Clerk Jobs in Baldwin, NY

Job Description & Responsibilities : Law firm account, team of 4 team members - fulfilling Hospitality and Office Services duties- Setup/Maintaining Conference Rooms, Kitchen/Pantry areas, Handling various Office Services tasks; such as Mail, Package deliveries, -Copy/Print, Supply etc. Setting up Conference Room/Visiting Office, ordering pre-packed lunch/breakfast for meetings from vendors, Setting-up beverages and catering, Upkeep of Conference Rooms and Kitchen - supplies, arrangements Also support when needed other Office Services tasks handling day-to-day Mail, Shipping, Copy, Scan, Office Supply Ordering Moderate sitting/walking, must be able to lift up to 50lb. Light Office and Kitchen Equipment (i.e. Coffee Brewers, Ice Maker, Microware, etc.)

Our client, a real estate private equity firm with a $10B+ portfolio, is seeking a Tax Senior. In addition to compliance, the successful candidate will get diverse exposure to transactions, acquisitions, due diligence and deal structuring. Our client can offer a great work/life balance (40-45 hour weeks year-round). Responsibilities: Assist with coordinating the tax compliance process for all Funds, REITs, TRS structures, corporations and joint venture partnerships, including Federal and State Tax Returns, REIT compliance, and Fund capital transactions support. Review tax returns, extensions and quarterly estimate payments. Prepare roll forward tax basis schedules and income tax projections. Calculate gains and losses on disposition of real estate assets and assist in determining state tax projections/ withholding requirements. Handle all annual state report filings/ dissolutions, EIN's and W-9's. REIT compliance assistance with REIT income and asset testing, preparing TRS quarterly income projections and managing TRS contribution and distributions. Work with portfolio management group on preparing Fund and deal level IRR projections net of tax for GPs/LPs. Requirements: Bachelor's degree in accounting, finance or degree with concentration in tax Approximately 2-5 years of experience in public or private tax with experience in real estate Strong analytical skills Must be a collaborative team player with strong written/ verbal communication and presentation skills Good organization and time management skills with the ability to meet strict deadlines in a fast-paced environment Excellent attention to detail and accuracy along with ability to multitask and prioritize Motivated to perform and committed to effective client service

Mail Room Clerk Basking Ridge, NJ (onsite) 3 Months (Temp to Perm) Mon-Fri, 8-5pm Accountable for daily operations of a solo-person site. Responsible for performing contracted office services including, but not limited to: copy services, courier services, managed print services, hospitality, imaging, and mail services. Operates office equipment such as PC, copiers, multifunction devices, imaging and mail equipment.

The File Clerk is responsible for maintaining and organizing company records and documents. This role ensures that files are stored properly, easily retrievable, and handled in a confidential and professional manner. Key Responsibilities: Sort and file documents according to established filing systems. Retrieve files for staff upon request and track borrowed files. Scan, copy, and digitally store physical documents as needed. Maintain confidentiality and security of sensitive information. Create new files and folders as required. Update file indexes and record-keeping logs. Perform regular audits to ensure file accuracy and completeness. Requirements: Knowledge of filing systems (alphabetical, numerical, or digital). Proficiency in MS Office and document management software. Strong attention to detail and organizational skills. Ability to handle confidential information with integrity. Excellent communication and interpersonal skills. Pay 18/hr will work onsite five days a week.

We are seeking a highly organized and service-oriented individual with mailroom and print services experience to join our team as a Mobile Associate. This unique role requires flexibility and adaptability, as the individual will provide exceptional print, hospitality, facilities, mail, and reception services at a financial institution . The ideal candidate is detail-oriented, proactive, and thrives in a dynamic environment. Schedule: on a normal week will go between the hours of 8:00 am and 8:00 pm Occasionally providing overnight and weekend availability is required Pay rate: 23/hr The mobile role is only in one single location in midtown Manhattan Key Responsibilities: Print and Reprographics Services Perform black-and-white and color copies, printing, scanning, and finishing/binding services. Operate and troubleshoot print production equipment, ensuring timely completion of print requests. Conduct quality control checks on all projects before client delivery to ensure accuracy and professionalism. Restock paper and consumables in printers and copy rooms. Perform Key Operator checks of copy rooms daily to maintain equipment functionality. Place service calls for equipment repairs and coordinate overflow production as needed. Facilitate off-site printing and scanning requests, including advanced tasks such as bookmarking, coding, indexing, and endorsing. Mail Services Conduct scheduled daily mail runs to meet business needs. Log incoming accountable packages into tracking software. Process outgoing domestic and international mail, including USPS, FedEx, UPS, and other accountable shipments. Generate and maintain monthly outgoing mail usage reports by cost code. Maintain outgoing shipping supplies and manage incoming/outgoing pouch shipments. Coordinate external messenger requests with third-party vendors. Hospitality Services Manage food and snack deliveries, pantry restocking, and break room cleanliness. Handle set-up and tear-down of conference rooms, including brewing coffee, loading/emptying dishwashers, and restocking refrigerators.. Facilities Support Ensure office desks are in working condition and arrange for repairs as needed. Assist with signage updates, furniture cleaning, and inventory management. Support internal office setups and moves, including furniture and personal item relocations. Collaborate with building management to address maintenance needs. Supply Management Maintain, order, and stock general office supplies across locations. Monitor and manage inventory to ensure proper stocking levels. Process special orders through preferred vendors. Qualifications: Minimum 1-2 years of experience in print services is required. Proven experience in mail services, hospitality, or facilities management is highly preferred. Strong organizational and multitasking skills. Excellent customer service and interpersonal communication abilities. Proficiency with tracking software and general office equipment troubleshooting. Ability to work independently and adapt to different site environments. Reliable transportation and flexibility to travel to various client sites as needed. Physical Requirements: Ability to lift and move packages and supplies up to 50 pounds. Comfortable standing, walking, and performing tasks in different office environments. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Our Team is helping a great Law Firm find a Office Services Clerk. Must have 1+ years of experience in the mail room in a law firm environment Salary is 55-60k

This position is responsible for the accurate and efficient distribution of stock within a warehouse or distribution center environment. The Clerk Stock Distribution plays a vital role in ensuring inventory accuracy and timely delivery of goods. This is a full-time, permanent position. Responsibilities: Receiving and Processing Stock: Unloading deliveries, verifying quantities against packing slips/invoices, inspecting for damage, and accurately recording received stock into the inventory management system. Order Fulfillment: Picking and packing orders according to customer requests or internal requisitions. Verifying picked items for accuracy before shipment or delivery. Shipping and Receiving: Preparing shipments for dispatch, including packaging, labeling, and documentation. Receiving incoming shipments and processing them according to established procedures. Data Entry: Accurately recording stock movements, order details, and other relevant information into the inventory management system. Communication: Communicating effectively with colleagues, supervisors, and other departments regarding stock availability, order status, and other relevant information. Qualifications: Ability to read and understand packing slips, invoices, and other documentation. Strong attention to detail and accuracy. Good organizational and time-management skills. Ability to work independently and as part of a team. Forklift certification (if required for the position). Physical Requirements: The job may require standing for extended periods, walking, lifting, bending, and reaching.

Ascendo Resources is currently seeking an Accounts Payable Clerk for a full-time, permanent role. This role is hybrid with 2 days work from home. Our client is in waste services and is located in Lower Manhattan. Compensation range is from $50,000 to $65,000 and offers full benefits including 401k and PTO. What You're Doing: Invoice Management: Receiving and verifying invoices: Checking invoices for accuracy, completeness, and proper documentation. Entering invoices into the AP system: Recording invoice details in the accounting software. Matching invoices to purchase orders and receiving reports: Ensuring goods or services were actually received before payment. Coding invoices: Assigning cost centers or accounts for proper expense allocation. Reconciling invoices with vendor statements: Ensuring that payments are made correctly and that there are no discrepancies. Payment Processing: Preparing payments (e.g., checks, electronic payments): Ensuring that payments are processed accurately and on time. Managing vendor relationships: Building and maintaining strong relationships with vendors to facilitate smooth payment processes. Monitoring discount opportunities: Identifying opportunities to take advantage of early payment discounts. Resolving payment discrepancies: Investigating and resolving issues with payments, such as incorrect amounts or incorrect vendor information. Obtaining signatures on checks (if applicable): Securing the necessary signatures for check disbursement. Financial Reporting and Record Keeping: Maintaining vendor records: Keeping vendor information, such as address, contact information, and payment terms, up-to-date. Reconciling bank statements: Ensuring that bank transactions match the company's records. Generating reports and analyzing financial data: Providing insights into cash flow and payment patterns. Maintaining accurate and organized financial records: Ensuring that all invoices and supporting documentation are filed and accessible. Assisting with audits: Providing records and documentation to auditors. Processing expense reports and payroll: Handling expense reimbursements and payroll payments. Other Duties: Communicating with vendors: Addressing inquiries, resolving issues, and negotiating payment terms. Processing purchase orders: Handling the creation and management of purchase orders. Assisting with other financial tasks: Providing support to other members of the finance department as needed. What We're Seeking: 2+ years of accounts payable experience Proficient with Excel MS Dynamics is a plus, but not required. Holds a bachelor's degree.

Our client, a renewable energy company in Manhattan, is looking for an Accounts Payable Specialist. Responsibilities: Ensure payments (invoices, expense reports, and cash disbursements) are processed in a timely and accurate manner Investigate and resolve problems associated with processing invoices Assist with month-end closing and quarterly reporting process, including assisting with accruals Reconcile accounts payable and other general ledger account balances Liaise with internal and external parties, including communicating with external auditors Experience Required: 3+ years of full lifecycle accounts payable experience Must have experience working with capital expenditures Purchase Order management experience is required Proven ability to work in a fast-paced team-oriented environment Proficiency in Microsoft Excel Strong prioritization, communication, and organizational skills Bachelor's degree is preferred The salary range for this role is $65,000-$95,000, commensurate with experience.

Employment Type: Full-Time Industry: Fashion / Apparel Miss Circle, a leading women's fashion brand based in New York, is seeking a detail-oriented and highly organized Returns Department / Quality Control Clerk to join our operations team. This role is essential to ensuring the quality of our products and the efficiency of our return process while maintaining excellent communication with our overseas manufacturing partners. Key Responsibilities: Inspect returned merchandise for defects, damages, or discrepancies, and determine next steps for resale, repair, or disposal. Maintain accurate records of returned products, quality assessments, and resolutions in inventory and logistics systems. Collaborate with internal teams to identify trends in product issues and initiate corrective actions with manufacturers. Communicate directly with overseas factories to report product issues and request quality improvements. Provide feedback to the production team to ensure quality standards are upheld. Assist in documenting and improving return procedures and QC protocols. Support logistics and warehouse teams in organizing and processing incoming and outgoing product returns. Qualifications: Proven experience in quality control, returns processing, or a similar clerical/operational role, preferably in the fashion or apparel industry. Strong attention to detail with excellent organizational and record-keeping skills. Ability to communicate clearly and professionally, both verbally and in writing. Proficient in Microsoft Excel, Google Sheets, and inventory systems. Ability to work in a fast-paced environment while managing multiple tasks efficiently. Preferred: Mandarin Chinese language skills (verbal and written) - a strong plus for communication with overseas factories. Familiarity with international manufacturing processes and garment production standards. Experience with Shopify or other e-commerce platforms is a bonus. What We Offer: Competitive salary based on experience. Dynamic, collaborative work environment in the heart of the fashion industry. Opportunity to contribute directly to product excellence and customer satisfaction. Employee discount and other perks. To Apply: Submit your resume and a brief cover letter to **********************. We look forward to learning more about you!

About the Opportunity: Our client, a well-established organization with a collaborative and fast-paced environment, is looking to add an Entry-Level Accounts Payable Specialist to their growing team. This is a great opportunity for someone looking to launch their accounting career and gain hands-on experience in AP operations. Key Responsibilities: Process and code high volumes of invoices accurately and efficiently Match invoices to purchase orders and receipts Ensure timely payments and adherence to internal controls Reconcile vendor accounts and assist with resolving discrepancies Communicate with vendors and internal stakeholders regarding invoice/payment inquiries Assist with month-end close and reporting related to AP Maintain accurate and organized documentation Ideal Candidate: Bachelor's degree in Accounting, Finance, or a related field (or equivalent work experience) 0-1 years of accounting or AP experience (internships welcomed) Strong attention to detail and time management skills Excellent communication and interpersonal abilities Familiarity with Microsoft Excel; experience with ERP systems is a plus Eagerness to learn and contribute in a team-oriented environment

Altman Greenfield & Selvaggi is a fast-growing, boutique Accounting Firm specializing in Business Management for entertainment clients, located in the heart of Union Square. We are currently seeking an AP Clerk for the New York City office location. This role requires a high energy individual with strong interpersonal skills. We are committed to the development, recognition, and advancement of all our associates. We offer competitive compensation, benefits, and a friendly environment. Come join our team! Responsibilities include but are not limited to: Deposit clients' checks Code credit cards Enter invoices and keep AP Sheet updated daily Bank reconciliations Preparing payroll Transferring funds via wires and/or ACH Miscellaneous scanning Requirements: 1-2 years of experience as an AP Clerk and/or AR Clerk is ideal Organized and able to work in a fast-paced environment Able to multi-task and prioritize Have terrific communication skills, both verbal and written Able to problem solve, thinking both creatively and logically Able to work in a team environment, as well as individually Ability to maintain confidentiality Knowledge of Microsoft Office Experience with AgilLink and DF Imaging is a plus

* A/P processing for multiple corporate entities and properties including scanning and entry of invoices into Yardi Payscan/ ERP system, selecting appropriate Yardi approval workflow, processing ACH and wire payments, processing checks runs, matching checks to back-up, and filing. * Monitor corporate email addresses for invoices to input into Yardi. * Use bank-provided check scanner to deposit checks received & provide copies of scanned checks and backup (where applicable) to Property Accountant for appropriate accounting in Yardi. * Weekly reporting of cash account activity to Corporate Office. * Monthly preparation of NYC Office funding request, including reconciliation of previous month's actual expenses to budget. * Monitoring cash on hand and working with Senior Accountant and Regional Controller to ensure liquidity. * Improving processes in AP/AR functions including converting from check and wire transfer processing to ACH processing payment system. * Allocating corporate expenses to various entities and properties and monitoring reimbursements. * Reconciling corporate credit cards, then posting and processing East Region reimbursements due to Corporate Office. * Process intercompany management fees and reimbursements from properties as provided by Property Accountant. * Process tenant security deposit receipts and refunds as provided by Property Accountant. * Coordinate with property managers, property accountants, the sales & leasing team and the development team to answer questions related to AP and AR. * Assist the Corporate Office with year-end 1099 preparation. * Work with the sales & leasing and development teams to make sure W-9's forms have been received, and Certificates of Insurance are up to date for new and continuing vendors.

About the Company Founded in 2010, New Tradition is a premium out-of-home (“OOH”) media company, specializing in best-in-class digital and static signage across the country. New Tradition works with top brands and agencies to deliver exceptional campaigns utilizing our premium large format, lifestyle center, and transit media to access audiences where they live, work and play. New Tradition's iconic inventory includes One Times Square and other marquee assets in New York, Los Angeles, Miami, Chicago, Atlanta, Washington DC, Boston, San Francisco, Seattle, Portland, Nashville, San Antonio and Las Vegas. New Tradition is a portfolio company sponsored by Blackstone. Blackstone is the world's largest alternative asset manager, with over $1tn in AUM. The firm seeks to create positive economic impact while serving institutional and individual investors by building strong businesses that deliver lasting value. Blackstone's scale - with more than 12,000 real estate assets and 230+ portfolio companies - enables the firm to invest in dynamic sectors positioned for long-term growth. About the job Reporting to the Accounting Operations Lead, the Senior Accounts Payable Accountant is responsible for managing and processing vendor invoices, ensuring accurate and timely reporting and payments to landlords, maintaining financial records related to accounts payable, and supporting the monthly close process, including the preparation of bank reconciliations. This role requires strong understanding of US GAAP particularly lease and sequential liability accounting (ASC 842), strong communication skills, attention to detail, organizational skills, experience on leading process improvements and automations, and the ability to work collaboratively with internal departments and external vendors. What you'll do Manage the sequential liability accounting process to ensure timely and accurate payments to landlords, addressing any issues that arise. Manage the accurate and timely preparation of landlord reports for specific lease agreements. In addition, reconcile landlord reports and resolve any discrepancies or issues. Lead the communication efforts with landlords and non-landlord vendors to address payment inquiries and resolve discrepancies efficiently. Assist in month-end closing activities related to accounts payable including the monthly accounting of credit cards and preparation of bank reconciliations. Manage the preparation of cash payment reports to support weekly cash flow analysis and help provide responses to inquiries and insight for decision making. Ensure the accurate and efficient processing of invoices, expense reports, and payment requests accurately and timely. Ensure application of controls to verify invoice details, approvals, and match invoices to receipts. Ensure timely and accurate payment processing, including check runs, ACH, and wire transfers. Maintain accurate records and documentation for audit purposes. Drive process improvements and automation initiatives in the accounts payable function. Ensure compliance with company policies and accounting regulations. Education and Qualifications Bachelor's degree in accounting, Finance, or equivalent experience in Accounts Payable CPA is preferred. Must have a solid understanding of Generally Accepted Accounting Principles (US GAAP) 5+ years of proven experience in Accounts Payable NetSuite experience is preferred Excellent skills in MS Office, including Excel and Word Demonstrated experience in process automation and improvement Effective communication skills

A leading building materials manufacturer and distributor is seeking a detail-oriented Accounts Payable Specialist to join their finance team. This role is critical in managing cash flow, ensuring timely invoice payments, and maintaining the company's financial integrity. Key Responsibilities: Process and manage accounts payable transactions accurately and efficiently. Collaborate with the Owner and CFO to strategically time invoice payments to optimize cash flow. Maintain accurate financial records and ensure compliance with company policies. Assist with reconciling vendor statements and resolving discrepancies. Support the finance and administration teams with related tasks as needed. Qualifications: Proven experience in accounts payable or a similar finance role. Strong attention to detail and organizational skills. Ability to collaborate with senior leadership to manage financial operations effectively. Proficiency in accounting software and Microsoft Office Suite. Excellent communication and problem-solving skills. If you are a proactive professional with a keen eye for financial accuracy and efficiency, we'd love to hear from you! 📩 To apply, please send your resume to: Debbie Catalano - ********************

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, reconciliations, and payments in accordance with company policies and vendor agreements. This role requires strong attention to detail, proficiency in AP software, and collaboration with internal and external stakeholders. Key Responsibilities: • Process invoices accurately and efficiently across multiple billing platforms, including Stampli, QuickBooks, Concur, Sage Intacct, and Alevate. • Ensure all invoices align with company policies, contracts, and approval workflows. • Maintain proper documentation and recordkeeping for audit and compliance purposes. • Perform monthly bank reconciliations across multiple accounts to ensure accurate balances for both accounts payable and receivable. • Conduct soft reconciliations at the entity level to verify billing accuracy and fund availability. • Generate and distribute daily balance and cash reports detailing available funds across all entities. • Coordinate with internal teams to schedule weekly and monthly vendor payments. • Address and resolve vendor inquiries, disputes, and discrepancies in a timely manner. • Maintain vendor records and ensure accurate payment terms and classifications. • Provide training and guidance to employees and client staff (including physicians and nurses) on AP processes and software usage. Qualifications & Skills: • 1+ years of accounts payable or general accounting experience. • Proficiency in Stampli, QuickBooks, Concur, Sage Intacct, and Alevate (or similar AP platforms). • Strong understanding of AP workflows, vendor management, and reconciliation processes. • Excellent attention to detail, organization, and ability to handle multiple accounts and transactions. • Strong communication skills for vendor relations and team collaboration. Education Requirements: • Associate or Bachelor's degree in Accounting, or equivalent experience. Hybrid Schedule: •Monday - Thursday on site, Friday option to work remotely

A recognized health services network in Connecticut is looking to add a new Accounts Payable Specialist to their team. In this role, the Accounts Payable Specialist will be responsible for processing and paying invoices in the Accounts Payable Department. Responsibilities: Scan, process and enter invoices into the accounts payable Oracle System with attention to detail Accurately match invoices with purchase orders; check invoice quantity, unit price and extensions, ensure proper approvals; and verify all information to ensure accuracy Process checks, ACH Payments and credit card payments from the accounts payable module in the Oracle system as required Identify and resolve discrepant invoices in exceptions with the Materials Management Department on a regular basis Reconcile monthly vendor statements and related transactions, preparation and analysis for weekly calls with vendors Maintain required skills by participating in educational opportunities and keeps up to date with AP trends Protect assets and lives the organization's values by keeping information confidential Schedule weekly check runs; print and distribute weekly and monthly check registers that are maintained Assist and compile with audit requests by providing copies of paid documents (for internal and external audits) Perform special projects. as assigned Qualifications: 2+ years of Accounts Payable experience with 3-way match Associate's Degree required ; BA Degree preferred Experience with basic Accounting functions Prior experience Oracle, SAP ERP systems Microsoft Office Suite proficient Solid analytical, mathematical, and research skills Great interpersonal skills Excellent communication skills (written and verbal) Strong attention to detail Highly organized Qualifications: Bachelor's Degree

Our company believes our employees are the cornerstone of our success and future growth. As a DMV Title Clerk, you will be part of a team that thrives on a collaborative approach, encouraging each member's success. We value honesty, integrity, and excellence, and our management team is hands-on and transparent. We prioritize investing in our employees, frequently promoting from within. We are seeking a detail-oriented individual who is motivated and eager to train. Experience is preferred, but we will train the right candidate. Responsibilities include, but are not limited to: Preparing and processing motor vehicle titles Processing contracts for banks Registering and plating vehicles, filing, accounts receivable and payable. Ensuring the company's tag and title work meets state requirements. Maintaining a system to verify trade-in titles has been collected from customers. Performing other duties as assigned with a requirement for cross-training. Qualifications: Ability to thrive in a fast-paced environment with keen attention to detail. Willingness and ability to learn new skills quickly. Strong computer skills and accuracy Team player, reliable, and dependable Strong ability to follow assigned work schedules and comply with our attendance policy. Must be able to lift up to 50lbs Must be able to sit for long periods of time, standing and walking and vending required. Must have a valid Driver's License.

Title - Sr Docket Clerk Full Time Permanent Role - Hybrid Job Description -The Opportunity We are seeking a Senior Docket Clerk, senior level to join our client. can be based in our Los Angeles or New York office (hybrid). The Senior Docket Clerk will maintain the docket and calendar for various state and federal court cases. Los Angeles Hours: 9 AM - 5 PM PT New York: Noon - 8 PM ET Ensures staff calendar entries are accurate. Docket and calendar documents through the Firm's calendar software. Utilizes various software systems and internal Firm reports to onboard new client-matters. Prepares and issues calendar software reports. Qualifications Knowledge of conventional and electronic filings in various State and Federal courts Knowledge of Federal and State judicial rules Knowledge of calendar software Demonstrate effective written and verbal communication skills to facilitate high-quality work product Demonstrates close attention to detail Ability to manage cases through vendor PacerPro, Public Access to Court Electronic Records (PACER), and other vendors the Firm utilizes Education And Experience: Bachelor's Degree Minimum of five years' related experience