Clerk Jobs in Freehold, NJ

Administrative Clerk - Logistics Support 📅 Contract Length: 12-Month Contract-to-Hire 🕒 Schedule: Mon-Fri, 9:00 AM-5:00 PM initially, shifting to Sun-Thurs 💵 Pay Rate: $25-29/hour About the Role: We're looking for a detail-oriented Administrative Clerk to join a logistics and dispatch team at a major facility in Langhorne, PA. This role is a great opportunity for someone who thrives in a fast-paced environment and enjoys both administrative tasks and light operational support. You'll help track trailer inventory, enter and update data, and assist with dispatch documentation and communication. Key Responsibilities: Perform daily yard checks to log and track tanker trailers on site Input and update order information in Excel-based dispatch logs Monitor and adjust orders (add-ons, cancellations, reschedules) Verify and file documentation: bills of lading, wash sheets, certificates of analysis Organize and distribute completed delivery packets for drivers Communicate with carriers by email and phone to relay updates and instructions Assist the site Administrative Assistant with priority clerical tasks as needed Ensure daily dispatch logs are accurate and updated in real time What We're Looking For: Previous experience in administrative or clerical roles (logistics experience is a plus) LOCAL to Langhorne PA, no out of state candidates will be considered Strong Excel and general computer skills Excellent attention to detail and organization Strong verbal and written communication skills Comfortable working independently while collaborating with the broader team Ability to think critically and follow up on discrepancies or missing information Willingness to occasionally work outdoors during trailer yard checks High school diploma required Why Join: Long-term contract with opportunity for full-time hire Dynamic work setting with a balance of desk and light physical tasks Be part of a high-performing, supportive team Opportunity to gain experience in logistics and dispatch operations

Job Description & Responsibilities : Law firm account, team of 4 team members - fulfilling Hospitality and Office Services duties- Setup/Maintaining Conference Rooms, Kitchen/Pantry areas, Handling various Office Services tasks; such as Mail, Package deliveries, -Copy/Print, Supply etc. Setting up Conference Room/Visiting Office, ordering pre-packed lunch/breakfast for meetings from vendors, Setting-up beverages and catering, Upkeep of Conference Rooms and Kitchen - supplies, arrangements Also support when needed other Office Services tasks handling day-to-day Mail, Shipping, Copy, Scan, Office Supply Ordering Moderate sitting/walking, must be able to lift up to 50lb. Light Office and Kitchen Equipment (i.e. Coffee Brewers, Ice Maker, Microware, etc.)

Our client, a real estate private equity firm with a $10B+ portfolio, is seeking a Tax Senior. In addition to compliance, the successful candidate will get diverse exposure to transactions, acquisitions, due diligence and deal structuring. Our client can offer a great work/life balance (40-45 hour weeks year-round). Responsibilities: Assist with coordinating the tax compliance process for all Funds, REITs, TRS structures, corporations and joint venture partnerships, including Federal and State Tax Returns, REIT compliance, and Fund capital transactions support. Review tax returns, extensions and quarterly estimate payments. Prepare roll forward tax basis schedules and income tax projections. Calculate gains and losses on disposition of real estate assets and assist in determining state tax projections/ withholding requirements. Handle all annual state report filings/ dissolutions, EIN's and W-9's. REIT compliance assistance with REIT income and asset testing, preparing TRS quarterly income projections and managing TRS contribution and distributions. Work with portfolio management group on preparing Fund and deal level IRR projections net of tax for GPs/LPs. Requirements: Bachelor's degree in accounting, finance or degree with concentration in tax Approximately 2-5 years of experience in public or private tax with experience in real estate Strong analytical skills Must be a collaborative team player with strong written/ verbal communication and presentation skills Good organization and time management skills with the ability to meet strict deadlines in a fast-paced environment Excellent attention to detail and accuracy along with ability to multitask and prioritize Motivated to perform and committed to effective client service

We are seeking a highly organized and service-oriented individual with mailroom and print services experience to join our team as a Mobile Associate. This unique role requires flexibility and adaptability, as the individual will provide exceptional print, hospitality, facilities, mail, and reception services at a financial institution . The ideal candidate is detail-oriented, proactive, and thrives in a dynamic environment. Schedule: on a normal week will go between the hours of 8:00 am and 8:00 pm Occasionally providing overnight and weekend availability is required Pay rate: 23/hr The mobile role is only in one single location in midtown Manhattan Key Responsibilities: Print and Reprographics Services Perform black-and-white and color copies, printing, scanning, and finishing/binding services. Operate and troubleshoot print production equipment, ensuring timely completion of print requests. Conduct quality control checks on all projects before client delivery to ensure accuracy and professionalism. Restock paper and consumables in printers and copy rooms. Perform Key Operator checks of copy rooms daily to maintain equipment functionality. Place service calls for equipment repairs and coordinate overflow production as needed. Facilitate off-site printing and scanning requests, including advanced tasks such as bookmarking, coding, indexing, and endorsing. Mail Services Conduct scheduled daily mail runs to meet business needs. Log incoming accountable packages into tracking software. Process outgoing domestic and international mail, including USPS, FedEx, UPS, and other accountable shipments. Generate and maintain monthly outgoing mail usage reports by cost code. Maintain outgoing shipping supplies and manage incoming/outgoing pouch shipments. Coordinate external messenger requests with third-party vendors. Hospitality Services Manage food and snack deliveries, pantry restocking, and break room cleanliness. Handle set-up and tear-down of conference rooms, including brewing coffee, loading/emptying dishwashers, and restocking refrigerators.. Facilities Support Ensure office desks are in working condition and arrange for repairs as needed. Assist with signage updates, furniture cleaning, and inventory management. Support internal office setups and moves, including furniture and personal item relocations. Collaborate with building management to address maintenance needs. Supply Management Maintain, order, and stock general office supplies across locations. Monitor and manage inventory to ensure proper stocking levels. Process special orders through preferred vendors. Qualifications: Minimum 1-2 years of experience in print services is required. Proven experience in mail services, hospitality, or facilities management is highly preferred. Strong organizational and multitasking skills. Excellent customer service and interpersonal communication abilities. Proficiency with tracking software and general office equipment troubleshooting. Ability to work independently and adapt to different site environments. Reliable transportation and flexibility to travel to various client sites as needed. Physical Requirements: Ability to lift and move packages and supplies up to 50 pounds. Comfortable standing, walking, and performing tasks in different office environments. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

LHH is looking for a candidate near the Edison, NJ area. This position is a 100% onsite, and contract (temp) for three months. Looking for someone to start ASAP. Responsibilities: Needs to be able to work with sensitive information Uploading digital files Pulling I-9's Pulling terminated employees files out to make room for new files Qualifications: Must have attention to detail Must be proficient in MS Office Suites Must have good communications Can start ASAP

The File Clerk is responsible for maintaining and organizing company records and documents. This role ensures that files are stored properly, easily retrievable, and handled in a confidential and professional manner. Key Responsibilities: Sort and file documents according to established filing systems. Retrieve files for staff upon request and track borrowed files. Scan, copy, and digitally store physical documents as needed. Maintain confidentiality and security of sensitive information. Create new files and folders as required. Update file indexes and record-keeping logs. Perform regular audits to ensure file accuracy and completeness. Requirements: Knowledge of filing systems (alphabetical, numerical, or digital). Proficiency in MS Office and document management software. Strong attention to detail and organizational skills. Ability to handle confidential information with integrity. Excellent communication and interpersonal skills. Pay 18/hr will work onsite five days a week.

AP & AR Specialist - Burlington NJ (onsite) - to $58K base Logistics company hiring an AP/AR professional to help with cash receipts, aging reports, invoice processing and intercompany AP. Great team with good benefits. AP & AR Specialist - Responsibilities Assist with invoice processing and vendor processing Assist with intercompany accounts payable, and accounts receivables Assist with logging journal entries, and monthly reconciliation Assist with monthly sales and use tax Prepare check processing Prepare annual 1099 returns Participate in month end financial statement close AP & AR Specialist - Requirements 5 years' experience with accounts payable Strong customer service Experience with Excel

Our Team is helping a great Law Firm find a Office Services Clerk. Must have 1+ years of experience in the mail room in a law firm environment Salary is 55-60k

This position is responsible for the accurate and efficient distribution of stock within a warehouse or distribution center environment. The Clerk Stock Distribution plays a vital role in ensuring inventory accuracy and timely delivery of goods. This is a full-time, permanent position. Responsibilities: Receiving and Processing Stock: Unloading deliveries, verifying quantities against packing slips/invoices, inspecting for damage, and accurately recording received stock into the inventory management system. Order Fulfillment: Picking and packing orders according to customer requests or internal requisitions. Verifying picked items for accuracy before shipment or delivery. Shipping and Receiving: Preparing shipments for dispatch, including packaging, labeling, and documentation. Receiving incoming shipments and processing them according to established procedures. Data Entry: Accurately recording stock movements, order details, and other relevant information into the inventory management system. Communication: Communicating effectively with colleagues, supervisors, and other departments regarding stock availability, order status, and other relevant information. Qualifications: Ability to read and understand packing slips, invoices, and other documentation. Strong attention to detail and accuracy. Good organizational and time-management skills. Ability to work independently and as part of a team. Forklift certification (if required for the position). Physical Requirements: The job may require standing for extended periods, walking, lifting, bending, and reaching.

Ascendo Resources is partnering with a tech-driven recycling company in search of an Accounts Payable Specialist. In this role, you'll be a key member of the Finance team, supporting a team of eight and reporting to both the AP Lead and AP Manager. This is a hybrid position based in Manhattan, offering an annual salary of up to $62,000. Qualifications: 2+ years of experience in Accounts Payable Basic understanding of debits and credits Strong communication and interpersonal skills Bachelor's degree (preferred) Proficiency in Microsoft Dynamics (preferred) Job Responsibilities: Review and process vendor invoices and payments in a timely and accurate manner. Reconcile accounts and resolve discrepancies between work orders and invoices. Maintain and manage vendor relationships, request and review vendor statements. Troubleshoot invoice issues and discrepancies. Ensure compliance with company policies and accounting best practices. Utilize knowledge of debits and credits in day-to-day AP operations. Use Microsoft Excel and Dynamics for data entry and reporting. Set up new vendor services as needed. Help streamline AP processes for efficiency. Support service troubleshooting and process improvements. Handle high volume of transactions in a fast-growing environment.

Employment Type: Full-Time Industry: Fashion / Apparel Miss Circle, a leading women's fashion brand based in New York, is seeking a detail-oriented and highly organized Returns Department / Quality Control Clerk to join our operations team. This role is essential to ensuring the quality of our products and the efficiency of our return process while maintaining excellent communication with our overseas manufacturing partners. Key Responsibilities: Inspect returned merchandise for defects, damages, or discrepancies, and determine next steps for resale, repair, or disposal. Maintain accurate records of returned products, quality assessments, and resolutions in inventory and logistics systems. Collaborate with internal teams to identify trends in product issues and initiate corrective actions with manufacturers. Communicate directly with overseas factories to report product issues and request quality improvements. Provide feedback to the production team to ensure quality standards are upheld. Assist in documenting and improving return procedures and QC protocols. Support logistics and warehouse teams in organizing and processing incoming and outgoing product returns. Qualifications: Proven experience in quality control, returns processing, or a similar clerical/operational role, preferably in the fashion or apparel industry. Strong attention to detail with excellent organizational and record-keeping skills. Ability to communicate clearly and professionally, both verbally and in writing. Proficient in Microsoft Excel, Google Sheets, and inventory systems. Ability to work in a fast-paced environment while managing multiple tasks efficiently. Preferred: Mandarin Chinese language skills (verbal and written) - a strong plus for communication with overseas factories. Familiarity with international manufacturing processes and garment production standards. Experience with Shopify or other e-commerce platforms is a bonus. What We Offer: Competitive salary based on experience. Dynamic, collaborative work environment in the heart of the fashion industry. Opportunity to contribute directly to product excellence and customer satisfaction. Employee discount and other perks. To Apply: Submit your resume and a brief cover letter to **********************. We look forward to learning more about you!

RESPONSIBILITIES Review invoices for accuracy and appropriate approval requirements Enter the approved invoices into our ERP systems Monitor vendor discounts and schedule vendor payments accordingly Assist with both domestic and international payments, assist with check runs, EFT set ups and credit card payments Obtain vendor aging statements and reconcile accordingly Identify and resolve unvouchered purchase orders and receipt errors Prompt vendor communications, resolve any discrepancies, by collaborating with internal procurement and logistics teams as needed Review credit card statements and match receipts to charges Enter new or update vendor names and data. Maintain vendor accounts and Issue 1099's Maintain accounting ledgers by verifying and posting account transactions Partner with the Controller in establishing controls and procedures in place QUALIFICATIONS 3-5 years Accounts payable experience Degree in accounting or equivalent experience Experience of International wires/Banking and knowledge of foreign transactions is a plus Working knowledge of any ERP systems Knowledge of general bookkeeping procedures Knowledge of general accounting principles Knowledge of regulatory standards and compliance requirements COMPENSATION: $60,000 - $63,000

Responsibilities: Assist with overseeing and managing scanned invoices. Monitor and run aging reports for weekly check run. Identify and resolve any issues preventing timely disbursements including credits. Assist with reviewing and approving all entries in the department for batch posting. Ensure that the proper financial information is maintained for historical purposes and in accordance with agency policies. This includes invoices, documentation, and W9 files. Qualifications: Bachelors Degree is required 2+ years of AP experience Experience working in MS Excel The annual base salary range is $55,000 to $75,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Job Title: Accounts Payable Processor Department: Finance/Accounting Reports To: Senior Accountant or VP Controller About Us: HUBBNYC is a fully integrated owner/operator of retail, multi-family, and mixed-use buildings in New York City. We pride ourselves on blending institutional experience with entrepreneurial spirit. The team includes highly skilled real estate professionals across acquisitions, asset management, operations, construction, accounting, and property management. Since its inception in 2011, HUBBNYC has acquired over eighty properties in New York City. We continue to grow aggressively and are looking for a professional who shares our values and can contribute to our continued growth. HUBB's culture emphasizes integrated teamwork across all facets of real estate investment and ownership. Our New York City holdings, enhanced by a long-term partnership with an institutional investor, allow us to implement strategic initiatives to capitalize on opportunities throughout all phases of the commercial real estate cycle. Summary: HUBBNYC seeks to hire a full-time Accounts Payable Processor. The Accounts Payable Processor is responsible for managing and processing invoices and payments in a timely and accurate manner. This role involves ensuring all vendor payments are handled efficiently, maintaining accurate records, and supporting the overall financial operations of the organization. Key Responsibilities: Invoice Processing: Review and verify invoices for accuracy and completeness. Enter invoice data into the accounts payable system ( Yardi - Payscan) Resolve discrepancies and issues related to invoices. Payment Processing: Prepare and process payments, including checks, electronic transfers, and ACH payments. Schedule and execute payments according to payment terms. Maintain accurate records of all transactions. Vendor Management: Communicate with vendors to resolve payment issues and answer inquiries. Maintain up-to-date vendor records, including contact information and payment terms. Assist with the onboarding of new vendors and ensure compliance with company policies. Reconciliation and Reporting: Reconcile accounts payable ledger with bank statements. Prepare and assist with financial reports related to accounts payable. Ensure compliance with company policies and accounting principles. Administrative Duties: File and maintain records of invoices, payments, and other related documents. Assist with the preparation of year-end audits and tax reporting. Support the Senior Accountants with additional tasks during month close and projects as needed. Assist with reviewing and approving expense reports in Concur Assist setting up users and answering any questions or concerns employees have in relation to their expense reports Qualifications: Education: Associate's or Bachelor's degree in accounting, Finance, or a related field preferred. Experience: Previous experience in accounts payable or a similar role preferred. Skills: Strong attention to detail and accuracy. Proficiency with accounting software and Microsoft Office Suite (especially Excel). Excellent organizational and time management skills. Strong communication and interpersonal skills. Ability to handle confidential information with discretion. Software: Yardi Voyager 7 Concur Working Conditions: Work Environment: Office setting - this role is 5 days in the office. Physical Requirements: Ability to sit for extended periods and use a computer. Salary range: $65,000 - $75,000 (commensurate with experience) Benefits: [Health insurance, retirement plans, paid time off, etc.] ***Relocation will not be provided***

Fairmount Country Club FCC was established in 1958 and is a well-regarded, family-oriented Country Club located in Northern New Jersey. Currently, Fairmount has over 300 full memberships and maintains a current waitlist, positioning the Club exceptionally well within the market. Club amenities include an 18-hole Hal Purdy par-72 golf course, a recently renovated pool and paddle facility, a modernized Clubhouse, and a first-class golf training facility. Current revenue levels sit just over $10 million, with F&B grossing $1.9 million annually. About the Role FCC is seeking a talented, financially minded individual to join the finance team, working closely with the Senior Accountant and Director of Finance to ensure smooth financial operations. Ideal candidates should have a team-first mentality, strong attention to detail, and experience with managing accounts payable and general ledger functions. Prior experience in hospitality and/or nonprofit club accounting is preferred - Jonas Club accounting experience highly desired: Job Summary This Accounts Payable role is responsible for the oversight of payables, vendor relationships, timely invoice processing, and support of monthly financial procedures. The AP position reports directly to the Director of Finance. Key responsibilities include, but are not limited to: Manage full-cycle accounts payable, including invoice entry, coding, approval routing, and payment processing Reconcile vendor statements and resolve billing discrepancies in a timely and professional manner Process check runs, ACH payments, and credit card transactions accurately and on schedule Maintain updated vendor records, including W-9s and contact information Assist with preparing 1099s and year-end AP reports Collaborate with department heads to ensure proper GL coding and adherence to the budget Maintain organized digital and physical invoice records in compliance with internal controls Support month-end closing by reconciling AP sub-ledger and assisting with accruals Communicate regularly with vendors to maintain positive working relationships Assist the Director of Finance with clerical duties and other tasks as needed Provide administrative support for payroll, onboarding, and light HR functions

Accounts Payable Coordinator Vaco has partnered with a Construction Company and they have an opening for an Accounts Payable Coordinator to handle invoice processing, job costing and coding, vendor payments and communications. Client is offering excellent perks and benefits. Responsibilities: Enter accounts payable invoices and code to proper job cost by communicating with Project Managers Maintain AP Inbox and maintain communication to ensure accuracy Reconcile vendor account statements monthly Responsible for vendor maintenance including W-9 requests and ensuring COI's are current Check runs and cutting checks Requirements/Skills: 3+ years of experience in Accounts Payable Experience in the construction industry with job costing is a must Viewpoint Vista software experience preferred but not required Excellent computer skills with Excel, Word, Outlook and Adobe Strong communication skills

A leading building materials manufacturer and distributor is seeking a detail-oriented Accounts Payable Specialist to join their finance team. This role is critical in managing cash flow, ensuring timely invoice payments, and maintaining the company's financial integrity. Key Responsibilities: Process and manage accounts payable transactions accurately and efficiently. Collaborate with the Owner and CFO to strategically time invoice payments to optimize cash flow. Maintain accurate financial records and ensure compliance with company policies. Assist with reconciling vendor statements and resolving discrepancies. Support the finance and administration teams with related tasks as needed. Qualifications: Proven experience in accounts payable or a similar finance role. Strong attention to detail and organizational skills. Ability to collaborate with senior leadership to manage financial operations effectively. Proficiency in accounting software and Microsoft Office Suite. Excellent communication and problem-solving skills. If you are a proactive professional with a keen eye for financial accuracy and efficiency, we'd love to hear from you! 📩 To apply, please send your resume to: Debbie Catalano - ********************

About the Opportunity: Our client, a well-established organization with a collaborative and fast-paced environment, is looking to add an Entry-Level Accounts Payable Specialist to their growing team. This is a great opportunity for someone looking to launch their accounting career and gain hands-on experience in AP operations. Key Responsibilities: Process and code high volumes of invoices accurately and efficiently Match invoices to purchase orders and receipts Ensure timely payments and adherence to internal controls Reconcile vendor accounts and assist with resolving discrepancies Communicate with vendors and internal stakeholders regarding invoice/payment inquiries Assist with month-end close and reporting related to AP Maintain accurate and organized documentation Ideal Candidate: Bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience) 0-1 years of accounting or AP experience (internships welcomed) Strong attention to detail and time management skills Excellent communication and interpersonal abilities Familiarity with Microsoft Excel; experience with ERP systems is a plus Eagerness to learn and contribute in a team-oriented environment

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, reconciliations, and payments in accordance with company policies and vendor agreements. This role requires strong attention to detail, proficiency in AP software, and collaboration with internal and external stakeholders. Key Responsibilities: • Process invoices accurately and efficiently across multiple billing platforms, including Stampli, QuickBooks, Concur, Sage Intacct, and Alevate. • Ensure all invoices align with company policies, contracts, and approval workflows. • Maintain proper documentation and recordkeeping for audit and compliance purposes. • Perform monthly bank reconciliations across multiple accounts to ensure accurate balances for both accounts payable and receivable. • Conduct soft reconciliations at the entity level to verify billing accuracy and fund availability. • Generate and distribute daily balance and cash reports detailing available funds across all entities. • Coordinate with internal teams to schedule weekly and monthly vendor payments. • Address and resolve vendor inquiries, disputes, and discrepancies in a timely manner. • Maintain vendor records and ensure accurate payment terms and classifications. • Provide training and guidance to employees and client staff (including physicians and nurses) on AP processes and software usage. Qualifications & Skills: • 1+ years of accounts payable or general accounting experience. • Proficiency in Stampli, QuickBooks, Concur, Sage Intacct, and Alevate (or similar AP platforms). • Strong understanding of AP workflows, vendor management, and reconciliation processes. • Excellent attention to detail, organization, and ability to handle multiple accounts and transactions. • Strong communication skills for vendor relations and team collaboration. Education Requirements: • Associate or Bachelor's degree in Accounting, or equivalent experience. Hybrid Schedule: •Monday - Thursday on site, Friday option to work remotely