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Data Clerk skills for your resume and career

Updated January 8, 2025

5 min read

Quoted Experts

Dr. Todd Wittman Ph.D.,

Dr. Darrin Cox

Below we've compiled a list of the most critical data clerk skills. We ranked the top skills for data clerks based on the percentage of resumes they appeared on. For example, 13.1% of data clerk resumes contained database systems as a skill. Continue reading to find out what skills a data clerk needs to be successful in the workplace.

15 data clerk skills for your resume and career

1. Database Systems

Here's how data clerks use database systems:

Worked independently and alongside Veterans, assisted with claim process, and scanning confidential correspondence into specific database systems for archiving.
Review documents for various government agencies analyzing information needed for encoding into appropriate database systems.

2. Computer Entry

Here's how data clerks use computer entry:

Compiled, verified accuracy and sorted information according to priorities to prepare source data for computer entry.
Job Duties: Prepares source data for computer entry by compiling and sorting information; establishing entry priorities.

3. Office Equipment

Here's how data clerks use office equipment:

Operated office equipment and transmitted correspondence and medical records.
Manage office equipment operation and maintenance.

4. HR

HR stands for human resources and is used to describe the set of people who work for a company or an organization. HR responsibilities revolve around updating employee records and carrying out management processes like planning, recruitment, evaluation, and selection processes. HR is a key contributor to any company or organization's growth as they are in charge of hiring the right employees, processing payrolls, conducting disciplinary actions, etc.

Here's how data clerks use hr:

Provide employee record to HR for subpoena requirement.
Assisted supervisors with HR duties delegated.

5. Computer System

Here's how data clerks use computer system:

Entered taxpayer information into computer system according to multiple coding rules.
Maintain and input confidential data information into government computer system.

6. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how data clerks use data entry:

Performed data entry on a time-sensitive project with a group of colleagues that required multiple follow-up edit checks for completeness and accuracy
Provided Administrative support; Reimbursement/ Data Entry support to Emergency Services Department.

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7. Purchase Orders

Here's how data clerks use purchase orders:

Input purchase order request from assigned school sites and provided continuous online Oracle 11I requisition support to school site Business Managers.
Monitored the progress of timely completion of purchase orders and ensured that cost and charges against deposit funds were over-expended.

Select Skills To Add To Your Resume

Database Systems

Computer Entry

Office Equipment

Computer System

Data Entry

8. Payroll

Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

Here's how data clerks use payroll:

Examined and processed changes to computerized payroll for approximately 1000 men.
Handled weekly payroll and bank reconciliation with limited supervision.

9. Student Data

Here's how data clerks use student data:

Monitored documentation errors, and student data using Microsoft Excel.
Prepare various reports pertaining to Student Data for submission to governmental agencies, and provide special reports and data upon request.

10. Data Integrity

Data integrity denotes the consistency or accuracy validation of data in the whole lifecycle of data. It ensures the security of traceability and search-ability of all data in a person's device to the source.

Here's how data clerks use data integrity:

Maintained post-origination and funding data integrity though audits of the financial system.
Maintain data integrity - safeguarding data files IAW confidentiality requirements.

11. Front Desk

Here's how data clerks use front desk:

Managed file room front desk, worked closely with geologist, geophysicist and engineers to fill requests.
Accept letters and packages delivered to the front desk, to be distributed to appropriate staff.

12. Telephone Calls

Telephone calls are a communication means through which a caller is connected to the called party. The call is done through a telecommunications device called a telephone. The caller can use a landline, mobile phone, or satellite phone to make the call.

Here's how data clerks use telephone calls:

Answer and properly route all telephone calls, Greet/process parents, guests and vendors through Raptor system, coordinate/schedule volunteers/mentors.
Responded to requests for medical records; processes letters and reports; answering and directing telephone calls to appropriate areas.

13. Clerical Support

Clerical support performs activities that must be done in every workplace in order to support the company going forward. These duties, which come within the category of clerical support, are typically delegated to entry-level employees since they are simple and easy to learn. Even though clerical duties like printing and filing are easy, they require time and in many instances, other workers are preoccupied with other activities and unable to keep up with all that needs to be accomplished. As a result, many businesses employ clerical support staff who are solely responsible for these duties.

Here's how data clerks use clerical support:

Provided administrative and clerical support assistance for 5 Engineers with ATT-Midwest Engineering & Construction Department.
Provided miscellaneous general clerical support.

14. Source Data

Here's how data clerks use source data:

Verified a variety of standard of business and statistical source data on a computer.
Maintained computerized database; prepared source data for entry by compiling/organizing data; and resolved incomplete and unclear data.

15. Outbound Calls

An outbound call is made by the call center representative to the customers on behalf of the company. Such calls help increase sales and generate revenue for the organization.

Here's how data clerks use outbound calls:

Handle inbound and outbound calls from GM plant, carrier and suppliers personnel providing either route specific or general information.
Answer inbound calls and complete outbound calls to carriers, GM, Chrysler and Ford Gm plant managers.

5 Data Clerk Resume Examples

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Julia Rice Data Clerk Contact Information Orlando, FL (490) 555-8206 jrice@example.com Skills • Hippa • Computer System • Escrow • Database • Legal Documents • Payroll • Confidential Investigations • Customer Complaints • Personnel Files • Quickbooks Employment History Data Clerk 2015 - Present Scholastic Orlando, FL • Processed and sent purchase orders, credit memos and assured quality services to customers. • Ensured all Scholastic Lawyers and Arthur contracts were entered into data bases and filled in appropriate locations. • Issued purchase orders and work orders using both SAP and Genesis and processing expense statements for the Director. • Assisted with the training of new employees in the business office. Data Entry/Receptionist 2014 - 2015 Florida Hospital Ctr Orlando, FL • Operate communication systems, such as telephone, switchboard, intercom, two-way radio, or public address. • Travel Coordinator: Receive and manage all travel arrangements for project managers in the field. • Transferred new and inquiring student information from hard copy into the main computer database. Clerk Typist (Part-Time) 2012 - 2014 Publix Orlando, FL • Created purchase orders in CMMS and SAP. • Take complaints and write up customer service reports. • Retrieve data from the division computer system. Education Bachelor's Degree Business 2011 - 2014 University of Central Florida Orlando, FL


Linda Foster Data Clerk Contact Info Cincinnati, OH (840) 555-5936 lfoster@example.com Skills InternetData IntegrityAppropriate PersonnelPhotoshopHippaMedical RecordsPromotional EventsOnlineData CollectionRe-Enter Data Employment History Data Clerk 2011 - Present Kroger Cincinnati, OH • Stocked Flowers Watered plants Taking customer orders Designed flower arrangements • Provided customer service by offering information and resolving customer complaints. • Updated inventory and databases by date entry Update business office files and records. Data Processor 2001 - 2011 ManpowerGroup Chicago, IL • Entered Data and Numeric information in the data base network. • Collect run time data from production lines several times a day and enter data into company computer system. • Store completed documents in appropriate locations. • Entered auto information into a computer system. • Composed professional emails/documents for effective communication. Promotions Assistant 2000 - 2001 iHeartMedia Chicago, IL • Host concerts, meet & greets, and promotional events for all 7 radio stations within iHeartMedia. • Developed creative online engagement tactics in cooperation with leadership, and sales in support of marketing strategy and goals. • Developed, supported and executed successful on-site promotional events throughout the Chicago area, averaging 45 per month. • Plan and set up for promotional events. Education Some College Courses Public Relations 2000 - 2000 Fashion Institute of Technology New York, NY


Julia Rice Data Clerk Orlando, FL jrice@example.com (490) 555-8206 Experience Data Clerk 2015 - Present ScholasticOrlando, FL • Processed and sent purchase orders, credit memos and assured quality services to customers. • Ensured all Scholastic Lawyers and Arthur contracts were entered into data bases and filled in appropriate locations. • Issued purchase orders and work orders using both SAP and Genesis and processing expense statements for the Director. • Assisted with the training of new employees in the business office. Data Entry/Receptionist 2014 - 2015 Florida Hospital CtrOrlando, FL • Operate communication systems, such as telephone, switchboard, intercom, two-way radio, or public address. • Travel Coordinator: Receive and manage all travel arrangements for project managers in the field. • Transferred new and inquiring student information from hard copy into the main computer database. Clerk Typist (Part-Time) 2012 - 2014 PublixOrlando, FL • Created purchase orders in CMMS and SAP. • Take complaints and write up customer service reports. • Retrieve data from the division computer system. Skills Hippa Computer System Escrow Database Legal Documents Payroll Confidential Investigations Customer Complaints Personnel Files Quickbooks Education Bachelor's Degree Business 2011 - 2014 University of Central FloridaOrlando, FL


Brandon Sanders Data Clerk Employment History Data Clerk 2016 - Present Stop & ShopPoughkeepsie, NY • Maintained cleanliness of deli equipment Provided customer service as a meat and frozen food clerk Managed receiving and pricing of products • Check to ensure that appropriate changes were made to resolve customer complaints. • Checked sales floor shelves several times a day and added new product when stock levels were low. Data Entry Assistant 2012 - 2016 ManpowerGroupPoughkeepsie, NY • Set up new Customer Accounts and processed customer payments. • Manage customer accounts, from initial order placement to delivery. • Use Microsoft PowerPoint to develop business presentations for corporate office staff. • Mentored other team members in training and developing data management expertise. Promotions Assistant 2009 - 2012 Townsquare MediaPoughkeepsie, NY • Created and facilitated promotions to advertise on-air and at the game. • Prepared for set up and promote the station during different remote and on-air events. • Managed promotional materials inventory (contest prizes) for various station events and giveaways. Education High School Diploma 2009 - 2009 Contact Information Poughkeepsie, NY (890) 555-5358 bsanders@example.com Skills Computer System Community Members Public Awareness Office Procedures Insurance Companies Medical Records Database Air Personality Taking Messages Photoshop


Samuel Ortiz Data Clerk Charlotte, NC (610) 555-1105 sortiz@example.com Skills Re-Enter Data Telephone Calls Medical Records New Records Veterans Appropriate Personnel Personal Computers Staff Members Ensure Accuracy Office Procedures Employment History Data Clerk 2011 - Present U.S. Census BureauCharlotte, NC • Update computerized database on a daily basis. • Maintained A 45 Wpm Average, With A 95% Accuracy. • Handled and processed confidential information. • Prepare enumeration demographic materials and organizing database information according to systematic needs. • Handled phone enumerations and inquiries of general public. • Performed clerical tasks, answered incoming calls, customer service, and maintained personnel files and administrative records. Administrative Support Clerk 2006 - 2011 U.S. Census BureauCharlotte, NC • Maintained personnel files and administrative records. • Maintained personnel files and records, position description files, manuals and instruction books. • Maintain administrative and correspondence files, payroll files and various technical manuals. • Log all pertinent data into database. Records Clerk 2005 - 2006 Bank of AmericaCharlotte, NC • Input and verify all scanned documents into Alas and Kar database. • Draft guidelines, policies and procedures pertaining to retention. • Receive payments for traffic violations, Attend court proceedings', Prepare court documents Education High School Diploma 2005 - 2005

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What skills help Data Clerks find jobs?

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What skills stand out on Data Clerk resumes?

Dr. Todd Wittman Ph.D.

Associate Professor, The Citadel

I would strongly recommend any mathematics major to get a good background in statistics and computer programming, even if that is not going to be their primary field of study. You can still concentrate on the topics that interest you, but it is important to diversify your skill set.

Getting involved in a research project tells a prospective employer that you have done work beyond the classroom. It shows that you can tackle a difficult problem that does not have an answer in the back of the textbook. At most colleges and universities, faculty are eager to work with bright undergraduate students on projects. Students are often intimidated by their faculty, but it does not hurt to ask. It might result in an interesting research experience, internship, or even a lead on a job after graduation.

What Data Clerk skills would you recommend for someone trying to advance their career?

Dr. Darrin Cox

Professor of History, West Liberty University

Reading. Then read some more. Read a wide array of materials from multiple perspectives related to your fields of interest and on topics that impact your immediate world. Reading will increase your specific knowledge in these areas, introduce you to competing interpretations, and hopefully stimulate critical thinking as you reconcile new information and perspectives into your own conclusions. Oh, and then read some more. Did I mention you should read?

What technical skills for a Data Clerk stand out to employers?

Amanda Carpenter

Director, California State University Channel Islands

-Data analytics skills are critical technical skills that stand out to employers in today's market. According to NACE (2018), the use of data analytics is projected to have the most significant impact on an organization's operational efficiency and revenue generation.
-Source (NACE): www.naceweb.org

What soft skills should all Data Clerks possess?

Brandy Bailey

Career Coach, Ohio University - Lancaster Campus

Soft skills may vary depending on the employer, industry, and personal opinions. My biggest ones are communication skills, adaptability, self-awareness, teamwork, problem-solving, intercultural competency, creativity or innovation, and time management.

Do you want to know more?

List of data clerk skills to add to your resume

The most important skills for a data clerk resume and required skills for a data clerk to have include:

Database Systems
Computer Entry
Office Equipment
HR
Computer System
Data Entry
Purchase Orders
Payroll
Student Data
Data Integrity
Front Desk
Telephone Calls
Clerical Support
Source Data

Outbound Calls
Office Machines
Data Collection
School Administration
Fax Machines
Account Data
PowerPoint
Management System
Direct Calls
Report Cards
Hippa
Windows
Provide Clerical Support
Attendance Reports

Detect Errors
Computer Database
RAN
Medicaid
Data Entry Errors
AS400
Access Database
QuickBooks
Entry Priorities
Verification Format
Peims
Re-Enter Data

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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