Clerk Jobs in Glendora, CA

A growing construction company in Irvine, CA is seeking a Customer Service Representative to join their team on a temporary-to-hire basis. In this role, you will provide exceptional service to clients and contractors, assisting with inquiries, processing orders, and ensuring smooth project flow. If you're someone who thrives in a fast-paced, team-oriented environment, we want to hear from you! Pay: $20 - $23/hour Schedule: ONSITE Monday - Friday, 8:00 AM - 5:00 PM Responsibilities: Manage a high volume of calls, emails, and inquiries from clients, contractors, and vendors. Take incoming calls from new and existing clients in a professional and courteous manner. Provide information regarding construction services, project timelines, pricing, and available products. Serve as a liaison between contractors, clients, and internal departments to ensure smooth project execution. Assist with entering and processing orders, including material and equipment requests. Support in scheduling and coordinating on-site visits and follow-up calls. Work closely with the team to identify and implement improvements to the customer experience. Handle additional projects and duties as needed. Requirements: 2-5 years of experience in customer service, ideally within a construction or trade-related industry. Previous experience working with contractors, suppliers, or in a construction-related environment is a plus. Strong communication skills and a customer-first attitude. Ability to interact professionally with clients and vendors, both on the phone and in-person. High school diploma required; a degree is preferred but not mandatory. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Specialized Recruiting Group, Irvine is seeking a Data Entry Clerk for a financial services company in the Irvine, CA area. Our client is a stable company with a great track record and wonderful culture. This is a full time, permanent, evaluation hire opportunity. Hours are 8:30am to 5:00pm, Monday to Friday. Starting compensation is $20.00 to $23.00/hour. Responsibilities Transcribe handwritten documents Data entry into CRM system Filing General clerical and administrative support Requirements Previous experience working in an office environment Data entry experience preferred Intermediate user of Microsoft Office software (e.g. Word, Excel) Excellent typing skills Professional, positive and friendly personality Associates degree a benefit but not mandatory At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

The Opportunity: We are seeking a Senior Docket Clerk, senior level to join our Firm. This position can be based in our Los Angeles or New York office (hybrid schedule; Los Angeles Hours: 9 AM - 5 PM PT; New York: Noon - 8 PM ET). The Senior Docket Clerk will maintain the docket and calendar for various state and federal court cases. Ensures staff calendar entries are accurate. Dockets and calendars documents through the Firm's calendar software. Utilizes various software systems and internal Firm reports to onboard new client-matters. Prepares and issues calendar software reports. Provides accurate and timely responses to requests and questions and ensures a high-quality work product that aligns with Firm values. Stays current on understanding Firm policies, industry trends, and professional development opportunities. Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others. Manages Firm resources responsibly. Complies with and understands Firm operation, policies and procedures. Performs other tasks as needed. Qualifications Knowledge of conventional and electronic filings in various State and Federal courts Knowledge of Federal and State judicial rules Knowledge of calendar software Demonstrates effective written and verbal communication skills to facilitate high-quality work product Demonstrates close attention to detail Ability to manage cases through vendor PacerPro, Public Access to Court Electronic Records (PACER), and other vendors the Firm utilizes Capable of managing multiple projects, tasks and remain organized while prioritizing and delegating work Ability to handle sensitive material and maintain confidentiality Ability to work well in a demanding fast-paced environment Ability to exercise independent sound judgment Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems Flexibility to adjust hours and work the hours necessary to meet operating and business needs Education And Experience: Bachelor's Degree Minimum of five years' related experience

Is your passion people? Do you strive to give great customer service? Do you want to make an impact? Do you enjoy being a contributing member of a well-functioning, high energy, team? If so - come join us! SA Recycling is a multi-billion-dollar company with over 3600 employees, in 15 states, and is one of the largest scrap metal recyclers in the United States. We are growing, growing, growing! Our operations are quickly expanding, so we are seeking a professional, organized, compassionate and bilingual Administrator to help us provide excellent customer service to our employees and managers throughout the U.S. From our headquarters in Orange, CA, this person would report to the HR Supervisor on premises. This important team member will: Be responsible for the day-to-day activities associated with human resources administrative tasks Organize and maintain paper and electronic records, including filing documents accurately and efficiently Work in conjunction with the HR and Payroll Teams to ensure all critical tasks are completed on a timely basis as needed Maintain an accurate and organized accounting of current and outstanding tasks Process required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters Provide outstanding service to our internal and external customers by responding in a timely manner to their questions Update and maintain current organizational charts Maintain sound employee relations through consistent personal contact with employees and management as needed Evaluate current processes and implement improvements to streamline our administrative processes Responsible for responding to employee records requests Perform other duties as assigned Our ideal candidate will come prepared with the following experience/qualifications: 3-5 years of general business administrative experience 2 years of HR or Safety/EHS administration experience Bilingual Spanish and English at a professional/native level Desire to be a contributing part of a high-functioning team Possession of the highest level of tact and diplomacy Desire to give amazing customer service to employees and all levels of management Excellent Organization skills and ability to prioritize Persistence and follow through for accurate work products Proficient in Word, Excel, PowerPoint, Outlook Experience with a payroll, HRIS and/or Benefit Administration System is a plus High School Graduate, College Education a plus HR Certification a plus Positive attitude and ability to laugh and have fun while still getting stuff done accurately and efficiently Qualifications Must pass a medical physical and drug test Must pass a background check Bi-lingual, English & Spanish, language skills required (verbal and writing) Ability to: communicate with others effectively; understand direction, written or oral and use basic math skills as the job demands Physical Requirements • Work Environment: Office • Equipment & Tools: Personal computer, multi-line phone, Laser printer • Physical Demand Level: Moderate • Work Capacity: Lifting & carrying 35lb loads, bending, kneeling, and sitting for long periods. • Sensory Demands: Hearing, vision, touch and taste • Hand Movements: Repetitive motions, gripping, keyboard alignment, SA Recycling LLC is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law. Pay range: $18- $20

Join the LKQ Family! We're looking for motivated individuals to join our team at LKQ Corporation. With opportunities for growth, competitive benefits, and a supportive work environment, LKQ is the place to be. Apply now and take the first step toward a rewarding career! Pay Rate $19-$21hr Plus GREAT BENEFITS!! Performs accurate data entry using a variety of platforms. Essential Job Duties Inputs data into a tracking database or system. Retrieves documents or responds to requests for information from internal or external customers by phone or e-mail. May assist with general office tasks such as copying, mailing, and ordering supplies. Performs various routine and defined clerical tasks in an office environment. Supervisory Responsibilities Not responsible for supervising employees. Minimum Requirements Education & Experience High School Diploma/GED. Preferred Requirements Knowledge/Skills/Abilities Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rates, ratios, and percentages and to draw and interpret graphs. Frequent use of Outlook, Word, Excel, graphics, etc. Basic messages communicated orally. May write brief messages and keep simple records. May explain and offer guidance on routine procedures. Problems encountered are routine, somewhat repetitive and generally solved by following clear directions and procedures. Decisions generally affect one's own job or assigned functional area. Results are defined and existing practices are used as guidelines for how to complete work activities; works closely with supervisor/manager who provides broad guidance and overall direction. Prioritize assigned and routine tasks. Handle appropriately. Essential Physical Demands/Work Environment Work is primarily sedentary: must be able to sit for extended periods and use a computer, keyboard, and mouse, frequently. Travel may be required periodically, including overnight stays (contingent on position requirements). Must be able to lift up to 25 pounds. Benefits: Health/Dental/Vision Insurance Paid Time Off Paid Parental Leave Fertility Coverage 401k with Generous Company Match Company Paid Life Insurance and Long-Term Disability Short-Term Disability Employee Assistance Program Tuition Reimbursement Employee Discounts PNC Daily Pay Option Join us for an exciting career journey with positive, driven individuals.

A client of The Intersect Group is seeking an Accounts Payable Specialist to add to their team in Irvine, CA. The Accounts Payable Specialist is responsible for processing payments of vendor invoices and rush check requests. Responsibilities: Review and validate invoices submitted via Concur Assign invoices to appropriate approvers Research and resolve any coding errors Work with business units, branches, and vendors to obtain any additional information needed Obtain W9 from vendors Liaise with the vendor management team whenever required Respond to inquiries from internal employees, business units, and vendors on invoice and payment statuses Requirements: 2+ years of experience with Accounts Payable Experience using Accounting Software such as AMB, Concur, etc. Experience in the Mortgage industry preferred Bachelor's Degree preferred

! We have an immediate opportunity for an Accounts Payable Specialist. Must be able to multi-task with attention to detail and accounting knowledge with great math aptitude. Must be well organized. Duties and Responsibilities Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices in JD Edwards software Reconciles processed work by verifying entries and comparing system reports to balances Charges expenses to accounts and cost centers by analyzing invoices and recording entries Pays vendors by monitoring discount opportunities, verifying federal ID numbers, and resolving Purchasing Orders / Contracts, invoice or payment discrepancies, and documentation Ensures credit is received for outstanding memos Maintains accounting ledgers by verifying and posting account transactions Verifies vendor accounts by reconciling monthly statements and related transactions Maintains historical records by scanning and filing documents Protects the organization's value by keeping information confidential Accomplishes accounting and organization mission by completing related results as needed Experience and expert knowledge of spreadsheets is crucial Ability to generate and write reports for record-keeping and presentations Extensive data entry Education, Experience, and Requirements: Three years' experience in Construction accounting desired Experience with general ledgers is a must with the ability to analyze information Budget creation and finance management desired Bachelor's degree in accounting, finance, or related field a plus or high school diploma, GED, or equivalent required Proficiency with MS Suites to include Excel and JD Edwards software (A/P, Account Payable Specialist, JD Edwards, Excel, MS Word, Spreadsheet expert, Utilities, Construction, Budgets, Finance, Contracts)

The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end. Responsibilities Review and record invoices from vendors to ensure accuracy in billing Process expense reports from employees Identify discrepancies and escalate in appropriate manner Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses Maintain 1099s and generate report at year end Reconcile accounts Qualifications Bachelor's degree in Accounting or related field 1 - 2 years in accounting or related field Strong understanding of General Ledger system and Accounts Payable processing Strong organizational, analytical and recording skills Detail oriented Proficient in Microsoft Office suite

Job Responsibilities: Responsible for full-cycle Accounts Payable (AP) including vendor and invoice management Process Purchase Order (PO) invoices with proper receipt matching ensuring that goods or services are received (3-way match) Ensure proper coding for all AP activity Ensure accurate and timely processing for all company disbursements Collect and maintain invoice supporting documentation required for payment Collect, review, and reconcile vendors' statements of account Assist with general ledger accounting including journal entry preparation with appropriate backup Fulfill all duties in a timely manner to comply with the close calendar Assist management team with ad hoc reporting and projects Job Requirements: Major in finance or accounting/business field At least 2 years of A/P experience preferred Knowledge of bookkeeping and GAAP Must be a team player with a positive attitude and drive A strong sense of confidentiality Strong organizational skills and attention to detail Highly skilled in use of Excel (VLOOKUP and Pivot Tables preferred) Bilingual preferred: English and Mandarin Chinese Basic knowledge of computer components Must be authorized to work in the US Must be able to commute daily to office About Us GIGABYTE is an international manufacturer and distributor of computer hardware products including motherboards, graphic cards, laptops, PC desktops, and more. We are actively looking for individuals to be a part of an organization committed to offering passionate fans with innovative technology. We offer an exceptional benefits package as part of our total compensation plan, including: Medical Insurance (100% of employee monthly premium covered by company) Dental Insurance Vision Insurance Life Insurance 401(k) Matching Paid Holidays (including all of Christmas through New Year's off) Paid Vacation Days Paid Time Off / Sick Days If you believe that you are a qualified candidate for this position, please apply and send us your resume.

Top-tier international law firm in California seeks a Managing Clerk to join its Managing Attorney's Office. This is an excellent opportunity to join a team offering growth. Based in California, the Managing Clerk will develop best practices for electronic filing and docketing in the CA offices of the firm. Managing Clerk will review all court documents served and/or filed through the California Managing Attorney's Office for accuracy, as to form and procedural compliance and will perform legal research to advise litigators on various procedural matters. Managing Clerk will have experience handling electronic case filings via CM/ECF and CA state court systems, in addition to hard copy filings and document retrieval. Managing Clerk will search for and extract information from court-related databases, websites and relevant docketing and calendaring applications including PACER, Bloomberg Law, CourtAlert and Westlaw and will electronically monitor all active firm matters, cases and litigants of interest through various databases (Bloomberg Law, E-Courts, CourtAlert, etc.). A college degree is required along with experience supervising team members in a Managing Attorney/Clerk's Office at a large law firm. While this is a remote position, the Managing Clerk may have to come into office occasionally, when necessary. Salary range is $140 to 160k, depending on experience, qualifications and skills. For prompt confidential consideration, please submit MS Word version of resume.

As an Accounts Payable Specialist, you will be responsible for managing the end-to-end accounts payable process, ensuring timely and accurate processing of invoices, and maintaining strong vendor relationships. The ideal candidate will have significant experience with Accounts Receivable Processing (ARP) and a proven track record in handling high-volume transactions. Key Responsibilities: Invoice Processing: Review, verify, and process a high volume of invoices and expense reports in accordance with company policies and procedures. Payment Processing: Prepare and execute payments via checks, ACH, and other methods, ensuring timely and accurate disbursement of funds. Vendor Management: Maintain positive relationships with vendors, addressing and resolving any issues or discrepancies related to invoices or payments. Reconciliation: Perform regular reconciliation of accounts payable transactions and vendor statements, investigating and resolving any discrepancies. Compliance: Ensure compliance with internal controls, company policies, and regulatory requirements. Reporting: Assist in the preparation of reports and summaries for management, including aging reports and expense analysis. Collaboration: Work closely with other departments to support financial operations and resolve any issues related to accounts payable. Qualifications: Experience: Minimum of 2 years of experience in accounts payable Education: Associate's degree in Accounting, Finance, or a related field preferred. Relevant certifications are a plus. Skills: Proficiency in accounting software and Microsoft Office Suite, particularly Excel. Experience with ERP systems (e.g., SAP, Oracle) is highly desirable. Attention to Detail: Strong analytical skills with a keen attention to detail and accuracy in handling financial transactions. Communication: Excellent communication skills, both written and verbal, with the ability to interact effectively with vendors and internal stakeholders. Organizational Skills: Ability to manage multiple tasks and prioritize work in a fast-paced environment. Problem-Solving: Strong problem-solving skills with a proactive approach to identifying and addressing issues. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Are you an experienced accounting professional looking to bring your skills to a dynamic and growing luxury apparel brand? A leading apparel brand headquartered in Los Angeles is searching for a detail-oriented and proactive Accounts Payable/Receivable Accountant to join their team. This is an exciting opportunity to take on a key financial role in a fast-paced, collaborative environment. You'll be at the heart of the company's accounting operations, working alongside top-tier professionals while enjoying excellent benefits and a hybrid schedule. Responsibilities: Support general accounting functions, including bank reconciliations, journal entries, accounts payable, accounts receivable, and cash receipts. Preparing and sending invoices to customers for goods and services provided Process and manage vendor invoices and payments Reconcile accounts and resolve discrepancies Assessing and approving customer credit terms Collaborate with internal departments and external vendors Following up on overdue accounts and maintaining accurate records of payments Review and code invoices and email out approvals Assist with daily cash preparation, billing, and audit correct missing billing support Prepare AR reports for management, such as cash flow forecasts, and highlighting concerns Handle AP month end closing tasks Assist with 1099 issuances and research Qualifications: Minimum 2+ years of accounting experience, specifically accounts payable and/or receivable Experience working in the consumer industry Bachelor's degree in Accounting or Finance Experience with QuickBooks and/or NetSuite Excellent attention to detail, organizational, and time management skills Self-starter, team-player, proactive, and takes initiative to take on new projects Must be based in Los Angeles and able to work 4x onsite in the West Hollywood area Please submit your resume for consideration. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

A global professional services firm seeks a Global Accounts Payable Coordinator to join their dynamic team. This role is an integral part of the firm's Accounts Payable (A/P) team and will be responsible for providing support to the Accounts Payable team, while acting as a firm resource regarding accounts payable questions and issues and demonstrating proficiency as a subject matter expert in one or more applications or areas of operational accounting. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence. Responsibilities Analyzing data to prepare regularly scheduled and specialized A/P reports, analyses, and statements for management review Answering questions and directing correspondence to the appropriate individual, coordinating and communicating with practice office accounting requests, and providing progress updates Reviewing and processing expense reimbursements electronically for practice offices Maintaining, filing, and coordinating A/P records in agreement with firm's policies and procedures Developing spreadsheets to organize and keep record of normal and uncharacteristic payments Protecting and maintaining any highly sensitive, confidential, privileged, financial, and/or proprietary information that firm retains Qualifications A bachelor's degree in accounting, or related field; a minimum of eight (8) years' relevant experience may be considered in lieu of Bachelor's degree A minimum of six (6) years' relevant accounting experience in areas involving A/P processes and practices, preferably A minimum of one (1) year of experience with electronic (EDI) vendor processing, preferably Many of our job openings can be viewed at *****************************************

Akkodis is seeking an Accounts Payable Specialist for a Contract job with a client in SUN VALLEY California 91352. Rate Range: $21/hour to $23/hour; The rate may be negotiable based on experience, education, geographic location, and other factors. Must have: Microsoft Excel Nice To Have: Coupa and Microsoft 365 Responsibilities Schedule: This role requires onsite presence from 8:00 AM to 4:30 PM, Monday through Friday. Intake Form Attached I. Job Summary: Properly pays all accounts and posts invoices to provide accurate management reports. II. Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned. Payment Processing Key in Oracle Manual Payment requests to the system after verifying vendor information and coding. Follow up to ensure all approvers respond timely and confirm payment details. Track specific payments on the Franchise Fee log and follow up with Accountants on missing requests. Invoice Management Review pending invoices daily in the Coupa system for accuracy, including vendor details, amount, and billing string coding. Identify duplicates for rejection and/or work with the area to adjust POs for processing. Determine correct lines/POs for rejection/rebill where required. Follow up with Requestors/Managers to approve/create receipts timely to avoid late payments. Vendor Support Assist Vendors in submitting invoices for processing, including identifying the correct submission process, portal, and PO/Requestor for submission. Review supplier AR statements to provide payment information and/or invoicing instructions. Work with Corporate Payables to locate invoices submitted directly by Vendors that have not been uploaded to Coupa for processing. Supplier and Procurement Coordination Work with Procurement to get approval to submit new supplier requests. Connect vendors with the Supplier Support team for assistance with forms or portal access. Follow up with Corporate approvers to move requests through approval levels. Track all submissions on a local vendor log and work with the area to generate new forms of requests time out due to inactivity. Month-End and Reporting Tasks Review system invoices with the area to determine if accrual is required during the Month-End close period. Assist Accountants with preparing classes/accruals. Perform monthly Use Tax review and submission. III. Supervisory Responsibilities: This job has no supervisory duties. IV. Qualifications A. Education and Experience: Required: High school diploma or G.E.D, and 0-4 years previous experience. Preferred: High school diploma or G.E.D, plus additional or specialized training, and 0-4 years previous experience. B. Certificates, Licenses, Registrations, or Other Requirements: None required. C. Other Knowledge, Skills, or Abilities Required: None required. V. Work Environment: Listed below are key points regarding environmental demands and the work environment of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. Required to use motor coordination with finger dexterity (e.g., keyboarding, machine operation) for most of the workday. Required to exert physical effort in handling objects less than 30 pounds rarely. Required to be exposed to physical occupational risks (e.g., cuts, burns, exposure to toxic chemicals) rarely. Required to be exposed to physical environments involving dirt, odors, noise, weather extremes, or similar elements rarely. Normal setting for this job: Office setting. Equal Opportunity Employer/Veterans/Disabled Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit ****************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: · The California Fair Chance Act · Los Angeles City Fair Chance Ordinance · Los Angeles County Fair Chance Ordinance for Employers · San Francisco Fair Chance Ordinance

*Exciting Opportunity: Accounts Payable Clerk Pay Rate: Up to $22.50 per hour Work on Fridays from home after the training is completed Perks: Awesome benefits package including medical, dental, vision, and paid time off! Requirements: Background Check Position Summary: Are you ready to join an amazing manufacturing company where the action never stops? We're on the hunt for a detail-oriented and energetic Accounts Payable Clerk to join our growing team in Gardena! If you love numbers, have an eye for accuracy, and thrive in a fast-paced environment, this is the role for you. Help us keep things running smoothly and ensure our financials stay on point while enjoying the perks of working with a fun and supportive team. What You'll Be Doing: Speedy Invoice Processing: Handle both physical and electronic invoices with precision and speed, keeping everything on track! Master of the 3-Way Match: You'll make sure invoices, receivers, and purchase orders are aligned, ensuring the smoothest payment process possible. Voucher Wizardry: Confirm general ledger account coding and create vouchers like a pro. Early Payment Discount Sleuth: Spot those opportunities for early payment discounts and make the most of them! Recurring Payments: Manage payments for leases, rent, and loans like a seasoned pro, ensuring nothing slips through the cracks. Discrepancy Detective: Resolve discrepancies and answer supplier questions quickly and accurately - no question is too tough! Check Requests & Approvals: Review check requests and ensure all are properly authorized and processed smoothly. Bill Pay Extraordinaire: Input vouchers into the Bill Pay system and oversee weekly check runs, ACH, and wire payments. Tax & Compliance Pro: Accrue sales and use tax on non-resale purchases and keep us in perfect compliance! Expense Report Guru: Help process credit card and employee expense reports with ease. Petty Cash Keeper: Maintain and reconcile the petty cash account, ensuring everything balances perfectly. Aging Report Rockstar: Reconcile the A/P Aging Report with the general ledger and stay ahead of any discrepancies. Supplier Relations: Be the go-to for resolving any supplier inquiries, ensuring smooth communication and credit application. Qualifications We're Looking For: 2+ years of accounting experience (preferably in a manufacturing setting). Proficient in computerized accounts payable systems. (NetSuite is a plus) A whiz with MS Office (Outlook, Word, Excel). Strong attention to detail and a love for keeping things organized! Why You'll Love Working Here: We're a fun, fast-paced team that's passionate about what we do. You'll have the opportunity to make a real impact on our financial operations. Enjoy great benefits, a competitive pay rate, and a work environment that values your contribution. If you're ready to dive into a new and exciting role in the world of manufacturing, apply today! Let's get the numbers right and have some fun doing it.

3 months contract Key Responsibilities: - Proficient in Excel with strong skills. - Processing invoices for Bookstore/Auxiliary vendors - Actively participating in the monthly close process, ensuring completion of all accounts payable processes and procedures by month-end deadlines - Reconciling vendor statements against the accounting system, including vendor balances, and conducting research to address discrepancies as needed - Preparing monthly inventory balance sheet reconciliations, researching discrepancies, and collaborating with unit managers to resolve issues - Managing credit memos, matching documentation with open invoices - Following up on open accounting items, processing, reconciling, monitoring, and reporting accounting activity to completion with minimal supervision and guidance. - Reconciling bi-weekly freight bills for all USC Bookstores - Requesting check refunds in lieu of credit memos for payments on inactive accounts Must Have: Minimum 2 years AP experience High School Diploma

We are seeking a Litigation Docketing Specialist with a minimum of 5 years of docketing experience to join a law firm in Century City. The Litigation Docketing Specialist schedules and maintains the electronic calendars for all litigation events, due dates, and obligations for attorneys. Accuracy of data and calendaring/docketing is of critical importance to the Firm's litigation practice. Responsibilities: Reads and interprets various documents to extract upcoming events and requirements for docketing Creates new events and updates existing events in CompuLaw from notifications and requests for docketing. Manually calculates dates as needed. Maintains the accuracy of data of matters within the CompuLaw software. Interacts with court personnel, attorneys and staff in a professional manner to obtain and provide data, answer questions, and resolve problems Prepares, processes and generates weekly routine and special reports for distribution Researches and keeps up-to-date on developments and changes in court procedures for various jurisdictions Requirements: A minimum of 5 years prior docket experience with a rule-based calendaring system (CompuLaw, CourtAlert, and/or eDockets) Experience with and knowledge of the legal process and court operations for federal, state court, and agency rules Ability to read, understand, and interpret complex documents such as pleadings and other documents, including interpretation of court rules, related to various litigation practice areas Ability to communicate effectively with and follow instructions from diverse individuals and to provide information with courtesy and tact in person, over the telephone, and in writing Ability to reason and apply common-sense understanding to resolve problems and carry out instructions furnished verbally or in writing Ability to add, subtract, multiply and divide, and perform mathematical functions normally needed to calculate dates Proficient in the use of MS Office programs is required Ability to occasionally work more than 40 hours per week in the office in Century City

Ultimate Staffing is actively seeking a Temporary Excel Financial Office Clerk for an immediate start in Pasadena, CA. This temporary role is perfect for individuals who excel in a fast-paced, professional environment and are ready to hit the ground running with their advanced Excel skills. The client is looking to hire immediately, so interested candidates should be prepared for prompt interviews. Pay range is $22-$24/hr DOE. Responsibilities: Utilize advanced Excel skills, including proficiency with Pivot Tables and Vlookups, to manage and analyze financial data. Assist with financial operations, focusing on accounts payable and receivable processes. Contribute to maintaining a professional and efficient office environment. Work collaboratively with team members to ensure accurate and timely financial reporting. Adapt to a dynamic work setting, providing support as needed for various financial tasks. Requirements: Must take an Excel assessment and demonstrate advanced proficiency in the program. Previous financial experience, particularly in accounts payable and receivable, is preferred. Strong attention to detail and ability to work independently in a professional setting. Availability to work onsite in Pasadena, CA. Work Hours: Monday to Friday, standard business hours. Benefits: As this is a temporary position, traditional benefits may not apply, but working with Ultimate Staffing Services offers opportunities for career growth and networking in a professional setting. Additional Details: This is an excellent opportunity for individuals seeking to leverage their Excel expertise and financial acumen in a temporary role with the potential for immediate start. Candidates should be prepared for a quick interview process and ready to contribute effectively from day one. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

We are seeking an organized and detail-oriented Office Clerk with strong Microsoft Excel skills and entry-level accounting experience to join our team. As an Office Clerk, you will be responsible for performing a variety of administrative and clerical tasks, assisting with day-to-day office operations, and providing support to other departments as needed. The ideal candidate should possess a basic understanding of accounting principles and have proficiency in Microsoft Excel to handle data entry, reporting, and other office-related tasks. Key Responsibilities: Perform general office clerical duties including answering phones, filing, organizing documents, and managing correspondence. Assist with basic accounting tasks such as invoicing, processing expenses, maintaining financial records, and reconciling accounts. Utilize Microsoft Excel to create, update, and maintain spreadsheets, track data, and generate reports. Assist with accounts payable and receivable tasks, ensuring accurate and timely processing of transactions. Support the team with data entry and maintaining accurate records in both paper and digital formats. Provide administrative support to various departments as needed, including preparing and editing documents, reports, and presentations. Maintain office supplies inventory and reorder when necessary. Assist with scheduling meetings, appointments, and organizing travel arrangements for team members. Handle confidential and sensitive information in a professional and secure manner. Qualifications: High school diploma or equivalent; some college coursework in accounting, business, or a related field is a plus. Proven experience using Microsoft Excel, including knowledge of formulas, functions, and creating reports. Entry-level experience or familiarity with basic accounting principles, such as accounts payable/receivable, ledger maintenance, and financial data entry. Strong organizational skills and attention to detail. Ability to multitask and prioritize tasks effectively. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Proficient in using office equipment (computers, phones, fax machines, etc.) and office software. A proactive attitude with a willingness to learn and grow within the role. Preferred Skills: Basic knowledge of accounting software (QuickBooks, Microsoft Dynamics, etc.) is a plus. Previous experience in an office or administrative role is preferred. If you are a self-motivated individual with a passion for office administration and accounting, we encourage you to apply for this entry-level position and be part of our dynamic team! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.