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Data Entry Specialist skills for your resume and career

Updated January 8, 2025

5 min read

Quoted Experts

Dr. Todd Wittman Ph.D.,

Dr. Shaon Ghosh

Below we've compiled a list of the most critical data entry specialist skills. We ranked the top skills for data entry specialists based on the percentage of resumes they appeared on. For example, 25.0% of data entry specialist resumes contained data entry as a skill. Continue reading to find out what skills a data entry specialist needs to be successful in the workplace.

15 data entry specialist skills for your resume and career

1. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how data entry specialists use data entry:

Managed incoming emails and faxes from clients, identified relevant information and conducted data entry; performed other administrative duties.
Completed all administrative and records oversight and assistance to medical unit staff, providing data entry and information processing.

2. Customer Service

Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

Here's how data entry specialists use customer service:

Entered and maintained confidential data for PeopleSoft using their database * Provided excellent customer service to internal customers
Provided assistance and information to callers in accordance with official Standard Operating Procedures for Customer Service.

3. Computer Database

A database or a computer database is a cluster of structured information stored in an electronic archive. This electronic data is administered through a database management system (DBMS), both (data and DBMS) of which are collectively referred to as a database system. The data is normally portrayed in the form of rows and columns for easy organization, management, alteration, and access. The organization of data in computer database enables users to write and query data efficiently.

Here's how data entry specialists use computer database:

Provided quality control and verification of data received and entered information from a variety of sources into a single computer database.
Participated in the performance of a variety of duties involved in collecting and entering data into an electronic computer database.

4. Computer System

Here's how data entry specialists use computer system:

Completed daily data entry of key information within company computer system, providing management with impetus for making sound business decisions.
Verified information in the computer system and eliminated expired records with the ability to handle confidential medical information.

5. WPM

WPM means words per minute, the average number of characters that a comment contains, which can also be referred to as keystrokes, against the time that person takes in keying them into the device. Mostly professional typists would type at a speed of 50 or 80 words per minute.

Here's how data entry specialists use wpm:

Certified at WPM (words per minute): They calculated it by keystrokes per hour.
Certified at WPM (words per minute): 50-65 Input data on computers.

6. Charge Entry

Charge entry entails the sorting, and recording of values to a customer or client with a corresponding fee for the product or service rendered.

Here's how data entry specialists use charge entry:

Perform responsibilities of updating supervisor apprised to matters regarding charge entry.
Maintain charge entry information management reports.

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7. Word Processing

Here's how data entry specialists use word processing:

Provide word processing and data entry/retrieval.
Process Mail delivery, Data Entry, Word Processing, Fax/Copies, Accounting functions with Excel for all Staff/Residents.

Select Skills To Add To Your Resume

Data Entry

Customer Service

Computer Database

Computer System

WPM

Charge Entry

8. Account Data

Here's how data entry specialists use account data:

Entered customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
Keyed customer and account data by inputting alphanumeric information on keyboard according to screen format.

9. Office Equipment

Here's how data entry specialists use office equipment:

Handled front office administration, documentation, and filing and troubleshoot malfunctioning office equipment.
Sorted data appropriately, filed paperwork daily and efficient usage of general office equipment.

10. PowerPoint

Here's how data entry specialists use powerpoint:

Designed PowerPoint Product Presentation, which detailed service offerings.
Constructed quarterly PowerPoint presentations for Data Entry department.

11. Administrative Tasks

Here's how data entry specialists use administrative tasks:

Preformed multiple administrative tasks including responding to telephone and in person requests for information.
Supported agents and consultants with any administrative tasks needed to streamline operations.

12. Source Data

Here's how data entry specialists use source data:

Prepared source data for reports and databases which included proprietary and sensitive information.
Organized source data by sorting information according to established entry procedures.

13. Windows

Windows is a chain of operating systems that controls a computer and is developed by Microsoft. Every version of Windows consists of GUI (graphical user interface), with a desktop that allows the user to open their files.

Here's how data entry specialists use windows:

Performed database audits to identify duplicates in the systems by using multiple Windows based applications.
Demonstrated competency in Microsoft Windows applications, keyboarding proficiency and use of automated systems.

14. Data Integrity

Data integrity denotes the consistency or accuracy validation of data in the whole lifecycle of data. It ensures the security of traceability and search-ability of all data in a person's device to the source.

Here's how data entry specialists use data integrity:

Checked source documents for accuracy, transcribed information into required electronic format and compiled with data integrity and security policies.
Ensured DCP team members followed prescribed procedures in inventory and accounting to ensure data integrity.

15. HIPAA

Here's how data entry specialists use hipaa:

Maintained an organized filing system that held confidential medical documents in accordance with HIPAA standards for storing personal information.
Maintained security and confidentiality of all files and machinery according to HIPAA and military standards.

12 Data Entry Specialist Resume Examples

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Richard Hernandez Data Entry Specialist Contact Information Florence, SC (530) 555-2099 rhernandez@example.com Skills • Data Processing • Customer Accounts • Administrative Functions • Data Entry Requirements • Quickbooks • Communication • WPM • Data Integrity • Bank Deposits • Computer Database Employment History Data Entry Specialist 2018 - Present Blue Cross Blue Shield of Texas Florence, SC • Provided accurate CPT (Current Procedural Terminology) coding to ensure claims processing and/or reprocessed properly. • Entered scanned medical insurance claims into computer database system. • Fostered communication between team members to implement process improvements, while understanding, cementing an atmosphere of trust and reliability. Data Entry Specialist 2013 - 2018 Blue Cross Blue Shield of Texas Florence, SC • Entered scanned medical insurance claims into computer database system. • Transposed medical claim information from UB-2 into the computer system for permanent records Trained new associates on policies and procedures • Performed database audits to identify duplicates in the systems by using multiple Windows based applications. • Complete 35 to 40 claims daily to meet Provider Data Management goals. Accounting And Administrative Assistant (Part-Time) 2013 - 2013 James Arthur G Cancer Hospital And Research Institute Foundation Columbus, OH • Prepare monthly financial statements for various housing corporations including special reports to HUD. • Managed a small team with the assistance of an Internal and IRS Audit of a high net worth client. • Serve as liaison between attorneys, LPS and Clients in reviewing and processing invoices for payment. • Coordinate and order office supplies for Executive Management team. • Coordinated travel arrangements, cash advances and expense reports for five directors. Education Some College Courses Business 2013 - 2013 Ohio State University Columbus, OH


Debra Sanders Data Entry Specialist Contact Info Chicago, IL (450) 555-7815 dsanders@example.com Skills Medical RecordsNew MaterialsCustomer AccountsMedication OrdersComputer SystemMillenniumOpen OrdersIncomplete DocumentsCirculation DeskDetect Errors Employment History Data Entry Specialist 2020 - Present Robert Half International Chicago, IL • Learned to manuever through several custom computer databases. • Worked at a temporary position for United Christmas Services entering data from applicants into computer system and returning calls. • Maintain all incoming contracts, communication and documentation. Data Entry Technician 2017 - 2020 Blue Cross Blue Shield of Texas Chicago, IL • maintained data entry requirements distributed mail and filed records • Perform actions to enroll reactivate, cancelation or correct policies via computer systems Library Assistant 2015 - 2017 Ivy Tech Community College South Bend, IN • Empty book drops and take returned items to proper shelving areas, and assist with various library programs. • Performed clerical tasks to support library operations. • Process and ship outgoing mail, operating mail machine, research locations and redirect misaddressed items, keep accurate records. Education High School Diploma 2015 - 2015


Julia Jordan Data Entry Specialist Los Angeles, CA jjordan@example.com (930) 555-8669 Experience Data Entry Specialist 2020 - Present Robert Half InternationalLos Angeles, CA • Prepared A/P, A/R and Billing documents for entry into the computer system. • Maintain all incoming contracts, communication and documentation. • Learned to manuever through several custom computer databases. • Verify, correct and enter data from source documents into computer database. • Extract information from files and input into the computer system. • Update, submit and check command procedures on the VAX and various software programs for data manipulation purposes. Data Entry Assistant 2010 - 2020 Adecco Staffing, USASan Francisco, CA • Entered invoices into computer system. • Prepare, compile and sort documents for data entry Check source documents for accuracy Enter data from source documents into computer database Sales Clerk 2007 - 2010 Macy'sSan Francisco, CA • Maintained cleanliness of fitting rooms and sales floor by cleaning and returning clothing to proper places. • Open and close POS registers. • Greeted customers Helped with their purchases Kept Sales Floor neat, tidy Helped customers find various items • Maintained stock rooms to departmental security standards. Skills Re-Enter Data Computer Database Communication Data Entry Requirements Product Knowledge Process Transactions International Packages Spreadsheets Database Powerpoint Education High School Diploma 2007 - 2007


Rachel Stewart Data Entry Specialist Employment History Data Entry Specialist 2016 - Present ManpowerGroupGrand Rapids, MI • Enter information into a computer system for a warehouse and greet people as they entered the work area. • Enter demographics to upload into Iron Mountains' computer database for archive. • Keyed tax returns, 65 WPM. • Follow documentation and communication guidelines. Data Entry Specialist 2013 - 2016 XeroxHouston, TX • Type and record notes into multiple computer databases. • Enter confidential information into a computer database system. Customer Service And Billing 2009 - 2013 XeroxHouston, TX • Maintain high quantity of telephone calls throughout the day while maintaining high quality as well. • Streamline communication flow between customer and billing, credit, and finance representatives. • Trained various staff members in customer response techniques, servicing 47M customers, 610 facilities, 100K staff. • Develop and nurture customer relationships with each and every card member interaction that results in measurable card member value. Education High School Diploma 2009 - 2009 Contact Information Grand Rapids, MI (550) 555-5370 rstewart@example.com Skills Customer Accounts Data Entry Requirements Information Confidential Word Processing Delinquent Accounts Database Annual Reviews Billing Information Special Projects WPM


Martha Rodriguez Data Entry Specialist Phoenix, AZ (820) 555-2647 mrodriguez@example.com Skills POS Customer Accounts Crew Members Computer Database Logistics Role Model Quickbooks Scheduling Appointments Kitchen Equipment Mcdonalds Employment History Data Entry Specialist 2020 - Present Randstad USAPhoenix, AZ • Direct communication with county clerk offices nationwide, while authenticating mortgage recording and assignments for the life of each loan. • Updated status of cases and added case notes to Tracker regarding communication with the servers and client. • Process customer orders and check for accuracy. • Sorted mail Enter check/ stub amounts into computer system Data Entry Specialist 2012 - 2020 ManpowerGroupSan Diego, CA • Enter data from paperwork into computer system. • Utilized internet to collect data, researching properties for attorneys. • Create specifications for database batch loads and transfers, case report forms, data validation checks, and reports. • Input data into a computer system via 10 key entries. Crew Trainer 2011 - 2012 Pizza HutHouston, TX • Read food order slips and received verbal instructions as to food required for specific food items being prepared. • Focused on maintaining a high level of customer service by providing an outstanding product and service. • Performed various customer service tasks, including order taking, running the register, and drive-thru. • Operated front-line and drive-thru cash registers. • Maintain performance evaluation of all new crew members. Education High School Diploma 2011 - 2011


William Greene Data Entry Specialist San Francisco, CA (760) 555-2900 wgreene@example.com Experience: Data Entry Specialist Wells Fargo San Francisco, CA 2019 - Present • Transferred client information into new computer system • Maintained communication and follow up with 3rd parties for outstanding conditions. • Navigate multiple computer systems, applications, and utilize search tools to find information. Data Entry Supervisor H&R Block San Diego, CA 2009 - 2019 • Aided in the setup of seasonal offices at Sears stores, including furniture, computers, and communication systems. • Performed all Full Charge Bookkeeping procedures through financial statements. • Reconcile monthly payments to ensure accuracy. • Entered insurance claims into the computer system. • Assist with chart and site reviews conducted by third party insurance companies and also the state funded vaccine for children program. Receptionist/Customer Service H&R Block San Diego, CA 2008 - 2009 • Answer inbound telephone calls on a daily basis Set up appointments with guests Greet guests • Provide excellent client service in person and on the phone Set and confirm appointments Provide clerical assistance • Served customers by scheduling appointments, accepting payments by credit card or cash. Skills • Spreadsheets • Bank Products • Data Integrity • Bank Deposits • Data Processing • Communication • Company Policies • Stock Shelves • Participant Data • Purchase Orders Education: High School Diploma 2008 - 2008


Aaron Bryant Data Entry Specialist Washington, DC (340) 555-0980 abryant@example.com Experience: 2017 - Present Data Entry Specialist / Robert Half International / Washington, DC • Enter, revise and/or combine materials such as research samples, numerical data, record logs and preformatted data retrieval information. • Create and build company Policies and Procedures, using Microsoft Word and PowerPoint. • Implemented and documented procedures to ensure consistency in office processes. • Entered submissions with attached applications from brokers into a computer database. • Added the information obtained to a data base for future use. • Input daily time sheets and monthly inventories into the computer system. 2015 - 2017 Data Entry Operator / ACS / New York, NY • Input security sensitive data from scanned images into a computer database for DoHS Received Government Security Clearance for handling confidential materials. • Generated purchase orders for aircraft parts to be expedited 2011 - 2015 Receptionist/Customer Service / Fred Beans Ford / Philadelphia, PA • Maintain customer service records in computer system. • Document each Internet and phone lead received. • Provided sales and logistics support by identifying available product and presenting its characteristics to interested buyers via an internal network. • Process and maintain records and information of customer interactions and resolutions. • Provide excellent customer service to all customers, and help to solve any problems. Skills: Vendor Invoices, Data Entry Requirements, Daily Activities, Communication, New Customers, Computer System, Taking Messages, Company Database, Sort Documents, Offering Assistance Education: 2008 - 2011 Bachelor's Degree Legal Support Services / Peirce College / Philadelphia, PA


Emily Bennett Data Entry Specialist Newark, DE \| (490) 555-8104 \| ebennett@example.com Work Experience Data Entry Specialist, United Parcel Service - Newark, DE 2017 - Present Verify recorded information to ensure accuracy and completeness of data. Research external data base to locate correct address and the updating of package shipping labels with address correction. Scanned and input package information into computer system and made sure labels were correct to insure proper delivery. Entered shipping information into database when information is not provided. Prepared and verified documentation for pre-clearance of international packages through Customs.Effectively managed customer and business accounts through proper preparations. Trained on programming different communication devices. Specialist, Bank of America - Newark, DE 2016 - 2017 Review paperwork online Review customer accounts Prevent fraud Review false checks etc. Handled complex issues within the FNMA Portfolio for FEMA disaster areas and properties condemned by the city. Assisted in 360 degree coaching to associates to cultivate an environment of empowerment, open communication and continuous feedback. Beauty Consultant, Walgreen Co - New York, NY 2014 - 2016 Helped customers in cosmetics with product choices, utilizing product knowledge, samples and brochures. Provide product knowledge to customers through the features, values and benefits of each product. Assist customers on purchases and product knowledge. Participated in store and vendor training to elevate product knowledge and application techniques. Skills International Packages, Communication, Entry Priorities, Product Knowledge, Patient Care, Albertsons, QA, WPM, Data Entry Requirements, Special Projects Education High School Diploma 2014 - 2014


Nancy Young Data Entry Specialist Troy, MI (520) 555-7852 nyoung@example.com Experience Data Entry Specialist, Kelly Services, Troy, MI 2019 - Present • Create invoice by keying accounting data into AS400 system; ensure accuracy and strong speed to meet project deadlines. • Certified at WPM (words per minute): 45. • Prepped documents for Howard County Health Department Entered loan numbers into database • Adhere to HIPAA laws and regulations Compile, sort and organize data to be entered into the databases or electronic files. Data Entry Associate, Kelly Services, Troy, MI 2014 - 2019 • Enter sales orders into computer system. • Access and verify various documents located in the company's data base for health insurance claims that had to be processed. • Assisted in correcting data for complete accuracy .Managed written information compiled from papers and documents and entered into a computer system. • Managed quality communication, customer support. Data Processor, Citi, Florence, KY 2011 - 2014 • Perform internet tracking and Web filing of expense reports. • Verified that information in the computer system was up-to-date and accurate. Skills • External Customers • Data Entry Requirements • Communication • Computer System • ACH • Financial Statements • Re-Enter Data • Electronic Files • Health Care • International Packages Education 2011 - 2011 High School Diploma


Roy Hughes Data Entry Specialist Fort Worth, TX \| (960) 555-6102 \| rhughes@example.com Employment History: BancTec - Fort Worth, TX 2020 - Present Data Entry Specialist • Performed consistent data entry of medical claims into computer system, hard copy to soft and assisting with processing medical claims. • Followed administrative procedures related to performing pension calculations. • Review databases and the internet for any adverse media coverage. • Contacted insurance companies for coverage verification for accurate billing purposes. Express Services - Fort Worth, TX 2019 - 2020 Data Entry Operator • Direct customer contact in person to provide assistance to service customer accounts. • Entered information into computer databases with speed, accuracy, and attention to detail. • Verify, correct and enter data from source documents into computer database. • Input data into computer databases for personnel background analysis. Express Services - Fort Worth, TX 2009 - 2019 Data Entry Assistant • Included keying insurance claim informatiion into a data base. • Answer phones (front office receptionist) Admin Asst (various projects) Inbound/Outbound calls Filing Assist with invoicing (A/P) • Answered phone calls from patients (regarding account collections) and insurance companies (regarding claims status and other issues). Skills: Re-Enter Data, Personal Computers, Computer System, Word Processing, Procedures, Scheduling Appointments, Company Database, Data Entry Requirements, Company Policies, General Public Education: High School Diploma 2009 - 2009


William Fox Data Entry Specialist phone(380) 555-4937 addressCincinnati, OH emailwfox@example.com Experience 2016 - Present Data Entry Specialist U.S. Bank · Cincinnati, OH • Managed confidential, legal documents and personal account information. • compile reports, data entry processing/properly input blood donation records into computer system data entry/ten key by touch. • Performed address verification through computer database. • Process daily business and retail paid out reports through data entry using Windows, intranet and internet to access information. 2015 - 2016 Data Entry Associate Kelly Services · Detroit, MI • Responded and followed-up on telephone calls concerning accounts. • Labeled, processed, repackaged, and keyed medical records information. 2011 - 2015 Accounting And Administrative Assistant Kelly Services · Troy, MI • Managed daily calendar for the Professor of Oncology by scheduling meetings, appointments and travel. • Designed regional PowerPoint presentations sales presentations, corporate events and training and executive conferences. • Handled Billing as well as staff payroll. Skills • Travel Arrangements • Quickbooks • Legal Documents • Data Entry Requirements • International Packages • Customer Service • Office Supplies • Windows • Vendor Invoices • Insurance Companies Education 2009 - 2011 Associate's Degree Secretarial And Administrative Science Robert Morris University · Moon, PA


Megan Knight Data Entry Specialist phone:(820) 555-2682 email:mknight@example.com address:Charlotte, NC Employment History Data Entry Specialist 2019 - Present Bank of America · Charlotte, NC • Enter TIN and EIN numbers and update personal and confidential information into data base. • Responded to high volume of incoming calls from customers, answered inquires regarding services and products. • Entered data in to the computer system for the lien release department. • Trained and coached CSRs on content, policies, and procedures. Data Keyer 2016 - 2019 Commerce Bancshares · Saint Louis, MO • Performed data entry functions on authorized customer accounts. • Updated customer accounts using company database Communicated customer project progress to team Balanced computerized remittance processing with expected data Community Activity • Entered customer check deposit information into a computer database. • Selected to beta test software revisions to company database prior to rollout of updates. Appointment Setter 2015 - 2016 Dial · Saint Louis, MO • Demonstrated mastery of customer service call script within specified time frames. • Call Highlights customers in a respectful manner, collect/ record customers information and clean stations • Provide information to potential customers by informing them the nature of the goods or services offered for sale by the company. • Contacted consumers and small business owners on behalf of reputable companies. • Called and offered magazine subscriptions to existing and prospective customers. Skills Product Knowledge Database Appt Customer Orders Data Base Online Safety Procedures Order Entry Sales Personnel Potential Customers Education High School Diploma 2015 - 2015

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What skills help Data Entry Specialists find jobs?

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What skills stand out on Data Entry Specialist resumes?

Dr. Todd Wittman Ph.D.

Associate Professor, The Citadel

I would strongly recommend any mathematics major to get a good background in statistics and computer programming, even if that is not going to be their primary field of study. You can still concentrate on the topics that interest you, but it is important to diversify your skill set.

Getting involved in a research project tells a prospective employer that you have done work beyond the classroom. It shows that you can tackle a difficult problem that does not have an answer in the back of the textbook. At most colleges and universities, faculty are eager to work with bright undergraduate students on projects. Students are often intimidated by their faculty, but it does not hurt to ask. It might result in an interesting research experience, internship, or even a lead on a job after graduation.

What Data Entry Specialist skills would you recommend for someone trying to advance their career?

Dr. Shaon Ghosh

Assistant Professor of Physics, Montclair State University

Speaking for physics graduates specifically, and STEM graduates in general, I believe that the future is going to be a knowledge-based economy driven by data. It is also a sector that has been the least affected by the pandemic. If there is one skill that students should have in their repertoire, it is "technical computing skill". Note that I am intentionally not calling it "computer programming skill", which is a much more general term (encompassing anything from web-page designing to coding a new Linux operating system).

It is important that students should know how to handle and analyze large volumes of data and how to use advanced numerical and statistical techniques to produce quantitative inferences that have subjective and objective value. This is what I am referring to as technical computing skill. I am not saying that other types of programming skills will not be useful. But, if you have one year to prepare, in my opinion, this is a skill where you can invest your time to get the most benefit.

What type of skills will young Data Entry Specialists need?

Elisha Blankson

Program Director NCCU, Assistant Professor, North Carolina Central University

Graduates will need a skill set about the field in which they received training and additional skills useful to the job market. For example, with the changing demographics in the United States, extra skills in information technology and foreign languages will be a plus when entering the job market.

What soft skills should all Data Entry Specialists possess?

Abraham Wyner

Professor of Statistics, University of Pennsylvania

They should be able to do basic statistical analyses on their own without running for help (summarize data, cross tabulations, basic visualizations and regression of one variable). Of course, they need to use Excel and have some programming skills so they can learn the particular tool on the job easily (if they have never programmed this is hard).

Do you want to know more?

List of data entry specialist skills to add to your resume

The most important skills for a data entry specialist resume and required skills for a data entry specialist to have include:

Data Entry
Customer Service
Computer Database
Computer System
WPM
Charge Entry
Word Processing
Account Data
Office Equipment
PowerPoint
Administrative Tasks
Source Data
Windows
Data Integrity
HIPAA
CPT

Patient Demographics
Outbound Calls
Data Entry Errors
Medicaid
Detect Errors
Computer Programs
Inbound Calls
Company Database
Database Systems
Computer Entry
Sales Reports
Hippa
Medical Claims
Disk
Patient Accounts
Protects Operations

Customer Orders
ICD-9
Customer Accounts
Insurance Claims
Numerical Data
Entry Priorities
AS400
Telephone Calls
Customer Inquiries
Verification Format
Optical Scanner
QuickBooks
Electronic Format
Screen Format
Re-Enter Data
Subsequent Entry

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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