Clerk Jobs in Passaic, NJ

Job Description & Responsibilities : Law firm account, team of 4 team members - fulfilling Hospitality and Office Services duties- Setup/Maintaining Conference Rooms, Kitchen/Pantry areas, Handling various Office Services tasks; such as Mail, Package deliveries, -Copy/Print, Supply etc. Setting up Conference Room/Visiting Office, ordering pre-packed lunch/breakfast for meetings from vendors, Setting-up beverages and catering, Upkeep of Conference Rooms and Kitchen - supplies, arrangements Also support when needed other Office Services tasks handling day-to-day Mail, Shipping, Copy, Scan, Office Supply Ordering Moderate sitting/walking, must be able to lift up to 50lb. Light Office and Kitchen Equipment (i.e. Coffee Brewers, Ice Maker, Microware, etc.)

Mail Room Clerk Basking Ridge, NJ (onsite) 3 Months (Temp to Perm) Mon-Fri, 8-5pm Accountable for daily operations of a solo-person site. Responsible for performing contracted office services including, but not limited to: copy services, courier services, managed print services, hospitality, imaging, and mail services. Operates office equipment such as PC, copiers, multifunction devices, imaging and mail equipment.

Our client, a real estate private equity firm with a $10B+ portfolio, is seeking a Tax Senior. In addition to compliance, the successful candidate will get diverse exposure to transactions, acquisitions, due diligence and deal structuring. Our client can offer a great work/life balance (40-45 hour weeks year-round). Responsibilities: Assist with coordinating the tax compliance process for all Funds, REITs, TRS structures, corporations and joint venture partnerships, including Federal and State Tax Returns, REIT compliance, and Fund capital transactions support. Review tax returns, extensions and quarterly estimate payments. Prepare roll forward tax basis schedules and income tax projections. Calculate gains and losses on disposition of real estate assets and assist in determining state tax projections/ withholding requirements. Handle all annual state report filings/ dissolutions, EIN's and W-9's. REIT compliance assistance with REIT income and asset testing, preparing TRS quarterly income projections and managing TRS contribution and distributions. Work with portfolio management group on preparing Fund and deal level IRR projections net of tax for GPs/LPs. Requirements: Bachelor's degree in accounting, finance or degree with concentration in tax Approximately 2-5 years of experience in public or private tax with experience in real estate Strong analytical skills Must be a collaborative team player with strong written/ verbal communication and presentation skills Good organization and time management skills with the ability to meet strict deadlines in a fast-paced environment Excellent attention to detail and accuracy along with ability to multitask and prioritize Motivated to perform and committed to effective client service

The File Clerk is responsible for maintaining and organizing company records and documents. This role ensures that files are stored properly, easily retrievable, and handled in a confidential and professional manner. Key Responsibilities: Sort and file documents according to established filing systems. Retrieve files for staff upon request and track borrowed files. Scan, copy, and digitally store physical documents as needed. Maintain confidentiality and security of sensitive information. Create new files and folders as required. Update file indexes and record-keeping logs. Perform regular audits to ensure file accuracy and completeness. Requirements: Knowledge of filing systems (alphabetical, numerical, or digital). Proficiency in MS Office and document management software. Strong attention to detail and organizational skills. Ability to handle confidential information with integrity. Excellent communication and interpersonal skills. Pay 18/hr will work onsite five days a week.

We are seeking a highly organized and service-oriented individual with mailroom and print services experience to join our team as a Mobile Associate. This unique role requires flexibility and adaptability, as the individual will provide exceptional print, hospitality, facilities, mail, and reception services at a financial institution . The ideal candidate is detail-oriented, proactive, and thrives in a dynamic environment. Schedule: on a normal week will go between the hours of 8:00 am and 8:00 pm Occasionally providing overnight and weekend availability is required Pay rate: 23/hr The mobile role is only in one single location in midtown Manhattan Key Responsibilities: Print and Reprographics Services Perform black-and-white and color copies, printing, scanning, and finishing/binding services. Operate and troubleshoot print production equipment, ensuring timely completion of print requests. Conduct quality control checks on all projects before client delivery to ensure accuracy and professionalism. Restock paper and consumables in printers and copy rooms. Perform Key Operator checks of copy rooms daily to maintain equipment functionality. Place service calls for equipment repairs and coordinate overflow production as needed. Facilitate off-site printing and scanning requests, including advanced tasks such as bookmarking, coding, indexing, and endorsing. Mail Services Conduct scheduled daily mail runs to meet business needs. Log incoming accountable packages into tracking software. Process outgoing domestic and international mail, including USPS, FedEx, UPS, and other accountable shipments. Generate and maintain monthly outgoing mail usage reports by cost code. Maintain outgoing shipping supplies and manage incoming/outgoing pouch shipments. Coordinate external messenger requests with third-party vendors. Hospitality Services Manage food and snack deliveries, pantry restocking, and break room cleanliness. Handle set-up and tear-down of conference rooms, including brewing coffee, loading/emptying dishwashers, and restocking refrigerators.. Facilities Support Ensure office desks are in working condition and arrange for repairs as needed. Assist with signage updates, furniture cleaning, and inventory management. Support internal office setups and moves, including furniture and personal item relocations. Collaborate with building management to address maintenance needs. Supply Management Maintain, order, and stock general office supplies across locations. Monitor and manage inventory to ensure proper stocking levels. Process special orders through preferred vendors. Qualifications: Minimum 1-2 years of experience in print services is required. Proven experience in mail services, hospitality, or facilities management is highly preferred. Strong organizational and multitasking skills. Excellent customer service and interpersonal communication abilities. Proficiency with tracking software and general office equipment troubleshooting. Ability to work independently and adapt to different site environments. Reliable transportation and flexibility to travel to various client sites as needed. Physical Requirements: Ability to lift and move packages and supplies up to 50 pounds. Comfortable standing, walking, and performing tasks in different office environments. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Our Team is helping a great Law Firm find a Office Services Clerk. Must have 1+ years of experience in the mail room in a law firm environment Salary is 55-60k

Our client, a renewable energy company in Manhattan, is looking for an Accounts Payable Specialist. Responsibilities: Ensure payments (invoices, expense reports, and cash disbursements) are processed in a timely and accurate manner Investigate and resolve problems associated with processing invoices Assist with month-end closing and quarterly reporting process, including assisting with accruals Reconcile accounts payable and other general ledger account balances Liaise with internal and external parties, including communicating with external auditors Experience Required: 3+ years of full lifecycle accounts payable experience Must have experience working with capital expenditures Purchase Order management experience is required Proven ability to work in a fast-paced team-oriented environment Proficiency in Microsoft Excel Strong prioritization, communication, and organizational skills Bachelor's degree is preferred The salary range for this role is $65,000-$95,000, commensurate with experience.

Ascendo Resources is partnering with a tech-driven recycling company in search of an Accounts Payable Specialist. In this role, you'll be a key member of the Finance team, supporting a team of eight and reporting to both the AP Lead and AP Manager. This is a hybrid position based in Manhattan, offering an annual salary of up to $62,000. Qualifications: 2+ years of experience in Accounts Payable Basic understanding of debits and credits Strong communication and interpersonal skills Bachelor's degree (preferred) Proficiency in Microsoft Dynamics (preferred) Job Responsibilities: Review and process vendor invoices and payments in a timely and accurate manner. Reconcile accounts and resolve discrepancies between work orders and invoices. Maintain and manage vendor relationships, request and review vendor statements. Troubleshoot invoice issues and discrepancies. Ensure compliance with company policies and accounting best practices. Utilize knowledge of debits and credits in day-to-day AP operations. Use Microsoft Excel and Dynamics for data entry and reporting. Set up new vendor services as needed. Help streamline AP processes for efficiency. Support service troubleshooting and process improvements. Handle high volume of transactions in a fast-growing environment.

This position is responsible for the accurate and efficient distribution of stock within a warehouse or distribution center environment. The Clerk Stock Distribution plays a vital role in ensuring inventory accuracy and timely delivery of goods. This is a full-time, permanent position. Responsibilities: Receiving and Processing Stock: Unloading deliveries, verifying quantities against packing slips/invoices, inspecting for damage, and accurately recording received stock into the inventory management system. Order Fulfillment: Picking and packing orders according to customer requests or internal requisitions. Verifying picked items for accuracy before shipment or delivery. Shipping and Receiving: Preparing shipments for dispatch, including packaging, labeling, and documentation. Receiving incoming shipments and processing them according to established procedures. Data Entry: Accurately recording stock movements, order details, and other relevant information into the inventory management system. Communication: Communicating effectively with colleagues, supervisors, and other departments regarding stock availability, order status, and other relevant information. Qualifications: Ability to read and understand packing slips, invoices, and other documentation. Strong attention to detail and accuracy. Good organizational and time-management skills. Ability to work independently and as part of a team. Forklift certification (if required for the position). Physical Requirements: The job may require standing for extended periods, walking, lifting, bending, and reaching.

Employment Type: Full-Time Industry: Fashion / Apparel Miss Circle, a leading women's fashion brand based in New York, is seeking a detail-oriented and highly organized Returns Department / Quality Control Clerk to join our operations team. This role is essential to ensuring the quality of our products and the efficiency of our return process while maintaining excellent communication with our overseas manufacturing partners. Key Responsibilities: Inspect returned merchandise for defects, damages, or discrepancies, and determine next steps for resale, repair, or disposal. Maintain accurate records of returned products, quality assessments, and resolutions in inventory and logistics systems. Collaborate with internal teams to identify trends in product issues and initiate corrective actions with manufacturers. Communicate directly with overseas factories to report product issues and request quality improvements. Provide feedback to the production team to ensure quality standards are upheld. Assist in documenting and improving return procedures and QC protocols. Support logistics and warehouse teams in organizing and processing incoming and outgoing product returns. Qualifications: Proven experience in quality control, returns processing, or a similar clerical/operational role, preferably in the fashion or apparel industry. Strong attention to detail with excellent organizational and record-keeping skills. Ability to communicate clearly and professionally, both verbally and in writing. Proficient in Microsoft Excel, Google Sheets, and inventory systems. Ability to work in a fast-paced environment while managing multiple tasks efficiently. Preferred: Mandarin Chinese language skills (verbal and written) - a strong plus for communication with overseas factories. Familiarity with international manufacturing processes and garment production standards. Experience with Shopify or other e-commerce platforms is a bonus. What We Offer: Competitive salary based on experience. Dynamic, collaborative work environment in the heart of the fashion industry. Opportunity to contribute directly to product excellence and customer satisfaction. Employee discount and other perks. To Apply: Submit your resume and a brief cover letter to **********************. We look forward to learning more about you!

We are seeking a detail-oriented AP Specialist to join our accounting team. The role will manage both accounts payable functions and some accounts receivable responsibilities, ensuring all transactions are processed accurately, customer accounts are reconciled, and vendor payments are handled efficiently RESPONSIBILITIES Invoice customers and ensure all details match customer sales orders, including multiple lines and dollar amounts. Issue customer credits and process returns. Calculate, record, and track unearned revenue. Match invoices, post payments, and reconcile customer accounts. Process wire transfers, checks, and reconcile bank deposits. Utilize customer portals for payment details and posting verified payments. Provide and explain account statements to customers. Approve customer credit applications and process new customer documentation. Run aged receivables reports, commission reports, and calculate commissions. Receive, process, verify, and reconcile vendor invoices. Research and resolve discrepancies in invoices. Manage vendor payments, including printing checks and obtaining necessary approvals. Assist with bank reconciliations and maintaining organized AP records. Perform revenue account analysis and sales analysis when needed. Assist with month-end and year-end closing processes, including audits. Work closely with other departments involved in the ordering, processing, and shipping of products. Maintain accurate records for all AR/AP transactions. Participate in special projects or initiatives as needed to support the growing needs of the company QUALIFICATIONS Associate or Bachelor's degree in Accounting, Finance, Business Administration, or equivalent experience. Minimum of 3+ years in a similar AR/AP role, preferably in a manufacturing Advanced skills in Microsoft Excel and other Microsoft Office applications. Experience with Epicor or other ERP systems is a strong plus. High attention to detail and exceptional organizational skills. Strong communication skills for interactions with customers, vendors, and internal departments. Ability to multi-task and work in a fast-paced environment.

Fairmount Country Club FCC was established in 1958 and is a well-regarded, family-oriented Country Club located in Northern New Jersey. Currently, Fairmount has over 300 full memberships and maintains a current waitlist, positioning the Club exceptionally well within the market. Club amenities include an 18-hole Hal Purdy par-72 golf course, a recently renovated pool and paddle facility, a modernized Clubhouse, and a first-class golf training facility. Current revenue levels sit just over $10 million, with F&B grossing $1.9 million annually. About the Role FCC is seeking a talented, financially minded individual to join the finance team, working closely with the Senior Accountant and Director of Finance to ensure smooth financial operations. Ideal candidates should have a team-first mentality, strong attention to detail, and experience with managing accounts payable and general ledger functions. Prior experience in hospitality and/or nonprofit club accounting is preferred - Jonas Club accounting experience highly desired: Job Summary This Accounts Payable role is responsible for the oversight of payables, vendor relationships, timely invoice processing, and support of monthly financial procedures. The AP position reports directly to the Director of Finance. Key responsibilities include, but are not limited to: Manage full-cycle accounts payable, including invoice entry, coding, approval routing, and payment processing Reconcile vendor statements and resolve billing discrepancies in a timely and professional manner Process check runs, ACH payments, and credit card transactions accurately and on schedule Maintain updated vendor records, including W-9s and contact information Assist with preparing 1099s and year-end AP reports Collaborate with department heads to ensure proper GL coding and adherence to the budget Maintain organized digital and physical invoice records in compliance with internal controls Support month-end closing by reconciling AP sub-ledger and assisting with accruals Communicate regularly with vendors to maintain positive working relationships Assist the Director of Finance with clerical duties and other tasks as needed Provide administrative support for payroll, onboarding, and light HR functions

Our company believes our employees are the cornerstone of our success and future growth. As a DMV Title Clerk, you will be part of a team that thrives on a collaborative approach, encouraging each member's success. We value honesty, integrity, and excellence, and our management team is hands-on and transparent. We prioritize investing in our employees, frequently promoting from within. We are seeking a detail-oriented individual who is motivated and eager to train. Experience is preferred, but we will train the right candidate. Responsibilities include, but are not limited to: Preparing and processing motor vehicle titles Processing contracts for banks Registering and plating vehicles, filing, accounts receivable and payable. Ensuring the company's tag and title work meets state requirements. Maintaining a system to verify trade-in titles has been collected from customers. Performing other duties as assigned with a requirement for cross-training. Qualifications: Ability to thrive in a fast-paced environment with keen attention to detail. Willingness and ability to learn new skills quickly. Strong computer skills and accuracy Team player, reliable, and dependable Strong ability to follow assigned work schedules and comply with our attendance policy. Must be able to lift up to 50lbs Must be able to sit for long periods of time, standing and walking and vending required. Must have a valid Driver's License.

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, reconciliations, and payments in accordance with company policies and vendor agreements. This role requires strong attention to detail, proficiency in AP software, and collaboration with internal and external stakeholders. Key Responsibilities: • Process invoices accurately and efficiently across multiple billing platforms, including Stampli, QuickBooks, Concur, Sage Intacct, and Alevate. • Ensure all invoices align with company policies, contracts, and approval workflows. • Maintain proper documentation and recordkeeping for audit and compliance purposes. • Perform monthly bank reconciliations across multiple accounts to ensure accurate balances for both accounts payable and receivable. • Conduct soft reconciliations at the entity level to verify billing accuracy and fund availability. • Generate and distribute daily balance and cash reports detailing available funds across all entities. • Coordinate with internal teams to schedule weekly and monthly vendor payments. • Address and resolve vendor inquiries, disputes, and discrepancies in a timely manner. • Maintain vendor records and ensure accurate payment terms and classifications. • Provide training and guidance to employees and client staff (including physicians and nurses) on AP processes and software usage. Qualifications & Skills: • 1+ years of accounts payable or general accounting experience. • Proficiency in Stampli, QuickBooks, Concur, Sage Intacct, and Alevate (or similar AP platforms). • Strong understanding of AP workflows, vendor management, and reconciliation processes. • Excellent attention to detail, organization, and ability to handle multiple accounts and transactions. • Strong communication skills for vendor relations and team collaboration. Education Requirements: • Associate or Bachelor's degree in Accounting, or equivalent experience. Hybrid Schedule: •Monday - Thursday on site, Friday option to work remotely

The Accounts Payable Coordinator will be responsible for managing all activities in the accounts payable function, ensuring timely and accurate processing of vendor invoices and payments. Essential Job Functions: Processing and auditing of regular invoices Processing and Matching of PO invoices Recording of wires and submission to Treasury Creation of payments (for all payment methods) Auditing of T&Es in Concur Assisting in extracting documentation for projects and audits when needed Assist the departments with reconciliation of invoices, vendor statements and internal data cleanup Vendor maintenance (new vendors, updates, inactivation) 1099 understanding and support Assist in projects. Produce Ad hoc reporting as requested Customer Service Requirements: Bachelor's degree System knowledge of Oracle Payables (Preferred) Concur Expense (Preferred) SharePoint (Preferred) MS suite (Outlook, PowerPoint, Word, Excel..) Proven ability to organize, prioritize and manage multiple tasks in a fast-paced environment Highly effective communication and interpersonal skills needed 2-5 years of AP experience Requirements: Oracle, concur experience - big plus Customer service experience Data entry invoice, payments, vendors, Well-rounded coordinator Potentially open to entry level candidates.

The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end. Responsibilities Manage accounts payable by verifying purchase orders, coding invoices, data entry, paying vendors, and tracking and resolving discrepancies. Following up on all invoicing and resolving account discrepancies. Serve as field location contact for questions and troubleshooting. Perform invoice and check matching, varied expense processing. Other projects and support work as assigned. Timely input of data into the system Detailed follow-up on matching expenses to associated revenues. Research vendor discrepancies to resolve all issues in a timely manner. Professional and courteous follow up with clinics on invoice discrepancies. Handle questions, emails, provide responses to field staff, other depts, external vendors. Process refund check requests. Track and monitor accuracy of monthly recurring payments. Prepare financial reports, documents for monthly and quarterly data. Bookkeeping and general accounting Creating and maintaining spreadsheets Perform end-to-end accounts payable activities, including invoice processing, data entry and payment processing. Establish and maintain effective relationships with vendors, respond to vendor inquiries, and resolve payment issues. Ensures that vendor statements are reviewed and reconciled regularly. Conduct in-depth research and analysis to identify and resolve issues related to price, quantity, missing BOLs, etc. Qualifications High School Diploma or equivalent required. Associate or bachelor's degree preferred. Minimum of 2 years of Accounts Payable experience in a fast-paced environment. Multi-location experience highly preferred Experience with / knowledge of Accounting Systems such as Oracle, SAP, Sage Intacct, etc. Intermediate to advanced skill on MS Excel and strong experience w/ MS Word and Outlook. Ability to handle high invoice volumes in a fast-paced environment. Possess effective communication skills both verbal and written. Excellent analytical and problem-solving skills with a meticulous attention to detail. Ability to learn, comprehend and apply new concepts quickly. Demonstrate ability to work with internal and external customers. Required Knowledge and Skills Ability to explain and interpret general accounting related policies and procedures. Attention to detail; time/cycle and accuracy focus. Mathematical aptitude and supporting computer software program proficiency. Strong verbal and written communication skills Impeccable investigative and follow-up skills Proven research capability and problem solving. Multi-tasking and strong time management skills Ability to foster and maintain business and client relationships. Responsible accountability to deliver on outlined tasks, bias for action and complete resolution. Reliable attendance and punctuality; willingness to work until critical time-sensitive tasks are completed.

The Accounts Payable Associate is responsible for the accurate and timely entry of invoices and related data into internal financial systems, including PeopleSoft and Maximo. This role supports the Accounts Payable Manager and other team members with day-to-day processing, special projects, and audit-related requests. Responsibilities: Process and voucher invoices into PeopleSoft and Maximo systems. Manage end-to-end processing of all inbound rail invoices. Utilize SAP for invoice and payment processing. Scan and upload documents into Filebridge for record-keeping. Retrieve and organize documents from the DataView imaging system. Respond to vendor and departmental inquiries via phone and email in a professional and timely manner. Review vendor statements, identify open credits, and take appropriate actions. Assist with tax and legal audit requests by gathering and providing necessary documentation. Distribute incoming mail for the department. Support special projects and perform other duties as assigned. Maintain organized filing systems for invoices and supporting documents. Your Skills & Experience: 2+ years of experience in Accounts Payable required. Excellent interpersonal and communication skills. Strong attention to detail and organizational skills. Ability to prioritize tasks and manage multiple deadlines effectively. Team-oriented with a collaborative mindset. Intermediate proficiency in Microsoft Excel. Strong working knowledge of PeopleSoft and Maximo. Experience using SAP for Accounts Payable processing.

Reconciliation Accountant Considering both Temp-Perm and Direct Hire candidates Hours: 8:30 am - 5:30 pm The Reconciliation Accountant handles, prepares, computes, manages, researches and processes bank reconciliations, sales data trends, and confirms bank deposits being made for a national restaurant and retail business. The Reconciliation Accountant is consistently focused on teamwork, willing to go above and beyond to get the job done. What the Reconciliation Accountant does: § Complete bank reconciliations § Ensure bank deposits made in timely manner and following up with field managers as necessary § Reconciling any over/short payments from credit card merchants § Perform Balance Sheet reconciliation § Post and process journal entries to ensure all business transactions are recorded properly § Keep up with financial policies, regulation and legislation § Upholds company standard policies and procedures § In the performance of job duties, will follow established safety procedures and policies What experience we are looking for: § Bachelor's Degree in Accounting, Finance or a related discipline § 2-3 years of experience, preferably in the restaurant or retail industry § Someone skilled with high volume bank reconciliations § Intermediate to expert level MS Office skills (MS Word, MS Excel, MS PowerPoint, MS Outlook) § Highly organized and trustworthy with the ability to manage confidential information § Strong communication skills both written and verbal § Thorough knowledge of accounting and corporate finance principles and procedures WorkDynamX and our Client are Equal Opportunity Employers.

Accounts Payable Coordinator Vaco has partnered with a Construction Company and they have an opening for an Accounts Payable Coordinator to handle invoice processing, job costing and coding, vendor payments and communications. Client is offering excellent perks and benefits. Responsibilities: Enter accounts payable invoices and code to proper job cost by communicating with Project Managers Maintain AP Inbox and maintain communication to ensure accuracy Reconcile vendor account statements monthly Responsible for vendor maintenance including W-9 requests and ensuring COI's are current Check runs and cutting checks Requirements/Skills: 3+ years of experience in Accounts Payable Experience in the construction industry with job costing is a must Viewpoint Vista software experience preferred but not required Excellent computer skills with Excel, Word, Outlook and Adobe Strong communication skills