Branch Office Administrator Jobs in Rialto, CA

Insight Global is looking to onboard an Office Coordinator for a client in Irvine, CA. This individual will be responsible for supporting directors and leaders of product within the Innovation Organization and will be responsible for managing day-to-day administrative tasks and ensuring a productive and efficient work environment. This role requires excellent organization skills, attention to detail, and the ability to multitask in a fast-paced environment. This individual must have excellent presentation skills and experience with PowerPoint. This is a 3-month contract to hire and will be onsite 5 days a week in Irvine, CA. Duration: 3-month contract-to-hire Hourly Pay: $22-25/hr Must-Haves: 2+ years of experience as an Office Coordinator, Admin, Executive Assistant, or in a similar role Extensive experience with MS 365, including PowerPoint (Canva is a plus) Excellent communication skills Exceptional organization and task management skills Ability to prioritize multiple tasks and be adaptable in a fast-paced environment Plusses: Background in healthcare Experience with Canva

Leading law firm in Orange County is seeking an Office Services Assistant. Ideal candidate will be proactive and possess excellent customer service and communication skills. Responsibilities include copying, scanning, binding, high volume printing, mail handling, conference room setups and maintenance, facilities related duties, backup receptionist and other duties as assigned. Proficiency with Microsoft Office, general business technology, batch printing and document capture software required. Qualified candidates will have at least 2-3 years of experience in office services (copying/ reprographics, catering, mail handling, reception) at a law firm or at a professional services company. Must be able to thrive in a fast-paced environment while ensuring excellent quality control of work product and maintaining efficient workflow. Salary range is $48-55k, depending on experience, qualifications and skills. Please apply with a current resume for immediate and confidential consideration.

Job Description: Boutique Law Firm in Glendale seeks an experienced Medical Malpractice Defense Litigation Secretary to join their team. The ideal Medical Malpractice Defense Litigation Secretary possesses a minimum of 5+ years of experience specifically within Medical Malpractice Litigation, has strong knowledge of Prolaw for calendaring, and comfortability working with 2 attorneys and 2 paralegals. Insurance Defense Litigation Secretary Job Duties: - Draft, file, serve litigation documents. - Calendar internal and court deadlines. - Provide direct support to at minimum 2 attorneys. - Efile legal documents on a state and federal court level. - Assist with case file management, when necessary. - Maintain timekeeping for attorneys. Medical Malpractice Defense Litigation Secretary Requirements: - Minimum 5+ years of experience in Medical Malpractice required - Strong knowledge of Prolaw for calendaring - Must be able to work with newly barred associates - Experience with cloud-based networks strongly preferred If you or someone you know is interested in applying, please send the resume in Word (.docx) format to Alizen Rodriguez at for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

LHH is seeking a highly organized and detail-oriented Contract Office Coordinator to join our client's dynamic law firm in Irvine. The ideal candidate will be responsible for managing office operations, providing administrative support, and ensuring the smooth functioning of our office. This is a contract position with competitive hourly pay. Key Responsibilities: Manage day-to-day office operations, including scheduling, filing, and maintaining office supplies. Provide administrative support to attorneys and staff, including preparing documents, managing correspondence, and handling phone calls. Coordinate meetings, appointments, and travel arrangements for staff and clients. Assist with the preparation and organization of legal documents and case files. Maintain a clean and organized office environment. Handle incoming and outgoing mail and deliveries. Support HR functions, including onboarding new employees and maintaining employee records. Assist with special projects and other duties as assigned. Qualifications: High school diploma or equivalent; associate's or bachelor's degree preferred. Proven experience as an office coordinator, administrative assistant, or similar role. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Ability to handle sensitive and confidential information with discretion. Strong attention to detail and problem-solving skills. Ability to work independently and as part of a team. Benefits: Competitive hourly pay rate of $23-$25/hr. Opportunity to work in a professional and collaborative environment. Gain valuable experience in a reputable law firm.

We are seeking a highly organized and detail-oriented Lab Administrative Assistant to support our laboratory operations in Corona, California. This role plays a crucial part in ensuring the smooth administrative functioning of the lab by managing documentation, coordinating schedules, maintaining inventory, and assisting with compliance requirements. The ideal candidate has strong administrative skills, excellent communication abilities, and a proactive approach to problem-solving. Key Responsibilities Administrative Support: Manage daily administrative tasks, including handling emails, phone calls, and correspondence related to lab operations. Data Entry & Record-Keeping: Maintain accurate and up-to-date records of lab reports, test results, and regulatory documents. Inventory Management: Track and order lab supplies, ensuring stock levels are maintained for smooth workflow. Scheduling & Coordination: Arrange meetings, manage calendars, and coordinate lab-related appointments. Compliance & Documentation: Assist in maintaining compliance with regulatory requirements by organizing and updating safety procedures, certifications, and documentation. Communication & Reporting: Prepare reports, presentations, and other necessary documents to support lab operations. Team Support: Provide administrative assistance to lab staff, ensuring efficient communication and workflow coordination. Office Organization: Maintain a clean, organized, and well-functioning lab office to enhance productivity. Qualifications & Skills Education: High school diploma or equivalent required; Associate's or Bachelor's degree in a related field preferred. Experience: Previous administrative experience in a lab environment or related industry is a plus. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database management. Organization & Multitasking: Strong attention to detail, time management, and ability to prioritize tasks effectively. Communication: Excellent written and verbal communication skills with a professional demeanor. Problem-Solving: Ability to identify issues, propose solutions, and support lab efficiency. Benefits Salary: DOE (depends on experience) Health and dental insurance Paid time off and holidays 401(k) retirement plan If you are a detail-oriented and proactive professional looking for a full-time, in-office role in Corona, California, we encourage you to apply for this Lab Administrative Assistant position!

Litigation assistants are an integral part of our litigation teams. They are responsible for providing support to attorneys, paralegals and trial fellows. Duties include assisting attorneys with all aspects of litigation, including preparation of pleadings, discovery, court filings (state and federal) and file maintenance. Must be proficient to advanced user of Microsoft Word, Excel, PowerPoint and Outlook. Knowledge of iManage (or other similar document management system) is a plus. Job Functions Responsible for drafting/editing/proofreading of forms, documents and correspondence Mark tables of authorities and tables of content; e-file on the various ECF and other filing platforms Contact court clerks re local rules and prepare courtesy copies when needed Prepare hearing and exhibit binders for attorneys Coordinate travel arrangements and process expense reimbursement requests Perform time and data entry as well as general file management according to the standards required by the firm Manage multiple calendars, including heavy scheduling of meetings, hearings and conference calls Organize meetings, events and trial logistics; order court reporters and audio-visual equipment Ensure documents are sent to docketing in a timely manner Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to client and firm data Review prebills, monitor due dates for client invoices Other tasks as needed as assigned by office manager, paralegals, or attorneys Requirements 5+ years of complex civil litigation experience as a legal secretary or as an administrative assistant in a law firm or legal department, High school diploma or GED certificate; Associates or Bachelor's degree preferred Experience e-filing on various platforms and knowledge of Federal and State rules Ability to travel to, and provide support at, off-site trials and arbitration Additional hours (including overtime) will be required on occasion The successful candidate must have excellent communication and interpersonal skills. Ability to work in a team environment and maintain a positive attitude and calm demeanor is crucial Strong computer skills and attention to detail is necessary Excellent time management skills. Must effectively prioritize work/projects and execute tasks in a high-pressure environment. Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests Motivated, self-directed individual with ability to anticipate and resolve issues and work with little to no supervision Physical Requirements Regularly sit for regular lengths of time Occasionally lift and/or move up to 30 pounds; and for extended periods of time, read a computer screen and enter data and information with a keyboard The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and requirements may vary from time to time Role is sensitive. Passing appropriate background checks with insurance carriers is required

Who We Are At West Pak, being a family owned and operated company means, among other things, respect, integrity, support, and commitment to excellence. Our dedication starts with how we respect the land and the people who work it and carries over into the way in which we conduct all business. This same thoughtful care goes into how we handle our precious cargo. Our avocados are harvested at exactly the right time, packed to perfection, and delivered fresh for enjoyment worldwide. Over the years, as West Pak's relationships and reputation grew, operations increased with larger facilities and extended distribution. Our company has since grown to 6 distribution facilities exceeding 300,000-square-feet across the United States and Mexico. Today, West Pak avocados are sourced from over 1,000 growers owning over 65,000 acres across California, Mexico, Colombia, Chile, and Peru. Current distribution includes 350+ customers throughout the United States, Canada, Mexico, Japan, China, South Korea, Hong Kong, and the Middle East. Primary Duties & Responsibilities: The Administrative Coordinator provides executive support to the Director of Operations (D.O.O.) and Vice President of Operations (V.P.O.) while assisting in data entry, scheduling, purchasing, and project documentation. This role ensures smooth daily operations by managing administrative tasks, organizing key meetings, and maintaining operational records. Executive Support & Expense Management Serve as the primary administrative support for the Director of Operations and Vice President of Operations. Handle expense reporting and tracking for the D.O.O. and V.P.O. Organize meetings, service work, and appointments for internal teams and external vendors. Maintain and update calendars, schedules, travel arrangements, and availability tracking for the executive team. Purchasing & Vendor Coordination (Support Role Only) Enter Purchase Orders (P.O.s) in coordination with the Purchasing team. Assist in ordering supplies and materials for the Maintenance team (but does not research vendors or negotiate pricing). Maintain basic records of vendor transactions for tracking purposes. Data Entry & KPI Tracking (Support Role Only) Enter provided data into Excel spreadsheets and tracking systems (but does not create or generate data). Assist in compiling KPI reports using pre-set templates and automated data pulls. Ensure accurate record-keeping and document organization for operational metrics. Project Coordination (Support Role Only) Assist in special projects by handling documentation, scheduling, and status updates. Draft and release memos, notes, and updates to relevant teams regarding ongoing projects. Ensure smooth coordination between Operations, Sales, Logistics, and Supply Chain teams. Administrative Tasks Manage and organize filing systems for operational and purchasing records. Act as the point of contact for vendors, internal teams, and external clients regarding administrative matters. Assist in preparing and distributing reports, correspondence, and documentation. Perform general administrative duties to support the Operations team. All other duties as assigned. Education & Experience: High School Diploma or equivalent (AA Degree preferred). Minimum 2 years of administrative experience in a fast-paced environment. Experience in expense tracking, scheduling, or data entry is a plus. Skills: Bilingual - English / Spanish, preferred but not required Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Strong organizational skills with the ability to multi-task Proficiency in Microsoft: Word, Excel, Outlook, PowerPoint Has developed skills in a range of processes or procedures to carry out assigned tasks Strong effective communication skills Ability to work independently and handle confidential information professionally Able to work effectively with other employees, supervisors, managers, and external parties Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information Working Hours Standard Hours: M-F 7:30am - 4:00pm Ability to work overtime or weekends may be required based on workload Pay Rate The base pay we reasonably expect to pay for this role is: $19.00/hour to $22.00/hour. The actual pay for this role will be determined by a variety of factors, including but not limited to the candidate's skills and experience. Please note that base pay is one important aspect of a compelling Total Rewards package. The base pay range indicated here does not include any additional benefits or cash bonuses that you may be eligible for based on your role and/or employment type. Physical Requirements/Working Conditions While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds, with or without assistance. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk, and hear.

Are you ready to be a part of a team of fun 3D printing professionals? This in-person role will work alongside the Internal Operations Manager in all administrative functions to oversee daily administrative responsibilities, including, but not limited to: Accounting, Order Management, Inventory Management, Financial Auditing, Office Management. We are looking for a friendly, well-spoken, and eager candidate to help make our team whole. Responsibilities Provide administrative support to ensure efficient operation of office Greet customers and visitors Taking inventory and ordering office supplies as needed Contact customers to ensure payment of outstanding invoices Basic bookkeeping Assist in the preparation of sales and financial reports Update and maintain office policies and procedures Liaise with management to handle requests and queries Answer and direct phone calls Maintain confidentiality of all data given Skills/Qualifications AA and/or Bachelor's Degree preferred or 3+ years of equivalent experience Quickbooks experience preferred Excellent verbal and written communication skills Superb organizational and time management skills Be able to work independently, detail-oriented with strong analytical, problem-solving skills Flexible, outgoing, adaptable with well-developed interpersonal skills What We Offer Career in extremely dynamic industry dealing with the world's leading additive manufacturing companies Paid vacation and sick leave 401(k) retirement plan Medical, vision, and dental plan About Us Purple Platypus, headquartered in Orange County, is the only Diamond-level Stratasys reseller covering the Southwest. Through 3D printer machine sales, custom part printing, and engineering services, Purple Platypus offers superior solutions. Purple Platypus works closely with Fortune 100 companies, optimizing their design and manufacturing processes. With an extensive product line, three convenient locations, and a committed team of knowledgeable industry experts, Purple Platypus provides businesses the technology needed to bring their innovative designs and ideas to life. Purple Platypus is an Equal Opportunity Employer.

Pay Range: $60,000 - $75,000 (DOE) + Outstanding Benefits Build Your Career With Us! Are you an organized and detail-oriented professional looking to grow in commercial construction? Do you thrive at ensuring projects run smoothly from start to finish? If so, we want to hear from you! At W. L. Butler, we don't just build structures-we are BUILDING WHAT MATTERS. Our projects include large-scale commercial developments like apartment complexes, retail stores, medical buildings, schools and more! As a Project Assistant, you will play a crucial role in keeping our projects on track by providing comprehensive administrative support to our project teams. What You'll Do: Maintain accurate project records and documentation Support the project team with administrative tasks Assist with Microsoft Project, Procore, and AIA construction documents Organize digital files, photos, and reports Ensure seamless communication and coordination What You Bring to the Team: Minimum 2 years of work experience in the construction industry Proficiency in Microsoft Office (Word, Excel, Outlook) Familiarity with Microsoft Project & Procore (or similar software) Bonus points for knowledge of Timberline or similar software Why W. L. Butler? We're a family-owned company that values long-term careers, work-life balance, and a positive team culture. Comprehensive Benefits Package: Health, Dental, and Vision Insurance 401k Match Student Loan Assistance Paid Time Off (PTO) & Wellness Program Benefits Volunteer Time Off (VTO) Pet Insurance Identity Theft Protection And more! Career Growth & Development: We invest in our team with ongoing training, mentorship, and career advancement opportunities. If you're looking for a company that genuinely cares about your success, you've found it. Ready to Start BUILDING WHAT MATTERS? Join a team that values passion, expertise, and teamwork. Apply today and take the next step in your commercial construction career! ****************

Pride Health is hiring an Administrative Assistant for one of its clients in California. This is a 3-month contract with a possible extension with competitive pay and benefits. Pay range - $20 - $23 per hour. Length of assignment - 3 months (With Possible extension) Shift - M-F 8 am-4:30 pm; 100% onsite. Job Summary Supporting 3 departments in the Emergency Services line under the Director of ED: ER, Trauma, and Emergency Transport; and the Emergency Medical Director. Screening visitors and telephone calls in a professional manner. Scheduling staff meetings, education hours, and other department meetings. Serves as Kronos administrator, ensuring time detail is entered correctly before Kronos deadlines. Monitors Kronos reports for accuracy and reviews OT, meal penalties, and attendance. Serves as liaison with other departments. Requirements Education Required: School diploma or equivalent. Experience Required: Minimum 1 year of clerical/administrative work supporting a department Kronos timekeeping experience Experience Preferred: 3 years or more of clerical/administrative work supporting a department Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Davis Farr LLP is looking to add an Administrative Assistant to a flourishing company who is routinely included in Orange County Business Journals Best Places to Work. Job functions include (but are not limited to) assisting office personnel in various capacities, such as answering phones, producing reports, managing supplies and assisting with the planning and organization of staff meetings and office events. About: Davis Farr LLP is a rapidly growing, full-service CPA firm with its main office located in Irvine, California and two additional offices located in Carlsbad, California and Tacoma, Washington. We have provided expert professional experience in audit, tax, and consulting services to federal, state, and local governments, special purpose governments, non-profit organizations, service organizations and commercial entities for over 30 years. Responsibilities: Sort and distribute mail, process USPS, FedEx, UPS and outbound mail Assist Partners with proposals; print/bind as needed Maintain organization throughout the office, kitchen, conference room, and production room. Maintain copiers and printers to ensure they are in working order. Order and manage office supplies Assist with company events and staff meetings (creating themes, contacting vendors, set-up and break-down) Assist with maintaining employee workspaces Maintain confirmation file (PDF, Box) Assist in CORE Engagement Set up Update/distribution of staff schedule Assist in Accounts payable (AP); scan, save and mail payables Help support as backup on collections Assist with entering WIP adjustments and client invoices Facility and lunch coordinator Confirmation filing and fax distribution Requirements: At least 1-year of Administrative Assistance experience Strong Knowledge of Microsoft Office Suite (Word, Excel & PowerPoint) Proficiency in data entry Ability to demonstrate professionalism throughout the workplace Ability to multi-task effectively Responsible, reliable and ability to meet deadlines on a routine basis Strong communication and social skills

Headquartered in Irvine, California, EBizCharge specializes in developing integrated payment solutions that facilitate electronic payment processing within ERP, CRM, Mobile, and eCommerce applications. Our applications are PCI compliant and fully integrated with major ERP/accounting systems, including QuickBooks, Sage, SAP Business One, Microsoft Dynamics, NetSuite, Epicor, Acumatica, and major online shopping carts, including Magento and WooCommerce. EBizCharge offers its employees unlimited earning potential, career advancement opportunities, and a dynamic work environment. Our Administrative team plays a key role in the merchants' onboarding process, working closely with the sales team to ensure a smooth experience before, during, and after a merchant is onboarded. We assist with gathering and organizing the necessary documentation, setting up merchant accounts, and provide support if any concerns arise. Responsibilities Support in the onboarding process of new clients by taking virtual application calls and submitting documentation related to new accounts accurately and timely. Professionalism when handling phone calls, emails, and other correspondence. Prepare and send out agreements for signature. Enter and maintain all information correctly in Salesforce and various databases. Notify appropriate parties if impactful changes are requested by clients. Effectively multitask and manage their time efficiently. Follow up appropriately when needed to ensure accounts experience a high level of responsiveness, even if there is no substantive update or resolution to an outstanding item. Help clients dispute chargebacks by gathering all necessary documentation to prove it was a valid charge. Assist the Administration team with other duties as assigned. Collaborate with Senior Management and various departments such as Technical Support and Sales. Qualifications Bachelor's degree is highly preferred. Self-starter with the ability to learn fast and work independently as well as within a team. Good work ethic and flexible hours. Strong proficiency in Microsoft Excel, Word, and Outlook. Comfortable working with a wide variety of professionals. The duties and requirements listed above should not be interpreted as all-inclusive. Must have strong communication skills. Benefits 100% employer paid benefits (including Medical, Dental, Vision, & life insurance) for selected plans for the employee. Retirement 401(k) plan with company match. Gym access, dry cleaners, car wash conveniently located within building. Generous PTO plan with an additional 9 Days Company Paid Holidays per year. Job Type: Full-time The Company is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in Company operations. The Company prohibits unlawful discrimination against any job applicant, employee, or unpaid intern by any employee of the Company, including supervisors and coworkers. Pay discrimination between employees of the opposite sex or between employees of another race or ethnicity performing substantially similar work, as defined by the California Fair Pay Act and federal law, is prohibited.

Essential Functions Board newly funded loans Perform loan payment problem solving Process internal and external loan inquiries Track maturities and process extensions Interact with and relay instructions to Loan Servicers Perform delinquency tracking, reporting, foreclosure processing & property registration Complete waiver, workout, forbearance, and loan modification processing Complete maturity tracking and loan extension processing Perform delinquency tracking, reporting and foreclosure processing Review pay-off demands for accuracy Track property tax & insurance coverage Calculate interest and percentages, balance accounts Notarize modification agreements, assignments, etc. Competencies/Skills Strong attention to detail with the ability to stay organized and problem solve in a fast-paced environment Ability to articulate issues, problem solve and analyze with creative and outside of the box thinking Strong communication skills (written and verbal) with internal and external partners; ability to convey findings in a concise and comprehensive manner Effective organization and time management skills Capability to build trusting relationships internally and externally and elicit confidence by demonstrating reliability Strong team player with the ability to work effectively in a cooperative and diverse environment Capacity to analyze processes, support change and think operationally and strategically to achieve business goals Advanced use of Microsoft Office Suite Education and Experience Bachelor's degree preferred High School Diploma required 5 years of experience in loan administration, loan asset management, loss mitigation, mortgage servicing or mortgage banking Notary Public Required (if not it will be required to get the proper certification paid by the company) Accessibility At Archwest, we will make reasonable accommodations to enable individuals with disabilities to perform essential functions. Please just let us know by contacting us at ***************************

The ideal candidate will be responsible for assisting the CEO with structuring an efficient workflow for our organization. In this position, you should feel comfortable coordinating calendar appointments, using CRM's such as Slack & Monday, managing communications between vendors and clients, and being a self-starter/pro-active, as necessary. Responsibilities: Calendar Management: Coordinate and manage schedule, including meetings, appointments, and travel arrangements. Communication: Serve as the primary point of contact between the executive and team members, ensuring effective communication and follow-up. Vendor & Client Accounts: Ensure accurate record-keeping and timely communication. Documentation and Record Keeping: Prepare and maintain documentation, reports, and records as needed. Project Support: Assist in the execution of special projects, initiatives, and events as required. Administrative Support: Handle administrative tasks such as screening calls, managing emails, and drafting correspondence. Qualifications: Minimum 2+ years experience as an Executive Assistant, Account Management, or similar role. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficient in Google Suite, Slack, Monday, and/or other relevant software. Ability to handle sensitive information with confidentiality. High level of professionalism and attention to detail. Flexibility and adaptability to handle changing priorities. Benefits $20-$25/hour (pay varies based on experience and results) Collaborative and fast paced work environment Learn valuable skills for your own personal growth Learn how to invest in real estate properties Surrounded by like-minded entrepreneurs (great networking opportunity)

📢 ON SITE Part-Time Administrative Assistant Wanted - 20-30 Hours/Week We are seeking a motivated and outgoing tech-savvy multitasker with an obsession with organization! We're looking for a Part-Time Administrative Assistant to join our team for 20 hours per week! In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. ✨ What We're Looking For: Excellent computer skills and knowledge. Expert competency in Asana, SharePoint, Outlook, and Excel - This is a must! Experience in social media marketing and QuickBooks is a plus. Proven experience in an administrative support role. Excellent organizational skills and attention to detail. Strong written and verbal communication skills. A proactive and positive attitude with the ability to work independently. Bachelors degree preferred Two years or more previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Highly organized with excellent time management skills and the ability to prioritize projects 💼 Key Responsibilities: Manage and track tasks and projects in Asana. Maintain and organize documents in SharePoint. Schedule, coordinate, and manage communications via Outlook. Create and manage spreadsheets, reports, and data analysis in Excel. Assist with basic bookkeeping and financial tasks using QuickBooks (if applicable). Support social media marketing efforts, including scheduling posts and tracking engagement. Provide general administrative support to the team as needed. Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings for CEO and take accurate minutes of meetings Manage CEO's email boxes including writing emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures 🌟 Why You'll Love Working with Us: Flexible hours to fit your schedule (20 hours/week). Work remotely or hybrid, depending on your location and preferences. Be part of a dynamic and collaborative team environment. Competitive hourly compensation. 📍 Location: Laguna Hills, CA Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities 📧 How to Apply: Email your resume and a brief cover letter highlighting your experience with Asana, SharePoint, Outlook, Excel, and any additional expertise in social media marketing or QuickBooks to ***********. Join our team and bring your organizational expertise and tech-savvy skills to the next level! 🌟

Rigle is a rapidly growing eCommerce accelerator dedicated to helping domestic and international brands successfully expand in the U.S. market. Driven by data, technology, and innovation, we partner with brands, particularly in the beauty sector, to accelerate their growth and realize their full market potential. Position Overview: Rigle is seeking an organized and proactive Administrative Assistant to support our team in handling day-to-day office operations and administrative tasks. The ideal candidate will possess excellent organizational skills, strong attention to detail, and the ability to manage multiple responsibilities effectively. Key Responsibilities: Provide comprehensive administrative support, including scheduling meetings, managing calendars, and coordinating appointments. Organize and maintain company records, documents, and files, ensuring accuracy and confidentiality. Coordinate internal and external communications, including phone calls, emails, and correspondence. Assist with office management tasks such as ordering supplies, managing mail distribution, and overseeing office equipment maintenance. Support team members with travel arrangements, accommodations, and expense reporting. Assist in the preparation of reports, presentations, and other documentation as needed. Greet visitors and provide professional customer service and hospitality. Qualifications: High school diploma or equivalent; Associate's or Bachelor's degree preferred. 2+ years of administrative assistant or relevant office experience. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Excellent verbal and written communication skills. Highly organized with strong time-management abilities. Ability to work independently, anticipate needs, and proactively resolve issues. Professional demeanor with exceptional interpersonal skills. What We Offer: Competitive salary and benefits package. Opportunity to work in a dynamic and growing company with a focus on innovation. Flexible work environment with opportunities for professional growth. The chance to make a significant impact on the success of leading beauty brands in the U.S. market.

The Administrative Assistant (Dry Utilities) is responsible for supporting the division with various tasks having to do with projects from start to finish, primarily assisting with both administrative and project management responsibilities. Administrative Assistant (Dry Utilities) reports directly to the Director and Manager of the Dry Utility Division. Responsibilities - Administrative · Communicate and remind the team about deadlines via Slack: o Revenue Projections o Invoices o Internal meetings (i.e., quarterly division meetings, dry utility learning seminars) o Lunch and Learn Meetings · Set up Teams Meetings with dial-in function. · Assist with the onboarding of any potential / new project. o Request job numbers from accounting. o Creating new job folders and filing any plans / exhibits given by client. · Draft and finalize proposals / change orders with management team. o Assist in reviewing contract(s) and determining overall scope of work for the project. o Create an initial draft of proposal and working with the respective lead to complete and send to client. · Create active project lists for division. · Prepare the Revenue Projection Excel sheet and submit it to the accounting team. · Assist team with billing at the end of the month. o Providing the lead with their contract analysis report. · Prepare quarterly division meetings (as needed). o Connect with management for additional input. o Takes meeting minutes. · Maintain the Dry Utility Proposal templates and work with the Division Director and Manager for all scope adjustments / additions to reflect on respective proposal templates. · Update the core Dry Utility Accounting Sheet with all changes. o New projects o Status changes o Lead changes o Contract amounts · Organize and locate various project information for the Project Management team such as: o Utility Company Contact(s) o Utility Maps - Archived and retrieve from project file (electronic) · Create purchase request forms for all Dry Utility Division needs (i.e., Office Supplies, Lunch and Learn Orders) · Update and maintain the Dry Utility Desktop Procedures for the Division. o Create and enhance Desktop Procedure's (“DP”) for new utility processes. o Obtain knowledge and memorialize the various utility specs & designs. o Upkeep of electronic copies to maintain folder. · Take the lead role in organizing and enhancing dry utility data: o Will Serve Letter Request(s) o Map Request(s) o PM Revenue o Utility/Project Breakdown o Manage and oversee the Master Dry Utility New Client List o Create utility Forms and Templates · Create lunch and learn meetings for the project management team and prepare presentation (working material, exhibits, order lunches) as needed. · Work with the Dry Utility team to draft and finalize division blogs. · Track and update contact list. Responsibilities - Project Management: · Obtain Will Serve Letters and Map Records from the various utility companies, including (but not limited to): o Electrical (Power) o Gas o CATV (Cable) o Telco (Phone) · Identify utility agencies & navigate utility contacts. · Contact, coordinate, and follow-up with utility companies. · Create existing facilities exhibits. · Prepare Submittal packages for the various utility companies and support other APMs / PMs with their respective Submittal packages. · Obtain, review, and understand engineering plans (Architectural, Civil, MEP, Utility, Landscape) and file accordingly. · Support in providing exhibits with possible scenarios for clients / utility companies. · Support in conducting site visits to determine existing / proposed facilities and conflicts. · Project task coordination, including but not limited to: o Encroachment Applications (Prepare and submit applications to utility provider.) o Dry Utility Due Diligence Reports (Create and assist with assembling and drafting report.) · Integrate new hires into the Dry Utilities team. · Train staff to: o File Dry utility material / correspondence in appropriate project file folders. o Navigating through template files and Desktop Procedures. · Research new utility providers and new standards. · Attend informational seminars related to dry utilities. · Provide overall support to the Dry Utility Department. Qualifications & Requirements: · 4-year degree or equivalent “higher” education (preferred) · Competent and Proficient in Microsoft applications (i.e., Outlook, Excel, Word etc.) · Experience with Auto CAD and Bluebeam (preferred) · Organized and innovative thinker · Qualities and characteristics of “drive” and taking the initiative to get tasks and goals done · Positive Attitude

Global Edge is an international staffing firm connecting projects worldwide with the industry's most talented project professionals. We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, Automotive and Motorsports, IT, Marine, Mining, and more. With offices strategically located worldwide, Global Edge is known for the highest level of delivery for our clients and contractors. Position Overview Our team is currently looking for an Administrative Assistant in the Manufacturing industry for one of our clients. Provide general administrative support. Research and prepare a wide variety of information requests, drawing data from a variety of sources within and outside the department. Route or answer routine correspondence and maintain confidential department records and files. This is an On-site position, Monday through Friday, located in Rancho Dominguez, California. Responsibilities & Essential Duties • Produce, update, and provide support on MS documents, databases, and other departmental systems; use expertise to help improve processes. • Ability to be resourceful and proactive, utilizing strong organizational skills and time management. • Prepare emails, reports, agendas, and meetings notes as needed. • Collect and organize data using pre-set tools, methods, and formats to generate standard reports. • Prepare required documents and tracking using a variety of applications such as Microsoft Office and other standard office software. • Works to understand data collection, processing, and protection rules and regulations to achieve compliance that matches organization objectives and applicable laws. • Schedule appointments, arrange meetings and conferences, and organize travel plans, as needed. • Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure adherence to those standards. • Support others by carrying out a range of procurement activities. • Other duties as assigned Qualifications (Education, Experience, & Skills) • Uses clear and effective verbal communication skills to express ideas and request actions. • Works with guidance to plan, organize, and prioritize activities to efficiently meet business objectives. • Knowledge of customer service principles and practices. • HS Diploma / GED and 3-5 years relevant experience • 2-4 years of experience processing invoices and customer purchase orders • ERP systems experience, SAP highly desired Global Edge Group, LLC is an Equal Opportunity Employer. The Global Edge Group, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707