Buyer Jobs in Pomona, CA

YOU ARE // are someone who leads with precision, accountability, and a desire to "get it right the first time". Praised for being resourceful, approachable, and reliable, you excel in building strong relationships with both team members and vendors. Eager to grow and take on new challenges, you are coachable, dependable, and a collaborative team player who consistently delivers results. WE ARE // Pure Salt Interiors is a full-service interior design studio and e-commerce shoppe based in Newport Beach, CA. We create inspired spaces, products, and experiences that encourage people to live deeply in each moment through fresh, functional, family-friendly design. We first opened our doors in 2016, but have since evolved into a national lifestyle brand. PURPOSE // The Purchasing/Billing Coordinator will be responsible for managing the procurement of materials and furnishings, monitoring shipments, and ensuring timely billing for all interior design projects. This role will work closely with designers, vendors, and clients to ensure purchases are processed accurately and the financial processes are efficiently handled. Additionally, the Purchasing/Billing Coordinator will assist with e-commerce orders, ensuring that drop-ship POs are placed and tracked effectively. OUTLINE // The Purchasing/Billing Coordinator is a full-time, exempt, hybrid position (1-2 Days in-office). The primary location for the position is Pure Salt Newport Beach (Design Studio), the position reports directly to the Finance/Accounting Department and CFO. This position will begin within the compensation range of $22-25/hourly -- see Perks and Benefits below for additional benefits included with a full-time permanent position. DUTIES + RESPONSIBILITIES // Design & Purchasing: Coordinate and manage the purchasing of furniture, materials, and decor for interior design projects. Monitor the purchasing inbox for shipments and resolve any issues once POs are placed. Mark POs as "Shipped" in NetSuite and input tracking information, ensuring the PO and invoices are reconciled simultaneously. Input all vendor bills into NetSuite and submit them for approval to the Acct/Finance Team, ensuring timely recognition of revenue and closing of POs to complete the end-to-end accounting process. Collaborate with designers to verify exact product requirements when orders are in question. E-Commerce & Drop-Ship Management: Place drop-ship POs as required Mark Vendor Acknowledgments on POs and input Vendor reference numbers for confirmation. Input estimated ship dates on POs, allowing for visibility on any potential exceptions. Monitor the purchasing inbox for shipments and resolve any issues once drop-ship POs are placed. Mark POs as "Shipped" in NetSuite and input tracking information to complete the sales order and invoice process. Ensure drop-ship items are fulfilled quickly and efficiently, streamlining the accounting process, and allowing for timely reconciliation by the Accountant. Billing & Invoicing: Prepare and send invoices to clients based on project milestones and completed work. Ensure all invoices are accurate and aligned with agreed terms, following up as necessary on any outstanding payments. Maintain accurate billing records and update project budgets to reflect costs, including purchasing and labor. Assist with tracking and reconciling project costs to ensure profitability. Administrative Support: Maintain accurate records of all purchases and transactions, ensuring proper documentation is filed. Work with the team to ensure timely and accurate reporting of project budgets and financial status. Provide general support for the design team and assist with administrative tasks as needed. Training and knowledge are shared as opportunities arise. Other duties as assigned, and subject to change with business needs. REQUIRED SKILLS + EXPERIENCE // 1-2 years of experience in purchasing, billing, or project coordination. 1-2 years of experience in a professional and fast-paced business setting. Experience preferably in an interior design or related field. Experience with business systems such as Google Suite, NetSuite (or comparative ERP system), Houzz Pro, etc. Experience in a fast-paced environment and has demonstrated flexibility and adaptation. EDUCATION // Associate or Bachelor's degree, preferred. PERKS + BENEFITS // Full Health Benefits Packages with low employee premiums (Anthem, Delta, Principal) Paid Development Opportunities via LinkedIn Learning Paid Time Off and Sick Accrual Plans 401(k) Company Match, after service requirement is met Competitive Base Salary, and annual increases based on market rates, company leveling, and performance ratings Employee discounts on proprietary and third-party products, and more!