What does a Contract Coordinator do?

Contract Coordinators manage the company's contracts with suppliers, vendors, or other external parties. They keep track of all existing agreements and ensure that these agreements are properly documented. They manage the hard copy of the contracts, update suppliers' records, and review contracts to ensure that the best deals are made for their company. They also keep track of all the suppliers and their performance as vendors when tapped by the company. Contract Coordinators oversee different contracts' fulfillment to guarantee that all agreements and stipulations are met, especially deadlines and engagement specifications.
Contract coordinator responsibilities
Here are examples of responsibilities from real contract coordinator resumes:
- Manage PeopleSoft for files in all departments, along with internal intranet managing.
- Manage tight deadlines to perform experiments, troubleshoot, submit documents, and train personnel.
- Manage collections, account reconciliation, discrepancies, payments and create spreadsheets, A/R, A/P and supervise receptionist.
- Manage technical and non-technical vendors to ensure competitive pricing and timely delivery, with proper RFP's and SLA agreements.
- Assist management in facilitating start-up QSR accounts while effectively managing GPO accounts.
- Manage expectations of DCMA / DCAA regulators and when necessary defend evaluated/negotiated positions.
- Install dry wall, windows, stairs, and counter tops.
- Prepare monthly reports on current projects for GSA review.
- Exercise and terminate options for contractors for GSA schedule contractors.
- Monitor the delivery of COMSEC items and for FMS cases.
- Maintain complete and accurate employee information in HRIS (PeopleSoft) data system.
- Ensure that FMS sales are contract within the provisions of the FARs and DFARs.
- Review and analyze grant reports in order to forecast salary allocation and expenses for NIH grants and HFHS grants.
- Utilize proposal routing form for grant proposals to NIH, NSF, MMF, and AHC; prepare documentation for submission.
- Develop PowerPoint presentation for submission to IRB.
Contract coordinator skills and personality traits
We calculated that 12% of Contract Coordinators are proficient in Customer Service, Data Entry, and Contract Management. They’re also known for soft skills such as Analytical skills, Communication skills, and Computer skills.
We break down the percentage of Contract Coordinators that have these skills listed on their resume here:
- Customer Service, 12%
Worked closely with manufacturing sales, quality control, customer service and traffic departments to maintain integrity between departments.
- Data Entry, 7%
Supervised and reviewed data entry of photography and illustration contracts.
- Contract Management, 6%
Lead/facilitated Contract Management Team and reported contracted provider compliance, conditions, quality, performance, and contract outcome requirements.
- Excellent Organizational, 5%
Gained positive leadership and teamwork skills all while maintaining excellent organizational skills.
- Patients, 5%
Evaluated and transferred patients from outlying facilities to our emergency department.
- PowerPoint, 4%
Developed detailed PowerPoint presentations for corporate meetings.
Most contract coordinators use their skills in "customer service," "data entry," and "contract management" to do their jobs. You can find more detail on essential contract coordinator responsibilities here:
Analytical skills. To carry out their duties, the most important skill for a contract coordinator to have is analytical skills. Their role and responsibilities require that "financial analysts must evaluate a range of information in finding profitable investments." Contract coordinators often use analytical skills in their day-to-day job, as shown by this real resume: "perform routine data entry including maintenance of audit exception reporting. "
Communication skills. Another essential skill to perform contract coordinator duties is communication skills. Contract coordinators responsibilities require that "financial analysts must be able to clearly explain their recommendations to clients." Contract coordinators also use communication skills in their role according to a real resume snippet: "expierenced office professional with excellent organizational and communication skills verbal and in writing. "
Computer skills. contract coordinators are also known for computer skills, which are critical to their duties. You can see how this skill relates to contract coordinator responsibilities, because "financial analysts must be adept at using software to analyze financial data and trends, create portfolios, and make forecasts." A contract coordinator resume example shows how computer skills is used in the workplace: "prepare the college payroll and state/local required reports using computerized payroll system for approx. "
Detail oriented. A big part of what contract coordinators do relies on "detail oriented." You can see how essential it is to contract coordinator responsibilities because "financial analysts must pay attention when reviewing a possible investment, as even small issues may have large implications for its health." Here's an example of how this skill is used from a resume that represents typical contract coordinator tasks: "fast-paced environment, heavy data entry, and great attention to detail. "
Math skills. Another crucial skill for a contract coordinator to carry out their responsibilities is "math skills." A big part of what contract coordinators relies on this skill, since "financial analysts use mathematics to estimate the value of financial securities." How this skill relates to contract coordinator duties can be seen in an example from a contract coordinator resume snippet: "preferred quantitative and qualitative data analysis. "
The three companies that hire the most contract coordinators are:
- GGreenheart Farms71 contract coordinators jobs
- IIron Mountain48 contract coordinators jobs
- HHilton Grand Vacations20 contract coordinators jobs
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Contract coordinator vs. Operations specialist
An operations specialist is responsible for optimizing the business' daily operations, ensuring smooth process flow to provide the best services to clients. Operations specialists' duties include analyzing business procedures, identifying opportunities for business improvement, tracking the department's metrics and activities, providing assistance to colleagues, suggesting strategies for operations efficiency, and managing customer's inquiries and complaints. An operations specialist must be an excellent team player and detail-oriented, as well as proven time-management and decision-making skills to meet clients' needs and support the business' objectives.
These skill sets are where the common ground ends though. The responsibilities of a contract coordinator are more likely to require skills like "contract management," "patients," "purchase orders," and "contract administration." On the other hand, a job as an operations specialist requires skills like "logistics," "basic math," "customer satisfaction," and "operational procedures." As you can see, what employees do in each career varies considerably.
Operations specialists really shine in the government industry with an average salary of $65,446. Comparatively, contract coordinators tend to make the most money in the finance industry with an average salary of $48,855.On average, operations specialists reach similar levels of education than contract coordinators. Operations specialists are 2.8% less likely to earn a Master's Degree and 1.5% less likely to graduate with a Doctoral Degree.Contract coordinator vs. Business developer
A business developer specializes in conducting in-depth business analysis and crafting various strategies that would not just help a business grow, but also strengthen client base and brand awareness. One of their primary responsibilities revolves around identifying areas in need of improvement. They come up with new services that will boost customer satisfaction, examining the potential for revenue and figuring out new opportunities from trends or other pre-existing programs within the company. All of this is conducted according to the vision, mission, and policies of the organization.
In addition to the difference in salary, there are some other key differences worth noting. For example, contract coordinator responsibilities are more likely to require skills like "data entry," "contract management," "excellent organizational," and "patients." Meanwhile, a business developer has duties that require skills in areas such as "healthcare," "crm," "work ethic," and "excellent presentation." These differences highlight just how different the day-to-day in each role looks.
Business developers earn a higher average salary than contract coordinators. But business developers earn the highest pay in the manufacturing industry, with an average salary of $118,082. Additionally, contract coordinators earn the highest salaries in the finance with average pay of $48,855 annually.Average education levels between the two professions vary. Business developers tend to reach similar levels of education than contract coordinators. In fact, they're 3.3% more likely to graduate with a Master's Degree and 1.5% less likely to earn a Doctoral Degree.Contract coordinator vs. Operations internship
Operations interns learn the management techniques on how to lead and supervise others. Interns usually gain experience by being an unpaid employee in the operational department. They should possess skills like attention to detail, excellent verbal and written communication skills, and strong phone presence. The operations internship objectives include career path exploration, work experience, skills development and refinement, and confidence buildup. The majority of the activities interns are absorbed by the company where they serve an internship.
There are many key differences between these two careers, including some of the skills required to perform responsibilities within each role. For example, a contract coordinator is likely to be skilled in "contract management," "excellent organizational," "powerpoint," and "grants management," while a typical operations internship is skilled in "operations intern," "work ethic," "process improvement," and "administrative tasks."
Operations interns earn the best pay in the government industry, where they command an average salary of $40,232. Contract coordinators earn the highest pay from the finance industry, with an average salary of $48,855.operations interns typically earn similar educational levels compared to contract coordinators. Specifically, they're 1.0% less likely to graduate with a Master's Degree, and 1.4% less likely to earn a Doctoral Degree.Contract coordinator vs. Operations associate
An operations associate is responsible for performing administrative and clerical tasks to support the organization's daily operations. An operations associate must have excellent organizational skills to perform various duties for different business functions under the supervision of an operations manager. Operations associates respond to clients' inquiries and concerns, prepare meeting reports, schedule appointments, assisting on payroll release, update employees' information on the database, process contract agreements, and help the senior management to identify business opportunities that would generate revenues.
Types of contract coordinator
Updated January 8, 2025