How to hire a Business Administrator

How to hire a business administrator, step by step

Here's a step-by-step business administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a business administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new business administrator
• Step 8: Go through the hiring process checklist

What does a Business Administrator do?

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1. Identify your hiring needs

   Before you post your business administrator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a business administrator for hire on a part-time basis or as a contractor.

   Determine Employee vs Contractor Status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A business administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, business administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of business administrator salaries for various roles:

   Type Of Business Administrator	Description	Hourly Rate
   Business Administrator	Computer networks are critical parts of almost every organization. Network and computer systems administrators are responsible for the day-to-day operation of these networks.	$21-54
   Administrative Analyst	An administrative analyst specializes in analyzing the company's processes and operations to come up with the best practices for the business. Their responsibilities revolve around conducting research and analysis through site inspections, surveys, interviews, and assessments... Show More	$17-38
   Program Administrator	Program administrators are responsible for planning, directing, and coordinating their organization's program or service. Their duties and responsibilities may vary depending on the industry they work at, such as educational, community, and social services... Show More	$16-35

   Show more

2. Create an ideal candidate profile

   Common Skills:

   • Customer Service
   • PowerPoint
   • Payroll
   • Team Support
   • Financial Statements
   • Oversight
   • Windows
   • SharePoint
   • BI
   • Business Administration
   • Human Resources
   • Expense Reports
   • Purchase Orders
   • Event Planning

   Check All Skills

   Responsibilities:

   • Create and manage a repository of group presentations and documents.
   • Coordinate and schedule travel arrangements, PowerPoint presentations and conference room set up for all quarterly sales and department meetings.
   • Design many email templates by using html and used them in notifications in Helsinki and Istanbul versions.
   • Diagnose and troubleshoot PC hardware and software problems, remote access and printing issues for internal and external employees.
   • Develop and maintain departmental SharePoint site.
   • Experience building new SharePoint farm for MarkeSource organization.

   More Business Administrator duties

3. Make a budget

   Including a salary range in your business administrator job description helps attract top candidates to the position. A business administrator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a business administrator in Colorado may be lower than in Washington, and an entry-level business administrator usually earns less than a senior-level business administrator. Additionally, a business administrator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average business administrator salary

   $72,503yearly

   $34.86 hourly rate

   ---

   Entry-level business administrator salary

   $45,000 yearly salary

   Updated March 29, 2025

   Average business administrator salary by state

   Rank	State	Avg. Salary	Hourly Rate
   1	California	$103,920	$50
   2	Washington	$99,170	$48
   3	New York	$89,333	$43
   4	New Jersey	$89,284	$43
   5	Virginia	$88,686	$43
   6	Oregon	$87,815	$42
   7	North Carolina	$85,853	$41
   8	Utah	$85,556	$41
   9	Massachusetts	$85,476	$41
   10	Michigan	$84,804	$41
   11	South Carolina	$79,979	$38
   12	Illinois	$77,982	$37
   13	District of Columbia	$77,932	$37
   14	Minnesota	$76,196	$37
   15	Texas	$75,643	$36
   16	Arizona	$75,486	$36
   17	Iowa	$74,065	$36
   18	Indiana	$74,018	$36
   19	Missouri	$73,287	$35
   20	Pennsylvania	$69,421	$33

   Average business administrator salary by company

   Company

   Rank	Company	Average Salary	Hourly Rate	Job Openings
   1	Novartis	$119,264	$57.34
   2	Medline	$117,910	$56.69	8
   3	Pacifi	$115,020	$55.30	12
   4	Western Alliance Bank	$112,150	$53.92	8
   5	Microsoft	$109,762	$52.77	20
   6	Cisco	$108,408	$52.12	13
   7	HSBC Bank	$108,276	$52.06
   8	General Motors	$107,092	$51.49	10
   9	JPMorgan Chase & Co.	$103,721	$49.87	130
   10	Hubbell	$102,782	$49.41	3
   11	Fusion LLC	$102,623	$49.34
   12	Stripe	$97,778	$47.01
   13	HCSC	$97,157	$46.71
   14	Qualcomm	$96,642	$46.46	9
   15	Northern Trust	$96,452	$46.37	12
   16	Mutual of Omaha	$94,977	$45.66	2
   17	Mitsubishi Electric Power Products	$94,940	$45.64
   18	L.A. Care Health Plan	$94,551	$45.46	3
   19	Terex	$93,351	$44.88	13
   20	Siemens	$92,770	$44.60	25

4. Writing a Business Administrator Job Description

   A business administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a business administrator job description:

   Business Administrator job description example

   Hotel Engine is the world's largest Lodging Performance Network, established to create a richer, more rewarding business travel experience by connecting a global network of businesses and lodging partners. Our innovative travel-tech company is on an incredible growth trajectory and will continue to build on our strong foundations by bringing our customer obsession, data-driven problem-solving, and bias for action into every decision we make.
   
   In December of 2021, we closed our series B funding round with a $1.3 billion valuation, and that's just the beginning. We expect 2022 to be our best year yet.
   
   Working hard behind the scenes building and supporting our platform are exceptional people-from our large engineering and product teams to our fast-growing sales, supplier, and member support orgs, to our data, marketing, and operations teams.
   
   We value our individuality, and we also understand that together, we thrive. Most importantly, we know we're not for everyone! We're focused on finding the right people who are energized by our culture, with diverse experiences and backgrounds that will help us unlock our full potential. Complacency doesn't live here. We've built a team of world-class people who really want to work with other world-class people. Click here to view our DNA , and if you like what you see, please, read on!
   We are looking for a Senior Salesforce Business Administrator to join our Business Operations team. This is a key position on the team with the goal of helping us improve business processes and efficiency in Salesforce. The Salesforce Business Admin elicits, documents, and analyzes requirements around business challenges, and produces data-driven solutions. The admin will be heavily involved in the process of identifying, scoping, and building improvements to the platform, all with the desired outcome of maximizing platform effectiveness. You will play a key role in a rapidly scaling organization!
   
   Here's what you will do:
   Managing bulk data loads and change requests Maintaining data hygiene and handling bulk data transformations in Salesforce Build and update reports and dashboards as needed Ensure proper training and understanding of reports and dashboards Deprecating unused dashboards and reports Collaborate with developers and admin team to build and test solutions, ensuring they meet the requisite business requirements Participate in key meetings with stakeholders including requirement sessions, system demos, user acceptance testing, and end user training Lead the process for improving key aspects of Salesforce platform Database maintenance Drive optimization within Salesforce by making data driven recommendations for improvements
   What you should have:
   3+ years of experience using Salesforce to develop client or business solutions Hands on experience configuring Salesforce or similar CRM Product, including workflows, validation rules, and security controls Proven ability leveraging analytical and problem-solving skills in a fast-paced environment Detail-oriented individual with the ability to quickly ramp up on new clients, their business needs, and technologies Strong presentation, communication (written and verbal) skills, and interpersonal skills Ability to juggle and prioritize multiple tasks within a collaborative team environment Demonstrates flexibility and willingness to do what it takes to get the job done Drive and desire to learn and grow both technical and functional skill sets Proficient in Microsoft Word, Excel, PowerPoint, Project, and Visio Experience working with project management tools Experience soliciting, gathering, and analyzing user input and requirements Experience collaborating with business stakeholders
   Bonus Points:
   Experience with Dataloader, Workbench, or other Bulk Data tools Experience leveraging and configuring AppExchange products to develop a solution Experience documenting user stories and creating to-be process flow diagrams Experience on a Salesforce implementation through the full Software Development Lifecycle (SDLC) Salesforce Admin Certification
   Cash Compensation:
   The total cash compensation range for this role starts at $85,000/year with an annual bonus target of up to 15%. Overall Total Earning potential include the base salary, bonus and stock options.
   Remote Opportunities:
   This role is eligible for remote work. Please speak with your recruiter to learn more about the states we already operate in
   
   Hotel Engine Total Rewards Philosophy | We recognize that there is more to work than day-to-day responsibilities. Hotel Engine has been recognized on Built-in Colorado's Best Places to Work list 3 years in a row (2020-2022) for our positive culture and robust growth opportunities.
   
   As a company, we're also dedicated to giving back to our greater community, and have comprehensive corporate social responsibility programs supporting community, social justice and environmental causes. In addition to a collaborative, high-performing team environment, we're pleased to offer benefits including:
   Competitive base salaries Annual performance bonuses Stock options for all associates + performance-based stock options Insurance benefits including medical coverage (with a plan available at no cost to employees) + 100% paid dental and vision insurance 401(k) plan with a match program Unlimited PTO + 2 paid days each year to volunteer with your favorite non-profit Paid parental leave and family medical leave Hotel discounts through our exclusive platform The ability to make a real impact in an incredibly fast-growing organization; you'll never be just another cog in the wheel.

   Copy This Example

   

5. Post your job

   To find the right business administrator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with business administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit business administrators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your business administrator job on Zippia to find and attract quality business administrator candidates.
   • Use niche websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with business administrator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   Sometimes, it's not enough to interview business administrator candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new business administrator

   Once you have selected a candidate for the business administrator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new business administrator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a business administrator?