex problems, think innovatively, creatively and strategically Anticipate risks and issues, escalate when needed Must be flexible, extremely well-organized and detail minded. Adept at follow-through, especially in the management of detail and multiple priorities Qualifications: Bachelor's degree preferred and five years' overall professional experience in relevant role and/or account management / agency experience Experience working for an international facing organization needed Ability to accomplish results through influence and negotiation Ability to work in an Executive Support team environment The annual base salary range for this position is $68,000 - $110,400. Placement within the salary range is based on a variety of factors, including relevant experience, knowledge, skills, and other factors permitted by law. Additionally, this position is eligible for discretionary incentive compensation. Benefits available with this position include: • Medical, vision, and dental insurance, • Life insurance, • Short-term and long-term disability insurance, • 401k, • Flexible paid time off, • At least 15 paid holidays per year, • Paid sick and safe leave, and • Paid parental leave. Dentsu also complies with applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, in accordance with its plans and policies. For more information regarding dentsu benefits, please visit *************************** Applications are being accepted on an ongoing basis. Location: New York Brand: Dentsu Time Type: Full time Contract Type: Permanent Dentsu is committed to providing equal employment opportunities to all applicants and employees. We do this without regard to race, color, national origin, sex , sexual orientation, gender identity, age, pregnancy, childbirth or related medical conditions, ancestry, physical or mental disability, marital status, political affiliation, religious practices and observances, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. Dentsu is committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with us, please send an e-mail to ApplicantAccommodations@dentsu.com by clicking on the link to let us know the nature of your accommodation request and your contact information. We are here to support you.