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Contract Administrator/Contract Specialist skills for your resume and career

Updated January 8, 2025
5 min read
Below we've compiled a list of the most critical contract administrator/contract specialist skills. We ranked the top skills for contract administrator/contract specialists based on the percentage of resumes they appeared on. For example, 12.9% of contract administrator/contract specialist resumes contained contract management as a skill. Continue reading to find out what skills a contract administrator/contract specialist needs to be successful in the workplace.

15 contract administrator/contract specialist skills for your resume and career

1. Contract Management

Contract management refers to the systematic procedures in governing a contract.

Here's how contract administrator/contract specialists use contract management:
  • Function as the key support individual within the Corporate Legal Department for internal and external clients regarding time-sensitive contract management issues.
  • Analyzed contract business needs and collaborated with IT programmers to develop customized contract management database tracking system.

2. Purchase Orders

Here's how contract administrator/contract specialists use purchase orders:
  • Prepare administrative modifications to contracts, delivery orders, and blanket purchase orders.
  • Instituted new worldwide purchase order provisions concerning potential delivery delays after 9/11.

3. Contract Terms

Contract terms refer to the rules, conditions, and standards that both parties in a contract agreement have to honor.

Here's how contract administrator/contract specialists use contract terms:
  • Informed Corporate Management about possible business risks associated with contract terms and conditions.
  • Monitored accounts to ensure contract terms and conditions and attributes reflected customer agreements.

4. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how contract administrator/contract specialists use data entry:
  • Manage bid CRM tool and all data entry.
  • Performed general administrative duties to include data entry, spreadsheet and presentation creation.

5. Price Analysis

Here's how contract administrator/contract specialists use price analysis:
  • Performed cost/price analysis on change order proposals and analysis of delivery requirements.
  • Performed basic price analysis of each procurement through the use of past price history, competitive range and learning curve analysis.

6. Defense Finance

Here's how contract administrator/contract specialists use defense finance:
  • Request funding corrections from the Defense Finance and Accounting Service (DFAS) or the buying activity as necessary.
  • Process payments through Defense Finance and Accounting Services (DFAS) for majority of DOD contracts.

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7. Contract Modifications

Here's how contract administrator/contract specialists use contract modifications:
  • Prepared and sent acknowledgment letters to consumers regarding contract modifications.
  • Performed various types of contract modifications for GSA schedule contracts.
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8. Delivery Orders

A delivery order is a document that is issued to confirm the transportation of a product or cargo to another party. Delivery orders are generally issued by the product owner, sender, or shipment carrier. It is a non-negotiable document and only acts as a product release confirmation from the sender.

Here's how contract administrator/contract specialists use delivery orders:
  • Placed delivery orders against requirement contracts and blanket order agreements (BOA) and First Article Testing (FAT).
  • Prepare contract award documents for BPA, BPA call orders, IDIQ task/delivery orders and stand-alone contracts.

9. Market Research

Market research is a collective effort to collect information related to a consumer's needs and wants. It is a systematic approach that involves recording and analysis of both qualitative and quantitative data. Market research helps a business to identify a target market correctly and identify the gaps in potential consumer's expectations.

Here's how contract administrator/contract specialists use market research:
  • Conducted market research and negotiated with suppliers.
  • Market Research/Pre-solicitation Phase Support, Post Award Contract Administration.

10. Strategic Sourcing

Here's how contract administrator/contract specialists use strategic sourcing:
  • Experienced at cultivating relationships with suppliers and knowledgeable in strategic sourcing methods to streamline purchasing and maximize value for acquisitions.
  • Defined program requirements, established budgets, created acquisition plans, and implemented strategic sourcing initiatives.

11. DOD

Definition of Done (DoD) is a set of deliverables that are needed to devise software. These deliverables are valuable to the system and can be exemplified by writing code, coding comments, unit testing, integration testing, design documents, release notes, and so on.

Here's how contract administrator/contract specialists use dod:
  • Analyzed and evaluated DoD customer inventory levels to prioritize future sales and contracts.
  • Received extensive training in Department of Defense (DoD) acquisition and post-award contract administration.

12. Logistics

Logistics is a complete organization and implementation of a problem. Logistics are often considered in a complex business operation, as some works need detailed plannings. Logistics are also used in military action.

Here's how contract administrator/contract specialists use logistics:
  • Job duties to support the Acquisitions and Logistics Department at the Walter Reed National Military Medical Center.
  • Executed and assisted contract operations, requirements generation, administrative, and logistics support actions for a contingency contracting organization.

13. RFP

RFP stands for request for proposal and is a document that contains details about a project or bids from contractors who are responsible for completing the project.
Here's how contract administrator/contract specialists use rfp:
  • Formed Subcontract Requests for Proposal (RFP) for numerous engineering and construction field Contracts of differing sizes and work scopes.
  • Coordinated and monitored Request for Proposal (RFP) process and internal schedules to ensure deadlines were met.

14. Contract Audit

Here's how contract administrator/contract specialists use contract audit:
  • Contract audit review - Audited existing sales contracts and server lists for accuracy.
  • Performed Engineering tooling audit for Defense Contract Audit Agency.

15. Contract Negotiations

When a contract is negotiated, an agreement is reached on a series of legally binding terms before it is signed and made official. Two or more parties agree on the terms of their relationship. When negotiating a contract, the focus is usually on risk and return.

Here's how contract administrator/contract specialists use contract negotiations:
  • Analyzed fuel information and supplied data as requested for use in PEP, rate base adjustments, lawsuits and contract negotiations.
  • Supported various sourcing planning activities through procurement, contract negotiations, and award.
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List of contract administrator/contract specialist skills to add to your resume

Contract Administrator/Contract Specialist Skills

The most important skills for a contract administrator/contract specialist resume and required skills for a contract administrator/contract specialist to have include:

  • Contract Management
  • Purchase Orders
  • Contract Terms
  • Data Entry
  • Price Analysis
  • Defense Finance
  • Contract Modifications
  • Delivery Orders
  • Market Research
  • Strategic Sourcing
  • DOD
  • Logistics
  • RFP
  • Contract Audit
  • Contract Negotiations
  • GSA
  • Contract Changes
  • Grant Administration
  • Contract Implementation
  • Contract Administration Functions
  • Service Contracts
  • Management System
  • Payroll
  • Federal Acquisition Regulation
  • Travel Arrangements
  • PowerPoint
  • FFP
  • HIPAA
  • Non-Disclosure Agreements
  • IDIQ
  • SharePoint
  • Contract Types
  • ISO
  • Desktop
  • Export Compliance
  • Contractor Performance
  • RFQ
  • DCAA
  • Expense Reports
  • Government Contracts
  • Business Development
  • Medicaid
  • Contract Award
  • Delivery Schedules
  • Acquisition Planning
  • Customer Specifications

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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