Clerk Jobs in Kihei, HI

Kapalua Bay is excited to announce the exceptional career opportunity of Full-Time Merchandise Clerk. Qualified candidates will thrive in a hospitality environment and be highly focused on providing superior service. Key Responsibilities of the Merchandise Clerk: Acknowledges guests upon entrance into retail facility. Assists the guest by selling merchandise and providing information in a professional manner. Assists with monthly/quarterly physical inventories. Processes and records sales transactions. Maintains accountability for all sales and money transactions made. Assists with rotating stock, keeping displays clean and orderly and creating appealing displays. Minimum Qualifications for the Merchandise Clerk: High school diploma or GED; or six months to one year related experience and/or training; or equivalent combination of education and experience. Other qualifications: Computer skills such as Point of Sales (POS) systems, inventory, Microsoft Office including excel is required. Ability to multi-task - answer phones, greet members and answer questions and place orders.

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing efficient service and meaningful experiences. Control Clerks are primarily responsible for room inventory to maximize selling opportunities at the Front Office. This includes assigning room blocks for groups and guest preferences. Front Office Agents rely on the Control Clerks ability to manage the inventory and analyze reports. This role has a direct impact on guest fulfillment with room accommodations. Control Clerks must also assist in the guest registration process and communication of hotel services and promotions. This position leads other associates by coaching, giving direction and may include training. Front Office Control Clerk is the perfect opportunity for a seasoned Front Office Agent ready to advance their career into management. Hyatt associates work in an environment that demands exceptional performance yet reaps great rewards. Whether it's career opportunities, job enrichment or a supportive work environment; if you are ready for this challenge, then we are ready for you. Starting Pay $25.23 After completing a 90-day probationary period pay rate is $29.68 This is not your typical career opportunity. This is the Hyatt Touch. "Hyatt Hotels Corporation is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law." * A true desire to satisfy the needs of others in a fast-paced environment. * Refined verbal and written communication skills. * Experience and thorough understanding of Front Office Operations. * Must be flexible with availability and be able to work holidays.

The staffing coordination clerk performs all scheduling, staffing, and timekeeping responsibilities for designated work areas within scope. Staffing workflow includes creating and editing schedules to fill open shifts, as well as mobilizing staff for daily needs that surface less than 24 hours before the start of a shift (cancellation, flexing, floating, and management of unplanned shift vacancies, as well as daily maintenance of unit/department schedules). Provides support to nursing units by updating and monitoring daily schedules, assuring appropriate distribution of staff by producing a balanced monthly unit staffing schedule and arranging for supplemental staffing for nursing units. Timekeeping management includes tasks related to the accurate recording, editing and maintenance of timekeeping records for staff in designated work areas. This role utilizes an electronic staffing system platform and requires strong communication with unit leaders, House Operations Supervisors, and within the centralized staffing team. Position is also responsible in obtaining the necessary information to initiate the patient transfer and for coordinating communication. Essential Responsibilities: + Provides for centralized timekeeping for nursing units approving timecards at the close of each pay period. Performs tasks related to the accurate recording, editing and maintenance of timekeeping/payroll records for staff at MMMC. + Maintains a strong working knowledge of applicable pay and scheduling practices. + Creates and maintains unit monthly staff schedules to show approved PTO, staff shift trades and assignment of extra shifts in accordance with labor laws, contracts and policies. + Monitors compliance with guidelines and procedures established by the organization. + Process appropriate Leave of Absence forms and time in accordance with policy. Create and edit schedules for nursing departments into the electronic scheduling system following all hospital policies, procedures, and guidelines. Assign specialty roles particular to each units operational needs. + Prepares accurate daily and/or shift work schedules, which reflect forecasted needs in collaboration with nurse managers. + Approve or deny schedule requests, with communication to unit managers as appropriate. + Balance and publish schedules at the end of the scheduling period. + Adjusts schedule to accommodate needs through acquiring additional personnel or reducing scheduled staff. + Follows policy to notify staff of available vacant shifts and resolve staffing issues. + Contacts available staff to best provide for unit care requirements utilizing available resources to fill open shifts. + Prepares computer optimized schedules for clinical departments and centralized float pool. + Within 24 hours of shift time, allocate resource/float pool staff to units based on needs, using technology and communication skills. + Receive sick call notifications and manage unplanned shift vacancies by recruiting associates for open shifts, leveraging technology. + Maintain daily maintenance of unit/department schedules within the electronic staffing system. Effectively communicates critical or immediate staffing needs to nurse manager or their designee. + Assists with allocation of agency resources and other duties as assigned pertaining to contract labor. + Answer, intake, and mitigate calls for transfer requests following established procedures. + Performs follow-up communication to expedite approval of patient transfer. + Collaborates with Admitting and Hospital Operations Supervisors to determine availability of appropriate bed. + Interact with the requesting facility staff over the telephone to intake calls. + Maintain multiple databases pertinent to the transfer service. + Accurately records the calls for transfer service in an electronic filing system. Basic Qualifications: Experience + Minimum two (2) years of office/clerical experience. Education + High School Diploma or General Education Development (GED), or equivalent related experience. License, Certification, Registration + N/A Additional Requirements: + Strong written and verbal communications skills. + Strong customer service skills. + Strong analytical skills. + Ability to coordinate efforts with team members within and outside of own department or organization. In-depth knowledge of computer systems and various software programs. + Experience developing and maintaining reports. + Ability to work independently and self-directed. Preferred Qualifications: + Minimum of two (2) years experience with staffing/scheduling software in a healthcare setting. + Two (2) Year/ Associates Degree. COMPANY: KAISER TITLE: Staffing Coordination Clerk; 20hrs, Night, MMMC LOCATION: Wailuku, Hawaii REQNUMBER: 1337226 External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

IMMEDIATE VACANICES: Temporary Part-Time SHIFT MAY VARY, MUST BE ABLE TO WORK ALL SHIFTS, INCLUDING: NIGHTS, WEEKENDS AND HOLIDAYS. Arranges and assigns equitable starting times for individuals and groups of players at a golf course; regulates traffic on the course; collects and accounts for fees; performs clerical work; regularly stands independent watch over the operations of the golf course; and performs other related duties as required. Distinguishing Characteristics: This class is distinguished by its responsibility for arranging and assigning equitable starting times for individuals and groups of players, regulating traffic on the golf course, collecting fees and performing clerical work and, in addition, standing independent watch over the operations of the golf course to promote orderly and efficient operations in the absence of the Golf Course Superintendent. Examples of Duties The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position. Registers and arranges starting times for golfers, clubs and organizations; starts and spaces groups of players in an orderly manner; periodically patrols the course to speed up play; prepares and maintains schedules for major tournaments and assists in their administration; answers questions concerning golf rules and etiquette; explains and enforces rules and regulations of the course; collects greens and locker rental fees; maintains cash ledgers showing daily cash breakdown; balances cash register receipts against cash received; deposits all monies collected with the County Treasurer; prepares and maintains monthly and quarterly financial, statistical and narrative reports; notifies proper authorities in case of accidents; assumes independent watch over the golf course to promote orderly and efficient operations; determines whether the course is playable or not and whether golf carts can be used; resolves complaints and disputes; maintains discipline on the course and on concessionaire operations . Minimum Qualification Requirements Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and two years of experience involving meeting and dealing with the public and some experience as a golfer. License Requirement: None Knowledge of: golf course layout, rules and regulations; golf terminology, rules and etiquette; fundamentals of the game of golf; office practices and procedures. Ability to: make arithmetic computations; compare names and numbers; handle and account for cash; prepare reports; deal tactfully and effectively with the public and employees; assess and regulate traffic on the course; appraise situations and make appropriate decisions; settle disputes between groups of individual players; follow oral and written instructions. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. Physical Effort Grouping : Light Supplemental Information SKILLS ASSESSMENT: Qualified applicants will be required to take an online assessment. Applicants are required to test alone in a quiet, distraction-free area using a reliable computer with a high-speed internet connection, a microphone, a webcam (internal or external), and a Windows or Apple Operating System. Applicants who do not meet the system requirements will be provided an opportunity to take the online assessment on site. TEMPORARY POSITIONS: Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. APPLICATIONS MAY BE FILED ONLINE AT: ******************************************* If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete. EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services. AN EQUAL OPPORTUNITY EMPLOYER The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui. Personnel Services Email: *********************************

The authorized level of the position is Account Clerk IV. Applications are being accepted down to the Account Clerk I in the event of recruiting difficulties. Salary Range: Account Clerk I, SR-06: $3,035.00 per month Account Clerk II, SR-08: $3,156.00 per month Account Clerk III, SR-11: $3,484.00 per month Account Clerk IV, SR-13: $3,768.00 per month Examples of Duties Assigns the classifying of accounting transactions; supervises and performs the review of posting documents, totaling of entries, and other functions in the maintenance of accounts; supervises the comparing of account balances, determining corrective actions and other functions in reconciling accounts; receives, receipts and deposits cash collections of various kinds, and maintains or supervises the maintenance of appropriate records; closes accounts and prepares balance sheets and financial statements; conducts research into current accounts, previous reports, source document, etc., to develop specified but readily available information from current account balances; develops comparative data, ratios, etc., to reflect relationships between specified accounts, different time periods, costs of different operations or other specified information; identifies significant changes in account balances and reviews transactions to identify the actions which caused the changes; conducts accounts examinations including preparing worksheets or reports reflecting the examination made, discrepancies noted, and the corrective entries required to adjust accounts; prepares summaries of activities, reports or other data; makes estimates of operating procedures, needs or requirements, such as operating budgets, materials or space needed, or numbers of items for clerical and administrative operations; may supervise purchase order functions and the processing of invoices including the preparation of vouchers for approval to authorize disbursements; drafts operational guides, forms and other materials requiring specific knowledge of methods, procedures, policies or other information; may supervise and participate in the maintenance of inventory and inventory control records; may supervise one or more account clerical and other subordinates. Minimum Qualifications Experience Requirement: Except for the substitutions provided in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGeneral ExperienceSpecialized Experience Total (years) Account Clerk I1/201/2 Account Clerk II1/211-1/2 Account Clerk III1/22*2-1/2 Account Clerk IV1/23*3-1/2 * Some Account Clerk III and IV positions require that applicants possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential. General Experience: Work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately. Specialized Experience: Work involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information. For levels III and IV, this work must have involved reconciling accounts (i.e. checking for errors, balancing, and going back to original source document for verification); and the preparation of standard financial statements. Some Account Clerk IV positions require that applicants possess knowledge of the principles and practices of double-entry bookkeeping. For these positions, the department may request selective certification. Non-Qualifying Experience: Experience as an inventory clerk, stock clerk, supply clerk or other related work which is primarily concerned with posting non-fiscal data or checking accuracy of computations and which does not involve or require any fiscal record keeping knowledge is not considered qualifying specialized experience. Substitution of Education for Experience: 1. Graduation from high school with courses in basic English and arithmetic may be substituted for six (6) months of general experience. 2. Successful completion of a substantially full-time equivalent accounting curriculum leading to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements, may be substituted for specialized experience on the basis of one (1) year of such training for one (1) school year of experience, up to a maximum of two (2) years. 3. Completion of one (1) school year of (more than one-year program) substantially full-time accounting curriculum which normally leads to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements may be substituted for one (1) year of specialized experience. 4. Education in an accredited university in a baccalaureate program may be substituted for specialized experience in the following basis: a) A baccalaureate degree in accounting will be deemed to have met the experience requirements for the Account Clerk V level. b) Fifteen (15) semester hours of training may be substituted for six (6) months of experience, up to a maximum of three and one-half (3-1/2) years provided the training included at least three (3) credits per semester of accounting courses such as accounting theory and methods used to record and report financial information; analysis of methods for valuing the assets, liabilities, and ownership; etc. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL EXPERIENCE REQUIREMENT: Do you possess at least six (6) months of general work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately; OR did you graduate from high school/GED with courses in basic English and arithmetic? Note: Be sure to list your high school information in the Education section of your application. * Yes * No 02 SPECIALIZED EXPERIENCE REQUIREMENT: Do you possess at least one (1) year of work experience involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom? Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations AND office practices and procedures relating to the processing and recording of transactions and accounting information. For level III and IV, this work experience must have involved reconciling accountings (i.e. checking for errors, balancing, and going back to original source document for verification) and preparation of standard financial statements. * Yes * No 03 SPECIALIZED EXPERIENCE REQUIREMENT (Cont.): Starting with the most recent, list all employment periods you would like considered from the experience section of your application. Be sure to include the following: A. Employer name; Dates of employment (from and to, month and year); B. Your official job title; the number of hours worked per week; C. List of job duties and the average number of hours per week performing each duty; and, D. The name and title of your supervisor. Note: Treat each employer/change in position separately. If you do not have such work experience, please type "None" in the space provided. 04 DESCRIPTION OF DUTIES: For each relevant employer/position, provide a detailed description of the duties you performed which demonstrate your knowledge of, A. standard accounting classification and terminology pertinent to accounts maintenance operations; and, B. office practices and procedures related to the processing and recording of transactions and accounting information. Note: Use specific language that clearly describes the extent of your involvement and experience. Address each area separately. Do not copy/paste or give reference to your resume as a response to this question. If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description. If you do not have such experience, please type "None" in the space provided. 05 DESCRIPTION OF DUTIES (Cont.): For each relevant employer/position, provide a detailed description of the duties you performed which demonstrate your ability to reconcile accounts. Note: Use specific language that clearly describes the extent of your involvement and experience. Address each area separately. Do not copy/paste or give reference to your resume as a response to this question. If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description. If you do not have such experience, please type "None" in the space provided. 06 DESCRIPTION OF DUTIES (Cont.): For each relevant employer/position, provide a detailed description of the duties you performed which demonstrate your ability to prepare a standard financial statement. Note: Use specific language that clearly describes the extent of your involvement and experience. Address each area separately. Do not copy/paste or give reference to your resume as a response to this question. If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description. If you do not have such experience, please type "None" in the space provided. 07 SUBSTITUTION OF EDUCATION FOR EXPERIENCE: From the statements, select the option that BEST describes your highest level of education. Note: You MUST provide a copy of your official transcripts from each institution to receive credit for the coursework. * I have successfully completed an accounting curriculum and have received a degree or diploma at an accredited business school, community college, or other comparable institution. This program included accounting courses in double-entry procedures and the preparation and interpretation of financial statements. * I have completed one year of a full time accounting curriculum leading to a degree or diploma at an accredited business school, community college, or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording, and summarizing transactions; and the preparation and interpretation of financial statements. * I don't have a Bachelor's degree in Accounting, but I do have completed Accounting courses in a baccalaureate degree program at an accredited university. * I have a Bachelor's Degree in Accounting from an accredited university. * I have none of the above. 08 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

The authorized level of the position is Account Clerk II. Applications are being accepted down to the Account Clerk I in the event of recruiting difficulties. Salary Range: Account Clerk I, SR-06: $3,035.00 per month Account Clerk II, SR-08: $3,156.00 per month Examples of Duties Verifies and enters details of costs, charges or other similar bookkeeping items to correct accounts or classifications; Receives, receipts and deposits cash collections of various kind, and maintains appropriate records; consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; Performs numerous types of computations such as discount, interest, ratio and percentage; determines rates, costs, amounts or other specifications for various types of items, selecting and using tables or classification data; Explains details of services, methods or policies; prepares requisitions or purchase orders, and may place orders for supplies, materials, equipment or contract services; processes invoices and may prepare vouchers for approval to authorize disbursement; May maintain inventory control records; Reviews the accounts clerical work of others, calling attention to use of incorrect procedures or methods and to incorrect entries or results; Composes correspondence requiring specific knowledge of methods, procedures, policies or other information; determines the general ledger accounts, journals and subsidiary accounts affected and the debit and/or credit entries to be made; summarizes transactions having a like effect and preparing control sheets or other posting documents reflecting the debit and/or credit entries to be made; Totals entries at specified intervals and takes a trial balance of debits and credits; determines corrective entries required to bring accounts into balance; closes and reconciles accounts; May supervise one or more lower-level account clerk or other subordinates. Minimum Qualifications Experience Requirement: Except for the substitutions provided in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class Title General Experience (years) Specialized Experience (years) Total (years) Account Clerk I 1/2 0 1/2 Account Clerk II 1/2 1 1-1/2 General Experience: Work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately. Specialized Experience: Work involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and record ing numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information. Non-Qualifying Experience: Experience as an inventory clerk, stock clerk, supply clerk or other related work which is primarily concerned with posting non-fiscal data or checking accuracy of computations and which does not involve or require any fiscal record keeping knowledge is not considered qualifying specialized experience. Substitution of Education for Experience: 1. Graduation from high school with courses in basic English and arithmetic may be substituted for six (6) months of general experience. 2. Successful completion of a substantially full-time equivalent accounting curriculum leading to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements, may be substituted for specialized experience on the basis of one (1) year of such training for one (1) school year of experience, up to a maximum of two (2) years. 3. Completion of one (1) school year of (more than one-year program) substantially full-time accounting curriculum which normally leads to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements may be substituted for one (1) year of specialized experience. 4. Education in an accredited university in a baccalaureate program may be substituted for specialized experience in the following basis: a) A baccalaureate degree in accounting will be deemed to have met the experience requirements for the Account Clerk V level. b) Fifteen (15) semester hours of training may be substituted for six (6) months of experience, up to a maximum of three and one-half (3-1/2) years provide the training included at least three (3) credits per semester of accounting courses such as accounting theory and methods used to record and report financial information; analysis of methods for valuing the assets, liabilities, and ownership; etc. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant's TA History Report or equivalent system-generated report; A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

Job Details Experienced Corporate Headquarters - Kahului, HI $29.00 - $32.00 Any day/Any shift Accounting About Us Do you have the drive to succeed? Fuel your potential! The Hawaii Petroleum ‘ohana enjoys a culture that treats all employees with special care and aloha. In our complex operation, every job is important to the success of the whole company, and we all rely on one another - one canoe, many paddles. Now under a second generation of family leadership, we at Hawaii Petroleum are committed to serving the communities in which we operate by always striving to be pono, to do what is right. We believe that our responsibility is to provide the community with high quality products and services at convenient locations across the islands. The Hawaii Petroleum family of companies is comprised of Ohana Fuels, Hawaii Fueling Network (HFN), and Minit Stop convenience stores. Job Summary As an Accounting Clerk III, you will handle complex and advanced clerical accounting tasks including various data entry and maintenance, transactions review, and accounts management. This role requires a blend of knowledge and experience to perform tasks efficiently and accurately, supporting the overall financial health of the Company. Additionally, as part of the accounting team, you will work both independently and collaboratively with various departments to meet goals and deadlines. If you are analytical and like problem solving and math, then we want YOU! What You Will Do Provide day-to-day accounting and clerical support to the accounting department and other departments within the company. Enter and maintain data in the general ledger, classify and summarize financial data, and ensure accuracy and compliance with accounting standards. Process accounts payable and receivable transactions, including invoicing, payment processing and reconciliation within the record-keeping system. Investigate and resolve accounting or documentation discrepancies to ensure due diligence is maintained. Oversee inventory and cash management to ensure assets are accurately accounted for and well-managed. Perform complex calculations using spreadsheets and other accounting software tools. Compile and analyze statistical data to support financial analyses and decision-making. Prepare financial statements and reports and assist in creating and maintaining detailed documentation for all financial activities and transactions. Work together as a team to complete daily and monthly tasks so that time sensitive deadlines and overall goals are met. Other duties and special projects as assigned. Education and Experience Seeking candidates 18 years of age or older with an Associate Degree in Accounting or a related field with equivalent experience. Proficient knowledge in clerical accounting methods, arithmetic computations and maintaining financial records with accuracy and attention to detail. Competent with accounting software and Microsoft Office 365 applications, including Teams, Word, Excel, Outlook, and PowerPoint, and SharePoint. Perform work with little to no supervision, analyze data and solve problems efficiently. Demonstrate a professional and senior approach to proactively manage tasks both independently and collectively as a team. Professional level communication and interpersonal skills including verbal and written over multiple platforms including electronically and in person. Highly organized with the ability to multitask and flexibility to adapt to changing priorities of a structured and fast paced work environment so that deadlines are met. Handle data management with attention to detail and a professional awareness of the integrity, sensitivity and confidentiality associated with data acquired by the Company. Benefits You will receive competitive benefits and pay to support you and your family: Paid time off including Vacation, Sick and Holidays Employees have free Medical/Dental/Vision for base plans with option to enroll families at an additional cost Voluntary benefits including Life Insurance/AD&D/Long-Term Disability 4% 401(k) Retirement Match Discounted HFN Fuel Tuition Reimbursement Program We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Twitter Linkedin Facebook Google+Pinterestemail About Us Do you have the drive to succeed? Fuel your potential! The Hawaii Petroleum 'ohana enjoys a culture that treats all employees with special care and aloha. In our complex operation, every job is important to the success of the whole company, and we all rely on one another - one canoe, many paddles. Now under a second generation of family leadership, we at Hawaii Petroleum are committed to serving the communities in which we operate by always striving to be pono, to do what is right. We believe that our responsibility is to provide the community with high quality products and services at convenient locations across the islands. The Hawaii Petroleum family of companies is comprised of Ohana Fuels, Hawaii Fueling Network (HFN), and Minit Stop convenience stores. Job Summary As an Accounting Clerk III, you will handle complex and advanced clerical accounting tasks including various data entry and maintenance, transactions review, and accounts management. This role requires a blend of knowledge and experience to perform tasks efficiently and accurately, supporting the overall financial health of the Company. Additionally, as part of the accounting team, you will work both independently and collaboratively with various departments to meet goals and deadlines. If you are analytical and like problem solving and math, then we want YOU! What You Will Do * Provide day-to-day accounting and clerical support to the accounting department and other departments within the company. * Enter and maintain data in the general ledger, classify and summarize financial data, and ensure accuracy and compliance with accounting standards. * Process accounts payable and receivable transactions, including invoicing, payment processing and reconciliation within the record-keeping system. * Investigate and resolve accounting or documentation discrepancies to ensure due diligence is maintained. * Oversee inventory and cash management to ensure assets are accurately accounted for and well-managed. * Perform complex calculations using spreadsheets and other accounting software tools. * Compile and analyze statistical data to support financial analyses and decision-making. * Prepare financial statements and reports and assist in creating and maintaining detailed documentation for all financial activities and transactions. * Work together as a team to complete daily and monthly tasks so that time sensitive deadlines and overall goals are met. * Other duties and special projects as assigned. Education and Experience * Seeking candidates 18 years of age or older with an Associate Degree in Accounting or a related field with equivalent experience. * Proficient knowledge in clerical accounting methods, arithmetic computations and maintaining financial records with accuracy and attention to detail. * Competent with accounting software and Microsoft Office 365 applications, including Teams, Word, Excel, Outlook, and PowerPoint, and SharePoint. * Perform work with little to no supervision, analyze data and solve problems efficiently. * Demonstrate a professional and senior approach to proactively manage tasks both independently and collectively as a team. * Professional level communication and interpersonal skills including verbal and written over multiple platforms including electronically and in person. * Highly organized with the ability to multitask and flexibility to adapt to changing priorities of a structured and fast paced work environment so that deadlines are met. * Handle data management with attention to detail and a professional awareness of the integrity, sensitivity and confidentiality associated with data acquired by the Company. Benefits You will receive competitive benefits and pay to support you and your family: * Paid time off including Vacation, Sick and Holidays * Employees have free Medical/Dental/Vision for base plans with option to enroll families at an additional cost * Voluntary benefits including Life Insurance/AD&D/Long-Term Disability * 4% 401(k) Retirement Match * Discounted HFN Fuel * Tuition Reimbursement Program Explore transportation and logistics industry job opportunities from Hawaii to Alaska, and Washington State to throughout the Caribbean. Visit saltchukjobboard.com today! Twitter Linkedin FacebookGoogle+Pinterestemail Your browser failed to load the PDF in iframe. Please click the view button below to open job description PDF in a new tab. View PDF

Kapalua Bay is excited to announce the exceptional career opportunity of Full-Time Merchandise Clerk. Qualified candidates will thrive in a hospitality environment and be highly focused on providing superior service. Key Responsibilities of the Merchandise Clerk: * Acknowledges guests upon entrance into retail facility. * Assists the guest by selling merchandise and providing information in a professional manner. * Assists with monthly/quarterly physical inventories. * Processes and records sales transactions. Maintains accountability for all sales and money transactions made. * Assists with rotating stock, keeping displays clean and orderly and creating appealing displays. Minimum Qualifications for the Merchandise Clerk: * High school diploma or GED; or six months to one year related experience and/or training; or equivalent combination of education and experience. Other qualifications: * Computer skills such as Point of Sales (POS) systems, inventory, Microsoft Office including excel is required. * Ability to multi-task - answer phones, greet members and answer questions and place orders.

Under indirect supervision, performs variety of patient registration, telephone, reception and other clerical duties; determines proper financial class; maintains database integrity of systems; maintains quality and professional care of patients requiring medical attention; educates parties regarding business practices and insurance coverage; assists patients/families in meeting their financial obligations. Essential Responsibilities: + Greets patients, referring them to appropriate areas of hospital, clinic, or department. + Alerts medical staff in event of patients with emergent medical problem(s). + Interviews patient/patient representative(s) and obtains patient data and verifies insurance coverage; obtains demographic and insurance information; obtains medical record number from master patient index if non available. + Verify insurance coverage for primary, secondary and tertiary insurance plans. + Utilizes managed care and other insurance eligibility programs including payor web sites for determining eligibility and coverage, admission notification, and authorization requirements. + Establishes patient financial class type at point of registration; obtains necessary insurance information; ensures appropriate forms are completed/initiated/routed; photocopies insurance cards, etc. + Registers patients in KPHealthConnect; enters accurate demographic, financial class, and insurance information; makes revisions to systems database immediately as errors are recognized to ensure database accuracy; documents financial obligations of patients in the appropriate fields in the computer system. + Processes direct, urgent admissions and coordinates with Nursing Supervisor. + Contacts physician for/or receives admitting orders and diagnosis for admission of patient. + Creates account for impending admission. + Communicates deposit requirements to patients and families and documents in KP HealthConnect; refers patients to financial counseling assistance as appropriate. + Initiates and completes all necessary admitting forms and obtains required signatures in a timely manner; provides explanation for clear understanding; adheres to federal and state regulations, such as Medicare Secondary Payor Questionnaire (MSPQ), during registration process; explains required form. + Collects cash, check or credit card payments for collectible services; verifies checks have accurate and current information; ensures valid authorization for all credit card payments; validates checks and credit slips; issues receipts; refunds customers for overpayment of services within authorized limits; obtains all appropriate documents and signatures. + Balances monies, checks, credit card charge documents and daily cash register receipts; reconciles any discrepancies; prepares bank deposit; operates electronic draft capture for charge cards; reconciles and resolves any discrepancies; remits deposit to bank; places change fund order from bank; maintains change fund; buys and sells change from various departments; resolves any balance discrepancies. + Answers incoming phone calls; transfers calls to appropriate areas of department, clinic, hospital; makes outgoing calls to physicians, payors, etc., as needed. + Documents pertinent patient account information in KP HealthConnect. + Provider registration support to other MHS facilities as needed. + Proactively contacts patients to pre-register them for selected procedures and/or those patients with selected insurance coverages; advises patients of estimated cost share; arranges for deposits/pre-payment prior to procedure in accordance with department protocols and procedures, as needed. + Prepares and processes daily admission notifications, authorization in a timely manner. + Coordinates with financial and clinical staff for timely updates and communication. + Prints Pre-census Report nightly; verifies census with Nursing Units. + Assigns accommodations/bed assignments as directed for patients by evening/night supervisors. + Compiles daily census information. + Receives, records, accounts for and releases patient valuables left for safekeeping. + Notifies and coordinates with Social Services department. + Provides appropriate patient information to physicians, relatives and visitors of patients. + Performs variety of patient services such as providing information or explanation of problems pertaining to benefits, eligibility, etc. + Handles patient problems; refers difficult patients to supervisor, Patient Advocate and/or Security when necessary. + Immediately reports prankish, threatening, disaster alert or emergency situations to supervisor as well as any peculiarity which may jeopardize or endanger any member of staff or employee, patient, visitor or employer facilities. + Performs other duties and accepts responsibility as assigned. Basic Qualifications: Experience + N/A Education + High school diploma GED, or equivalent. License, Certification, Registration + N/A Additional Requirements: + Previous office/clerical experience. + Demonstrated knowledge of and skill in customer service, oral communication, and written communication. + Demonstrates knowledge, skills, and abilities necessary to provide culturally sensitive care and/or service. + Talking to co-workers, customers, outside vendors, and on the telephone. + Reading, writing, speaking and understanding English. + Training/giving and receiving instructions. + Mathematical ability, attention to detail (e.g. organization, prioritization, proofing), concentration and alertness. Preferred Qualifications: + Minimum six (6) months medical front office experience + Demonstrated knowledge of and skill in word processing, spreadsheet, and database PC applications. + Demonstrated knowledge of and skill in customer services (e.g. AIDET). + Demonstrated working knowledge of medical terminology. COMPANY: KAISER TITLE: Patient Access Services Clerk LOCATION: Wailuku, Hawaii REQNUMBER: 1346737 External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

Independently performs a variety of human resources clerical work involving the preparation and processing of the full range of personnel actions requiring the interpretation and application of pertinent civil service laws, rules, regulations, policies and procedures; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of the Human Resource Clerk I in that the Human Resource Clerk II performs clerical work within a central human resources agency requiring the extensive interpretation and application of civil service laws, rules, regulations, policies and procedures as a substantially full time assignment; whereas, the Human Resource Clerk I performs moderately difficult clerical assignments in one or more of the major functional areas of human resource management within a central human resources agency. This class is further distinguished by work which consists of variable sequences of human resource routines that are not completely standardized or prescribed and which may involve deviation from established procedures in new or changing situations or conditions. The work also requires the research in and reference to a variety of standard references, guides and precedents to obtain needed information and to select and adopt methods and procedures. Limited technical assistance to Personnel Management Specialists is provided, however, this work is normally subject to review to insure adherence to applicable policies, procedures, regulations and statutes. Examples of Duties The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position. Prepares and processes requests for personnel actions involving appointments, transfers, promotions, reallocations, resignations, leaves of absence, temporary assignments, etc.; Types and/or reviews payroll certification forms and civil service personnel action notices; Prepares and reviews various forms such as for medical insurance, personal history statements, etc.; Issues, receives and checks application for civil service examinations for completeness, including verification of licenses, certificates, veteran's preference, etc.; Prepares and types examination announcements; Advises departmental officials, employees and/or the public regarding employment policies, class data and civil service laws, rules, regulations and policies; Assists in resolving routine personnel problems, to include answering questions related to the County's comprehensive training program; Prepares and processes classification and pay action notifications to involve determining effective dates of actions, assigning position numbers, following up on administrative reviews and appeals, and composing letters; Sets up and maintains current position control and other personnel files; Types and assembles examination materials, prepares test score distributions, converts test scores, and records examination results; Administers and monitors examinations and makes decisions regarding the integrity of applicants taking examinations and upholds the confidentiality and uniformity of the County's examination process; Maintains other confidential records, including documents for the various drug and alcohol testing programs; Researches and prepares various regular and special statistical and activity reports as required, including those needed for the County's comprehensive training program; Prepares circulars and calendars for training courses for distribution to departments; Prepares packets and other materials for new employee orientation, follows up with departments to resolve scheduling and attendance matters; Composes other routine letters as required; May suggest changes to personnel policies and procedures; May supervise subordinates. Minimum Qualification Requirements Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and three (3) years of clerical experience, two (2) of which shall have involved work relating to human resource activities. Knowledge of: civil service laws, rules, regulations, policies and procedures; basic merit system philosophy; various types of human resource transactions and procedures for processing thereof, and methods for keeping human resource records; range of occupations common to government service; office practices and procedures; use of standard office machines, including a personal computer. Ability to: understand and interpret laws, rules, regulations, policies and procedures; deal tactfully with employees and the public; make arithmetic computations; operate a personal computer; utilize a variety of computer software applications such as word processing and electronic mail; prepare reports; deal tactfully and effectively with the public and employees. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. Physical Effort Grouping: Light Supplemental Information TEMPORARY POSITIONS: Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. APPLICATIONS MAY BE FILED ONLINE AT: ******************************************* If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete. EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services. AN EQUAL OPPORTUNITY EMPLOYER The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui. Personnel Services Email: *********************************

The authorized level of the position is Account Clerk II. Applications are being accepted down to the Account Clerk I in the event of recruiting difficulties. Salary Range: Account Clerk I, SR-06: $3,035.00 per month Account Clerk II, SR-08: $3,156.00 per month Examples of Duties * Verifies and enters details of costs, charges or other similar bookkeeping items to correct accounts or classifications; * Receives, receipts and deposits cash collections of various kind, and maintains appropriate records; consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; * Performs numerous types of computations such as discount, interest, ratio and percentage; determines rates, costs, amounts or other specifications for various types of items, selecting and using tables or classification data; * Explains details of services, methods or policies; prepares requisitions or purchase orders, and may place orders for supplies, materials, equipment or contract services; processes invoices and may prepare vouchers for approval to authorize disbursement; * May maintain inventory control records; * Reviews the accounts clerical work of others, calling attention to use of incorrect procedures or methods and to incorrect entries or results; * Composes correspondence requiring specific knowledge of methods, procedures, policies or other information; determines the general ledger accounts, journals and subsidiary accounts affected and the debit and/or credit entries to be made; summarizes transactions having a like effect and preparing control sheets or other posting documents reflecting the debit and/or credit entries to be made; * Totals entries at specified intervals and takes a trial balance of debits and credits; determines corrective entries required to bring accounts into balance; closes and reconciles accounts; * May supervise one or more lower-level account clerk or other subordinates. Minimum Qualifications Experience Requirement: Except for the substitutions provided in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGeneral Experience (years) Specialized Experience (years) Total (years) Account Clerk I1/201/2 Account Clerk II1/211-1/2 General Experience: Work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately. Specialized Experience: Work involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information. Non-Qualifying Experience: Experience as an inventory clerk, stock clerk, supply clerk or other related work which is primarily concerned with posting non-fiscal data or checking accuracy of computations and which does not involve or require any fiscal record keeping knowledge is not considered qualifying specialized experience. Substitution of Education for Experience: 1. Graduation from high school with courses in basic English and arithmetic may be substituted for six (6) months of general experience. 2. Successful completion of a substantially full-time equivalent accounting curriculum leading to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements, may be substituted for specialized experience on the basis of one (1) year of such training for one (1) school year of experience, up to a maximum of two (2) years. 3. Completion of one (1) school year of (more than one-year program) substantially full-time accounting curriculum which normally leads to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements may be substituted for one (1) year of specialized experience. 4. Education in an accredited university in a baccalaureate program may be substituted for specialized experience in the following basis: a) A baccalaureate degree in accounting will be deemed to have met the experience requirements for the Account Clerk V level. b) Fifteen (15) semester hours of training may be substituted for six (6) months of experience, up to a maximum of three and one-half (3-1/2) years provide the training included at least three (3) credits per semester of accounting courses such as accounting theory and methods used to record and report financial information; analysis of methods for valuing the assets, liabilities, and ownership; etc. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL EXPERIENCE REQUIREMENT: Do you possess at least six (6) months of general work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately; OR did you graduate from high school/GED with courses in basic English and arithmetic? Note: Be sure to list your high school information in the Education section of your application. * Yes * No 02 SPECIALIZED EXPERIENCE REQUIREMENT: Do you possess at least one (1) year of work experience involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom? Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations AND office practices and procedures relating to the processing and recording of transactions and accounting information. * Yes * No 03 SPECIALIZED EXPERIENCE REQUIREMENT (Cont.): Starting with the most recent, list all employment periods you would like considered from the experience section of your application. Be sure to include the following: A. Employer name; Dates of employment (from and to, month and year); B. Your official job title; the number of hours worked per week; C. List of job duties and the average number of hours per week performing each duty; and, D. The name and title of your supervisor. Note: Treat each employer/change in position separately. If you do not have such work experience, please type "None" in the space provided. 04 DESCRIPTION OF DUTIES: For each relevant employer/position, provide a detailed description of the duties you performed which demonstrate your knowledge of, A. standard accounting classification and terminology pertinent to accounts maintenance operations; and, B. office practices and procedures related to the processing and recording of transactions and accounting information. Note: Use specific language that clearly describes the extent of your involvement and experience. Address each area separately. Do not copy/paste or give reference to your resume as a response to this question. If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description. If you do not have such experience, please type "None" in the space provided. 05 DESCRIPTION OF DUTIES (Cont.): For each relevant employer/position, provide a detailed description of the duties you performed which demonstrate your ability to reconcile accounts. Note: Use specific language that clearly describes the extent of your involvement and experience. Address each area separately. Do not copy/paste or give reference to your resume as a response to this question. If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description. If you do not have such experience, please type "None" in the space provided. 06 DESCRIPTION OF DUTIES (Cont.): For each relevant employer/position, provide a detailed description of the duties you performed which demonstrate your ability to prepare a standard financial statement. Note: Use specific language that clearly describes the extent of your involvement and experience. Address each area separately. Do not copy/paste or give reference to your resume as a response to this question. If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description. If you do not have such experience, please type "None" in the space provided. 07 SUBSTITUTION OF EDUCATION FOR EXPERIENCE: From the statements, select the option that BEST describes your highest level of education. Note: You MUST provide a copy of your official transcripts from each institution to receive credit for the coursework. * I have successfully completed an accounting curriculum and have received a degree or diploma at an accredited business school, community college, or other comparable institution. This program included accounting courses in double-entry procedures and the preparation and interpretation of financial statements. * I have completed one year of a full time accounting curriculum leading to a degree or diploma at an accredited business school, community college, or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording, and summarizing transactions; and the preparation and interpretation of financial statements. * I don't have a Bachelor's degree in Accounting, but I do have completed Accounting courses in a baccalaureate degree program at an accredited university. * I have a Bachelor's Degree in Accounting from an accredited university. * I have none of the above. 08 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

Under indirect supervision, performs variety of patient registration, telephone, reception and other clerical duties; determines proper financial class; maintains database integrity of systems; maintains quality and professional care of patients requiring medical attention; educates parties regarding business practices and insurance coverage; assists patients/families in meeting their financial obligations. Essential Responsibilities: + Greets patients, referring them to appropriate areas of hospital, clinic, or department. + Alerts medical staff in event of patients with emergent medical problem(s). + Interviews patient/patient representative(s) and obtains patient data and verifies insurance coverage; obtains demographic and insurance information; obtains medical record number from master patient index if non available. + Verify insurance coverage for primary, secondary and tertiary insurance plans. + Utilizes managed care and other insurance eligibility programs including payor web sites for determining eligibility and coverage, admission notification, and authorization requirements. + Establishes patient financial class type at point of registration; obtains necessary insurance information; ensures appropriate forms are completed/initiated/routed; photocopies insurance cards, etc. + Registers patients in KPHealthConnect; enters accurate demographic, financial class, and insurance information; makes revisions to systems database immediately as errors are recognized to ensure database accuracy; documents financial obligations of patients in the appropriate fields in the computer system. + Processes direct, urgent admissions and coordinates with Nursing Supervisor. + Contacts physician for/or receives admitting orders and diagnosis for admission of patient. + Creates account for impending admission. + Communicates deposit requirements to patients and families and documents in KP HealthConnect; refers patients to financial counseling assistance as appropriate. + Initiates and completes all necessary admitting forms and obtains required signatures in a timely manner; provides explanation for clear understanding; adheres to federal and state regulations, such as Medicare Secondary Payor Questionnaire (MSPQ), during registration process; explains required form. + Collects cash, check or credit card payments for collectible services; verifies checks have accurate and current information; ensures valid authorization for all credit card payments; validates checks and credit slips; issues receipts; refunds customers for overpayment of services within authorized limits; obtains all appropriate documents and signatures. + Balances monies, checks, credit card charge documents and daily cash register receipts; reconciles any discrepancies; prepares bank deposit; operates electronic draft capture for charge cards; reconciles and resolves any discrepancies; remits deposit to bank; places change fund order from bank; maintains change fund; buys and sells change from various departments; resolves any balance discrepancies. + Answers incoming phone calls; transfers calls to appropriate areas of department, clinic, hospital; makes outgoing calls to physicians, payors, etc., as needed. + Documents pertinent patient account information in KP HealthConnect. + Provider registration support to other MHS facilities as needed. + Proactively contacts patients to pre-register them for selected procedures and/or those patients with selected insurance coverages; advises patients of estimated cost share; arranges for deposits/pre-payment prior to procedure in accordance with department protocols and procedures, as needed. + Prepares and processes daily admission notifications, authorization in a timely manner. + Coordinates with financial and clinical staff for timely updates and communication. + Prints Pre-census Report nightly; verifies census with Nursing Units. + Assigns accommodations/bed assignments as directed for patients by evening/night supervisors. + Compiles daily census information. + Receives, records, accounts for and releases patient valuables left for safekeeping. + Notifies and coordinates with Social Services department. + Provides appropriate patient information to physicians, relatives and visitors of patients. + Performs variety of patient services such as providing information or explanation of problems pertaining to benefits, eligibility, etc. + Handles patient problems; refers difficult patients to supervisor, Patient Advocate and/or Security when necessary. + Immediately reports prankish, threatening, disaster alert or emergency situations to supervisor as well as any peculiarity which may jeopardize or endanger any member of staff or employee, patient, visitor or employer facilities. + Performs other duties and accepts responsibility as assigned. Basic Qualifications: Experience + N/A Education + High school diploma GED, or equivalent. License, Certification, Registration + N/A Additional Requirements: + Previous office/clerical experience. + Demonstrated knowledge of and skill in customer service, oral communication, and written communication. + Demonstrates knowledge, skills, and abilities necessary to provide culturally sensitive care and/or service. + Talking to co-workers, customers, outside vendors, and on the telephone. + Reading, writing, speaking and understanding English. + Training/giving and receiving instructions. + Mathematical ability, attention to detail (e.g. organization, prioritization, proofing), concentration and alertness. Preferred Qualifications: + Minimum six (6) months medical front office experience + Demonstrated knowledge of and skill in word processing, spreadsheet, and database PC applications. + Demonstrated knowledge of and skill in customer services (e.g. AIDET). + Demonstrated working knowledge of medical terminology. COMPANY: KAISER TITLE: Patient Access Services Clerk; Evening, FT, MMMC LOCATION: Wailuku, Hawaii REQNUMBER: 1331998 External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

Reviews applications for and issues a wide variety of park use permits on a substantially full time basis; and performs other related duties as required. Distinguishing Characteristics: This class differs from that of the Park Permits Clerk II in that the Park Permits Clerk I is representative of the journey level encompassing the performance of specialized clerical work involving extensive public contact in explaining procedures and requirements for obtaining various park use permits; whereas, the Park Permits Clerk II is representative of the senior level and encompasses (1) assisting in the issuance of commercial ocean and related park use permits which involve significant follow-up and tracking during the permit process; generates the financial reconciliation and monies handling of all the parks permits and is assigned to be the departmental contact for the software application(s) used in the park permitting system; and/or (2) supervises and participates in performance of the duties reflective of the Park Permit Clerk I. Examples of Duties The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position. Receives and reviews permit applications for adequacy and conformance to County and departmental rules and regulations and for legal requirements. Assists the applicant when necessary to insure that all requirements, rules and regulations are clearly understood and conformed to. Uses tact in interpreting, explaining and/or clarifying applicable park ordinances, County rental policy, departmental policies and rules and regulations relative to park use. Seeks assistance from supervisor should applicant not be satisfied. Advises applicant in selecting suitable sites or facilities and makes alternative suggestions when facilities are unavailable. Keeps track of all scheduled uses of facilities within the district. Takes reservations by applicants in person and answers all inquiries via telephone. Assists immediate supervisor in coordinating major and special programs, activities and events with various District Supervisors, Recreation Leaders, Park Maintenance Supervisors and other departmental personnel to prevent conflicting schedules, to assure that proper preparations have been made, etc. Determines type of permit required and ensures that all pertinent information, documentation and external requirements have been submitted. Routes Types II, IV and V applications to the Parks Director for approval. Alerts the supervisor of any questionable or problem applications and recommends additional control measures be imposed or that deposit and fee amounts be required of the applicant. Computes and collects fees and deposits, prepares receipts and follows procedures to secure and deposit fees/security deposits and fulfills all financial reporting requirements as assigned. Sets up and maintains records and files. Records all permit application information in the district files as required by departmental procedure and prepares statistical reports from these files as required. For approved permits, follows county and departmental procedures for issuance of keys or notifying district personnel of the need to open and secure facilities; instructs applicants regarding policies and rules for use of facilities including cancellation, curfew, clean-up, etc. Issues camping permits and advises applicants on location and characteristics of various campsites. Advises applicants on rules and regulations of campgrounds, computes and collects applicable fees and makes timely deposits. Composes and types routine correspondence from general instructions and operates standard office machines. Minimum Qualification Requirements Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and two (2) years of clerical experience, including or supplemented by one (1) year of public contact work involving the processing and issuance of permits or licenses or related activities. Knowledge of: general provisions of applicable ordinances, laws, rules and regulations, and departmental policies relating to park use; office practices and procedures; grammar and word usage; filing systems and procedures. Ability to: deal tactfully and effectively with the public; understand and explain pertinent ordinances, laws, rules, regulations and policies; set up and maintain files; keep records and maintain simple statistical and activity data; operate standard office machines and equipment; understand and follow oral and written instructions; work harmoniously with others. Health and Physical Condition: Persons seeking appointment to positions in this class must meet health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations. Physical Effort Grouping: Light Supplemental Information NOTE: SHIFTS MAY VARY. MUST BE ABLE TO WORK ALL SHIFTS, INCLUDING WEEKENDS, HOLIDAYS AND NIGHTS. SKILLS ASSESSMENT: Qualified applicants will be required to take an online assessment. Applicants are required to test alone in a quiet, distraction-free area using a reliable computer with a high-speed internet connection, a microphone, a webcam (internal or external), and a Windows or Apple Operating System. Applicants who do not meet the system requirements will be provided an opportunity to take the online assessment on site. APPLICATIONS MAY BE FILED ONLINE AT: ******************************************* If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete. EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services. AN EQUAL OPPORTUNITY EMPLOYER The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui. Personnel Services Email: *********************************

The authorized level of the position is Account Clerk III. Applications are being accepted down to the Account Clerk I in the event of recruiting difficulties. Salary Range: Account Clerk I, SR-06: $3,035.00 per month Account Clerk II, SR-08: $3,156.00 per month Account Clerk III, SR-11: $3,484.00 per month Examples of Duties * Verifies and enters details of costs, charges or other similar bookkeeping items to correct accounts or classifications; * Receives, receipts and deposits cash collections of various kind, and maintains appropriate records; consults or studies specific books, manuals, catalogs or other sources in order to obtain desired information; * Performs numerous types of computations such as discount, interest, ratio and percentage; determines rates, costs, amounts or other specifications for various types of items, selecting and using tables or classification data; * Explains details of services, methods or policies; prepares requisitions or purchase orders, and may place orders for supplies, materials, equipment or contract services; processes invoices and may prepare vouchers for approval to authorize disbursement; * May maintain inventory control records; * Reviews the accounts clerical work of others, calling attention to use of incorrect procedures or methods and to incorrect entries or results; * Composes correspondence requiring specific knowledge of methods, procedures, policies or other information; determines the general ledger accounts, journals and subsidiary accounts affected and the debit and/or credit entries to be made; summarizes transactions having a like effect and preparing control sheets or other posting documents reflecting the debit and/or credit entries to be made; * Totals entries at specified intervals and takes a trial balance of debits and credits; determines corrective entries required to bring accounts into balance; closes and reconciles accounts; * May supervise one or more lower-level account clerk or other subordinates. Minimum Qualifications Experience Requirement: Except for the substitutions provided in this specification, applicants must have had work experience of the kind and quality described below and in the amounts shown in the following table: Class TitleGeneral Experience (years) Specialized Experience (years) Total (years) Account Clerk I1/201/2 Account Clerk II1/211-1/2 Account Clerk III1/22*2-1/2*Some Account Clerk III positions require that applicants possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential. General Experience: Work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately. Specialized Experience: Work involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations and office practices and procedures relating to the processing and recording of transactions and accounting information. For levels III, this work must have involved reconciling accounts (i.e. checking for errors, balancing, and going back to original source document for verification); and the preparation of standard financial statements. Non-Qualifying Experience: Experience as an inventory clerk, stock clerk, supply clerk or other related work which is primarily concerned with posting non-fiscal data or checking accuracy of computations and which does not involve or require any fiscal record keeping knowledge is not considered qualifying specialized experience. Substitution of Education for Experience: * Graduation from high school with courses in basic English and arithmetic may be substituted for six (6) months of general experience. * Successful completion of a substantially full-time equivalent accounting curriculum leading to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements, may be substituted for specialized experience on the basis of one (1) year of such training for one (1) school year of experience, up to a maximum of two (2) years. * Completion of one (1) school year of (more than one-year program) substantially full-time accounting curriculum which normally leads to a degree or diploma at an accredited business school, community college or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording and summarizing transactions; and the preparation and interpretation of financial statements may be substituted for one (1) year of specialized experience. * Education in an accredited university in a baccalaureate program may be substituted for specialized experience in the following basis: a) A baccalaureate degree in accounting will be deemed to have met the experience requirements for the Account Clerk V level. b) Fifteen (15) semester hours of training may be substituted for six (6) months of experience, up to a maximum of three and one-half (3-1/2) years provide the training included at least three (3) credits per semester of accounting courses such as accounting theory and methods used to record and report financial information; analysis of methods for valuing the assets, liabilities, and ownership; etc. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 GENERAL EXPERIENCE REQUIREMENT: Do you possess at least six (6) months of general work experience which demonstrated knowledge of arithmetic and spelling and possession of the abilities to follow oral and written directions, to write simply and directly and to observe differences in words and numbers quickly and accurately; OR did you graduate from high school/GED with courses in basic English and arithmetic? Note: Be sure to list your high school information in the Education section of your application. * Yes * No 02 SPECIALIZED EXPERIENCE REQUIREMENT: Do you possess at least one (1) year of work experience involved in posting to accounting records and other systematizing of fiscal information; i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom? Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations AND office practices and procedures relating to the processing and recording of transactions and accounting information. Also, for Levels III, this work must have involved reconciling accounts (i.e. checking for errors, balancing, and going back to original source document for verification); AND the preparation of standard financial statements. * Yes * No 03 SPECIALIZED EXPERIENCE REQUIREMENT (Cont.): Starting with the most recent, list all employment periods you would like considered from the experience section of your application. Be sure to include the following: A. Employer name; Dates of employment (from and to, month and year); B. Your official job title; the number of hours worked per week; C. List of job duties and the average number of hours per week performing each duty; and, D. The name and title of your supervisor. Note: Treat each employer/change in position separately. If you do not have such work experience, please type "None" in the space provided. 04 DESCRIPTION OF DUTIES: For each relevant employer/position, provide a detailed description of the duties you performed which demonstrate your knowledge of, A. standard accounting classification and terminology pertinent to accounts maintenance operations; and, B. office practices and procedures related to the processing and recording of transactions and accounting information. Note: Use specific language that clearly describes the extent of your involvement and experience. Address each area separately. Do not copy/paste or give reference to your resume as a response to this question. If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description. If you do not have such experience, please type "None" in the space provided. 05 DESCRIPTION OF DUTIES (Cont.): For each relevant employer/position, provide a detailed description of the duties you performed which demonstrate your ability to reconcile accounts. Note: Use specific language that clearly describes the extent of your involvement and experience. Address each area separately. Do not copy/paste or give reference to your resume as a response to this question. If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description. If you do not have such experience, please type "None" in the space provided. 06 DESCRIPTION OF DUTIES (Cont.): For each relevant employer/position, provide a detailed description of the duties you performed which demonstrate your ability to prepare a standard financial statement. Note: Use specific language that clearly describes the extent of your involvement and experience. Address each area separately. Do not copy/paste or give reference to your resume as a response to this question. If your write up is unclear, you may be asked to provide a copy of your official Job/Position Description. If you do not have such experience, please type "None" in the space provided. 07 SUBSTITUTION OF EDUCATION FOR EXPERIENCE: From the statements, select the option that BEST describes your highest level of education. Note: You MUST provide a copy of your official transcripts from each institution to receive credit for the coursework. * I have successfully completed an accounting curriculum and have received a degree or diploma at an accredited business school, community college, or other comparable institution. This program included accounting courses in double-entry procedures and the preparation and interpretation of financial statements. * I have completed one year of a full time accounting curriculum leading to a degree or diploma at an accredited business school, community college, or other comparable institution which included accounting courses in double-entry procedures in analyzing, recording, and summarizing transactions; and the preparation and interpretation of financial statements. * I don't have a Bachelor's degree in Accounting, but I do have completed Accounting courses in a baccalaureate degree program at an accredited university. * I have a Bachelor's Degree in Accounting from an accredited university. * I have none of the above. 08 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

IMMEDIATE VACANCIES: Department of Finance -Permanent Full-Time Maui Emergency Management Agency- Permanent Full-Time Department of Environmental Management -Permanent Full-Time Performs the most difficult account record keeping tasks and/or supervises others in the review and maintenance of accounting records and documents. This class is characterized by the responsibility for either; (1) the maintenance of general book of accounts; (2) assisting accountants by performing the most difficult account record keeping tasks which requires the full understanding of the entire accounting system of the particular agency, or (3) supervise several account clerical personnel in the performance of a variety of account record keeping tasks. Examples of Duties The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position. Maintains control accounts and books of original entry; makes appropriate adjusting entries; reviews financial transactions such as sales, purchases, cash receipts, etc.; to verify propriety of information shown, accuracy of computation and to determine proper posting; examines files of accounting documents for verification and substantiation of accounting data; researches, re-computes and recapitulates records, source media, etc., to locate and correct imbalances; prepare trial balances; prepares supporting or detailed working papers such as work sheets, schedules, reports, exhibits, etc.; assists in preparing budget estimates by gathering pertinent financial data; prepares narrative statements to accompany tables and statistical materials; codes and classifies complicated accounting data; assigns and reviews the work of others for accuracy and completeness; checks vouchers and distributes charges to proper accounts; operates standard office machines such as calculating and adding machines and typewriters; may operate bookkeeping machines; explains agency policies, rules, regulations and procedures to other employees and the public. This is an amendment to the class specification for the class, ACCOUNT CLERK III, which was approved on June 4, 1959, amended October 4, 1967, effective January 3, 1994. APPROVED: January 5, 1994 Minimum Qualification Requirements Training and Experience: A combination of education and experience substantially equivalent to graduation from high school and four years of clerical or office work experience, of which three years shall have been in maintaining accounting records. Knowledge of: principles and practices of bookkeeping; office practices and procedures; office machine and equipment; grammar punctuation, spelling and word usage. Ability to: maintain accurate fiscal records; make rapid and accurate arithmetic calculations; understand transactions in terms of accounting codes and classifications; understand relationship among accounting records and source documents; operate bookkeeping, adding and calculating machines; understand and apply agency policies, rules and regulations; prepare summaries, statements and reports; establish effective working relationship with others; plan, assign and review the work of others. Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties. Physical Effort Grouping: Light This is an amendment to the minimum qualification specification for the class, ACCOUNT CLERK III, approved June 4, 1959, amended October 4, 1967, effective January 3, 1994. APPROVED: January 5, 1994 APPLICATIONS MAY BE FILED ONLINE AT: ******************************************* If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete. EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services. AN EQUAL OPPORTUNITY EMPLOYER The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination Pre-Employment/Post-Offer Drug Screening Test: All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui. Personnel Services Email: *********************************

Under direct supervision, supports all scanning and indexing activities for region. Essential Responsibilities: + Processes and ensures a variety of medical, business, and organizational documents are stored in an electronic scanning system as appropriate. + Prepares, scans, evaluates, and indexes information stored in an electronic scanning system in a timely manner. + Evaluates information and reports discrepancies as necessary. + Opens all incoming departmental mail. Identifies and sorts all documents. Prepares documents for scanning. Initiates batch control coversheet with appropriate information. Identifies indexing elements such as Medical Record Number (MRN), date of service, encounter type. Retrieves information from a variety of computer systems to complete indexing tasks. + Accurately indexes standard and non-standard documents. + Performs a variety of clerical duties according to established procedure. Pulls and distributes patient charts upon request from authorized personnel. Collects and returns to offices or requisition point. Checks charts for completeness and acceptable physical condition. Sorts and refiles charts. Files medical and other pertinent data required for completeness. Re-routes charts electronically from one destination to another. Locates and corrects misplaced or misfiled charts. Notifies requestor of chart non-availability. Maintains security and confidentiality of sensitive patient information. Exchanges old folders for new. Types labels as needed. Corrects labels upon notification of patient I.D. changes. Enters data in computer. + Accesses and retrieves scanned images/documents from retention boxes, paper charts, digital archive, or other database during electronic medical record downtime. + Prepares documents for digital archiving. Performs standard digital archiving into an electronic digital archiving system. + Verifies member/patient demographic information as appropriate. Corrects discrepancies according to procedures. Forwards complex discrepancies to senior staff for resolution. + Batches, counts, and scans all incoming documents and a variety of medical, business, and organizational documents into electronic scanning system as appropriate. Performs visual quality review of scanned images to ensure integrity of information by reconciling all documents available on paper to imaged counterpart. Performs or redirects scanning as necessary. Records each step in process for purposes of accountability. Assures conformance to service level agreement. + Reviews all incoming medical, business, and organizational documents. Identifies documents for scanning or filing. Recognizes and processes high priority documents according to regional policies. Distributes documents appropriately. Assists with problematic documents and reroutes misdirected documents according to procedure. + Performs standard indexing into an electronic scanning system using copy/paste techniques or shortcuts as designated by department. + Evaluates information stored in an electronic scanning system for accuracy and adherence to departmental guidelines as part of Quality Assurance check and reports discrepancies as necessary. Performs pre or post scan quality assurance validation of documents. Enters errors in database and performs corrections/reconciliation. + Prepares historical charts for digital archive; uploads to digital archive and notifies clinicians of availability. Performs quality assurance checks on digitally archived and/or uploaded charts and resolves discrepancies. + Enters various clinical data information from medical documentation relating to clinical diagnosis, medications, hospital admissions, immunizations, and other pertinent patient clinical information for patient database records. + Analyzes inpatient and designated hospital-based outpatient records for documentation deficiencies. Follows medical staff by-laws, reimbursement requirements and The Joint Commission standards relative to completion of medical records. Identifies deficiencies and discrepancies. + Re-analyzes records upon completion of deficiencies by medical, nursing and ancillary staff. Notifies practitioners on delinquent/incomplete records. Ensures timely completion of medical records. + Performs medical record reviews. Summarizes and reports results of reviews to hospital administration, medical staff, and Health Information Management Committee. Assists physicians with chart completions when necessary. + Maintains departmental databases, such as indexed batches, back-up indexed documents DVDs, and indexed documents errors database. PROVIDES assistance to users of departmental databases. + Maintains patient confidentiality. Identifies discrepancies of medical records documentation. Obtains data from other Kaiser systems. Compiles and organizes information for fellow staff and generates reports. + Maintains solid knowledge/understanding of HIPPA privacy and security issues as it relates to release of information, and/or other regulations related to protected health information. + Assists users of imaging system to successfully access information and navigate through the system. Refers more complex questions to appropriate staff. Researches paper and electronic resources to support system users. Researches and problem solves user requests or issues as appropriate. + Retrieves documentation from electronic medical record or paper medical record. Forwards to requestor as appropriate. + Operates and monitors equipment properly (e.g., personal computers, scanning devices, fax machines, etc.). Coordinates repair when necessary. + Compiles and records data for routine or special reports. + Performs variety of clerical duties according to established procedure and needs + Assists in orienting and mentoring JR staff. Provides input to Data Specialist of employees performance. Assures departmental and organizational qualities of service standards are upheld. Works with fellow senior staff in identifying potential and existing barriers to maintain standards. Works with Data Specialist and Supervisor and other staff to review and develop procedures. Assists in monitoring results. Recommends changes to ensure effectiveness and efficiency. + Meets with other senior staff to discuss common problems and issues and share best practices. Attends meetings that affect functioning of team. Communicates and educates Clerk IV and III as to policies and changes. Ensures Clerk IV and III understands policies and changes. + Advises Data Specialist of daily productivity, problems and issues likely to affect work unit efficiently. Assures departmental and organizational qualities of service standards are upheld. Works with fellow staff in identifying potential and existing barriers to maintain standards. + Assures that all equipment in area is operating in acceptable manner. Reports malfunction to appropriate party. + Performs all duties of MRA Clerks as needed. Basic Qualifications: Experience + One year clerical or medical records experience in legal, insurance, business office, or related area. Education + High school diploma. License, Certification, Registration + N/A Additional Requirements: + Type 40 wpm. + Demonstrated clinical knowledge in clinic, hospital, laboratory, medical billing/coding, or other healthcare related area. + Knowledge of principles of confidentiality. Demonstrated knowledge of and skill in the following:customer service + oral communication + systems thinking + teamwork + written communication Demonstrated knowledge of and skill in the following PC applications:word processing + spreadsheet + database Demonstrated knowledge of physiology, anatomy, and coding. Preferred Qualifications: + Business systems experience using Windows-based applications. + Associates degree in clinical related field. COMPANY: KAISER TITLE: Medical Records Administration Clerk II; Full-time, MMMC LOCATION: Wailuku, Hawaii REQNUMBER: 1340509 External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

Under direct supervision, supports all scanning and indexing activities for region. Essential Responsibilities: + Processes and ensures a variety of medical, business, and organizational documents are stored in an electronic scanning system as appropriate. + Prepares, scans, evaluates, and indexes information stored in an electronic scanning system in a timely manner. + Evaluates information and reports discrepancies as necessary. + Opens all incoming departmental mail. Identifies and sorts all documents. Prepares documents for scanning. Initiates batch control coversheet with appropriate information. Identifies indexing elements such as Medical Record Number (MRN), date of service, encounter type. Retrieves information from a variety of computer systems to complete indexing tasks. + Accurately indexes standard and non-standard documents. + Performs a variety of clerical duties according to established procedure. Pulls and distributes patient charts upon request from authorized personnel. Collects and returns to offices or requisition point. Checks charts for completeness and acceptable physical condition. Sorts and refiles charts. Files medical and other pertinent data required for completeness. Re-routes charts electronically from one destination to another. Locates and corrects misplaced or misfiled charts. Notifies requestor of chart non-availability. Maintains security and confidentiality of sensitive patient information. Exchanges old folders for new. Types labels as needed. Corrects labels upon notification of patient I.D. changes. Enters data in computer. + Accesses and retrieves scanned images/documents from retention boxes, paper charts, digital archive, or other database during electronic medical record downtime. + Prepares documents for digital archiving. Performs standard digital archiving into an electronic digital archiving system. + Verifies member/patient demographic information as appropriate. Corrects discrepancies according to procedures. Forwards complex discrepancies to senior staff for resolution. + Batches, counts, and scans all incoming documents and a variety of medical, business, and organizational documents into electronic scanning system as appropriate. Performs visual quality review of scanned images to ensure integrity of information by reconciling all documents available on paper to imaged counterpart. Performs or redirects scanning as necessary. Records each step in process for purposes of accountability. Assures conformance to service level agreement. + Reviews all incoming medical, business, and organizational documents. Identifies documents for scanning or filing. Recognizes and processes high priority documents according to regional policies. Distributes documents appropriately. Assists with problematic documents and reroutes misdirected documents according to procedure. + Performs standard indexing into an electronic scanning system using copy/paste techniques or shortcuts as designated by department. + Evaluates information stored in an electronic scanning system for accuracy and adherence to departmental guidelines as part of Quality Assurance check and reports discrepancies as necessary. Performs pre or post scan quality assurance validation of documents. Enters errors in database and performs corrections/reconciliation. + Prepares historical charts for digital archive; uploads to digital archive and notifies clinicians of availability. Performs quality assurance checks on digitally archived and/or uploaded charts and resolves discrepancies. + Enters various clinical data information from medical documentation relating to clinical diagnosis, medications, hospital admissions, immunizations, and other pertinent patient clinical information for patient database records. + Analyzes inpatient and designated hospital-based outpatient records for documentation deficiencies. Follows medical staff by-laws, reimbursement requirements and The Joint Commission standards relative to completion of medical records. Identifies deficiencies and discrepancies. + Re-analyzes records upon completion of deficiencies by medical, nursing and ancillary staff. Notifies practitioners on delinquent/incomplete records. Ensures timely completion of medical records. + Performs medical record reviews. Summarizes and reports results of reviews to hospital administration, medical staff, and Health Information Management Committee. Assists physicians with chart completions when necessary. + Maintains departmental databases, such as indexed batches, back-up indexed documents DVDs, and indexed documents errors database. PROVIDES assistance to users of departmental databases. + Maintains patient confidentiality. Identifies discrepancies of medical records documentation. Obtains data from other Kaiser systems. Compiles and organizes information for fellow staff and generates reports. + Maintains solid knowledge/understanding of HIPPA privacy and security issues as it relates to release of information, and/or other regulations related to protected health information. + Assists users of imaging system to successfully access information and navigate through the system. Refers more complex questions to appropriate staff. Researches paper and electronic resources to support system users. Researches and problem solves user requests or issues as appropriate. + Retrieves documentation from electronic medical record or paper medical record. Forwards to requestor as appropriate. + Operates and monitors equipment properly (e.g., personal computers, scanning devices, fax machines, etc.). Coordinates repair when necessary. + Compiles and records data for routine or special reports. + Performs variety of clerical duties according to established procedure and needs + Assists in orienting and mentoring JR staff. Provides input to Data Specialist of employees performance. Assures departmental and organizational qualities of service standards are upheld. Works with fellow senior staff in identifying potential and existing barriers to maintain standards. Works with Data Specialist and Supervisor and other staff to review and develop procedures. Assists in monitoring results. Recommends changes to ensure effectiveness and efficiency. + Meets with other senior staff to discuss common problems and issues and share best practices. Attends meetings that affect functioning of team. Communicates and educates Clerk IV and III as to policies and changes. Ensures Clerk IV and III understands policies and changes. + Advises Data Specialist of daily productivity, problems and issues likely to affect work unit efficiently. Assures departmental and organizational qualities of service standards are upheld. Works with fellow staff in identifying potential and existing barriers to maintain standards. + Assures that all equipment in area is operating in acceptable manner. Reports malfunction to appropriate party. + Performs all duties of MRA Clerks as needed. Basic Qualifications: Experience + One year clerical or medical records experience in legal, insurance, business office, or related area. Education + High school diploma. License, Certification, Registration + N/A Additional Requirements: + Type 40 wpm. + Demonstrated clinical knowledge in clinic, hospital, laboratory, medical billing/coding, or other healthcare related area. + Knowledge of principles of confidentiality. Demonstrated knowledge of and skill in the following:customer service + oral communication + systems thinking + teamwork + written communication Demonstrated knowledge of and skill in the following PC applications:word processing + spreadsheet + database Demonstrated knowledge of physiology, anatomy, and coding. Preferred Qualifications: + Business systems experience using Windows-based applications. + Associates degree in clinical related field. COMPANY: KAISER TITLE: Medical Records Administration Clerk II; Full-time, MMMC LOCATION: Wailuku, Hawaii REQNUMBER: 1340503 External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

Under direct supervision, supports all scanning and indexing activities for region. Essential Responsibilities: * Processes and ensures a variety of medical, business, and organizational documents are stored in an electronic scanning system as appropriate. * Prepares, scans, evaluates, and indexes information stored in an electronic scanning system in a timely manner. * Evaluates information and reports discrepancies as necessary. * Opens all incoming departmental mail. Identifies and sorts all documents. Prepares documents for scanning. Initiates batch control coversheet with appropriate information. Identifies indexing elements such as Medical Record Number (MRN), date of service, encounter type. Retrieves information from a variety of computer systems to complete indexing tasks. * Accurately indexes standard and non-standard documents. * Performs a variety of clerical duties according to established procedure. Pulls and distributes patient charts upon request from authorized personnel. Collects and returns to offices or requisition point. Checks charts for completeness and acceptable physical condition. Sorts and refiles charts. Files medical and other pertinent data required for completeness. Re-routes charts electronically from one destination to another. Locates and corrects misplaced or misfiled charts. Notifies requestor of chart non-availability. Maintains security and confidentiality of sensitive patient information. Exchanges old folders for new. Types labels as needed. Corrects labels upon notification of patient I.D. changes. Enters data in computer. * Accesses and retrieves scanned images/documents from retention boxes, paper charts, digital archive, or other database during electronic medical record downtime. * Prepares documents for digital archiving. Performs standard digital archiving into an electronic digital archiving system. * Verifies member/patient demographic information as appropriate. Corrects discrepancies according to procedures. Forwards complex discrepancies to senior staff for resolution. * Batches, counts, and scans all incoming documents and a variety of medical, business, and organizational documents into electronic scanning system as appropriate. Performs visual quality review of scanned images to ensure integrity of information by reconciling all documents available on paper to imaged counterpart. Performs or redirects scanning as necessary. Records each step in process for purposes of accountability. Assures conformance to service level agreement. * Reviews all incoming medical, business, and organizational documents. Identifies documents for scanning or filing. Recognizes and processes high priority documents according to regional policies. Distributes documents appropriately. Assists with problematic documents and reroutes misdirected documents according to procedure. * Performs standard indexing into an electronic scanning system using copy/paste techniques or shortcuts as designated by department. * Evaluates information stored in an electronic scanning system for accuracy and adherence to departmental guidelines as part of Quality Assurance check and reports discrepancies as necessary. Performs pre or post scan quality assurance validation of documents. Enters errors in database and performs corrections/reconciliation. * Prepares historical charts for digital archive; uploads to digital archive and notifies clinicians of availability. Performs quality assurance checks on digitally archived and/or uploaded charts and resolves discrepancies. * Enters various clinical data information from medical documentation relating to clinical diagnosis, medications, hospital admissions, immunizations, and other pertinent patient clinical information for patient database records. * Analyzes inpatient and designated hospital-based outpatient records for documentation deficiencies. Follows medical staff by-laws, reimbursement requirements and The Joint Commission standards relative to completion of medical records. Identifies deficiencies and discrepancies. * Re-analyzes records upon completion of deficiencies by medical, nursing and ancillary staff. Notifies practitioners on delinquent/incomplete records. Ensures timely completion of medical records. * Performs medical record reviews. Summarizes and reports results of reviews to hospital administration, medical staff, and Health Information Management Committee. Assists physicians with chart completions when necessary. * Maintains departmental databases, such as indexed batches, back-up indexed documents DVDs, and indexed documents errors database. PROVIDES assistance to users of departmental databases. * Maintains patient confidentiality. Identifies discrepancies of medical records documentation. Obtains data from other Kaiser systems. Compiles and organizes information for fellow staff and generates reports. * Maintains solid knowledge/understanding of HIPPA privacy and security issues as it relates to release of information, and/or other regulations related to protected health information. * Assists users of imaging system to successfully access information and navigate through the system. Refers more complex questions to appropriate staff. Researches paper and electronic resources to support system users. Researches and problem solves user requests or issues as appropriate. * Retrieves documentation from electronic medical record or paper medical record. Forwards to requestor as appropriate. * Operates and monitors equipment properly (e.g., personal computers, scanning devices, fax machines, etc.). Coordinates repair when necessary. * Compiles and records data for routine or special reports. * Performs variety of clerical duties according to established procedure and needs * Assists in orienting and mentoring JR staff. Provides input to Data Specialist of employees performance. Assures departmental and organizational qualities of service standards are upheld. Works with fellow senior staff in identifying potential and existing barriers to maintain standards. Works with Data Specialist and Supervisor and other staff to review and develop procedures. Assists in monitoring results. Recommends changes to ensure effectiveness and efficiency. * Meets with other senior staff to discuss common problems and issues and share best practices. Attends meetings that affect functioning of team. Communicates and educates Clerk IV and III as to policies and changes. Ensures Clerk IV and III understands policies and changes. * Advises Data Specialist of daily productivity, problems and issues likely to affect work unit efficiently. Assures departmental and organizational qualities of service standards are upheld. Works with fellow staff in identifying potential and existing barriers to maintain standards. * Assures that all equipment in area is operating in acceptable manner. Reports malfunction to appropriate party. * Performs all duties of MRA Clerks as needed.